HomeMy WebLinkAboutItem No. 25 - Approving Cooperative Agreement with the City of Highland and San Bernardino County for Submission of a Grant Application to the Active Transportation Cycle 5 Grant Program
Consent Calendar
City of San Bernardino
Request for Council Action
Date: June 17, 2020
To: Honorable Mayor and City Council Members
From: Teri Ledoux, City Manager
By:Kris Jensen, Director of Public Works
Subject: Cooperative Agreement with the City of Highland and SB
County for ATP Cycle 5 Grant Program
Recommendation
Adopt Resolution No. 2020-113 of the Mayor and City Council of the City of San
Bernardino, California, approving a Cooperative Agreement with the City of Highland
and San Bernardino County for the submission of a Grant Application to the Active
Transportation Cycle 5 Grant Program for the Highland/San Bernardino Bi-City Bikeway
and Walkway Connector (Project) and authorizing the Director of Finance to record a
budget adjustment in Local Circulation Development Impact Fee (DIF) Fund No. 263 in
the amount of $23,000 in support of the application preparation.
Background
The Active Transportation Program was created by Senate Bill 99 in 2013 and
subsequently expanded to Senate Bill 1 (SB 1) in April 2017 to encourage increased
use of active modes of transportation, such as walking and biking. On March 26, 2020,
the California Department of Transportation announced the next rounds of the Active
Transportation Program (ATP) Cycle 5. The amount of funding available for the cycle is
$440 million. The grant is intended to increase the proportion of walking and biking trips
to reduce greenhouse emissions, enhance public health, and provide benefits to
disadvantage communities.
The purpose of ATP funding is to encourage increased use of active modes of
transportation and to achieve the following goals:
Increase the proportion of trips accomplished by biking and walking
Increase safety and mobility for non-motorized users
Advance the active transportation efforts of regional agencies to achieve
greenhouse gas (GHG) reduction goals
Enhance public health
Ensure that disadvantaged communities fully share in the benefits of the
program
Provide a broad spectrum of projects to benefit many types of active
transportation users
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The cities of San Bernardino and Highland, in partnership with San Bernardino County,
have been working together to establish a regional active transportation project to
improve active transportation options between schools within the San Bernardino City
Unified School District. The ATP Cycle 5 Grant Program provides an opportunity for the
agencies to leverage funding to support the regional project.
Discussion
The project is located within the San Bernardino City Unified School District (SBCUSD).
The SBCUSD includes a total of 72 schools. This project will provide direct connection
among twenty-two of those schools including fourteen elementary schools, two middle
schools, four high schools, one continuation school, and one special education school.
The proposed ATP 5 project application will provide multi-agency participation
improvements as follows:
o Improved efficiency of multi-modal transportation system
o Improved connectivity with California State University San Bernardino
throughout the City of San Bernardino
o Improvement to nine routes listed in the SBCTA Non-Motorized
Transportation Plan
o Construction of 12 miles of continuous bikeways/walkways
o Incorporate road diet and modern traffic safety improvements along the route
The City of Highland is the lead agency on this project. Highland is requesting that the
attached Cooperative Agreement, establishing the responsibilities of both the City of
San Bernardino and San Bernardino County, be approved by the City. The preliminary
cost estimates for the full project is $17,532,805. Through the ATP Cycle 5 Grant
Program $1,284,903 of the project costs are estimated to be eligible for reimbursement.
Non-eligible for pavement rehabilitation is estimated in the amount of $4,503,774.
The proposed Cooperative Agreement is requested to financially support the
preparation and submission of the ATP Cycle 5 Grant Program in a collective amount of
hare. This agreement
does not commit any of the agencies to any work or resources beyond the preparation
and submission of the grant application. The application due date for ATP Cycle 5 is
June 15, 2020.
The SBCUSD is in support of this project. In addition, Southern California Association
of Governments (SCAG) Metropolitan Planning Organization (MPO), which represents 6
counties and 191 cities, as well as San Bernardino County Transportation Authority,
have indicated their support this project.
2020-2025 Key Strategic Targets and Goals
This project aligns with Key Target No. 1c: Create a framework for spending decisions.
By partnering with the City of Highland and County of San Bernardino, the City is able to
take advantage of shared costs for grant preparation and submission. If the project is
awarded funding, it will provide the City with an opportunity to comprehensively evaluate
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the fiscal impacts and determine the level of priority for moving forward with the project
expenditure decision.
