HomeMy WebLinkAbout05-29-2019 SM Agenda BackupCITY OF SAN BERNARDINO
AGENDA
FOR THE
SPECIAL MEETING OF THE MAYOR AND CITY COUNCIL
OF THE CITY OF SAN BERNARDINO
WEDNESDAY, MAY 29, 2019
OPEN SESSION 5:30 PM
COUNCIL CHAMBER
201 NORTH “E” STREET • SAN BERNARDINO, CA 92401 • WWW.SBCITY.ORG
Theodore Sanchez John Valdivia James Mulvihill
COUNCIL MEMBER, W ARD 1 MAYOR COUNCIL MEMBER, WARD 7
Sandra Ibarra
Teri Ledoux
COUNCIL MEMBER, W ARD 2 ACTING CITY MANAGER
Juan Figueroa Gary D. Saenz
COUNCIL MEMBER, W ARD 3 CITY ATTORNEY
Fred Shorett Georgeann “Gigi” Hanna
COUNCIL MEMBER, W ARD 4 CITY CLERK
Henry Nickel David Kennedy
COUNCIL MEMBER, W ARD 5 CITY TREASURER
Bessine L. Richard
COUNCIL MEMBER, W ARD 6
Welcome to a meeting of the Mayor and City Council of the City of San Bernardino.
o Anyone who wishes to speak during public comment or on a particular item will be required to fill out a
speaker slip. Speaker slips must be turned in to the City Clerk. You may email your request to speak
to publiccomments@sbcity.org prior to 5:30 p.m. Each request will cover one speaker. Those who
wish to speak must submit their own request to be called on by the Mayor.
o There is a 3-minute-per-person time limit for all comments, including public or quasi-judicial
hearings.
o Written comment on any item may also be submitted to the City Clerk to be included in the meeting
record. It will not be read aloud by the City Clerk.
o All who wish to speak, including Council members and staff, need to be recognized by the Mayor or
Mayor Pro Tempore before speaking.
o Please contact the City Clerk’s Office (384-5002) two working days prior to the meeting for any
requests for reasonable accommodation to include interpreters.
o All documents for public review are on file with the City Clerk’s Office or may be accessed online by
going to www.sbcity.org.
o Please turn off or mute your cell phone while the meeting is in session.
Special Meeting Agenda May 29, 2019
Mayor and City Council of the City of San Bernardino Page 2 Printed 05/24/2019
5:30 P.M.
OPEN SESSION
Call to Order
Attendee Name Present Absent Late Arrived
Council Member, Ward 1 Theodore Sanchez
Council Member, Ward 2 Sandra Ibarra
Council Member, Ward 3 Juan Figueroa
Council Member, Ward 4 Fred Shorett
Council Member, Ward 5 Henry Nickel
Council Member, Ward 6 Bessine L. Richard
Council Member, Ward 7 James Mulvihill
Mayor John Valdivia
City Clerk Georgeann "Gigi" Hanna
City Attorney Gary D. Saenz
Acting City Manager Teri Ledoux
PLEDGE OF ALLEGIANCE
STAFF REPORTS
1. Certified Election Results
Recommendation: Adopt Resolution No. 2019-85 of the Mayor and City
Council of the City of San Bernardino, California,
reciting the facts of the Special Municipal Election
held in said City on the 7th day of May 2019,
declaring the results thereof, and setting forth such
other matters as are provided by law.
2. Relocation of City Council Meetings to Feldheym Library
Recommendation: Adopt Resolution No. 2019-150, of the Mayor and
City Council of the City of San Bernardino, California,
authorizing the relocation of Regular and Special City
Council meetings to the Bing S. Wong Lecture Hall
located at Feldheym Library (555 W 6th Street, San
Bernardino, CA 92410) beginning on Wednesday,
August 7, 2019.
3. Presentation of FY 2019/20 Proposed Budget
Recommendation: Receive a presentation of the FY 2019/20 Proposed
Budget and provide staff direction.
Special Meeting Agenda May 29, 2019
Mayor and City Council of the City of San Bernardino Page 3 Printed 05/24/2019
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation (Pursuant to Government Code Section
54956.9(d)(4)):
One case
B. PUBLIC EMPLOYEE EVALUATION (Pursuant to Government Code Section
54957(b)(1)):
City Manager
C. PUBLIC EMPLOYEE DISMISSAL (Pursuant to Government Code Section
54957(b)(1)):
City Manager
ADJOURNMENT
The next joint regular meeting of the Mayor and City Council and the Mayor and City
Council Acting as the Successor Agency to the Redevelopment Agency will be h eld on
June 5, 2019 in the Council Chamber located at 201 North “E” Street, San
Bernardino, California 92401. Closed Session will begin at 5:30 p.m. and Open Session
will begin at 7:00 p.m.
CERTIFICATION OF POSTING AGENDA
I, Georgeann “Gigi” Hanna, MMC, City Clerk for the City of San Bernardino, California, hereby certify that
the agenda for the May 29, 2019 Special Meeting of the Mayor and City Council was posted on the City’s
bulletin board located at 201 N. “E” Street, San Bernardino, California, at the San Bernardino Public
Library, and on the City’s website www.ci.san-bernardino.ca.us on Friday, May 24, 2019.
I declare under the penalty of perjury that the foregoing is true and correct.
______________________________
Georgeann “Gigi” Hanna, MMC, City Clerk
NOTICE OF A SPECIAL MEETING OF THE
MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO
DATE: May 24, 2019
SUBJECT: Special Meeting on May 29, 2019
NOTICE IS HEREBY GIVEN that the Mayor of the City of San Bernardino
has called a Special Meeting to be held at 5:30 p.m., Wednesday, May 29, 2019 in the
Council Chamber at 201 N. “E” Street, San Bernardino, California 92401 .
Said meeting shall be for the purpose of considering the following:
OPEN SESSION
1. Certified Election Results
Recommendation: Adopt Resolution No. 2019-85 of the Mayor and City
Council of the City of San Bernardino, California,
reciting the facts of the Special Municipal Election
held in said City on the 7th day of May 2019,
declaring the results thereof, and setting forth such
other matters as are provided by law.
2. Relocation of City Council Meetings to Feldheym Library
Recommendation: Adopt Resolution No. 2019-150, of the Mayor and
City Council of the City of San Bernardino, California,
authorizing the relocation of Regular and Special City
Council meetings to the Bing S. Wong Lecture Hall
located at Feldheym Library (555 W 6th Street, San
Bernardino, CA 92410) beginning on Wednesday,
August 7, 2019.
3. Presentation of FY 2019/20 Proposed Budget
Recommendation: Receive a presentation of the FY 2019/20 Proposed
Budget and provide staff direction.
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation (Pursuant to Government Code Section
54956.9(d)(4)):
One case
B. PUBLIC EMPLOYEE EVALUATION (Pursuant to Government Code Section
54957(b)(1)):
City Manager
C. PUBLIC EMPLOYEE DISMISSAL (Pursuant to Government Code Section
54957(b)(1)):
City Manager
ADJOURNMENT
The next joint regular meeting of the Mayor and City Council and the Mayor and City
Council Acting as the Successor Agency to the Redevelopment Agency will be held on
June 5, 2019 in the Council Chamber located at 201 North “E” Street, San
Bernardino, California 92401. Closed Session will begin at 5:30 p.m. and Open Session
will begin at 7:00 p.m.
Staff Report
City of San Bernardino
Request for Council Action
Date: May 29, 2019
To: Honorable Mayor and City Council Members
From: Teri Ledoux, Acting City Manager
By: Gigi Hanna, City Clerk
Subject: Certified Election Results
Recommendation
Accept the City Clerk’s certification of the May 7, 2019 Special Municipal Election and
adopt Resolution No. 2019-85 of the Mayor and City Council of the City of San
Bernardino, California, reciting the facts of the Special Municipal Election held in said
City on the 7th day of May 2019, declaring the results thereof, and setting forth such
other matters as are provided by law.
Background
The City of San Bernardino held a Special Mail Ballot Election on May 7th, 2019 to fill the
Ward 3 vacancy created when the Ward 3 Council Member was elected Mayor.
The San Bernardino Special Municipal Election was conducted May 7, 2019 by the San
Bernardino County Registrar of Voters and the results were certified by the Registrar on
May 21, 2019.
Attached are a Resolution accepting the City Clerk’s certification of the election and the
statement of votes cast for the race.
Attachments
Attachment 1 Resolution; Exhibit A: Statement of Votes Cast
Motion
Accept the City Clerk’s certification of the May 7, 2019 Special Municipal Election and
adopt Resolution No. 2019-85 of the Mayor and City Council of the City of San
Bernardino, California, reciting the facts of the Special Municipal Election held in said
City on the 7th day of May 2019, declaring the results thereof, and setting forth such
other matters as are provided by law.
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Resolution No. 2019-85
RESOLUTION NO. 2019-85 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF SAN BERNARDINO, CALIFORNIA,
RECITING THE FACTS OF THE SPECIAL MUNICIPAL
ELECTION HELD IN SAID CITY ON THE 7TH DAY OF
MAY 2019, DECLARING THE RESULTS THEREOF, AND
SETTING FORTH SUCH OTHER MATTERS AS ARE
PROVIDED BY LAW
WHEREAS, a Special Municipal Election was held and conducted in the City of San
Bernardino on the 7th day of May 2019 to fill a vacancy in the Ward 3 Council seat;
WHEREAS, notice of said election was duly and regularly given in the time, form, and
manner as provided by law; election officers were appointed and in all respects said election was
held and the returns made and declared in the time, form, and manner as required by the
provisions of the Charter of the City of San Bernardino and the Elections Code of the State of
California for the holding of public elections in the City of San Bernardino;
WHEREAS, on May 7, 2019, there were 11,263 registered voters in Ward 3 of the City
of San Bernardino residing in 38 voting precincts eligible to vote in the mail ballot election;
WHEREAS, a total of 1,445 votes were cast for a voter turnout of 12.83 percent; and
WHEREAS, the Registrar of Voters of the County of San Bernardino canvassed the
returns of the said election and has certified the results to this City Council and said results are
received, attached, and made a part hereof as Exhibit “A.”
