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HomeMy WebLinkAboutcity clerk agendaCity Clerk CITY OF SAN BERNARDIN( a AGENDA FOR THE JOINT REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY, AND THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY WEDNESDAY, SEPTEMBER 20, 2017 4:00 PM - CLOSED SESSION 5:00 PM - OPEN SESSION COUNCIL CHAMBER - 201 NORTH "E" STREET - SAN BERNARDINO, CA 92401 - WNVV.SBCITY.ORG Virginia Marquez COUNCIL MEMBER, WARD 1 Benito Barrios COUNCIL MEMBER, WARD 2 John Valdivia COUNCIL MEMBER, WARD 3 Fred Shorett COUNCIL MEMBER, WARD 4 Henry Nickel COUNCIL MEMBER, WARD 5 Bessine L. Richard COUNCIL MEMBER, WARD 6 R. Carey Davis MAYOR James Mulvihill COUNCIL MEMBER. WARD 7 Andrea M. Miller CITY MANAGER Gary D. Saenz CITY ATTORNEY Georgeann "Gigi" Hanna CITY CLERK David Kennedy CITY TREASURER Welcome to a meeting of the Mayor and City Council of the City of San Bernardino. o Anyone who wishes to speak during public comment or on a particular item will be required to fill out a speaker slip. Speaker slips must be turned in to the City Clerk by 4:30 pm the day of the meeting. o You may email your request to speak to pudliccomments(ftpcity.org if you cannot tum it in in person prior to 4:30 pm. Each request will cover one speaker. Those who wish to speak must submit their own request to be called on by the Mayor. o Public comments for agenda items that are not public hearings will be limited to three minutes. o There is a 6 -minute -per -person time limit for all comments, excluding public hearings. o All who wish to speak, including Council members and staff, need to be recognized by the Mayor or Mayor Pro Tempore before speaking. o Please contact the City Clerk's Office (384-5002) two working days prior to the meeting for any requests for reasonable accommodation to include interpreters. o All documents for public review are on file with the City Clerk's Office or may be accessed online by going to www. sbcity. orq. o Please turn off or mute your cell phone while the meeting is in session. Joint Regular Meeting Agenda September 20, 2017 Call to Order Attendee Name Present Absent Late Arrived Council Member, Ward 1 Virginia Marquez 11 1iCouncil Member, Ward 2 Benito ❑ ❑ ❑ _Barrios Council Member, Ward John Valdivia_ ❑ ❑_ ❑4 _3 Council Member, Ward 4 Fred Shor_ett ❑ ❑ _❑ Council Member, Ward 5 HenryNickel ❑ ❑ ❑ Council Member, Ward 6 Bessine L. Richard ❑ ❑_ ❑_ Council Member, Ward 7 James Mulvihill ❑ ❑ _❑ Mayor R. Carey Davis _ ❑ El ❑ City Clerk Georgeann "Gigi" Hanna ❑ ❑ ❑ City Attorney Gary D. Saenz ❑ ❑ ❑ City Manager Andrea M. Miller ❑ ❑ ❑ CLOSED SESSION PUBLIC COMMENTS ON CLOSED SESSION ITEMS A three-minute limitation shall apply to each member of the public who wishes to address the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public. A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) and (d)(1): In re: City of San Bernardino, U.S. Bankruptcy Court Case No. 6:12-bk-28006 MJ AMF 1278, LLC v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVDS 1702219 Kush Concepts, et al. v. City of San Bernardino, San Bernardino Superior Court Case No. CIVDS 1702131 Quiang Ye, Applicant, et al. v. City of San Bernardino, San Bernardino Superior Court Case No. CIVDS 1704276 Karmel Roe v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVDS 1712424 B. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation — Government Code Section 54956.9(d)(2): One (1) Item Mayor and City Council of the City of San Bernardino Page 2 Printed 9/15/2017 Joint Regular Meeting Agenda September 20, 2017 C. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Initiation of litigation — Pursuant to Government Code Section 54956.9(d)(4): �-D Sa City v. Demirkol -j City v. Feroze Ahmed S , City v. Wilmingto Trust National Assoc. City v. Arroyo5'�( '5d . 'q co 2'5) v D. CONFERENCE WITH REAL PROPERTY NEGOTIATORS — Pursuant to Government Code Section 54956.8: r Z, Property: Arden -Guthrie Site cn Negotiator: Andrea Miller, City Manager INVOCATION AND PLEDGE OF ALLEGIANCE A � CLOSED SESSION REPORT PRESENTATIONS Christian and MissionaryAlliance Church honoring their Anniversary — T�� 9 rY Mayer R. Carey Davis and Council Member Benito Barrios It a s cam..- Citizen' of tf�e Month — DannyaA carezL Council Member John Valdivia Student of the Month — Ra I Jho an, -Pacific High School — Council �. Member Bepito Barrios �.