HomeMy WebLinkAbout06-19-2003 Jt Adj Reg Mtg Minutes - MCCMINUTES
MAYOR AND COMMON COUNCIL AND
COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF SAN BERNARDINO
JOINT ADJOURNED REGULAR MEETING
JUNE 19, 2003
ECONOMIC DEVELOPMENT AGENCY BOARDROOM
201 NORTH "E" STREET
SAN BERNARDINO, CA
This is the time and place set for a joint adjourned regular meeting of the Mayor and Common
Council and Community Development Commission of the City of San Bernardino from the
joint regular meeting held at 1:30 p.m., Monday, June 16, 2003, in the Council Chambers of
City Hall, 300 North "D" Street, San Bernardino, California.
The City Clerk has caused to be posted the order of the adjournment of said meeting held on
Monday, June 16, 2003, and has on file in the Office of the City Clerk an affidavit of said
posting together with a copy of said order, which was posted at 7:30 a.m., Wednesday, June
18, 2003, on the City Hall breezeway bulletin board.
The joint adjourned regular meeting of the Mayor and Common Council and Community
Development Commission of the City of San Bernardino was called to order by Mayor Pro
Tern/Acting Chairman Longville at 2:12 p.m., Thursday, June 19, 2003, in the Economic
Development Agency Boardroom, 201 North "E" Street, San Bernardino, California.
Roll Call
Roll call was taken by City Clerk Clark with the following being present: Mayor Pro
Tern/Acting Chairman Longville; Council Members/Commissioners Longville, McGinnis,
Derry, Suarez, Mccammack; City Attorney Penman, City Clerk Clark, City Administrator
Wilson. Absent: Mayor/Chairman Valles; Council Members/Commissioners Estrada,
Anderson.
1. Budget deliberations -Fiscal Year 2003/04 -discuss and take possible action -
proposed City and EDA budgets
Fred Wilson, City Administrator, stated that the focus of the meeting was to review the
Draft Capital Improvement Program (CIP), which serves as a planning tool for the City
in terms of how it spends its money on streets, traffic signals, storm drains, parks, and
general buildings. He noted that the approved planning expenditures would be
incorporated into the budget document and that it would be adopted in early July.
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Submitted into the record was the City of San Bernardino, FY 2003-2004/2007-2008
Draft Capital Improvement Program, with separate reports on the Street Improvement
Program; Facilities Management Department Capital Improvement Projects, FY
2003/2004; Parks, Recreation and Community Services, FY 2003-2008; and Streets and
Street Lighting.
James Funk, Director of Development Services, stated that some corrections and
additions were made to the document that had been distributed at the last Council
meeting. He noted that they attempted to make this year's CIP more of a planning,
management, and control instrument than in prior years. He stated that he hoped this
document, when adopted, would help them keep track of the status, funding sources,
carry-overs and problems that aren't immediately apparent in the old CIP document.
He stated that the new format contains a page for each proposed 2003-2004 project and
identifies the total cost of the project, prior and possible future fiscal year expenditures,
and any remaining carry-over funds to date.
Mr. Funk stated that there are over 600 projects identified in the CIP, many of which
are dependent upon obtaining grant funding, bond proceeds, and/or matching funds.
City Attorney Penman recommended that each Council Member review the list of
projects in the CIP and determine whether any properties they own are located within
500 feet so they would know which projects to abstain on.
Representatives from Development Services; Facilities Management; Public Services;
and Parks, Recreation and Community Services presented an overview of recently
completed, current, and proposed CIP projects in their respective areas.
Mayor Pro Tern/ Acting Chairman Longville asked the department heads to review
funding sources and add a document that would identify the projects that are in progress
and the shortfalls.
Council Member/Commissioner Mccammack stated that she was concerned that the
City is deferring maintenance due to lack of manpower and, as a result, is paying
double and triple in construction costs.
City Attorney Penman stated that he did not understand why requests for additional
personnel were not included in the budget if projects had to be deferred.
James Funk, Director of Development Services, stated that restrictions on hiring have
prevented his department from completing projects in a timely manner.
Fred Wilson, City Administrator, stated that there is not a hiring freeze in place at the
present time; however, they have discussed the possibility of reorganizing the
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department and have decided to not fill positions until they know where they are
headed.
Council Member/Commissioner McCamrnack stated that the City is missing out on
much needed revenue when projects are deferred .
City Attorney Penman stated that he was not pleased with staff's presentation and he
did not feel the Mayor and Council had received accurate information.
James Mulvihill, 407 W. 25 th Street, San Bernardino, stated that the comments made
by Mr. Penman were inappropriate and embarrassing. He felt that Mr. Penman took
the opportunity to make his comments because the Mayor was not at the meeting.
Mr. Penman defended his position by stating that he would have said the same things
had the Mayor been present at the meeting.
NB 1. Closed Session -Pursuant to Government Code Section 54956.9(a) -Inland
Protective Services LLC , et al. v. Cit y of San Bernardino , et al. -United States
District Court Case No. CV02-8383 AHM (AJWx).
City Attorney Penman announced that the need to take action on this matter in closed
session arose subsequent to the posting of the agenda.
Council Member/Commissioner Mccammack made a motion, seconded by Council
Member/Commissioner Suarez, that the need to take action arose subsequent to the
posting of the agenda.
The motion carried by the following vote: Ayes: Council Members/Commissioners
Longville, McGinnis, Derry, Suarez, Mccammack. Nays: None. Absent: Council
Members/Commissioners Estrada, Anderson.
2. Adjournment
At 5:10 p.m., the meeting was adjourned to 2 p.m., Thursday, June 26, 2003, in the
Economic Development Agency Boardroom, 201 North "E" Street, San Bernardino,
California.
No. of Items: 3
No. of Hours: 3
3
RACHEL G. CLARK
City Clerk
B ~-~✓ Linda Sutherland
Deputy City Clerk
06/19/2003