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by this
reference.
SECTION 2. That the City Clerk shall enter on the records of the City Council of said
City a statement of the results of the Special Municipal Election held on the 7th day of May 2019
including all information required by Elections Code section 10264.
SECTION 3. That the Mayor and City Council hereby recite the fact of the Special
Municipal Election and declare the results of said election as certified by the County Registrar of
Voters, as stated in Exhibit “A” attached hereto, as official.
SECTION 4. That the City Council finds this Resolution is not subject to the California
Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA
applies only to projects which have the potential for causing a significant effect on the
environment. Where it can be seen with certainty, as in this case, that there is no possibility that
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Resolution No. 2019-85
the activity in question may have a significant effect on the environment, the activity is not
subject to CEQA.
SECTION 5. Severability. If any provision of this Resolution or the application thereof
to any person or circumstance is held invalid, such invalidity shall not affect other provisions or
applications, and to this end the provisions of this Resolution are declared to be severable.
SECTION 6. Effective Date. This Resolution shall become effective immediately.
APPROVED and ADOPTED by the City Council and signed by the Mayor and attested
by the City Clerk this 29th day of May 2019.
John Valdivia, Mayor
City of San Bernardino
Attest:
Georgeann Hanna, MMC, City Clerk
Approved as to form:
Gary D. Saenz, City Attorney
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Resolution No. 2019-85
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, Georgeann Hanna, MMC, City Clerk, hereby certify that the attached is a true copy of
Resolution No. 2019-85, adopted at a regular meeting held on the 29th day of May 2019 by the
following vote:
Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ
IBARRA
FIGUEROA
SHORETT
NICKEL
RICHARD
MULVIHILL
WITNESS my hand and official seal of the City of San Bernardino this 29th day of May 2019.
Georgeann Hanna, MMC, City Clerk
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5/21/19 1:58 PM
100002
RegistrationBallots CastTurnout (%)JUAN FIGUEROAANTHONY R. AGUIRRETREASURE ORTIZCITY OF SAN BERNARDINO, CITY COUNCIL, WARD 3
SAN BERNARDINO COUNTY Statement of Vote
SAN BERNARDINO WARD 3 SPECIAL ELECTIONMay 7,2019
1 of 1
SB30914 914 933 125 13.40 63 4 52
SB30940 940 0 0 0.00 000
SB30941 941 5 1 20.00 000*********** Insufficient Turnout to Protect Voter Privacy *********
SB30942 942 7 1 14.29 100*********** Insufficient Turnout to Protect Voter Privacy *********
SB30943 943 389 48 12.34 28 0 19
SB30944 944 0 0 0.00 000
SB30945 945 7 0 0.00 000
SB30946 946 0 0 0.00 000
SB30947 947 4 0 0.00 000
SB31655 1655 0 0 0.00 000
SB31656 1656 0 0 0.00 000
SB30981 981 1702 198 11.63 146 4 43
SB30982 982 1077 152 14.11 106 4 37
SB30983 983 852 79 9.27 57 2 18
SB30984 984 516 34 6.59 24 1 8
SB30985 985 565 75 13.27 48 0 27
SB31008 1008 1375 160 11.64 119 5 32
SB31009 1009 9 1 11.11 000*********** Insufficient Turnout to Protect Voter Privacy *********
SB31010 1010 862 163 18.91 92 31 32
SB31011 1011 0 0 0.00 000
SB31012 1012 0 0 0.00 000
SB31013 1013 141 11 7.80 425
SB31014 1014 134 13 9.70 615
SB31094 1094 594 85 14.31 46 7 29
SB31207 1207 0 0 0.00 000
SB31208 1208 0 0 0.00 000
SB31213 1213 0 0 0.00 000
SB31214 1214 1934 293 15.15 207 3 70
SB31659 1659 0 0 0.00 000
SB31660 1660 0 0 0.00 000
SB31661 1661 0 0 0.00 000
SB11217 1217 0 0 0.00 000
SB31658 1658 0 0 0.00 000
SB31716 1716 0 0 0.00 000
SB31717 1717 0 0 0.00 000
SB31718 1718 157 6 3.82 501
SB31719 1719 0 0 0.00 000
SB31721 1721 0 0 0.00 000
Precinct Totals 11263 1445 12.83 952 64 378
Grand Totals 11263 1445 12.83 952 64 378
California 11263 1445 12.83 952 64 378
San Bernardino County 11263 1445 12.83 952 64 378
State Bd of Equal 4 11263 1445 12.83 952 64 378
U. S. Representative District 31 11263 1445 12.83 952 64 378
Senatorial District 20 8578 1061 12.37 694 54 278
Senatorial District 23 2685 384 14.30 258 10 100
State Assembly District 40 2685 384 14.30 258 10 100
State Assembly District 47 8578 1061 12.37 694 54 278
Supervisorial District 3 1527 210 13.75 109 11 81
Supervisorial District 5 9736 1235 12.68 843 53 297
City of San Bernardino 11263 1445 12.83 952 64 378
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Resolution No. 2019-150
RESOLUTION NO. 2019-150 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF SAN BERNARDINO, CALIFORNIA,
AUTHORIZING THE RELOCATION OF REGULAR AND
SPECIAL CITY COUNCIL MEETINGS TO THE BING S.
WONG LECTURE HALL LOCATED AT FELDHEYM
LIBRARY (555 W 6TH STREET, SAN BERNARDINO, CA
92410) BEGINNING ON WEDNESDAY, AUGUST 7, 2019
WHEREAS, Chapter 2.58.010 of the City of San Bernardino’s Municipal Code states
that Regular meetings of the Mayor and City Council of the City of San Bernardino shall be held
on the first and third Wednesdays of each month commencing at five-thirty p.m. (5:30 p.m.) for
Closed Session and at seven p.m. (7 p.m.) for Open Session at the City Council Chambers, City
Hall, 300 North “D” Street, San Bernardino, California, or such other location within the City as
may be properly noticed; and
WHEREAS, the City Council has determined that there is a need to hold Regular and
Special City Council meetings in a location that can provide additional space and improved
access for the public; and
WHEREAS, the Feldheym Library is a City owned facility and has adequate space to
accommodate Regular and Special meetings of the Mayor and City Council with closed session
taking place in the Mary Belle Kellogg room and open session taking place in the Bing W. Wong
Lecture Hall.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by this
reference.
SECTION 2. The City Council authorizes the relocation of Special and Regular
meetings of the Mayor and City Council to the Feldheym Library at 555 W 6th Street, San
Bernardino, CA 92410.
SECTION 3. That the City Council finds this Resolution is not subject to the California
Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA
applies only to projects which have the potential for causing a significant effect on the
environment. Where it can be seen with certainty, as in this case, that there is no possibility that
the activity in question may have a significant effect on the environment, the activity is not
subject to CEQA.
SECTION 4. Severability. If any provision of this Resolution or the application thereof
to any person or circumstance is held invalid, such invalidity shall not affect other provisions or
applications, and to this end the provisions of this Resolution are declared to be severable.
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Resolution No. 2019-150
SECTION 5. Effective Date. This Resolution shall become effective on Wednesday,
August 7, 2019.
APPROVED and ADOPTED by the City Council and signed by the Mayor and attested
by the City Clerk this ___ day of __________, 2019.
John Valdivia, Mayor
City of San Bernardino
Attest:
__________________________________
Georgeann Hanna, MMC, City Clerk
Approved as to form:
__________________________________
Gary D. Saenz, City Attorney
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Resolution No. 2019-150
CERTIFICATION
STATE OF CALIFORNIA)
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, Georgeann Hanna, MMC, City Clerk, hereby certify that the attached is a true copy of
Resolution No. ______, adopted at a regular meeting held at the ___ day of ____, 2019 by the
following vote:
AYES NAYS ABSTAIN ABSENT
_____ _____ _______ _______
_____ _____ _______ _______
_____ _____ _______ _______
_____ _____ _______ _______
_____ _____ _______ _______
_____ _____ _______ _______
Council Members:
SANCHEZ
IBARRA
FIGUEROA
SHORETT
NICKEL
RICHARD
MULVIHILL _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of
____________ 2019.
______________________________
Georgeann Hanna, MMC, City Clerk
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Location Map
Not to Scale
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Feldheym Library
Room: Bing S. Wong Lecture Hall
Entry
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1
Staff Report
City of San Bernardino
Request for Council Action
Date: May 29, 2019
To: Honorable Mayor and City Council Members
From: Teri Ledoux, Acting City Manager
By: Rita Conrad, Interim Director of Finance
Subject: Presentation of FY 2019/20 Proposed Budget
Recommendation
That the Mayor and City Council receive a presentation of the FY 2019/20 Proposed
Budget and provide staff direction.
Background
The City is required to adopt an operating budget every year before the start of the new
fiscal year. Staff has been working on the development of the FY 2019/20 Proposed
Budget since January of 2019. Direction was provided to City Departments relative t o
the development of their respective budgets. Meetings with Departments, the Finance
Department, and the City Manager’s Office to review departmental submittals have
been on-going since that time. The purpose of this study session is to discuss the
proposed budget and provide direction to staff.