�, �� 7 Manufac�2/g/ ay — , Mt. Vernon Viaduct Bridge Project Update Chamber`'df Commerce A Local Ele ed'Offi ialsTn-ouncemen s K7PUBLIC COM ENT FO�EMS LISTED ON THIS AGENDA s, �� Q A three-minute limitation shall apply to each member of the public who wishes to 2r L-� address the Mayor and City Council on any item on the agenda, excluding public hearings. There is no limit to the number of items that may be discussed within the three-minute time limit. To be called on by the Mayor, please turn in individual speaker slips to the City Clerk by 5:00 p.m. the day of the meeting. If you wish, you may email your speaking request to fu' Lausbcity.org prior to the beginning of the meeting. Emailed requests to speak will not be accepted from anyone but the person requesting to speak. CONSENT CALENDAR 7/1 7— 0 There will be no separate discussion of Consent Calendar items unless a Council member requests that the item be considered in its normal sequence on the agenda. Public comment on Consent Calendar items is limited to three minutes total per person. There is no limit on the items that can be discussed within that time. Mayor and City Council of the City of San Bernardino Page 3 Printed 09/14/2017 Joint Regular Meeting Agenda September 20, 2017 Waive Full Reading of Resolutions and Ordinances Recommendation: Waive full reading of resolutions and ordinances on the agenda dated September 20, 2017. City Council Approval of Commercial and Payroll Checks Recommendation: Approve the commercial and payroll checks for August 2017. City Council Approval of Draft Minutes tj I /w Recommendation: Approve the minutes of the Mayor and City Council meeting of September 6, 2017. Jerry Lewis Pool Filtration Replacement Recommendation: Adopt a Resolution of the Mayor and City Council of San Bernardino, California, for the Jerry Lewis Family Swim Center Filtration Systems Replacement at Perris Hill Park, authorizing the City Manager to execute a Vendor Service Agreement with Commercial Aquatics Services, Inc. Af, Solar Powered Public Safety Camera System Trailers Recommendation: Adopt a Resolution of the Mayor and City Council of the City of San Bernardino, California, authorizing the Director of Finance to issue a purchase order for the purchase of two identical solar powered portable Public Safety Camera System trailers from Capitol Barricade of Sacramento, California, to enhance the existing Public Safety Camera System. . 12. On -Call Traffic Engineering Services Agreements Recommendation: Adopt a Resolution of the Mayor and City Council of the City of San Bernardino, California, approving Consultant Services Agreements with the firms of Minagar & Associates, Inc., Transtech Engineers, Inc. and Transportation Engineering and Planning, Inc. for On -Call Traffic Engineering Services. Mayor and City Council of the City of San Bernardino Page 4 Printed 09/14/2017 Joint Regular Meeting Agenda September 20, 2017 Installation of Debris Netting under the Mt. Vernon Bridge at BNSF Rail Yard lRecommendation: Adopt a Resolution of the Mayor and City Council of the City of San Bernardino, California, awarding a Contract to GMZ Engineering Inc. for installation of ldebris netting under the Mt. Vernon Bridge at the BNSF Rail Yard (Bridge No. 54C-0066) per Plan No. 13154. Street Light Program Update and Fifth Amendment to the Vendor Services Agreement with Quality Light and Electrical Amendment to the VSA with Quality Light and Electrical for Street Light Repair Services Recommendation: Receive an oral report on the status of the street light r�r program and adopt a Resolution of the Mayor and City Council of the City of San Bernardino, California, authorizing the execution of a Fifth Amendment to the Vendor Services Agreement with Quality Light and Electrical for street light repair services to amend the Agreement to extend the term to January 31, 2018 , and issue a Change Order in the amount of $326,759.36 to Service Agreement for FY 2016-17. 4` Agreement with Management Partners Inc. for Continuing Management Consulting Assistance Recommendation: 6 '-� I (i) Adopt a Resolution of the Mayor and City Council of the City of San Bernardino, California, authorizing the execution of an Agreement and issuance of a purchase order to Management Partners Inc., for services related to assisting the City with implementation of organization improvements and organizational assistance / analysis for the Public Works Department and the City Attorney's Office as well as continuing assistance with implementation of the plan of adjustment. Mayor and City Council of the City of San Bernardino Page 5 Printed 09/14/2017 Joint Regular Meeting Agenda September 20, 2017 PUBLIC HEARING II. r Resolution of the Mayor and City Council of the City of San Bernardino Authorizing the Submittal of the Fiscal Year (FY) 2016-2017 Consolidated Annual Performance and Evaluation Report to the United States Department of Housing and Urban Development (HUD) Recommendation: 1. STAFF REPORTS Adopt a Resolution of the Mayor and City Council of the City of San Bernardino, California, authorizing the submission of the Fiscal Year (FY) 2016-2017 Consolidated Annual Performance and Evaluation Report to the United States Department of Housing and Urban Development (HUD). 