Loading...
HomeMy WebLinkAbout06-16-2021 Public AgendaIMPORTANT COVID-19 NOTICE In an effort to protect public health and prevent the spread of COVID-19 and to enable appropriate social distancing , the Mayor and City Council meeting is not open f or public attendance at this time. All meeting s will be held via tele-conf erence. To view the live meeting: Select the link to view the live-stream on the City’s website: https://sbcity.tiny.us/MCC061621 Or Spectrum & Frontier customers may view the broadcast on Channel 3. You may also view the archived video on the City’s website the day after the meeting. To provide public comments: Submit a written comment online via http://sbcity.tiny.us/comments ; Or Email your written comment to publiccomments@sbcity.org before 4:00 p.m. the day of the scheduled meeting; or Call (909)384-5208 and leave a recorded comment not to exceed three (3) minutes before 4:00 p.m. the day of the scheduled meeting. The subject line of your email should include the meeting date, w hether your comment is for the Special Meeting, Closed Session, or Open Session, and w hether it is for public comment or for a specific agenda item. Example: 06/16/21 – Open Session - Agenda Item No. 5 To provide public comments for a Public Hearing: Send an email to publiccomments@sbcity.org before 4:00 p.m. the day of the scheduled meeting. Include your name, telephone number, and the agenda item number. At the time of the requested agenda item, the City Clerk will call the commenter. Each person will be allowed to speak f or up to three-minutes. W ritten comments will be provided to the Mayor and City Council prior to the meeting and will be posted online f or public review, but will not be read aloud. Voicemail comments will be played aloud during the appropriate public comment portion of the meeting. Please note that written & recorded comments received after the deadline will not be included in the record until the next regular meeting. Recorded comments received past the deadline will not be played during the meeting. To view Po werPoint presentations, written comments, or any revised documents f or this meeting date select the link: https://sbcity.tiny.us/agendabackup61621 Or visit the City Clerk’s page: From the City’s homepage www.sbcity.org select the Government category-> City Clerkon the Navigation menu select Search for Records Online-> Council Agendas->Current Year 2021->Meeting Date CITY OF SAN BERNARDINO AGENDA FOR THE REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY WEDNESDAY, JUNE 16, 2021 5:30 PM – CLOSED SESSION 7:00 PM – OPEN SESSION VIA ZOOM • SAN BERNARDINO, CA 92410 • WWW.SBCITY.ORG Theodore Sanchez John Valdivia Damon L. Alexander COUNCIL MEMBER, W ARD 1 MAYOR COUNCIL MEMBER, WARD 7 Sandra Ibarra Robert D. Field MAYOR PRO TEM, W ARD 2 CITY MANAGER Juan Figueroa Sonia Carvalho COUNCIL MEMBER, W ARD 3 CITY ATTORNEY Fred Shorett Genoveva Rocha COUNCIL MEMBER, W ARD 4 CITY CLERK Ben Reynoso COUNCIL MEMBER, W ARD 5 Kimberly Calvin COUNCIL MEMBER, W ARD 6 Welcome to a meeting of the Mayor and City Council of the City of San Bernardino. o Written comment on any item may also be submitted to the City Clerk to be included in the meeting record. It will not be read aloud by the City Clerk. o Those who wish to speak on public or quasi-judicial hearing items will have three minutes for each item. o Please contact the City Clerk’s Office (909) 384-5002 two working days prior to the meeting for any requests for reasonable accommodation to include interpreters. o All documents for public review are on file with the City Clerk’s Office or may be accessed online by going to www.sbcity.org. Regular Meeting Agenda June 16, 2021 Mayor and City Council of the City of San Bernardino Page 3 Printed 6/11/2021 CALL TO ORDER Attendee Name Present Absent Late Arrived Council Member, Ward 1 Theodore Sanchez    Mayor Pro-Tem, Ward 2 Sandra Ibarra    Council Member, Ward 3 Juan Figueroa    Council Member, Ward 4 Fred Shorett    Council Member, Ward 5 Ben Reynoso    Council Member, Ward 6 Kimberly Calvin    Council Member, Ward 7 Damon L Alexander    Mayor John Valdivia    City Manager Robert D. Field    City Attorney Sonia Carvalho    City Clerk Genoveva Rocha    5:30 P.M. CLOSED SESSION PUBLIC COMMENT CLOSED SESSION (A) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) and (d)(1): a. Jackie Aboud v. John Valdivia, et al., San Bernardino Superior Court Case No. CIVDS203562 b. Karen Cervantes v. John Valdivia, et al., San Bernardino Superior Court Case No. CIVDS2012538 c. Mirna Cisneros v. John Valdivia, et al., San Bernardino Superior Court Case No. CIVDS2012926 d. Donald Smith v. John Valdivia, et al., San Bernardino Superior Court Case No. CIVSB2025375 e. Matthew Brown v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVSB2025900 f. Andrea Miller v. City of San Bernardino, et al. II, San Bernardino Superior Court Case No. CIVDS2015337 g. Sedna Mosley