Fiscal Impact
No General Fund impact. Funding for the grant application submission will require an
appropriation in the amount of $23,000 from Local Circulation DIF Fund No. 263 fund
balance to Highland/San Bernardino Bi-City Bikeway and Walkway Connector (Project)
Fund No. 263-160-8752-5502. The current available fund balance in the Local
Circulation DIF Fund is $159,100. No General Fund appropriations are required for the
grant application work.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2020-113, approving a Cooperative Agreement with the
City of Highland and San Bernardino County for the submission of a Grant Application
to the Active Transportation Cycle 5 Grant Program for the Highland/San Bernardino Bi-
City Bikeway and Walkway Connector (Project) and authorizing the Director of Finance
to record a budget adjustment in Local Circulation Development Impact Fee (DIF) Fund
No. 263 in the amount of $23,000 in support of the application preparation.
Attachments
Attachment 1 Resolution No. 2020-113; Exhibit A - Agreement
Ward: 1, 2, 4, 5, 7
Synopsis of Previous Council Actions: None
Page 3
RESOLUTION NO. 2020-113
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF SAN BERNARDINO, CALIFORNIA,
AUTHORIZING THE CITY MANAGER TO EXECUTE A
COOPERATIVE AGREEMENT WITH THE CITY OF
HIGHLAND AND SAN BERNARDINO COUNTY FOR
SUBMISSION OF A GRANT APPLICATION TO THE
ACTIVE TRANSPORTATION CYCLE 5 GRANT
PROGRAM FOR THE HIGHLAND/SAN BERNARDINO BI-
CITY BIKEWAY AND WALKWAY CONNECTOR
(PROJECT) AND AUTHORIZING THE DIRECTOR OF
FINANCE TO RECORD A BUDGET ADJUSTMENT IN
LOCAL CIRCULATION DEVELOPMENT IMPACT FEE
(DIF) FUND NO. 263 IN THE AMOUNT OF $23,000 IN
SUPPORT OF THE APPLICATION PREPARATION
WHEREAS, the City of Highland, the City of San Bernardino and the County of San
secure funding from the Cycle 5 Active Transportation Program (ATP) for development and
construction of a bikeway and walkway facilities project entitled Highland/San Bernardino Bi-
City Bikeway and Walkway Connector (Project); and
WHEREAS, the total cost of the project is preliminarily estimated at $ 17,532,805, of
which, $12,849,031 is eligible for grant reimbursements through the ATP Cycle 5 Grant
Program; and
WHEREAS,
financially support the preparation and submission of the ATP Cycle 5 Grant Program in a
collective amount of $50,000, of which $23,000 is the City of San Bern
WHEREAS, this Agreement does not commit any of the Parties to any work or
resources beyond the preparation and submission of the grant application.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by this
reference.
SECTION 2. The City Manager is hereby authorized to execute, on behalf of the City,
Cooperative Agreement with the City of Highland and San Bernardino County, incorporated and
attached A
SECTION 3. The Director of Finance is hereby authorized and directed to record a
budget adjustment in the amount of $23,000 from Local Circulation Fund (Fund 263) for the
City of San Be- Cycle 5 application.
Resolution No. 2020-113
SECTION 4. The City Council finds this Resolution is not subject to the California
Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA
applies only to projects which have the potential for causing a significant effect on the
environment. Where it can be seen with certainty, as in this case, that there is no possibility that
the activity in question may have a significant effect on the environment, the activity is not
subject to CEQA.
SECTION 5. Severability. If any provision of this Resolution or the application thereof
to any person or circumstance is held invalid, such invalidity shall not affect other provisions or
applications, and to this end the provisions of this Resolution are declared to be severable.
SECTION 6. Effective Date. This Resolution shall become effective immediately.
APPROVED and ADOPTED by the City Council and signed by the Mayor and attested
by the Acting City Clerk this ___ day of __________ 2020.