17. Citizens Advisory Committee — Marijuana Regulations Recommendation: By minute action, establish a Citizens Advisory Committee to make recommendations to the Mayor and City Council regarding marijuana policy; provide direction to staff related to committee appointments, purpose and scope, reporting, and deadline for the completion of the committee's policy analysis and final report to the Mayor and City Council; and Direct the City Manager to initiate a Request for Qualifications and hire, on a consulting basis, in an amount not to exceed $50,000, a specialist in the area of marijuana policy with extensive knowledge in implementing and managing effective marijuana regulation and taxation to assist the Committee and City officials in the conduct of their work. 18. Ad -Hoc Committee of the City Council Recommendation: 14 b --o Establish by Minute Order an Ad -Hoc Committee of the City Council to review, discuss and provide recommendations to the Mayor and City Council related to litigation involving the Water Department. Well Untapped Conference — August 11-12, 2017 Recommendation: Receive an oral report by Council Member Barrios. 2/g/ Receive an oral report by Council Member Mulvihill regarding the SCAG Regional Council Meeting Recommendation: Receive an oral report by Council Member Mulvihill. Mayor and City Council of the City of San Bernardino Page 6 Printed 09/14/2017 Joint Regular Meeting Agenda 21. Rendezvous Back to Route 66 2017 Recommendation: September 20, 2017 Adopt a Resolution of the Mayor and City Council of the City of San Bernardino, California, authorizing the City Manager or her designee to execute an agreement between the City of San Bernardino and San Bernardino Chamber of Commerce to provide support services for Rendezvous Back to Route 66 2017 event. 22. Westlaw Online Legal Research Services Agreement for the City Attorney's Office Recommendation: R vl lAdopt a Resolution of the Mayor and City Council of //the City of San Bernardino authorizing the City Attorney to execute an agreement with Thompson - West to provide on-line legal research services (Westlaw) to the City Attorney's Office and to authorize the issuance of a purchase order. 2017 Bloomberg Mayors Challenge At— P_tt 9��_ Recommendation: Receive and file. 24. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA 25. ITEMS TO BE REFERRED TO CITY COUNCIL COMMITTEES 26. ANNOUNCEMENTS BY MAYOR, CITY COUNCIL AND EXECUTIVE STAFF 27. ADJOURNMENT The next joint regular meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on Wednesday, October 4, 2017, in the Council Chamber located at 201 North E Street, San Bernardino, California 92401. Closed Session will begin at 4:00 p.m. Open Session will begin at 5:00 p.m. r Mayor and City Council of the City of San Bernardino Page 7 Printed 09/14/2017 Joint Regular Meeting Agenda September 20, 2017 CERTIFICATION OF POSTING AGENDA I, Georgeann "Gigi" Hanna, CMC, City Clerk for the City of San Bernardino, California, hereby certify that the agenda for the September 20, 2017 regular meeting of the Mayor and City Council and the Mayor and City Council acting as the Successor Agency to the Redevelopment Agency was posted on the City's bulletin board located in the breezeway of City Hall, 300 North "D" Street, San Bernardino, California, at the San Bernardino Public Library, and on the City's website www.ci.san-bernardino.ca.us on Friday, September 15, 2017. I declare under the penalty of perjury that the foregoing is true and correct. Georgeann "Gigi" Hanna, CMC, City Clerk NOTICE: Any member of the public may address this meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item appearing on the agenda by approaching the microphone in the Council Chamber when the item about which the member desires to speak is called and by asking to be recognized. Any member of the public desiring to speak to the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed 60 minutes, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. A three minute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public. Speakers who wish to present documents to the governing body may hand the documents to the City Clerk at the time the request to speak is made. The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code. Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed. Mayor and City Council of the City of San Bernardino Page 8 Printed 09/14/2017