The Proposed FY 2019/20 Budget document (Attachment 1) provides two important
benchmarks to assist you in prioritizing the City's responsibilities and goals. First, the
document presents to you the cost of providing services and programs to the
community. Second, the document provides you with estimated funding resources
available, taking into account the current economic outlook, legal restrictions, and
availability of state and federal funding sources. This budget continues to focus a vast
majority of the City's limited general fund resources on the high priority of public safety.
Discussion
The FY 2019-20 Proposed Budget presented to you today is generally a “status quo”
budget meaning no additional services or programs. As presented, the General Fund
budget reflects a structural operating deficit of just under $11.2 million. Total General
Fund revenues, estimated at $127.4 million, are flat compared to the current year’s
estimate with growth of less than .5% ($398,200 increase). Expenditures however, are
estimated at $138.6 million, which is an increase of just under 10%, or $12.4 million.
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The estimated beginning General Fund balance (not including non -spendable assets) is
conservatively estimated at $25 million - down $13.9 million from an almost $39 million
fund balance at June 30, 2018.
Although a number of cost saving measures in the bankruptcy-related Plan of
Adjustment have been implemented (including outsourcing legal services,
outsourcing/franchising refuse services, and annexing into the Fire County District for
fire protection services), the City continues to weather a difficult budget situation where
increasing costs and demands for basic levels of services continue to outpace revenue
growth. As a result, the City has faced yearly rounds of staffing reductions, employee
concessions, and program reductions/eliminations. More recently, last May, 2018
during the preparation of the FY 2018/19 budget, twenty-five (25) positions were deleted
to close a budget gap of over $5 million.
While the bankruptcy allowed the City to restructure and/or eliminate approximately $76
million in long-term obligations, it did not resolve the City’s structural annual operating
deficit. Both the 20-year projection included with the City’s Plan of Adjustment, and the
most recent 10-year projection presented to the Mayor and Council in November of
2018 illustrated increasing deficits over time, even with suggested cost saving
measures fully implemented. The accelerated rate of deficit growth has increased due
to a number of factors (these items are discussed in further detail in the Budget
Narrative/Overview section of the Proposed Budget document):
Overall General Fund revenues are flat. Utility User’s Tax has not experienced
the growth factored into previous projections. For the upcoming year, this is an
approximate $1.5 million reduction. Due to restrictions related to Proposition 218
(law governing costs paid by utility ratepayers), reimbursement from the Water
Department to the City for costs incurred has been severely reduced. This
equates to about a $2 million revenue reduction.
Other areas of revenue growth have managed to offset the reduction in UUT and
Water Department revenue:
VLF $1,000,000
Franchise fee $575,000
Special Events related to cannabis -$450,000
Measure Z - $421,000
Licenses and Permits - $528,100
Property Transfer Tax - $300,000
In attempting to address serious issues with employee attraction and retention
(especially within the Police Department), and after years of employee
concessions or no increases, the City implemented a number of salary and
benefit increases. The combined estimated increase for FY 2019/20 related to
salary and benefit costs is just under $2.6 million.
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Increases to CalPERS unfunded liability, while factored into the Plan of
Adjustment projection, have increased at a faster pace due to changes in
CalPERS discount rate assumptions. The estimated increase to the General
Fund is approximately $3.7 million.
Public Works costs previously funded with Gas Tax monies have been shifted to
the General Fund as the Gas Tax fund balance has been steadily depleted by
expenditures related to severely needed street improvements. Public Works was
able to offset most of this cost (approximately $850,000) with reductions in line
items for equipment replacement.
In the prior year’s budget, it was estimated that Public Works staff would charge
approximately $1 million of staff time to Capital Improvement Program (CIP)
funds. However, with limited CIP funds available and reduced staffing, this
number is unrealistic and has been reduced by $658,000 to more a ccurately
reflect staff time related to CIP projects.
Bankruptcy related costs, while declining by to $2.7 million from FY 2018/19
estimate of $4.2 million, is still anticipated to be approximately $1.5 million.
The Police Department COPS grant that partially funds eleven (11) patrol officers
ends in September of 2019, equating to a los s in grant revenue of $781,200.
However, this has been partially offset by the annual COPS “Enhancing Law
Enforcement Activity Sub-Account (ELEAS) in the amount of $400,000 which the
City has received for a number of years but had not been previously budgeted in
the General Fund.
Increased debt service payments of $688,300. The restructured Pension
Obligation Bond debt schedule periodically steps up the required annua l
payments. The total annual Debt Service payments are $4,168,300 and are
detailed under the debt service tab. Of this total, $1,337,500 is related to POBs.
Internal Service Fund charges to the General Fund (Workers Comp, Liability,
Fleet Services and Information Technology) have increased by a combined total
of $1.4 million. Of this, over $400,000 is attributed to increases in Worker’s
Compensation, Liability, and Property Insurance premiums. Fleet Services were
impacted due to the loss of a $300,000 federal fuel credit that is no longer
available. The remainder of increases are due to primarily to changes in
personnel costs (COLA’s, merit increases, PERS, etc.).
Because twenty-five vacant positions were deleted in FY 2018/19 and more
positions are expected to be deleted in FY 2019/20, the Budgeted Expenditure
Savings credit of $3 million was reduced to just under $2 million.
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At the time the budget document was printed, the proposed contract for Animal
Services with Riverside County had not been declined by Riverside County. This
document reflects that Animal Services will be contracted out. This will be
discussed in more detail during the budget workshops with the Mayor and
Council.
Framing the projected FY 2019/20 deficit in the context of a projected reduction in
General Fund reserves of approximately $13.9 million in the current year, it is
recommended that the deficit be addressed with across -the-board expenditure
reductions. The City continues to explore revenue enhancement opportunities
including: a fee study to be completed in the summer of 2019, possible revenue ballot
measures for November of 2020, and cannabis revenue. These are longer range
strategies and will not immediately address the City’s financial challenges in the
upcoming fiscal year.
General Fund Reserves
If the deficit is not eliminated, General Fund reserves would be reduced by $11.2 million
to $14.7 million. It is important to note that General Fund Reserves are already
anticipated to be reduced by $13.9 million in the current fiscal year due to bankruptcy
costs, shifted costs from the Gas Tax fund, and use of reserves for CIP projects.
Additionally, presently the City is not reaching is reserve goals of a 10% Economic
Contingency reserve. The following chart provides an analysis of General Fund
Reserves:
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Proposed Strategies to Eliminate Deficit
To address the $11,156,200 deficit, the City Manager directed Departments to develop
strategies to reduce their departmental budgets by 7% to 8%. The City Manager
proposes a 12% reduction to City Manager’s department budget and Public Works
developed reductions of 9%.
Reductions were not requested of the City Attorney’s Office as their budget was
reduced by $497,900 (deletion of five positions) when the FY 2018/19 budget was
adopted. Their proposed FY 2019/20 budget reflects an additional reduction of
$719,300 compared to the FY 2018/19 Adopted Budget.
The chart below outlines the departmental expenditure budgets included in the FY
2019/20 Proposed Budget document and also provides the reduction amount submitted
by each department. Details regarding each Department’s proposal are in Attachment 2
“Budget Deficit Reduction Strategies.”
Analysis of Reserve Policy Targets
FY 2018/19
Adopted
Budget
Updated FY
2018/19
Projection
Proposed FY
2019/20
Projection
Estimated Revenues: 126,990,500 126,968,000 127,388,700
Estimated Expenditures: (126,191,900) (140,922,500) (138,544,900)
Operating Surplus/(Deficit): 798,600 (13,954,500) (11,156,200)
Beginning Fund Balance July 1: 38,995,700 39,794,300 25,839,800
Operating Surplus/(Deficit) 798,600 (13,954,500) (11,156,200)
Projected Ending Fund Balace June 30: 39,794,300 25,839,800 14,683,600
Reserves by Category:
FY 2018/19
Adopted
Budget
Updated FY
2018/19
Projection
Proposed FY
2019/20
Projection
Operating Reserve:
Emergency Reserve - 15% of adopted budget 18,900,000$ 18,900,000$ 14,683,600$
Economic Contingency Reserve -10% of adopted budget 12,600,000 6,439,800
Special Reserves:-
Risk Management Reserve 1,983,200 -
Reserve for Continuing Appropriations/Carryovers 1,512,500 -
City Facilities/CIP Reserve 4,000,000 500,000
Unassigned 798,600 0 0
Combined Reserves:39,794,300$ 25,839,800$ 14,683,600$
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6
Plan of Adjustment Update
As part of the City’s exit from bankruptcy, the City adopted a Plan of Adjustment (“Plan”)
to submit to the court to serve as the roadmap for treatment of obligations, as well as to
serve as a roadmap for a solvent future. In order to remain solvent and have the ability
to provide a better level of service to the community, the City needs to continue
streamlining its governance and operations by modernizing service delivery and it must
find ways to increase revenue.
Several elements of the plan have been implemented such as: outsourcing refuse to
Burrtec; annexing into the Fire District for County Fire protection; outsourcing Attorney
services; modernizing the City Charter; and completing studies for several other
elements of the plan. However, there are still many elements that need to be
accomplished, with the major one being the need to increase revenues. In the short -
term, staff will be bringing forward recommended fee increases (study has been
completed), other opportunities to outsource, and other opportunities for immediate
savings and revenue increases.
Looking longer term, in March of this year, the City Council authorized staff to issue
Requests for Proposals for professional Public Opinion Research and Strategic
Communications and Education Services to assist with a potential tax measure for the
November 2020 General Election. Staff will be bringing these agreements to the City
3.a
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7
Council on June 5th for approval. The Public Opinion Research Company will poll the
community to gauge their propensity to increase or add certain taxes including: the
renewal/increase of Measure Z sales tax, transient occupancy tax, Utility User’s Tax,
real property transfer tax, and business registration tax. On June 15th, staf f will bring
forward an update on progress that has been made to implement the Plan that will
include goals for implementing the remaining elements.
2018/19 Goals and Objectives
The budget development and review process aligns with Goal No. 6: – Operate in a
Fiscally Responsible and Business-Like Manner. The information included herein is
useful to the Mayor and City Cou ncil as they make decisions about the allocation of City
resources to meet its goals and objectives.
Fiscal Impact
There is no fiscal impact from the presentation of the FY 2019/20 Proposed Budget.
The annual budget process helps ensure that the City’s limited resources are being
directed toward those projects and function that the Mayor and City Council believe best
support their approved list of Goals and Objectives and vision for the community.
Conclusion
After reviewing this report and attachments, and at the conclusion of the FY 2019/20
Proposed Budget presentation, staff requests that the Mayor and Council provide
further direction.
The next steps in the budget development and adoption process are:
June 3 Presentation of Five-Year CIP to Mayor and City Council
June 5 Further budget review with Mayor and City Council
June 19 Public Hearing and Adoption of FY 2019/20 Operating Budget and CIP
Attachments
Attachment 1 – FY 2019/20 Proposed Budget
Attachment 2 – Budget Deficit Reduction Strategies
Ward: Citywide
Synopsis of Previous Council Actions: FY 2018/19 Mid-Year Budget Update
March 6, 2019
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Department
FY 2019/20
Proposed
Budget
Department
Submitted
Reductions
New
Proposed
Budget
Percentage
Cut
City Attorney 2,409,000 2,409,000 0%
City Clerk 947,400 64,800 882,600 7%
City Manager 3,556,600 415,700 3,140,900 12%
Community & Economic Development 4,281,600 307,900 3,973,700 7%
Economic & Housing Development - -
Finance 4,032,500 288,700 3,743,800 7%
General Government 6,112,300 6,112,300 0%
Human Resource 1,143,200 82,200 1,061,000 7%
Legislative - Mayor & City Council 1,843,700 103,600 1,740,100 7%*
Library 1,943,500 139,600 1,803,900 7%
Parks Recreation & Community 4,663,200 324,500 4,338,700 7%
Police 90,473,800 7,140,800 83,333,000 8%
Public Works 17,138,100 1,935,400 15,202,700 9%
Grand Total 138,544,900 10,803,200 127,741,700
Information Technology 4,829,200 353,000 4,476,200
Adjusted Reductions Total 11,156,200 127,388,700
* Elected Officals' cost not included in cut calculation.
FY 2019/20 Recommended Cuts by Department
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 471
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/29/2019
Department City Clerk 59,600
Division Administration 5,200
Budget Reduction:64,800
Impact and how the Department plans to achieve the reduction:
Personnel Reductions:
Position Title(s)
Vacant FTE Filled FTE $ Amount
(Salary &
Benefits)
1,100
1 58,500
59,600
Non-Personnel Reductions:
Account Description Amount
1,000
Education and Training 3,000
Equipment Maintenance 1,200
5,200
Revenue Increases/(Decreases)
Account Description Amount
0Total
Account Number
Total
The elimination of the vacant full-time Senior Customer Service Representative position will impact service
levels within the City Clerk's Office. The reduction in the equipment maintenance budget will not impact the
ability to digitize the City's subpoenas, summons, and claims. Currently there are three scanners capable of
digitizing records, however the large scanner requires special maintenance. Funding for materials, supplies,
education and training will be reduced along with reductions in part-time staffing and overtime in an effort to
meet the City's operating budget reduction goals.
Elimination of a Senior Customer Service Representative and various operational line items.
Net Personnel Reductions
Other Non-Personnel Reductions
Overtime ($1,500 to 400)
Net Increase/(Decrease) Revenues
Net Savings
Senior Customer Service Rep.
Account Number
Materials and Supplies
Total
001-030-0001-5111
001-030-0001-5133
001-030-0001-5172
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 472
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/29/2019
Department City Manager (56,800)
472,500
-
415,700
Budget Reduction:
Impact and how the Department plans to achieve the reduction:
Net Personnel Reductions
Other Non-Personnel Reductions
Net Increase/(Decrease) Revenues
Net Savings
Reduction of Mileage, Education & Training, Meetings & Conferences, Postage, and Professional Contractual.
Reduction to Printing Charges and Professional Contractual Services.
Reduction to Overtime and Salaries Temporay Parttime.
Reduction to Salaries Temporary Part-time, Advertising, Education & Training, and Professional Contractual Services.
Reduction of Materials and Supplies, Meetings and Conferences, Other Operating Expenses, and Professional Contractual
Services.
The proposed budget for Administration within the Office of the City Manager has been reduced by $176,700. This reduction
is a result of the elimination of professional contractual services funding for strategic planning and organizational development
as well as staff training and development.
The proposed budget for the Communications Division has been reduced by $117,500. This reduction is a result of the
elimination of professional contractual services funding for marketing and communications services including the production
of the City's annual report. In order to provide a baseline of communications services, the proposed budget calls for the
transfer of the Community Engagement Specialist from the Police Department to the City Manager's Office to support
communications services for the City as a whole including the Police Department. Funding has been included in the proposed
budget to provide for tax measure public opinion polling, strategic communication and public education services.
The proposed budget for the Customer & Neighborhood Services Division has been reduced by $13,500 including a reduction
in funding allocated for part-time staff within the SB Direct information center. While this reduction will not reduce current
service levels, the Division will not be able to add staffing to address call volume/counter service levels during peak times. The
proposed budget includes funding the Neighborhood Resources Center approved by the City Council April 3, 2019.
The proposed Administrative Services Division budget has been reduced by $101,300. This reduction will result in the
elimination of the City's State Legislative Advocacy contract. The Division has also reduced part-time administrative support
hours designated to assist with recruitment, administrative and special projects.
The proposed budget for the Violence Intervention Division has been reduced by $78,650. The core program will be able to
continue with the proposed budget. The reduced funding will result in a reduction in Professional and Contractual services to
provide technical support and training for City Outreach Workers and Police Officers.
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 473
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/29/2019
Department City Manager (56,800)
472,500
-
415,700
Net Personnel Reductions
Other Non-Personnel Reductions
Net Increase/(Decrease) Revenues
Net Savings
Personnel Reductions:
Position Title(s)Division Vacant FTE Filled FTE $ Amount
(Salary & Benefits)
Communications 1 -$72,000
0.5 $15,200
1.5 -$56,800
Non-Personnel Reductions:
Account Description Division Amount
Administration $300
Administration $4,500
Administration $1,500
Administration $400
Administration $170,000
Communications $17,500
Communications $100,000
Customer & Neighborhood Services $13,000
Customer & Neighborhood Services $500
VIP $900
VIP $300
VIP $2,500
VIP $75,000
Administrative Services $1,000
Administrative Services $1,100
Administrative Services $84,000
$472,500
Revenue Increases/(Decreases)
Account Description Amount
$0
Apprentice
Community Engagement Specialist (PD)
Total
Account Number
Mileage 001-100-0001-5131
Meetings and Conferences 001-100-0001-5132
Education and Training 001-100-0001-5133
Postage 001-100-0001-5175
Professional Contractual Services 001-100-0001-5502
Printing Charges 001-100-0013-5174
Professional Contractual Services 001-100-0013-5502
Salaries Temporary Part-time 001-100-0067-5014
Overtime 001-100-0067-5015
Materials and Supplies 001-100-0150-5111
Meetings and Conferences 001-100-0150-5132
Other Operating Expense 001-100-0150-5181
Professional Contractual Services 001-100-0150-5502
Advertising 001-100-0149-5121
Education and Training 001-100-0149-5133
Professional Contractual Services 001-100-0149-5502
Total
Account Number
Total
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 474
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/29/2029
Department 277,900.00$
30,000$
307,900$
Budget Reduction:
Impact and how the Department plans to achieve the reduction:
Personnel Reductions:
Position Title(s)
Vacant FTE Filled FTE $ Amount
(Salary &
Benefits)
Administration 46,600$
Building & Safety 1 130,000$
Planning 1 101,300$
277,900$
Non-Personnel Reductions:
Account Description Amount
Economic Development 30,000$
30,000$
Revenue Increases/(Decreases)
Account Description Amount
$
0Total
Account Number
Total
Department Director will charge 20% of his time to Admin ROPS reducing the amount charged to the General Fund.
The Building Official position will be eliminated in the FY 2019/20 budget pending further assessment of department operations and
staffing needs. The Building and Safety Division needs a strong manager to oversee the technical staff to improve efficiency and
reduce the processing time for major projects. A classification and compensation study will need to be completed to make the
classification marketable, ensuring that the City is able to attract and retain a qualified Building Official. Until this assessment can be
completed the City will continue to use contract personnel.
While the Department is in need of a planner with advanced planning experience to assist with the comprehensive update to the
General Plan this position will be eliminated in FY2019/20 in order to meet the necessary budget reductions .
In addition to the elimination of the two vacant positions, reductions will be made in the resources allocated to outside counsel,
transferring economic development legal work to BB&K.
Elimination of two vacant positions as well as reducing a legal service contract.