v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVDS2022209 h. Arrowhead Professional Center, et al. v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVDS1909462 i. EEL Holdings, Inc., LLC v. City of San Bernardino, San Bernardino Superior Court Case No. CIVDS1906467 j. KP Investments v. City of San Bernardino, San Bernardino Superior Court Case No. CIVDS1909577 k. Riznhead Inc., et al. v. City of San Bernardino, San Bernardino Superior Court Case No. CIVDS2005179 l. SB Pharma Holdings, Inc., et al. v. City of San Bernardino, San Bernardino Superior Court Case No. CIVDS1914576 Regular Meeting Agenda June 16, 2021 Mayor and City Council of the City of San Bernardino Page 4 Printed 6/11/2021 m. Washington, LLC, et al. v. City of San Bernardino, San Bernardino Superior Court Case No. CIVDS1905710 n. Washington, LLC, et al. v. City of San Bernardino, San Bernardino Superior court Case No. CIVDS192251 (B) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation (Pursuant to Government Code Section 54956.9(d)(4)): Three Items (C) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation (Pursuant to Government Code Section 54956.9(d)(2)): One Item - Notice of Claim, Montecito Equities, Ltd., dated November 20, 2020. (D) CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section 54957.6): Agency designated representatives: City Manager or designee; Employee organization: San Bernardino Police Officers Association (E) CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8): Property Address: Carousel Mall Property, 43 acres Agency Negotiator: Robert D. Field, City Manager or designee Negotiating Parties: Renaissance Downtown USA/ICO Real Estate Group Under Negotiation: Price and Terms 7:00 P.M. INVOCATION AND PLEDGE OF ALLEGIANCE CLOSED SESSION REPORT CITY MANAGER UPDATE MAYOR AND CITY COUNCIL UPDATES PRESENTATIONS 1. Community Risk Reduction Applications Presented By: Fire Marshal/Deputy Fire Warden Mike Horton; Deputy Fire Marshall Adam Panos; Assistant Fire Marshal Tom Strong and Assistant Fire Marshal Brian Headley Regular Meeting Agenda June 16, 2021 Mayor and City Council of the City of San Bernardino Page 5 Printed 6/11/2021 PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA APPOINTMENTS 2. Charter Review Commission Appointment (Ward 1) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the appointment of Ms. Roxana M. Barrera to the Charter Review Commission representing Ward 1 with the term ending December 2022. Council Staff has verified that appointee is a registered voter within the City. 3. Charter Review Commission Reappointment (Ward 4) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the reappointment of Rabbi Hillel Cohn to the Charter Review Commission representing Ward 4 with the term ending December 2022. Council Staff has verified that appointee is a registered voter within the City. 4. Downtown Advisory Committee Appointment (Ward 4) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the appointment of Ms. Kenesha L. Boyd to the Downtown Advisory Committee representing Ward 4 with the term ending December 2022. Council Staff has verified that appointee is a registered voter within the City. 5. Downtown Advisory Committee Appointment (Mayor) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the appointment of Scott Morse to the Downtown Advisory Committee representing the Mayor with the term ending December 2022. 6. General Plan Advisory Committee Appointment (Ward 2) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the appointment of Ms. Amelia S. Lopez to the General Plan Advisory Committee representing Ward 2 with the term ending December 2022. Council Staff has verified that appointee is a registered voter within the City. Regular Meeting Agenda June 16, 2021 Mayor and City Council of the City of San Bernardino Page 6 Printed 6/11/2021 7. General Plan Advisory Committee Appointment (Ward 4) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the appointment of Mr. James L. Mulvihill to the General Plan Advisory Committee representing Ward 4 with the term ending December 2022. Council Staff has verified that appointee is a registered voter within the City. DISCUSSION 8. Transfer Gun Buyback Funding (All Wards) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, review and consider options for reprogramming the unused funding appropriated for the gun buyback program in FY 2020/21 to support other safety and homeless service outreach programs. 9. General Plan Status Update and General Plan Advisory Committee Composition (All Wards) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Receive and file the update on the General Plan; and 2. Adopt Resolution No. 154, repealing Resolution No. 2021-02 and re-establishing the General Plan Advisory Committee. 