John Valdivia, Mayor
City of San Bernardino
Attest:
Genoveva Rocha, CMC, Acting City Clerk
Approved as to form:
Sonia Carvalho, City Attorney
Resolution No. 2020-113
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, Acting City Clerk, hereby certify that the attached is a true
copy of Resolution No. 2020-___, adopted at a regular meeting held on the ___ day of _______
2020 by the following vote:
Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
NICKEL _____ _____ _______ _______
RICHARD _____ _____ _______ _______
MULVIHILL _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of
____________ 2020.
Genoveva Rocha, CMC, Acting City Clerk
AGREEMENT
between
City of Highland, City of San Bernardino and County of San Bernardino
for
GRANT APPLICATION
to the
Active Transportation Cycle 5 Grant Program
to fund development of the
HIGHLAND/SAN BERNARDINO BI-CITY BIKEWAY AND WALKWAY CONNECTOR
This AGREEMENT is made by and between the City of Highland (HIGHLAND), the City of San Bernardino (SAN
BERNARDINO) and the County of San Bernardino (COUNTY), sometimes individually referred to as a PARTY
and, collectively referred to as the PARTIES.
Whereas, HIGHLAND, SAN BERNARDINO and COUNTY wish to work cooperatively in the preparation of a
GRANT APPLICATION to secure funding from the Cycle 5 Active Transportation Program (ATP) for development
and construction of a bikeway and walkway facilities project entitled HIGHLAND/SAN BERNARDINO BI-CITY
BIKEWAY AND WALKWAY CONNECTOR (PROJECT); and
Whereas
Whereas, HIGHLAND will be the Lead Agency and SAN BERNARDINO and COUNTY will be Partnering
Agencies in the PROJECT; and
Whereas, the PARTIES desire to implement this effort on a cost-shared basis in a manner deemed most efficient and
effective to the PARTIES;
Whereas, the PROJECT includes bikeway and walkway components that are eligible for grant reimbursements and
pavement rehabilitation that is not eligible for grant reimbursements; and
Whereas, a preliminary cost estimate indicates that development of the portion of the PROJECT that is eligible for
grant reimbursements may cost $12,849,031, the non-eligible portion which consists of pavement rehabilitation may
cost $4,503,774, for a total preliminary cost estimate of $17,532,805; and
Whereas, assuming a 10% match to the grant eligible portion of PROJECT, the estimated local match cost would be
approximately $1,284,903, ($461,107 HIGHLAND, $705,979 SAN BERNARDINO, $117,818 COUNTY); and
Whereas, the non-eligible portion of the PROJECT funded by 100% local funds for pavement rehabilitation in the
motorized vehicular travel lanes, would be approximately $4,503,774 ($2,158,991 HIGHLAND, $1,972,949 SAN
BERNARDINO, $371,834 COUNTY); and
Whereas, the total estiamted development cost of the PROJECT to the PARTIES (grant eligible and non-eligible)
would be $5,788,678 (HIGHLAND $2,620,098, SAN BERNARDINO $2,678,928, and COUNTY $489,652); and
Whereas, based on total estimated development costs (eligible and non-eligible), HIGHLANDproportional share of
the HIGHLAND/SAN BERNARDINO BI-CITY BIKEWAY AND WALKWAY CONNECTOR is 45%, SAN
BERNARDINOproportional share is 46%, and the COUNTYproportional share is 9%; and
1
Now therefore, in consideration of the mutual covenants contained herein, the PARTIES agree as follows:
Section 1 Purpose. The purpose of this agreement is to formalize a commitment by the PARTIES to financially
support preparation of the ATP Cyle 5 Grant Application. This is a cost-sharing Agreement only, and does not
commit any of the PARTIES to any work or resources beyond preparation of the grant application which is due June
15, 2020 and as outlined herein.
Section 2 Administration. This Agreement will be administered by HIGHLAND, by designee of the City Manager.
HIGHLAND will manage preparation of the Grant Application and provide progress reports to the other PARTIES.
HIGHLAND will retain consultants to provide support data, organize stakeholders, lead public outreach efforts,
prepare and submit final grant application documents as required by the grant program, be the single point of contact
with the grant program administrator, and be responsible for obtaining and/or submitting all forms, reports,
correspondence, etc., either from or to the grant program as may become necessary, and include SAN
BERNARDINO and COUNTY in the PR
Grant Application.
Section 3 Funding Each Party hereby commits to provide funding as set forth below:
(a) City of Highland $22,500
(b) City of San Bernardino $23,000
(c) County of San Bernardino $4,500
The PARTIES acknowledge that final Grant Application costs may ultimately exceed the current estimate of costs.
Any additional administrative cost resulting from PROJECT scope of work changes shall not exceed 10% of the
estimate herein, and be borne by each Party in proportion to where the work actually lies (based on jurisdiction).
SAN BERNARDINO AND COUTY will pay its proportional share of actual time-and-material of administrative
costs within 30 days of invoice receipt, even if grant funding is denied.
Section 3 Termination. Except as set forth above, this Agreement may be terminated or modified only by
unanimous written consent of each Party signed hereto.
Section 4 Term of Agreement. This Agreement is effective upon execution of the Agreement by the PARTIES
through December 31, 2020.
In Witness Whereof, the PARTIES have signed this Agreement as of the day and year written below.
City of Highland
__________________________________________________________
Joseph Hughes, City Manager Date
City of San Bernardino
__________________________________________________________
John Valdivia , Mayor Date
County of San Bernardino
__________________________________________________________
Gerry Newcombe, Director of Public Works Date
2
PROJECT DESCRIPTION
GRANT APPLICATION preparation to the ATP for grant funding to develop the HIGHLAND/SAN
BERNARDINO BI-CITY BIKEWAY AND WALKWAY CONNECTOR, including meetings, public
outreach, data collection, communications, consultations, mapping, exhibits, cost estimating, data
analysis, grant writing, submittals, program coordination, and any and all efforts directly related to the
HIGHLAND/SAN BERNARDINO BI-CITY BIKEWAY AND WALKWAY CONNECTOR GRANT
APPLICATION(S).
The HIGHLAND/SAN BERNARDINO BI-CITY BIKEWAY AND WALKWAY CONNECTOR is
intended to close the gaps between the non-motorized transportation networks in the cities of Highland
and San Bernardino (see attached Vicinity Map), and will include bikeway and/or sidewalk improvements
along the following alignments in the Cities of Highland and San Bernardino and the County of San
Bernardino.
1. Northpark Blvd (University Drive to Electric Avenue)
2. Electric Avenue (Northpark Blvd to Mountain View Avenue)
3. Mountain View Avenue (Electric Avenue to Parkdale Drive)
4. Parkdale Drive (Mountain View Avenue to Valencia Avenue)
5. Valencia Avenue (Parkdale Drive to 21st Street)
6. 21st Street (Valencia Avenue to Perris Hill Park Road)
7. Perris Hill Park Road (21st Street to Pacific Street)
8. Pacific Street (Perris Hill Park Road to Del Rosa Drive)
9. Pacific Street (Del Rosa Drive to Boulder Avenue)
10. Del Rosa Drive (3rd Street to Pacific Street)
11. Palm Avenue (Base Line to Piedmont Drive)
PROJECT SCOPE
The PROJECT involves preparation of a GRANT APPLICATION to the ATP for grant funding to
develop the HIGHLAND/SAN BERNARDINO BI-CITY BIKEWAY AND WALKWAY
CONNECTOR, including:
Meetings, public outreach, data collection, communications, consultations, mapping, exhibits, cost
estimating, data analysis, grant writing, submittals, program coordination, and any and all efforts directly
relatated to the HIGHLAND/SAN BERNARDINO BI-CITY BIKEWAY AND WALKWAY
CONNECTOR GRANT APPLICATION).
AGENCY SHARES BASED ON TOTAL PROJECT COST
Non-Eligible Total
Eligible Project Pavement Project
AGENCYCost Rehab TOTAL COST Share %
COSB υ АЉЎͲВАВυ ЊͲВАЋͲВЍВυ ЋͲЏАБͲВЋБ ЍЏ͵ЋБі
SBCo υ ЊЊАͲБЊБυ ЌАЊͲБЌЍ υ ЍБВͲЏЎЋБ͵ЍЏі
COH υ ЍЏЊͲЊЉАυ ЋͲЊЎБͲВВЊυ ЋͲЏЋЉͲЉВБ ЍЎ͵ЋЏі
ATP υ ЊЊͲЎЏЍͲЊЋБυ Ώυ ЊЊͲЎЏЍͲЊЋБ
TOTALS:$ 12,849,031$ 4,503,774$ 17,352,805
ATTACH
PROJECT VICINITY MAP
HIGHLAND/SAN BERNARDINO BI-CITY BIKEWAY AND WALKWAY CONNECTOR