HomeMy WebLinkAboutItem No. 08 - Cooperative Funding Agreement with teh City of Redlands for Mountain Avenue Resurfacing Project
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Consent Calendar
City of San Bernardino
Request for Council Action
Date: April 1, 2020
To: Honorable Mayor and City Council Members
From: Teri Ledoux, City Manager
By:Kris Jensen, Director of Public Works
Subject: Cooperative Funding Agreement with City of Redlands
Recommendation
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2020-58:
1. Approving the Cooperative Funding Agreement with the City of Redlands for
Mountain View Avenue Resurfacing Project; and
2. Amending the FY 2019/20 Capital Improvement Program Fund to include the
Mountain View Avenue Resurfacing Project; and
3. Authorizing the Director of Finance to establish project budget in the amount
of $84,400 in Measure I Fund (Fund 129).
Background
The City of Redlands and the City of San Bernardino share jurisdiction of several
streets. Conducting cooperative projects on streets of shared jurisdiction is more
efficient and cost effective as compared to separate projects issued by each jurisdiction.
The inconvenience to the traveling public and adjacent businesses/residents is
substantially reduced by cooperative projects.
Discussion
Mountain View Avenue is part of the current City of Redlands Pavement Accele rated
Repair Implementation Strategy (“PARIS”) Resurfacing Project, and will be resurfaced
from the I-10 Freeway to the Mission Zanja Channel. However, the City limit line runs
through the center of the roadway, with the easterly portion in the City of Red lands and
westerly portion in the City of San Bernardino. As a result, road resurfacing and
maintenance is divided into these two jurisdictions. Since Mountain View Avenue has
been included in the PARIS project, City of Redlands staff contacted San Bernard ino in
order to determine willingness to fund the City of San Bernardino portion of Mountain
View Avenue street rehabilitation Project and have the entire street resurfaced under
the PARIS program.
Staff negotiated a Cooperative Funding Agreement with the City of Redlands
delineating the roles, responsibilities, and contributions of both the City of Redlands and
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the City of San Bernardino with regard to the Mountain View Avenue Street Resurfacing
Project. San Bernardino is requested to contribute the City’s entire share of project
funding, estimated to be $84,800, for the resurfacing of Mountain View Avenue within
San Bernardino jurisdictional areas.
2020-2025 Strategic Key Targets and Goals
This project aligns with Key Targets No. 1.c Create a framework for spending decisions
and 1e: Create an asset management plan. Conducting cooperative projects on streets
of shared jurisdiction is more efficient and cost effective than performing individual
projects on shared roadways. This project will also positively contribute to the asset
management plan by improving and preserving this section of roadway.
Fiscal Impact
No General Fund Impact. This project is an eligible project for expenditure of Measure I
funding and sufficient funds are available in Measure I Fu nd No. 129.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2020-58:
1. Approving the Cooperative Funding Agreement with the City of Redlands for
Mountain View Avenue Resurfacing Project.
2. Amending the FY 2019/20 Capital Improvement Program Fund to include the
Mountain View Avenue Resurfacing Project; and
3. Authorizing the Director of Finance to establish project budget in the amount of
$84,400 in Measure I Fund (Fund 129).
Attachments
Attachment 1 Resolution 2020-58; Exhibit A - Cooperative Funding Agreement
Agreement with City of Redlands
Attachment 2 Cost Summary
Attachment 3 Project Location Map
Ward: 3
Synopsis of Previous Council Actions:
None
Resolution No. 2020-58
RESOLUTION NO. 2020-58
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF SAN BERNARDINO, CALIFORNIA,
APPROVING THE COOPERATIVE FUNDING
AGREEMENT WITH THE CITY OF REDLANDS FOR
MOUNTAIN VIEW AVENUE RESUFACING PROJECT;
AMENDING THE FY201/20 CAPITAL IMPROVEMENT
PROGRAM FUND TO INCLUDE THE MOUNTAIN VIEW
AVENUE RESURFACING PROJECT; AND
AUTHORIZING THE DIRECTOR OF FINANCE TO
ESTABLISH PROJECT BUDGET IN THE AMOUNT OF
$84,400 FROM MEASURE I FUND (FUND 129)
WHEREAS, The City of Redlands and the City of San Bernardino share jurisdiction of
several streets; and
WHEREAS, Conducting cooperative projects on streets of shared jurisdiction is more
efficient and cost effective as compared to separate projects issued by each jurisdiction; and
WHEREAS, Mountain View Avenue is a shared street between the City of San
Bernardino and the City of Redlands and is part of the current City of Redlands Pavement
Accelerated Repair Implementation Strategy (“PARIS”) Resurfacing Project, and will be
resurfaced from the I-10 Freeway to the Mission Zanja Channel.; and
WHEREAS, the City limit line runs through the center of the roadway, with the easterly
portion in the City of Redlands and westerly portion in the City of San Bernardino. ;and
WHEREAS, Staff negotiated a Cooperative Funding Agreement with the City of
Redlands delineating the roles, responsibilities, and contributions of both the City of Redlands
and the City of San Bernardino with regard to the Mountain View Avenue Street Rehabilitation
Project; and
WHEREAS, San Bernardino will contribute the entire share of funding, estimated to be
$84,800, for the resurfacing of Mountain View Avenue within San Bernardino jurisdictional
areas.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by this
reference.
SECTION 2.The City Manager or her designee is hereby authorized and directed to
execute on behalf of the City a Cooperative Agreement with the City of Redlands for Mountain
View Avenue Resurfacing Project in accordance with Exhibit A, attached hereto and made a part
hereof.
Resolution No. 2020-58
SECTION 3. The City Council authorizes an amendment to the 2019-2020 Capital
Improvement Program (CIP) to add Anne Mountain View Avenue Resurfacing Project and
authorizes the Director of Finance to record a budget adjustment in the amount of $84,800 in
Measure I Fund (Fund 129) complete the project.
SECTION 4. The City Council finds this Resolution is not subject to the California
Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA
applies only to projects which have the potential for causing a significant effect on the
environment. Where it can be seen with certainty, as in this case, that there is no possibility that
the activity in question may have a significant effect on the environment, the activity is not
subject to CEQA.
SECTION 5. Severability. If any provision of this Resolution or the application thereof
to any person or circumstance is held invalid, such invalidity shall not affect other provisions or
applications, and to this end the provisions of this Resolution are declared to be severable.
SECTION 6. Effective Date. This Resolution shall become effective immediately.
APPROVED and ADOPTED by the City Council and signed by the Mayor and attested
by the Acting City Clerk this ___ day of __________ 2020.
John Valdivia, Mayor
City of San Bernardino
Attest:
Genoveva Rocha, CMC, Acting City Clerk
Approved as to form:
Sonia Carvalho , City Attorney
Resolution No. 2020-58
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, Acting City Clerk, hereby certify that the attached is a true
copy of Resolution No. 2020-___, adopted at a regular meeting held on the ___ day of _______
2020 by the following vote:
Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
NICKEL _____ _____ _______ _______
RICHARD _____ _____ _______ _______
MULVIHILL _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of
____________ 2020.
Genoveva Rocha, CMC, Acting City Clerk
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COOPERATIVE FUNDING AGREEMENT
BETWEEN
CITY OF REDLANDS
AND
CITY OF SAN BERNARDINO
FOR THE
MOUNTAIN VIEW AVENUE STREET REHABILITATION PROJECT
This Cooperative Funding Agreement (“Agreement”) for the Mountain View Avenue
Street Rehabilitation Project (“Project”) is entered into this 17th day of March 2020 (“Effective
Date”) by and between the City of Redlands, a general law city (“Redlands”), and the City of San
Bernardino, a charter city and municipal corporation organized and operating under the laws of
the State of California (“San Bernardino”). Redlands and San Bernardino are sometimes
individually hereafter referred to herein as “Party” and, together, as the “Parties.”
RECITALS
WHEREAS, the Project is in a portion of Redlands’ jurisdiction and in a portion of San
Bernardino’s jurisdiction, and will be of mutual benefit to Redlands and San Bernardino; and
WHEREAS, the Project is described in Exhibit “A,” which is attached hereto and
incorporated herein by this reference; and
WHEREAS, the location of the Project is shown in Exhibit “B,” which is attached hereto
and incorporated herein by this reference; and
WHEREAS, California Streets and Highways Code sections 1685 and 1803 authorize
Redlands to contract with San Bernardino for the maintenance, construction, or repair of Redlands
streets and roads, if the City Council of Redlands determines that it is necessary for the more
efficient maintenance, construction, or repair of its streets and roads; and
WHEREAS, the legislative body of Redlands determines that it is necessary for the more
efficient maintenance, construction, or repair of its streets and roads to contract with San
Bernardino for the Project; and
WHEREAS, it is anticipated that Redlands’ share of Project costs will be financed through
its local funds and San Bernardino’s share of Project costs will be from San Bernardino’s General
Fund; and
WHEREAS, the total Project cost is estimated to be One Hundred Sixty Nine Thousand
Six Hundred One Dollars Thirty Cents ($169,601.30); and
WHEREAS, Redlands’ share of the Project cost is estimated at Eighty Four Thousand
Eight Hundred Dollars Sixty Five Cents ($84,800.65) and San Bernardino’s share of the Project
cost is estimated to be Eighty Four Thousand Eight Hundred Dollars Sixty Five Cents
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($84,800.65), as more particularly set forth in Exhibit “C,” which is attached hereto and
incorporated herein by this reference; and
WHEREAS, the above-described costs are proportioned based on the work to be performed
in each Party’s jurisdiction;
NOW THEREFORE, in consideration of the above recitals and the mutual covenants
hereinafter contained, the Parties agree as follows:
TERMS
1. RESPONSIBILITIES OF REDLANDS
1.1 Lead Agency. Redlands shall act as the Lead Agency for the Project pursuant to the
California Environmental Quality Act (“CEQA”) (Public Resources Code section 21000 et seq.),
and shall be responsible for coordination of utility relocation work, construction, construction
engineering, and inspection for the Project.
1.2 Review of Plans. Redlands shall provide approved plans and specifications for the
Project to San Bernardino in order to obtain an encroachment permit from San Bernardino.
1.3 Construction. Redlands shall construct the Project by contract in accordance with
the plans and specifications of Redlands.
1.4 Utility Relocation. Redlands shall arrange for relocation of all utilities, which
interfere with construction of the Project within the entire Project limits, subject to Section 3.5
below.
1.5 Encroachment Permit. Redlands shall obtain a no-cost permit from San Bernardino
for work performed within San Bernardino’s right-of-way.
1.6 Contract Award and Administration. Redlands shall advertise, award, and
administer the construction of the Project, in accordance with the provisions of the California
Public Contract Code applicable to cities. All Redlands’ contractors shall maintain and to comply
throughout the contract term of any contract awarded by Redlands with the insurance requirements
described in the specifications. Redlands shall conduct adequate inspection of all items of work
performed under the construction contract with Redlands’ contractors or subcontractors for the
Project and maintain adequate records of inspection and materials testing for review by San
Bernardino. Redlands shall provide copies of any records of inspection and materials testing to
San Bernardino within ten (10) days of Redlands receipt of a written demand from San Bernardino
for such records. This shall be included as a Project cost.
1.7 Invoices. After bid opening and prior to award of the construction contract,
Redlands shall submit to San Bernardino an invoice for the estimated San Bernardino share of
Project construction costs based on the Redlands/San Bernardino percentage share determined
from the bid result.
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1.8 Itemized Final Invoice. Upon Project completion, Redlands shall calculate actual
Redlands/San Bernardino Project share percentages based on the final contract work and cost,
which shall include any changes made within Redlands and/or San Bernardino as provided in this
Agreement. Upon Project completion and the capture of all Project expenses, Redlands shall
submit to San Bernardino an itemized accounting of actual Project costs incurred by Redlands and,
if said costs exceed the amount paid by San Bernardino pursuant to Section 1.7 and Section 2.3,
an invoice for the remainder of San Bernardino’s share of the actual Project costs, up to the amount
set forth in Section 2.3 hereof, as provided herein. Said invoice shall set forth all actual Project
costs incurred by Redlands, together with adequate documentation of said expenditures and a copy
of the overall Redlands/San Bernardino percentage share calculation spreadsheet. If the actual
Project costs incurred by Redlands are less than the amount paid by San Bernardino pursuant to
Section 1.7 and Section 2.3, then Redlands shall refund San Bernardino the difference within thirty
(30) days after issuance of the itemized accounting.
2. RESPONSIBILITIES OF SAN BERNARDINO
2.1 Review of Plans. San Bernardino shall review the plans and specifications of the
Project before issuing the encroachment permit.
2.2 Encroachment Permit. San Bernardino shall provide a no-cost permit to Redlands
for its work in San Bernardino’s right-of-way.
2.3 Invoice Payment. Within thirty (30) days after receipt of the invoice from Redlands
pursuant to Section 1.9 above, San Bernardino shall pay to Redlands the invoiced amount. Within
thirty (30) days after receipt of the itemized accounting and invoice from the Redlands pursuant to
Section 1.10 above, San Bernardino shall pay to Redlands the remainder of its share of the actual
Project costs based on the Redlands percentage calculated pursuant to Section 1.10. The Project
costs shall include the cost of Project design, CEQA compliance, utility relocation work,
construction, construction engineering, inspection and Redlands overhead costs. San Bernardino’s
share of Project costs is currently estimated to be Eighty Four Thousand Eight Hundred Dollars
Sixty-Five Cents ($84,800.65) and shall not exceed One Hundred Six Thousand Dollars Eighty-
One Cents ($106,000.81) (twenty-five percent (25%) increases over the Project cost estimate)
absent a written approval from San Bernardino’s designated representative).
3. COORDINATION OF THE PROJECT
3.1 Responsibilities after Completion. Except for activities that are impossible to
perform during the construction phase of Project, before, during, and after Redlands and San
Bernardino’s acceptance of completed Project, San Bernardino shall be responsible for performing
any and all work (including, but not limited to, maintenance) for the San Bernardino maintained
highways in the Project limits that are within San Bernardino’s unincorporated area and Redlands
shall be responsible for performing any and all work (including, but not limited to, maintenance)
for City streets in the Project limits that are in Redlands incorporated area.
3.2 Insurance. San Bernardino and Redlands are authorized self-insured public entities
for purposes of Professional Liability, Automobile Liability, General Liability and Worker’s
Compensation, and warrant that through their respective programs of self-insurance they have
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adequate coverage or resources to protect against liabilities arising out of San Bernardino’s and
Redlands’ performance of the terms, conditions, or obligations of this Agreement.
3.3 Increased Costs. The Parties acknowledge that actual Project costs may ultimately
exceed current estimates of Project costs. Any ad ditional Project costs (including, but not limited
to, additional Project costs caused by an increase in engineering cost, higher bid prices, change
orders, or arising from unforeseen site conditions, including utility relocation (but not from
requested additional work by San Bernardino or Redlands, which is addressed in Section 3.4
below) over the estimated total of the Project’s cost of One Hundred Sixty Nine Thousand Six
Hundred One Dollars Thirty Cents ($169,601.30) (which is the sum of Eighty Four Thousand
Eight Hundred Sixty Five Cents ($84,800.65) from San Bernardino and Eighty Four Thousand
Eight Hundred Sixty Five Cents ($84,800.65) from Redlands) shall be borne by each Party based
upon where the work is required (i.e. whether the work is required in San Bernardino’s or
Redlands’ jurisdiction) up to the amounts set forth in Section 1.10 and Section 2.3, respectively.
3.4 Additional Work. If either San Bernardino or Redlands requests additional work
that is beyond the scope of the original Project, and not considered a necessary part of the Project
by both Parties, said work, if approved by both Parties pursuant to Section 6.1 will be paid solely
by the Party requesting the work.
3.5 Utilities. In the case wherein one of the Parties owns a utility that needs to be
relocated for the Project and that Party does not have prior rights for that utility, it will be the sole
responsibility of that Party to relocate the utility at that Party’s cost. This responsibility for utility
relocation cost shall not be included as a Project cost. In the case that a utility relocation is
determined to be a Project cost based on that utility having prior rights, the relocation of the utility
will be included as a Project cost for which San Bernardino and Redlands will be responsible for
funding for work located within their respective boundaries.
3.6 Cost Overruns. As design progresses, if it is found by Redlands that a cost overrun
of twenty five percent (25%) or more of the estimated total of the Project costs will occur, Redlands
shall provide San Bernardino written notice of this fact and San Bernardino and Redlands shall
endeavor to agree upon an alternative course of action, including amending the cost estimates. If,
after thirty (30) days of the date of Redlands notice an alternative course of action is not mutually
agreed upon in writing between the Parties, this Agreement shall be deemed to be terminated by
mutual consent.
3.7 Bid Notification. Redlands shall notify San Bernardino of the bids received and the
amounts thereof. In the event that either Party intends to cancel this Agreement based upon the
bids or amount thereof, said Party shall notify the other Party in writing, at a reasonable time of at
least five (5) days prior to the awarding of a contract to construct the Project, to avoid any
detrimental reliance by either Party, contractor, or potential contractor.
A. If after opening bids for the Project, it is found that the responsive and responsible
low bid amount is twenty five percent (25%) or less over the construction cost shown in Exhibit
“C,” which is attached hereto and incorporated herein by this reference, Redlands may award the
contract.
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B. If, upon opening of bids, it is found that the responsive and responsible low bid
amount is twenty five percent (25%), or more, than the construction cost shown in Exhibit “C,”
or the Amended Exhibit “C,” pursuant to Section 3.6 of this Agreement, Redlands shall not award
the contract unless: 1) Redlands receives written permission from San Bernardino’s City Engineer
or designee, to proceed with the award; and 2) Redlands’ City Council approves the award of the
construction contract. If the above described conditions are not met, the Parties shall endeavor to
agree upon an alternative course of action, including re-bidding of the Project. If, after thirty (30)
days of the bid opening, an alternative course of action is not mutually agreed upon in writing, this
Agreement shall be deemed to be terminated by mutual consent.
3.8 Termination. This Agreement may be cancelled upon thirty (30) days advance
written notice of either Party, provided however, that neither Party may cancel this Agreement
after Redlands awards a contract to construct the Project. In the event of cancellation as provided
herein, including termination pursuant to Sections 3.6, 3.7, and 3.7 Sub-section B above, all Project
expenses occurred prior to the effective date of cancellation/termination shall be paid by the Parties
in the same proportion to their contribution for the Project. The Parties recognize and agree that
the provisions governing utility relocation and construction are dependent upon the Parties first
satisfying CEQA. As provided in this section, this Agreement may be cancelled with or without
cause, before, during, and after CEQA review/approval.
3.9 Survival of Provision. Except as provided in Section 3.8, and except for the Parties’
operation, maintenance, and indemnification obligations contained herein which shall survive
termination, this Agreement shall terminate upon completion of the Project and payment of final
billing by Redlands for its share of the Project costs or refund by San Bernardino pursuant to
Section 1.10.
4. INDEMNIFICATION
4.1 Indemnification by San Bernardino. San Bernardino shall indemnify, defend and
hold harmless Redlands and its elected and appointed officials, officers, employees, agents, and
volunteers from any and all claims, actions or losses, damages, and/or liability resulting from San
Bernardino’s negligent acts or omissions, or willful misconduct, which arise from San
Bernardino’s performance of its obligations under this Agreement.
4.2 Indemnification by Redlands. Redlands shall indemnify, defend and hold harmless
San Bernardino and its elected and appointed officials, officers, employees, agents and volunteers
from any and all claims, actions, losses, damages and/or liability resulting from Redlands’
negligent acts or omissions, or willful misconduct, which arise from Redlands’ performance of its
obligations under this Agreement.
4.3 Comparative Fault. In the event either Party is found to be comparatively at fault
for any claim, action, loss or damage which results from their respective obligations under this
Agreement, the Parties shall indemnify the other to the extent of its comparative fault.
5. ENFORCEMENT OF AGREEMENT
5.1 Governing Law. This Agreement shall be governed by the laws of the State of
California. Any action or proceeding between the Parties concerning the interpretation or
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enforcement of this Agreement, or which arises out of or is in any way connected with this
Agreement or the Project, shall be instituted and tried in the appropriate state court, located in the
county of San Bernardino, California.
5.2 Attorneys’ Fees. In the event any action is commenced to enforce or interpret this
Agreement, the prevailing Party in any such action shall be entitled to its costs and reasonable
attorneys’ fees, including fees for use of in-house counsel by a Party.
5.3 Waiver. No waiver of any default shall constitute a waiver of any other default or
breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or
service voluntarily given or performed by a Party shall give the other Party any contractual rights
by custom, estoppel, or otherwise.
6. MISCELLANEOUS PROVISIONS
6.1 Entire Agreement. This Agreement contains the entire agreement of the Parties with
respect to subject matter hereof, and supersedes all prior negotiations, understandings or
agreements regarding the same. No supplement, modification, or amendment of this Agreement
shall be binding unless executed in writing and signed by both Parties.
6.2 Time of the Essence. Time is of the essence for each and every provision of this
Agreement.
6.3 Interpretation. Because the Parties have participated fully in the preparation of this
Agreement, the language of this Agreement shall be construed simply, according to its fair
meaning, and not strictly for or against any Party. Any term referencing time, days or period for
performance shall be deemed Redlands work days. The captions of the various articles and
sections are for convenience and ease or reference only, and do not define, limit, augment, or
describe the scope, content, or intent of this Agreement.
6.4 Severability. If a court of competent jurisdiction declares any portion of this
Agreement invalid, illegal, or otherwise unenforceable, the remaining provisions shall continue in
full force and effect, unless the purpose of this Agreement is frustrated.
6.5 Incorporation. The Recitals are incorporated into the body of this Agreement.
6.6 Authority. The persons executing this Agreement on behalf of each of the Parties
represent and warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized
to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement,
such Party is formally bound to the provisions of this Agreement, and (iv) that entering into this
Agreement does not violate any provision of any other agreement to which said Party is bound.
6.7 Notice. Any notice or other communication required, or which may be given,
pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on
the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with
return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or
(iv) on the date sent by facsimile, if confirmed with a copy sent contemporaneously by first class,
certified, registered or express mail; in each case properly posted and fully prepaid to the
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appropriate address set forth below, or such other address as a Party may provide notice in
accordance with this section:
To Redlands: City Clerk
City of Redlands
35 Cajon Street
P.O. Box 3005 (Mailing)
Redlands, CA 92373
Email: jdonaldson@cityofredlands.org
Phone: (909) 798-7531
To San Bernardino: City of San Bernardino
Attention: City Manager
290 North D Street
San Bernardino, CA 92401
Email: Ledoux_Te@sbcity.org
Phone: (909) 384-5122
6.8 Laws and Regulations. The Parties shall keep themselves fully informed of and in
compliance with all local, state and federal laws, rules and regulations in any manner affecting the
Parties’ performance of this Agreement. A Party shall not be liable for the other Party’s violation
of any laws or regulations in connection with this Agreement. If a Party identifies any conflict or
possible conflict between its obligations hereunder and applicable laws, rules and regulations, that
Party shall provide immediate written notice to the other Party.
6.9 Assignment. This Agreement is not assignable by either Party, in whole or in part,
without the consent of the other Party in the form of a formal written amendment. Any assignment
or attempted assignment without such consent may, in the sole discretion of the non-assigning
Party, result in the immediate termination of this Agreement.
6.10 Independent Contractor. The Parties agree and intend that each Party be deemed
an independent entity, and do not create by this Agreement any partnership, joint venture, or
similar business arrangement, relationship, or association between them, except as may be agreed
to expressly by this Agreement. Each Party shall perform their services hereunder in an
independent capacity and not as an employee or agent of the other Party.
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IN WITNESS WHEREOF, the Parties have caused this Agreement to be signed as of the date
first written above.
CITY OF SAN BERNARDINO CITY OF REDLANDS
By: By:
Teri Ledoux, City Manager Paul W. Foster, Mayor
ATTEST: ATTEST:
By: Georgeann Hanna, City Clerk By: Jeanne Donaldson, City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
By: By:
Gary D. Saenz, City Attorney Daniel J. McHugh, City Attorney
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EXHIBIT A
PROJECT DESCRIPTION
The scope of work shall consist of resurfacing of the street. Resurfacing method includes
pulverization of top 9-inch existing pavement in place and place 3-inch asphalt concrete. Asphalt
overlay will be the conventional asphalt. All necessary striping will be replaced. The scope of work
also includes but not limited to protecting in place all existing utilities, trees, and public and private
improvements; pavement striping and restriping; replacing destroyed survey monuments;
disposing of excess soil and rock material and restoring all areas and improvements to pre-
construction conditions.