10. Potential Amendments to the FY 21/22 Adopted Budget and Measure S Committee Recommendations (All Wards) Recommendation Review and provide direction to staff regarding amendments to the FY 2021/22 Adopted Budget requested by members of the City Council for consideration and receive recommendations from the Measure S Committee. Regular Meeting Agenda June 16, 2021 Mayor and City Council of the City of San Bernardino Page 7 Printed 6/11/2021 PUBLIC HEARINGS 11. Approval of the Fiscal Year 2021/22 Proposed Operating Budget, Capital Improvement Program, and Appropriations Limit Calculation (All Wards) Recommendation Adopt Resolution No. 2021-138 of the Mayor and City Council of the City of San Bernardino, California approving the City of San Bernardino’s Operating Budget and Capital Improvement Program (CIP) for FY 2021/22 and establishing the City’s Appropriations Limit as required by Article XIII of the California State Constitution. 12. Resolution to Determine/Confirm Assessments and Proceedings for Unpaid Solid Waste Collection Services (All Wards) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Hold a Public Hearing; and 2. Adopt Resolution No. 2021-137 of the Mayor and City Council of the City of San Bernardino, California, making determinations and confirming assessments and proceedings for unpaid solid waste collection services. CONSENT CALENDAR 13. Approving Job Descriptions and Classifications and Amending the Salary Schedule (All Wards) Recommendation Adopt Resolution No. 2021-139 of the Mayor and City Council of the City of San Bernardino, California, approving the job descriptions and classifications for Lead Animal Control Officer and Economic Development Project Manager; amending the citywide salary schedule for full-time, part-time, temporary, and seasonal positions; and repealing Resolution No. 2021-32. 14. Reconsideration of the Petition for Recognition Filed by the SBPDA (All Wards) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, reconsider recognition of the San Bernardino Police Dispatch Association (SBPDA) as the majority representative for the Police Dispatcher I and Pol ice Dispatcher II positions for the purposes of employer -employee relations with the City and adopt Resolution No. 2021-140 granting their request. 15. License Amnesty and Fee Waivers (All Wards) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Adopt Resolution 2021-141 authorizing the Director of Animal Services to enact a temporary amnesty program waiving late fees and penalties for dog licenses; and Regular Meeting Agenda June 16, 2021 Mayor and City Council of the City of San Bernardino Page 8 Printed 6/11/2021 2. Adopt Resolution 2021-160 authorizing the Director of Animal Services to enact reduced or waived fees. 16. First Amendment to Landscape & Irrigation Maintenance Agreement - Inland Empire Landscape (All Wards) Recommendation Adopt Resolution No. 2021-142 of the Mayor and City Council of the City of San Bernardino, California, authorizing the First Amendment to the Vendor Service Agreement with Inland Empire Landscape, Inc., for landscape maintenance in Assessment District No. 1024 (Area I). 17. First Amendment to Landscape & Irrigation Maintenance Agreements - Willowbrook Landscape (All Wards) Recommendation Adopt Resolution No. 2021-143 of the Mayor and City Council of the City of San Bernardino, California, authorizing First Amendments to the Vendor Service Agreements with Willowbrook Landscape Co., Inc. for the Maintenance of Landscaping in Area G, Area H, and Area J. 18. Amendments to Landscape & Irrigation Maintenance Agreements – RP Landscape (Ward All) Recommendation Adopt Resolution No. 2021-144 of the Mayor and City Council of the City of San Bernardino, California, authorizing the City Manager or designee to execute the First Amendment and a one year extension to the Vendor Service Agreement with RP Landscape & Irrigation for landscape and irrigation maintenance services for 31 city-owned sites; and the Second Amendment and a one year extension to the Vendor Service Agreement for RP Landscape & Irrigation for landscape maintenance at the City’s north, central and south park sites. 19. Appropriation of Funds for Fleet Services Budget (All Wards) Recommendation Adopt Resolution 2021-145 of the Mayor and City Council of the City of San Bernardino, California; 1. Authorizing the appropriation of funds in the amount of $110,000 from General Fund to Fleet Services (Fund 635) for the remainder of FY 2020/21; and 2. Authorizing a $35,800 increase to Annual Purchase Order No. 2021 -207 to Southern California Gas pursuant to Section 3.04.010 b-3 of the Municipal Code for the purchase of CNG fuel; and 3. Authorizing a $58,400 increase to Annual Purchase Order No. 2021-114 to Merit Oil Company pursuant to Section 3.04.010 b -3 of the Municipal Code for the purchase of fuel. Regular Meeting Agenda June 16, 2021 Mayor and City Council of the City of San Bernardino Page 9 Printed 6/11/2021 20. FY 2020/21 Year-End Budget Adjustments (All Wards) Recommendation Adopt Resolution 2021-146 of the Mayor and City Council of the City of San Bernardino, California, authorizing the Director of Finance to amend the FY 2020/21 budget for technical adjustments necessary to conform to the financial reporting best practices as recommended by the Government Finance Officers Association (GFOA). 