Net Personnel Reductions
Non-Personnel Reductions
Net Increase/(Decrease) Revenues
Net Savings
Senior Planner
Charge Directors time to admin ROPS
Chief Building Official
Community & Economic
Development
Account Number
Total
001-180-0144-5503Reduce Outside legal services
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 475
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/29/2019
Department Finance $215,900
$72,800
$288,700
Budget Reduction:
Impact and how the Department plans to achieve the reduction:
Personnel Reductions:
Position Title(s)
Vacant FTE Filled FTE $ Amount (Salary
& Benefits)
1 $154,900
1 $61,000
$215,900
Non-Personnel Reductions:
Account Description Davison Amount
Administration $50,000
Administration $2,000
Business Registration $3,500
Business Registration $2,000
Treasurer's Office $3,200
Accounting $200
Accounting $1,000
Payroll $100
Payroll $1,300
Purchasing $3,000
Purchasing $4,000
Budget $500
Budget $2,000
$72,800
001-120-0039-5122
001-120-0039-5132
001-120-0017-5502
001-120-0042-5132
Professional Contractual
Meetings and Conferences
Small Tools and Equipment
Meetings and Conferences
Professional Contractual
Dues and Subscriptions
Meetings and Conferences
Dues and Subscriptions
001-120-0001-5132
001-120-0012-5112
001-120-0012-5132
Meetings and Conferences
Total
001-120-0043-5133
001-120-0040-5122
001-120-0040-5132
001-120-0042-5133
001-120-0043-5132
Meetings and Conferences
Education and Training
Meetings and Conferences
Education and Training
Procurement/Contract Support Services Division Manager
Accounting Assistant
Total
Account Number
001-120-0001-5502
Elimination of the Procurement/Contract Support Services Division Manager and an Accounting Assistant will require the
department to redistribute certain responsibilities to existing employees. This reduction will not require the termination of
any filled positions. The existing Deputy Director, in addition to overseeing Treasury and Business Administration, will also
over see Procurement. The Budget/Resource Management Division will assume additional responsibilities and handle and
special projects.
Now that positions are being filled, contractual services can be reduced. Should the department experience vacancies again,
staff will request to use salary savings to bridge the gap until vacancies can be filled. The professional contractual in the
Treasurer's Office is to reduce cash pick up from 4 days to 2 days per week.
Reduction in travel accounts across all divisions will limit the trainings and conferences that staff will be allowed to attend
Net Personnel Reductions
Other Non-Personnel Reductions
Net Increase/(Decrease) Revenues
Net Savings
Elimination of the Procurement/Contract Support Services Division Manager and an Accounting Assistant.
Elimination of various travel accounts and professional contractual services deemed non-essential.
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 476
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/24/2019
Department Human Resources -$
82,200$
-$
82,200$
Budget Reduction:
Impact and how the Department plans to achieve the reduction:
Personnel Reductions:
Position Title(s)Division Vacant FTE Filled FTE
$ Amount
(Salary &
Benefits)
0
Non-Personnel Reductions:
Account Description Division Amount
Administration 16,000
Administration 4,000
Administration 26,000
Administration 1,100
Administration 200
Administration 2,400
Administration 10,000
Administration 21,000
Workers Comp 500
Workers Comp 1,000
82,200$
Professional & Contractual
Materials & Supplies
Total
$26,000 is reduced from Employee Recognition and will have an impact City-wide as the Annual Employee
Appreciation Breakfast and the other employee related events will cease. Remaining funds will allow the Human
Resources Department to continue to organize small meet and greets for newly hired/promoted employees and
continue issuing service pins and plaques. Reduction in overtime will impact the HR/Finance payroll conversion.
Remaining funds will cover one PT individual that may be able to cross-train and assist in multiple areas of the
department. HR identified $21,000 within the professional contractual account by verifying and renegotiating
contract amounts, as well as removing Executive Backgrounds which are typically facilitated by the Recruiting
Firm selected to perform the Executive Search. $10,000 was reduced from the education and training account, of
which, $8,000 was budgeted for City-wide customer service training.
Reductions in Part Time salaries, the Employee Recognition events and other various accounts.
Net Personnel Reductions
Other Non-Personnel Reductions
Net Increase/(Decrease) Revenues
Net Savings
Account Number
Total
001-110-0001-5014
678-110-0057-5111
001-110-0001-5015
001-110-0001-5105
001-110-0001-5111
001-110-0001-5502
001-110-0001-5122
001-110-0001-5132
001-110-0001-5133
678-110-0057-5122Dues & Subscriptions
Meetings & Conferences
Education & Training
Salaries Temporary Part Time
Overtime
Employee Recognition
Materials & Supplies
Dues & Subscriptions
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 477
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/29/2019
Department Information Technology 142,799
210,200
352,999
Budget Reduction:
Impact and how the Department plans to achieve the reductions:
Personnel Reductions:
Position Title(s)
Vacant FTE Filled FTE $ Amount
(Salary & Benefits)
1 142,799
142,799
Non-Personnel Reductions:
Account Description Division Amount
Administration 6,000
Business Systems 10,000
Network Services 12,400
Network Services 8,000
Network Services 12,800
Client Services 50,000
Client Services 60,000
Client Services 17,000
Public Safety Systems 15,000
Public Safety Systems 4,000
Public Safety Systems 15,000
210,200
Other Non-Personnel Reductions
Net Increase/(Decrease) Revenues
Software Maintenance
Education and Training
Equipment Maintenance 679-250-0062-5172
679-250-0062-5133
679-250-0062-5102
Education and Training
Computer Equipment-Non Capital
Net Personnel Reductions
GIS System Administrator
Total
679-250-0001-5133
679-250-0058-5181
679-250-0060-5102
Education and Training
Other Operating Expenses
Computer Equipment-Non Capital
Equipment Maintenance
679-250-0061-5102
679-250-0061-5167
679-250-0061-5133
Computer Equipment-Non Capital
Net Savings
679-250-0060-5172
679-250-0060-5702
Total
Account Number
Computer Equipment
The elimination of a senior GIS position will reduce GIS capabilities as the City is trying to grow its use. Other tasks such as
Office support, cell phones, PRA requests, email and user support will move to other IT staff.
Administation The deferral of Office 365 and reduction of workstations will have City users on Office and Windows
software that is stable but no longer supported.
Business Systems Other Operating Expenses: A Cloud Computing storage project will be deferred to future years.
Network Services: Reduce equipment requests and buffers for contingency on equipment replacements.
Client Services: Reduction in Workstation Replacement from $100,000 annually to $50,000 annually. Postponing Office 365
will cause employees to continue to use Office 2010. Eliminate education for 2019/20 - no training on Office or new
technologies.
Public Safety Systems: Reduce equipment requests and buffers for contingency on equipment replacements, Eliminate
training which limits development of applications.
Reduction of GIS System Administrator and various
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 478
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/29/2019
Department Legislative 77,700
$25,900
$103,600
Budget Reduction:
Mayor & City Council Total Budgets Elected's S&B Less Elected S&B 7% Cut
1,843,700 363,400 1,480,300 103,600.00
Impact and how the Department plans to achieve the reduction:
Personnel Reductions:
Position Title(s)
Vacant FTE Filled FTE $ Amount
(Salary & Benefits)
1 77,700
77,700
Non-Personnel Reductions:
Account Description Amount
Adminstration $12,900
Adminstration $5,000
Adminstration $2,000
Adminstration $2,000
Adminstration $1,000
Adminstration $3,000
$25,900
Other Funding Source
Account Description Amount
$20,000
$20,000Total
Move to
Cultural Development FundState of the City Event
Total
The Executive Staff Assistant to City Council (U) is to be eliminated. The full cost of this position is $125,000 but due to the
need for staff in the Council Office, it is proposed that a portion of the funding be retained in order for existing positions to be
upgraded or for part-time staff to be hired if needed.
The Council- adopted additional part-time staff members allowed a $20,000 shift of previously budgeted part-time funds to
program increases that would have allowed the Office to refocus its effort toward bolstering communication and outreach to
the community through newsletters and media campaigns, as well as allocate funds for refreshments at the Mayor and
Council meetings, and funds to facilitate the Mayor's open-door policy and pursuit of economic opportunities for the City.
Additional deductions will impact the annual State of the City, which is generally the largest expense during any given fiscal
year and any trainings staff may have been sent on during the fiscal year. It is recommended by staff to budget $20,000 of
Cultural Development Funds for the Annual State of the City Event.
The cut for the Legislative Offices was calculated by totaling the Mayor and City Council department's budgets, then
subtracting the salaries and benefits assigned to each elected official, and finally multiplying by 7%.
Net Personnel Reductions
Other Non-Personnel Reductions
Executive Staff Assistant to City Council (U)
Net Increase/(Decrease) Revenues
Net Savings
Account Number
Total
001-010-0001-5502
001-010-0001-5133Education/Training
Copy Machine Charges
Civic and Promotional
Professional/Contractual
001-010-0001-5186
001-010-0001-5132
001-010-0001-5174
001-010-0001-5176
Meetings & Conferences
Printing Charges
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 479
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/29/2019
Department Library
139,600
Budget Reduction:
Impact and how the Department plans to achieve the reduction:
Non-Personnel Reductions:
Account Description Division Amount
Branches 101,300
Branches 30,800
Branches 7,000
Branches 5,700
Branches 800
145,600
Revenue Increases/(Decreases)
Account Description Amount
(6,000)
(6,000)
Estimated Decline in Fine Revenue
The Library Director provided some options which are detailed below. The decision as to what will be cut is the
Library Board's to make, however, the allocation of funds to the Library Department is at the descretion of the City
Council. Staff recommends cutting the standard 7%, or $139,600, from the Library as all other departments are taking
cuts. Not cutting from the Library will force another City department to cut this amount in order for the budget to
balance.
An alternative option would be to use Cultural Development Funds in the amount of $139,600 to save the General
Fund money. Please keep in mind that the Cultural Development Fund is a finite amount of money and using these
funds for operational purposes is not and cannot be a sustainable solution.
Another issue to be aware of is that part of the Police Department's Proposed Cut includes funding for the Security
Services provided at the Libraries ($90k for all 4 branches). Council may also vote to use Cultural Development Funds
for Security Services at the Library in order to ensure coverage.
OPTION 1
Account Number
The Library Board did not provide a recommendation as to how they will make their cut.
Net Personnel Reductions
Other Non-Personnel Reductions
Net Increase/(Decrease) Revenues
Net Savings
Part-time Staffing Elimination
Annual Rent for Inghram Branch
Equipment Maintenance
Total
Magazine Subscriptions
Fleet Charges Fuel
Total
Account Number
3.c
Packet Pg. 480
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/29/2019
Department Library
139,600
Net Personnel Reductions
Other Non-Personnel Reductions
Net Increase/(Decrease) Revenues
Net Savings
Non-Personnel Reductions:
Account Description Division Amount
Central 40,000
Central 23,000
Central 24,000
Central 25,000
Central 20,000
Central 15,000
147,000
Revenue Increases/(Decreases)
Account Description Amount
(7,400)
(7,400) Total
Account Number
Total
Account Number
Fine & Room Rental Revenue Loss
Magazine Subscription Elimination
Book Budget Elimination
Closing Feldheym on Saturdays
Reducing Branch Weekly Hours to 15
Closing Feldheym Computer Lab
Anticipated Cenic Internet Savings
OPTION 2
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 481
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/29/2019
Department PRCS 169,000
155,500
324,500
Impact and how the Department plans to achieve the reduction:
Net Personnel Reductions
Other Non-Personnel Reductions
Net Increase/(Decrease) Revenues
The proposed reductions to the Administration Division budget will result in under-staffing of the customer service
counter on Fridays and reduce the department's ability to adequately staff the service counter during daily operations.
The proposed reductions to the Aquatics Division staff will result in full closure of Mill Pool for FY 2019-2020. Aquatics
programs will be available to the community at Rudy Hernandez Community Center which is located approximately 1.5
miles from Mill Pool. Reductions in the non-personnel accounts will have no significant impact on service delivery.
Net Savings
The proposed reductions to the Sports Division staff, Advertising, Printing, Professional Contractual Services and
Materials and Supplies budgets will impact the department's ability to expand upon existing sports program offerings
for youth and adults in the community. Registration and participation in sports programs for both youth and adults
have recorded significant growth from 2017 to 2018.
The proposed reduction in part-time staff hours at the Center for Individual Development will be dispersed among
existing employees. The proposed reduction in staff hours will be addressed through creative scheduling, likely
resulting in inconsistent staff schedules creating staff retention challenges. Reductions in the printing and postage
budgets have been made to more accurately reflect prior years expenditures.
The proposed reduction would result in cancellation of all Citywide Events and city support of collaberative events in
FY-2019/20. Citywide events include Winter Wonderland, Veternas Day Parade and Salute, SB Artfest, Cinco de Mayo
Celebration and Movies in the Park. Community events which are supported and held in collaboration with local
organizations include SBD Fest Airshow, Rendezvous Back to Route 66, Black History Expo and The Ho Ho Parade.
Replacement funding in the amount of $81,800 to support future citywide events could be allocated from the Cultural
Development Fee Fund with council approval.
The proposed reductions to the Recreation and Community Program staff will result in a higher participant to staff
ratio than what currently exists. Increased participant to staff ratios will negatively impact the quality of current
programs as staff oversight and individual guidance/instruction will be significantly reduced. The proposed reductions
to the Materials and Supplies budget will eliminate the purchase of replacement game tables at community centers
and arts and craft supplies for planned programs.
Replacement funding in the amount of $10,000 for arts and craft supplies to support ongoing art related programs
could be allocated from the Cultural Development Construction Fee Fund with council approval.
The proposed budget reduction in the materials and supplies budget will eliminate planned replacement of dining
room tables and chairs at the 5th St. Senior Center as well as reduce funding for food and decorations at scheduled
dances and senior events. Proposed reductions in Advertising and printing will have minimal impacts.
The proposed reduction in the Outdoor Facilities program in the materials and supplies budget will result in a reduced
ability to perform minor repairs and maintenance at city facilities, this will negatively impact staff's ability to urgently
correct maintenance or repair issues that arise during program activities. The proposed reduction of $3,600 in the
Professional Contractual Services budget will eliminate the inspection and repair of existing fitness equipment at
Norton Gym, this service was planned in an effort to re-open the fitness room at Norton Gym as it has been closed for
several years.
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 482
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/29/2019
Department 169,000
155,500
324,500
Impact and how the Department plans to achieve the reduction:
Net Personnel Reductions
Other Non-Personnel Reductions
Net Increase/(Decrease) Revenues
The proposed reductions to the Administration Division budget will result in under-staffing of the customer service
counter on Fridays and reduce the department's ability to adequately staff the service counter during daily operations.
The proposed reductions to the Aquatics Division staff will result in full closure of Mill Pool for FY 2019-2020. Aquatics
programs will be available to the community at Rudy Hernandez Community Center which is located approximately 1.5
miles from Mill Pool. Reductions in the non-personnel accounts will have no significant impact on service delivery.
Net Savings
Parks, Recreation, and
Community Services
The proposed reductions to the Sports Division staff, Advertising, Printing, Professional Contractual Services and
Materials and Supplies budgets will impact the department's ability to expand upon existing sports program offerings
for youth and adults in the community. Registration and participation in sports programs for both youth and adults
have recorded significant growth from 2017 to 2018.
The proposed reduction in part-time staff hours at the Center for Individual Development will be dispersed among
existing employees. The proposed reduction in staff hours will be addressed through creative scheduling, likely
resulting in inconsistent staff schedules creating staff retention challenges. Reductions in the printing and postage
budgets have been made to more accurately reflect prior years expenditures.
The proposed reduction would result in cancellation of all Citywide Events and city support of collaberative events in
FY-2019/20. Citywide events include Winter Wonderland, Veternas Day Parade and Salute, SB Artfest, Cinco de Mayo
Celebration and Movies in the Park. Community events which are supported and held in collaboration with local
organizations include SBD Fest Airshow, Rendezvous Back to Route 66, Black History Expo and The Ho Ho Parade.
Replacement funding in the amount of $81,800 to support future citywide events could be allocated from the
Cultural Development Fee Fund with council approval.
The proposed reductions to the Recreation and Community Program staff will result in a higher participant to staff
ratio than what currently exists. Increased participant to staff ratios will negatively impact the quality of current
programs as staff oversight and individual guidance/instruction will be significantly reduced. The proposed reductions
to the Materials and Supplies budget will eliminate the purchase of replacement game tables at community centers
and arts and craft supplies for planned programs.
Replacement funding in the amount of $10,000 for arts and craft supplies to support ongoing art related programs
could be allocated from the Cultural Development Construction Fee Fund with council approval.
The proposed budget reduction in the materials and supplies budget will eliminate planned replacement of dining
room tables and chairs at the 5th St. Senior Center as well as reduce funding for food and decorations at scheduled
dances and senior events. Proposed reductions in Advertising and printing will have minimal impacts.
The proposed reduction in the Outdoor Facilities program in the materials and supplies budget will result in a reduced
ability to perform minor repairs and maintenance at city facilities, this will negatively impact staff's ability to urgently
correct maintenance or repair issues that arise during program activities. The proposed reduction of $3,600 in the
Professional Contractual Services budget will eliminate the inspection and repair of existing fitness equipment at
Norton Gym, this service was planned in an effort to re-open the fitness room at Norton Gym as it has been closed for
several years.
3.c
Packet Pg. 483
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/29/2019
Department 169,000
155,500
324,500
Impact and how the Department plans to achieve the reduction:
Net Personnel Reductions
Other Non-Personnel Reductions
Net Increase/(Decrease) Revenues
Net Savings
Parks, Recreation, and
Community Services
Personnel Reductions:
Position Title(s)Divison Vacant P/T Filled P/T
$ Amount
(Salary &
Benefits)
Administration 1 17,600
Aquatics 6 21,300
Sports 1 23,600
Sports 1 5,100
CID 0.3 7,000
Citywide Activites 1 15,000
Community Programming 1 1.5 60,800
Community Programming 1 18,600
169,000
Non-Personnel Reductions:
Division Amount
Administration 2,000
Administration 5,500
Aquatics 5,100
Aquatics 1,200
Sports 2,000
Sports 800
Sports 1,800
Sports 3,000
CID 200
CID 1,000
CID 2,000
Citywide Activites 35,400
Citywide Activites 6,000
Citywide Activites 9,900
Citywide Activites 2,500
Citywide Activites 1,500
Citywide Activites 1,500
Citywide Activites 10,000
Community Programming 19,400
Community Programming 2,000
Community Programming 2,000
Senior Services 25,800
Equipment Maintenance 001-380-0074-5172
Other Operating Expenses 001-380-0074-5181
Materials and Supplies 001-380-0075-5111
Other Operating Expenses 001-380-0073-5181
Professional Contractual Services 001-380-0073-5502
Material and Supplies 001-380-0074-5111
Rentals 001-380-0073-5171
Printing 001-380-0073-5174
Postage 001-380-0073-5175
Postage 001-380-0071-5175
Materials and Supplies 001-380-0073-5111
Advertising 001-380-0073-5121
Materials and Supplies 001-380-0070-5111
Meetings and Conferences 001-380-0071-5132
Printing 001-380-0071-5174
Advertising 001-380-0070-5121
Printing Charges 001-380-0070-5174
Professional Contractual Services 001-380-0070-5502
Other Professional Services 001-380-0001-5505
Materials and Supplies 001-380-0069-5111
Advertising 001-380-0069-5121
Recreation Aide
Total
Account Description Account Number
Materials and Supplies 001-380-0001-5111
Recreation Specialist
Recreation Specialist
Lifeguard
Recreation Specialist
Senior Recreation Leader
Recreation Specialist
Recreation Specialist
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 484
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/14/2019
Department Police $4,391,500
Division $1,516,800
$1,232,500
$7,140,800
Impact and how the Department plans to achieve the reduction:
Personnel Reductions:
Position Title(s)
Division Vacant FTE Filled FTE $ Amount
(Salary & Benefits)
Enforcement/Beautification 1.5 $83,300
Enforcement/Beautification 1 $32,100
Enforcement/Beautification 2 $123,000
Enforcement/Beautification 1 $64,700
Investigations 9 $701,000
Patrol Field Services 6 $295,800
Investigations 2 $110,100
Crime Analysis/Intel 1 $52,700
Investigations 3 $168,700
Investigations 1 $53,200
Administration 1 $50,500
Crime Analysis/Intel 1 $127,400
Property/ID 1 $62,600
Property/ID 1 $68,500
Traffic 1 $54,900
Dispatch 7 $422,700
Patrol Field Services 10 $1,124,200
Property/ID 1 $62,700
Records 1 3 $185,900
Records 4 $201,600
Administration 0.5 $131,400
Patrol Field Services 1 $189,600
Crime Analysis/Intel 1 $109,400
Crime Analysis/Intel -$84,500
41.5 19.5 $4,391,500
Captain (to be phased out mid-year)
Sergeant
IT Anlayst II
Crime Analyst (add)
Total
Police Dispatcher I
Police Officer
Police Evidence Technician
Police Records Technician
Records Transcription
Community Service Officer II
Crime Analyst Support Assistant
Criminal Investigations Officer
Customer Service Representative
Departmental Accounting Technician
Emergency Operations Manager
Forensic Specialist I
Forensic Specialist II
Parking Enforcement Officer
Net Personnel Reductions
Other Non-Personnel Reductions
Net Increase/(Decrease) Revenues
Net Savings
Other Funding Sources
The reductions in the Police budget affect every division in the department. An emphasis has been placed on
maintaining sworn officer positions but keeping in mind the need for support staff. Due to the depth of the
reductions the delivery of police services will be negatively impacted. Despite the reductions the department will strive to deliver the best
possible service to the community. See attached PD Budget Reduction Impacts for more detail.
Part-time Code Enforcement Officer (3)
Part-time Parking Enforcement Officer (2)
Community Engagement Specialist
Community Engagement Specialist (to CM)
Community Policing Specialist
Community Service Officer I
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 485
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/14/2019
Department Police $4,391,500
Division $1,516,800
$1,232,500
$7,140,800
Net Personnel Reductions
Other Non-Personnel Reductions
Net Increase/(Decrease) Revenues
Net Savings
Other Funding Sources
Non-Personnel Reductions:
Account Description Amount
Personnel/Training $1,000
Personnel/Training $339,000
Administration $7,000
Administration $2,500
Investigations $10,000
Administration $9,000
Administration $30,000
Enforcement/Beautification $200,000
Personnel/Training $50,000
Personnel/Training $25,000
Personnel/Training $25,000
Investigations $20,000
Enforcement/Beautification $20,000
Downtown & City Hall $690,000
Personnel/Training $18,000
Personnel/Training $37,500
Administration $10,000
Investigations $10,000
Special Enforcement Teams $3,000
Special Enforcement Teams $5,000
Public Safety Systems $4,800
$1,516,800
Other Funding Source
Account Description Account Number Amount
001-210-0081*5112 $10,000
001-210-4911*5015 $500,000
001-210-0078*5015 $487,000
001-210-0078*5015 $159,700
001-210-0084*5111 $15,000
001-210-0086*5111 $50,000
001-210-0078*5505 $10,800
$1,232,500
SET supplies
SWAT ammunition
Tip Line alert subscription (TipSoft)
POST training
Non-POST education & training
Property room audit
Reserve Unit
Security Guard services
Taser batteries
Replacement Tasers & Glock 9mm
Wellness program supplies
Extradition costs
Annual 10-48
Body Worn Camera/Taser contract
Cal Police Chief's Conference
Chief's travel
Crime scene clean up
Move to - Account Number
Traffic Safety 128-210-0087*5112
Police K9 Trust 772-2327.212
Account Number
Total
001-210-0086*5111
001-210-0033*5502
001-210-0086*5111
001-210-0145*5111
001-210-0145*5111
001-210-0062*5181
Crossing Guard services - Redlands USD
EOM - Disaster food & water
On-call board up services
Outside background investigators
Total
Crash Date Reader System
Overtime
Overtime
Overtime
K9 training supplies & vet care
AB109 123-210-0972*5015
Asset Forfeiture 108-210-0082*5015
AB109 123-210-0972*5015
Dispatch chairs
Replacement ballistic vests
Asset Forfeiture 108-210-0082*5111
Asset Forfeiture 108-210-0082*5111
001-210-0086*5112
001-210-0001*5111
001-210-0082*5181
001-210-0086*5502
001-210-0001*5132
001-210-0001*5132
001-210-0082*5505
001-210-0001*5502
001-210-0001*5111
001-210-0021*5502
001-210-0086*5502
001-210-0086*5134
001-210-0086*5133
001-210-0082*5505
001-210-0021*5187
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 486
Anticipated Impacts of Proposed Police Budget Reductions
FY 2019-2020
Personnel Reductions
Part-time Code Enforcement Officer
The reduction of 1.5 part-time code enforcement officers will reduce the volume of
cases handled by the Code Enforcement Unit.
Part-time Parking Control Officer
The reduction of two (2) part-time officers will reduce the level of parking enforcement
along with corresponding potential revenue in the amount of $118,000.
Community Engagement Specialist (CES)
The community outreach performed by the staff in these three (3) positions will shift to
the Sergeant responsible for volunteer forces as well as district staff through
implementation of the COPPS program. Additionally, funding for one (1) CES position
will shift to the City Manager’s Office budget. This remaining CES staff member will
handle communications responsibilities for the City as a whole including the Police
Department.
Community Policing Specialist (CPS)
These nine (9) positions are duplicative of the Code Enforcement Officer I and II
positions. These CPS positions will be eliminated altogether and the remaining five (5)
Code Enforcement Officers will be reassigned to the Community and Economic
Development Department (CEDD) as part of a mid-year realignment. Although workload
capacity is expected to diminish, communication and work efficiency is expected to
improve due to the fact this function more closely aligns with the mission of the CEDD.
At mid-year, funding for one (1) Police Sergeant will be transferred to the CEDD to
provide for the supervisory personnel needed to manage daily operations of the Code
Enforcement Division.
Community Service Officer I
The reduction of six (6) positions will prevent the Department from improving non-
emergency call response times through use of these personnel.
Community Service Officer II
Currently, two (2) positions are vacant. The reduction of these positions will prevent the
Department from improving the volume of criminal case investigations.
Crime Analyst Support Assistant
Currently, one (1) position is vacant. The reduction of this position will prevent the
Department from improving the volume of crime and investigative data entered int o its
records management system.
Attachment 2
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Packet Pg. 487
Criminal Investigations Officer
Currently, three (3) positions are vacant. The reduction of these positions will prevent
the Department from improving the volume of criminal case investigations.
Customer Service Representative
Currently, one (1) position is vacant. The reduction of this position will correspond with
reductions to the community policing specialist personnel and is therefore not
anticipated to have an impact.
Department Accounting Technician (DAT)
Currently, one (1) position is vacant. The reduction of this position will require that the
remaining DAT and Sr. Management Analyst share the payroll workload associated with
the position. This will slow the rate at which purchase order and other financial
processes occur.
Emergency Operations Manager
This position is currently filled. Once eliminated, the City will enter agreement with the
County for Emergency Management Support. In exchange for relinquishing its
Emergency Management Performance Grant allotment, the County will provide services
to maintain the City’s compliance with Cal-OES and FEMA guidelines and the Police
Department’s Special Events Sergeant will reassume the day to day role of emergency
manager for the City. This arrangement will have no impact to the general fund and
should accommodate reasonable emergency management capabilities. Responsibility
for community education on the topic will be shared among the Special
Events/Emergency Management Sergeant, remaining community affairs staff and newly
formed district staff.
Forensic Specialist I
Currently, one (1) position is vacant. The reduction of this position will require patrol
officers to maintain greater responsibility for crime scene processing.
Forensic Specialist II
Currently, one (1) position is vacant. The reduction of this position will require patrol
officers to maintain greater responsibility for crime scene processing.
IT Analyst II
The Department will eliminate one (1) IT Analyst II position and add one (1) Crime
Analyst position in its place. Due the fact the Department’s current IT Analyst II position
is used largely for crime analyst functions, the change is expected to have minimal
operational impact.
Parking Enforcement Officer
Currently, one (1) position is vacant. The reduction of this position will prevent the
Department from expanding its parking enforcement and associated revenues.
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 488
Police Dispatcher I
Currently, seven (7) positions are vacant. The reduction of these positions will prevent
the Department from improving call wait times from existing levels through the addition
of staff.
Police Officer
Currently, eleven (11) positions are vacant and several additional vacancies are
anticipated due to pending separations. The reduction of ten (10) vacant Police Officer
positions will prevent the Department from reducing crime through added strength.
However, due to recent emphasis on recruitment and the filling of existing vacancies,
the Department will not experience significant changes in the number of officers actually
deployed.
Police Evidence Technician
Currently, one (1) position is vacant. The reduction of this position will prevent the
Department from improving evidence disposition backlogs and service to the public.
Police Records Technician
The reduction of four (4) positions will prevent the Department from improving records
management and public service to optimum levels. However, recent reorganization of
the Bureau has improved its efficiency making this reduction less impactful.
Records Transcription
The Department is currently in the process of acquiring Dragon Speak hardware and
software for its officers. Based on this new capability, the reduction of (4) Records
Transcriptionists should not have a major operational impact on the Department.