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EXHIBIT C
ESTIMATE OF PROJECT COSTS
FOR CITY OF SAN BERNARDINO/CITY OF REDLANDS
MOUNTAIN VIEW AVENUE REHABILITATION PROJECT
DESCRIPTION AMOUNT
CITY OF
REDLANDS
SHARE
CITY OF SAN
BERNARDINO
SHARE
Construction $154,183.00 $77,091.50 $77,091.50
All Other Costs such as
design, survey, CEQA
compliance, construction
engineering, inspection and
City overhead
$15,418.30 $7,709.15 $7,709.15
TOTAL $169,601.30 $84,800.65 $84,800.65
PROJECT NO. 41503
PARIS 2019 Resurfacing Project
Unit Price Total
1 Pulverize top 9" to place 3" AC (FDR-25)9,561 SY 3.00 28,683.00 14,341.50 14,341.50
2 Asphalt Concrete Paving 1,550 TON 60.00 93,000.00 46,500.00 46,500.00
3 R/R PCC Curb & Gutter 13 LF 35.00 455.00 227.50 227.50
4 Adjust Sewer/SD Manhole 5 EA 500.00 2,500.00 1,250.00 1,250.00
5 Adjust Water Valve Can Cover 6 EA 100.00 600.00 300.00 300.00
6 Replace Blue RPM 1 EA 5.00 5.00 2.50 2.50
7 Replace Traffic Loops 8 EA 200.00 1,600.00 800.00 800.00
8 Install Legend 6 EA 150.00 900.00 450.00 450.00
9 12" Striping (Thermo)198 LF 2.00 396.00 198.00 198.00
10 8" Solid Striping (Thermo)60 LF 1.50 90.00 45.00 45.00
11 6" Solid Striping (Thermo)761 LF 1.50 1,141.50 570.75 570.75
12 6" Double Yellow Striping (Thermo)1,591 LF 2.50 3,977.50 1,988.75 1,988.75
13 6" Skip White Striping (Thermo)731 LF 1.00 731.00 365.50 365.50
14 Export Roadway Material 775 CY 20.00 15,500.00 7,750.00 7,750.00
74,789.50 74,789.50
7,478.95 7,478.95
82,268.45 82,268.45
MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT
Bid Estimate
Mountain View Avenue
No.Item Description Approx.
Quantity
Meas.
Unit
Engineer's Estimate City of Redlands
Share
City of San
Bernardino Share
Estimated Sub-Total 149,579.00
10% Const. Engr.14,957.90
Estimated Grand Total 164,536.90
LOCATION MAP
SANAV
BERNARDINO
STVIEWCALIFORNIAW
MOUNTAINAVW BERNARDINO
GOULD ST
SPADERICHARDSONSTSEVERNSTSCOMMERCEB U SINESS
STDR
HARDT
CHULA VISTA ST
25201 SHEDDENSTE
COLOMA STSUN DRAVVICTORIA
CITRUS STDAVIDSON ST
COULSTON
ROSEWOOD
TUDOR
AURORA LA
RHONDADRHARDT ST
ELMSTALMOND
1335
CURTIS
PL
CT
DRSTRICHARDSONINDUSTRIALCIRLOMAS VERDES ST
COULSTON
SAN BERNARDINO AV
LN
TAFFPOPLAR STDRWALLACE
ESHEDDEN
CORPORATEMAWRLIND AVCURTISCOOLEY
DRFERREE STCARDIGANSTGOULDRESEARCHBRYN MAWR AVOHIO STS
T
MIRAMONTE ST
DAVIDSON
SNOWDENDRHARDTSTAV
PARK AV
VICTORIA AV
CURTISGOULD
REDLANDS BLVD
CT
AV
BRYNAVROSENACOULSTON
ST CURTISENTERPRISESTLOMAS
VERDES STS