21. Construction Contract Award – Storm Drain Repair at Various Locations (All Wards) Recommendation Adopt Resolution No. 2021-147 of the Mayor and City Council of the City of San Bernardino, California: 1. Approving the award of a construction contract agreement with TRYCO General Engineering in the amount of $565,020, to provide the construction of Storm Drain Repair At Various Locations ("Project"); and 2. Authorizing the project construction, construction contingencies, and engineering & inspection costs in the total amount of $750,000 for the Project; and 3. Authorizing the Director of Finance to allocate additional funding in the amount of$308,452.12 from Storm Drain DIF Fund (248) to the Project (Account number 248-160-8672*5504) to fully fund the project construction, construction contingencies, and engineering & inspections; and 4. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project. 22. Irrevocable Agreement to Annexation No. 2021-364 (Ward 4) Recommendation Adopt Resolution No. 2021-148 of the Mayor and City Council of the City of San Bernardino, California, approving the application to the Local Agency Formation Commission to provide City sewer services to a property within unincorporated territory located at 4270 North 4th Avenue (APN 0265-093-15) and authorizing the City Manager to execute an Irrevocable Agreement to Annex. 23. Second Reading of Small Cell Ordinance MC-1560 (All Wards) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, conduct a final reading and adoption of Ordinance MC-1560 amending the San Bernardino Municipal Code to add to Title 12 Chapter 12.05, “Right -of-Way Permits - Wireless Facilities”. 24. Request Purchase Authorization for Annual Usage, Software and Maintenance Agreements for Fiscal Year 2021-2022 (All Wards) Recommendation Adopt Resolution 2021-149 of the Mayor and City Council of the City of San Bernardino, California, authorizing the issuance of Fiscal Year 2021/22 Purchase Regular Meeting Agenda June 16, 2021 Mayor and City Council of the City of San Bernardino Page 10 Printed 6/11/2021 Orders for the annual usage fees, software and or hardware support with Accela Corporation, Earth Science Research Institute (ESRI), Konica Minolta, Tyler Technologies, and Verizon Cellular as outlined in the report. 25. Notice of Availability of Surplus Land - Arden Guthrie (Ward 7) Recommendation Adopt Resolution No. 2021-150 of the Mayor and City Council of the City of San Bernardino, California, acting as the Successor Agency to the Redevelopment Agency of the City of San Bernardino, declaring City-owned property fronting Highland Avenue on the north, 20th Street on the south, Arden Avenue on the east, and Guthrie Street on the west and commonly known as Arden Guthrie , as non-exempt surplus land; approve the form of Notice of Availability attached to the resolution; and direct the City Manager to comply with the requirements of the Surplus Land Act, Government Code, Section 54220 et seq.; and finding the action exempt from CEQA for the disposition of Arden Guthrie . 26. Resolution Adopting Design and Development Standards for Wireless Facilities in Public Right-Of-Way and Resolution Establishing a Fee Schedule for Wireless Encroachment Permits (Ward All) Recommendation It is recommended that the Mayor and City Council of th e City of San Bernardino, California: 1. Adopt Resolution 2021-151 containing design and development standards for wireless facilities in the public right-of-way; and 2. Adopt Resolution 2021-152 establishing a fee schedule for wireless encroachment permits to install wireless facilities in the public right-of-way under City Municipal Code Chapter 12.05. 27. Senior Companion Program - First Year of a Three Year Grant Award (All Wards) Recommendation Adopt Resolution 2021-153 of the Mayor and City Council of the City of San Bernardino, California, to: 1. Ratify the submission of a grant application for the first year of a 3 -year grant with the Corporation for National and Community Service’s Senior Companion Program; and 2. Accept the Grant Award in the amount of $324,812. 28. Approval of Commercial and Payroll Disbursements (All Wards) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the commercial and payroll disbursements for May and June 2021. Regular Meeting Agenda June 16, 2021 Mayor and City Council of the City of San Bernardino Page 11 Printed 6/11/2021 29. Update Regarding Negotiations with Renaissance Downtown USA/ICO Real Estate Group (RDICO) for the Carousel Mall Property (Ward 1) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, receive and file an update regarding the negotiations with Renaissance Downtown USE/ICO Real Estate Group (RDICO) for the Carousel Mall property. 