Sergeant
The reduction of (1) position will coincide with the reduction of sworn officers. At mid-
year a second sergeant position will be eliminated and corresponding funding
transferred to the Community and Economic Development Department as part of the
Code Enforcement Division realignment.
Captain
Prior to budget reductions incurred in FY 2008/09, the Department operated with four
captain/division commanders. Subsequent to FY 2008/09, the Department has
assumed Animal Control, Parking Control and Code Enforcement services. In FY
2017/18, the Department restored the fourth captain position. The Department is
currently utilizing its captains to not only maintain on-going service and operations, but
to address several internal service failures which have gone unchecked over the past
several years. If the Code Enforcement Division is transferred back to the Community
and Economic Development Department, the Police Department will be able to
complete its service restoration initiatives and consolidate two captain positions by mid -
year.
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 489
Non-Personnel Reductions
Annual 10-48
This event serves as a reunion for retired personnel. Its elimination will have no
operation impact.
Body Worn Camera (BWC) and Tasers Contract
Annual Axon contract costs total $339,000. Due to a growing volume of public records
and discovery requests for BWC footage, the indirect costs of the program are growing
at an exponential pace. This results from the Department having to reallocate
thousands of staff hours to downloading, reviewing, cataloging, and copying BWC
footage. At present, the personnel costs associated with these tasks are approximately
$427,838.00. Given that new legislative requirements will soon expand public access to
BWC footage, it is anticipated that total program costs will soon exceed $1 million
dollars annually. This will force the Department to either reassign personnel from
existing responsibilities or request funding for additional positions. Should the
Department eliminate this contract, it will return to its prior audio recording protocol to
support the auditing officer performance.
In addition to BWC costs, the AXON contract also requires the Department to purchase
unneeded conductive energy device (CED) or taser devices despite already having a
surplus.
California Police Chief’s Conference
Elimination of this item will have no operational impact.
Chief’s Travel
Elimination of this item will have no operational impact.
Crime Scene Clean Up
This item was first added to the budget in FY2018/19. Based on current usage of the
service, staff believes this reduction can be accommodated with no operational impact.
Crossing Guard Services – Redlands Unified School District
Currently, the Department subsidizes crossing guard service costs for Victoria
Elementary School which is part of the Redlands Unified School District. Eliminating this
item will require Redlands Unified to either assume the costs or eliminate the service.
Office of Emergency Management (OEM) – Disaster Food & Water
This item was newly added to the budget as part of the Department’s expansion of OEM
capabilities. Its elimination will maintain the status quo wherein the City relies on the
County for emergency supplies.
On-Call Board Up Services
This reduction coincides with a reduction in code enforcement staff and need for
service.
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 490
Outside Background Investigators
This reduction coincides with an anticipated reduction in hiring volume.
POST & Non-POST Education and Training.
This reduction coincides with an anticipated reduction hiring volume and academy
costs.
Non-POST education & training
This reduction coincides with an anticipated reduction in staff as well as an anticipated
reduction in turnover among staff in specialty assignments.
Property Room audit
Elimination of this item will have no operational impact.
Reserve Unit
Elimination of this item will have no operational impact.
Security Guard services
Private security service provided for libraries, parks, and other City facilities will be
reduced. Some of the impact will be offset by community policing staff in the five
policing districts.
Taser batteries
Elimination of this item will have no operational impact.
Replacement Taser & Glock 9mm
This reduction coincides with an anticipated reduction hiring volume.
Wellness program supplies
Elimination of this item will have no operational impact.
Extradition costs
This reduction coincides with historic expenditures for the past two years and is not
expected to have an operational impact.
SET supplies
Elimination of this item will have no operational impact.
SWAT ammunition
This reduction will result in modification of the SWAT Unit’s training regimen but will not
have an operational impact.
Tip Soft
This crime tip platform will be replaced by a department’s in -house anonymous tip line.
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 491
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/29/2019
Department Public Works 532,100
1,403,300
1,935,400
Budget Reduction:
Impact and how the Department plans to achieve the reduction:
Personnel reductions include the deletion of one (1) full-time Engineering Associate position. Given the contraint of available Gas Tax
funding for CIP, the project workload for the Engineering Associate position has been decreased and reassigned to existing staff. Due to
bugetary constraints and prioritization, reductions for non-essential contracts include funding for the digitization of City documents (Docu-
trust), consultants utilized for Traffic Engineering projects, and funding for City-wide Non-CIP related striping (Cal-Striping) has been
reduced by more that half.
The Operations and Maintenance Division has the largest budget in the department and therefore the largest level of reductions. Given
the budgetary contraints projected in FY 2019/20, reductions have been made to the non-essential/limited functionity positions to protect
critically needed day-to-day field staff with the broad flexibility. Hazmat duties have currently been re-assigned to the Safety Training
Officer as their duties closely parellel. With the transfer of the Sewer Divsion to the Water Department, Heavy Equipment operational
activities have been significantly reduced - furthermore, the existing Maintenance Worker III position is authorized to perform heavy
equipment duties needed at the intermediate level. Currently activities and duties related to the existing vacant Lead Maintenance
Worker position have been re-assigned to the Traffic and Lighting Supervisor. The deletion of the Landscape Inspector I and part-time
Parks Maintenance Worker II will scale back the staff available for the Quality of Life program by 25%. This allows for the elimination of
redundant work assignments and better focus efforts of both teams. This will shift all right of way response to the O&M Division and all
private property and homeless enforment to the Code Enforcement Division.
Funding for contracts are proposed to be reduced to levels consistent with the 17-18 fiscal year; these levels are more sustainable with the
City's budgetary contraints. The reduction in funding available for park related maintenance/repairs/cleanups will be suplemented by the
CEO contract, the relamping of ball-fields will be done in-house by part-time staff at a reduced cost, and rodent control services will be
adjusted to funding availability. It is anticipated that the service level reduction will be minimal. The Concrete contract reflects a 50%
reduction for minor concrete repairs (sidewalk panels, etc), however in-house crews will supplement this reduction by performining minor
panel repairs as requested by citizens. The reduction in the Street Light Maintenance Quality Electric contract reflects 25% reduction in
service levels, although this will be dependent on the amount of emergency requests recieved throughout the year. Funding for Traffic
Signal loops and knockdown repairs has been reduced, but should be supplemented through a CIP funding and grants. The contract for
Guard Rail Replacement contract had been increased to reflect the recent increase in guard rail damage, however funding has been
returned to prior levels without an increase to capability. A more reasonable source for cold mix asphalt materials has been sourced - the
reduction in funding will not impact current service levels.
This reorganization also requests one (1) full-time Environmental Project Inspector I. The City has long been out of compliance with its
National Pollutant Discharge Elimination System (NPDES) Permit. The addition of an inspector would allow the City to begin building a
compliance level for business inspections.
The Executive Assistant to the Director position has been on loan for the last 9 months to the Operations and Maintenance Division due to
a lack of workload required in the Director's office. This position has been identified as a non-essential position for the department.
Funding for contractual Grant writing services is proposed to be removed due to the engagement of a city-wide Grant Writing Consultant.
Deletion of one (1) full-time Executive Assistant to the Director position, and reduction of funding for contractual Grant Writing services.
Deletion of one (1) full-time Engineering Associate, and the reduction of funding for three (3) contracts.
Deletion of five (5) full-time positions and one (1) part-time position and the reduction of funding for eight (8) various contracts/materials.
Addition of one (1) full-time Environmental Project Inspector I (new classification).
Net Personnel Reductions
Other Non-Personnel Reductions
Net Increase/(Decrease) Revenues
Net Savings
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 492
Proposed Departmental Reductions
FY 2019-2020
Date Proposed:5/29/2019
Department Public Works 532,100
1,403,300
1,935,400
Budget Reduction:
Net Personnel Reductions
Other Non-Personnel Reductions
Net Increase/(Decrease) Revenues
Net Savings
Personnel Reductions:
Position Title(s)Division Vacant FTE Filled FTE
$ Amount
(Salary &
Benefits)
Administration 0 1 82,100
Engineering 1 0 104,000
O & M 0 1 47,000
O & M 0 1 72,200
O & M 0 2 146,300
O & M 1 0 60,300
O & M 1 0 68,200
O & M PT 0 22,000
Environmental 0 0 (70,000)
3 5 532,100
Non-Personnel Reductions:
Account Description Division Amount
Administration 20,000
Engineering 20,000
Engineering 12,500
Engineering 300,000
O & M 95,800
O & M 50,000
O & M 350,000
O & M 300,000
O & M 130,000
O & M 50,000
O & M 25,000
O & M 50,000
1,403,300
Professional Contractual Services - Traffic Signal Maint.
Professional Contractual Services - Guard Rail
Materials and supplies - Craftco Materials
001-400-0072-5502
001-400-0072-5506
126-400-0091-5502
Other Professional Services - Various Park Maint.
Professional Contractual Services - Rodent/relamp
Landscape Contracts
Professional Contractual Services - Concrete
Professional Contractual Services - Street Light Maint.
PT Parks Maintenance Worker II
Total
Environmental Project Inspector I
Office Assistant
Hazmat Technician
Heavy Equipment Operator
Lead Maintenance Worker
Landscape Inspector I
Executive Assistant to the Director
Engineering Associate
Account Number
Total
001-400-0001-5502
126-400-0152-5502
Professional Contractual Services - Docu-trust
Professional Contractual - Grant Writing
Professional Contractual Services - Traffic Consultant
Professional Contractual Services - Cal Striping
001-400-0031-5502
001-400-0026-5502
001-400-0072-5505
126-400-0092-5502
126-400-0093-5502
126-400-0152-5502
126-400-0088-5111
Attachment 2
Budget Deficit Reduction Strategies 3.c
Packet Pg. 493