30. First Amendment to the Interim Golf Course Management Agreement for the Operations and Maintenance of the Shandin Hills Golf Course (Ward 5) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2021-161 authorizing the City Manager to execute the First Amendment to the Interim Golf Course Management Agreement between the City of San Bernardino and CF Shandin Hills ARCIS LLC extending the term by 60 days. 31. Escheatment of Unclaimed Funds in Accordance with Escheatment of Unclaimed Money Policy (All Wards) Recommendation Adopt Resolution 2021-155 of the Mayor and City Council of the City of San Bernardino, California, authorizing the transfer of unclaimed evidence funds to the General Fund. 32. February 2020, April and May 2021, City Board, Commission, and Citizen Advisory Committee Approved Minutes (All Wards) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, receive and file the approved minutes from the City’s February 2020, April 2021 and May 2021, Boards, Commissions & Citizen Advisory Committee meetings. 33. Letter of Support for FXI, Inc., for the California Competes Tax Credit Application (Ward 1) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to execute the Letter of Support for FXI, Inc. 34. Resolution to Authorize the CALNET/Next Gen Contract for Verizon Cellular and Data Network Services (All Wards) Recommendation Adopt Resolution 2021-156 of the Mayor and City Council for the City of S an Bernardino, California, authorizing the City Manager to execute the CALNET/Next Gen Services contract with the State of California for the delivery of Verizon Cellular and Data Network Services. Regular Meeting Agenda June 16, 2021 Mayor and City Council of the City of San Bernardino Page 12 Printed 6/11/2021 35. Imposing Liens to Recover Costs for Code Enforcement Abatements (Wards 1, 2, 3, 4, 6, 7) Recommendation Adopt Resolution No. 2021-157 of the Mayor and City Council of the City of San Bernardino, California, imposing liens on certain real property located within the City San Bernardino for the costs of public nuisance abatements. 36. Purchase and Sale Agreement for 301, 321 & 325 West 40TH Street (Ward 4) Recommendation Adopt Resolution No. 2021-158 of the Mayor and City Council of the City of San Bernardino, California, authorizing the City Manager to execute a Purchase and Sale Agreement with Shab El-aawar Trust for the properties located at 301, 321 & 325 West 40th Street. 37. Subordination of Deed of Trust - 4349 N. Perishing Ave (Ward 4) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, acting as the Successor Housing Agency to the Redevelopment Agency of the City of San Bernardino, adopt Resolution No. 2021-159, approving the Subordination of a Deed of Trust in connection with a refinancing of the Senior Mortgage relating to real property located at 4394 North Pershing Avenue, San Bernardino, California. REPORTS ON CONFERENCES/MEETINGS ATTENDED ADJOURNMENT The next joint regular meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on Wednesday, July 21, 2021, in the Council Chamber located at 555 West 6 th Street, San Bernardino, California 92401. Closed Session will begin at 5:30 p.m. and Open Session will begin at 7:00 p.m. CERTIFICATION OF POSTING AGENDA I, Genoveva Rocha, CMC, City Clerk for the City of San Bernardino, California, hereby certify that the agenda for the June 16, 2021 Regular Meeting of the Mayor and City Council and the Mayor and City Council acting as the Successor Agency to the Redevelopment Agency was posted on the City’s bulletin board located at 201 North “E” Street, San Bernardino, California, at the San Bernardino Public Library located at 555 West 6th Street, San Bernardino, California, and on the City’s website sbcity.org on Friday, June 11, 2021. I declare under the penalty of perjury that the foregoing is true and correct. ___________________________________ Genoveva Rocha, CMC, City Clerk Regular Meeting Agenda June 16, 2021 Mayor and City Council of the City of San Bernardino Page 13 Printed 6/11/2021 NOTICE: Any member of the public may address this meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item appearing on the agenda by approaching the microphone in the Council Chamber when the item about which the member desires to speak is called and by asking to be recognized. Any member of the public desiring to speak to the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may address the body at the end of the meeting, during the period rese rved for public comments. Said total period for public comments shall not exceed 60 minutes, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. A three minute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to “share” his/her three minutes with any other member of the public. Speakers who wish to present documents to the governing body may hand the documents to the City Clerk at the time the request to speak is made. The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code. Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed.