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HomeMy WebLinkAbout20- Council Office 20.a Staff Report •T+ T City of San Bernardino N z Request for Council Action ttOG�bl IN♦0O M T L �C E Date: October 4, 2017 c. N Cn To: Honorable Mayor and City Council Members c a K From: Council Members Benito Barrios, John A. Valdivia, Fred Shorett, ad Henry W. Nickel, and Bessine L. Richard 0 By: Cheryl D. Weeks, Council Administrative Supervisor L a Subject: League of California Cities Annual Conference & Expo— c September 13— 15, 2017 M c Recommendation a Receive an oral report by Council Members Barrios, Valdivia, Shorett, Nickel and D Richard. U cv Background c On September 13-15, 2017, Council Members Barrios, Valdivia, Shorett, Nickel and Richard attended the League of California Cities Conference & Expo in Sacramento, CA. 4- Council Members will provide an oral report at this evening's meeting. IM Attachments J Attachment 1 — § 532323- Government Code on Reporting Trips LO T Attachment 2 -AB 1234 Report on Meetings Attended o Attachment 3—2017 League of California Cities Conference & Expo information/event a schedule Motion Receive and File. a U U- 0 W D O Q W c m E L V Q Packet Pg. 600 This Page Is left Intentionally Blank 20.b §53232.3.Expense report forms,CA GOVT§53232.3 ATTACHMENT 1 0 N ,6 1 West's Annotated California Codes Government Code(Refs&Annos) r� Title 5.Local Agencies(Refs&Annos) Division 2.Cities,Counties,and Other Agencies(Refs&Annos) Part i.Powers and Duties Common to Cities,Counties,and Other Agencies(Refs&Annos) E Chapter 2.Officers and Employees(Refs&Annos) °' a Article 2.3.Compensation(Refs&Annos) Cn m West's Ann.Cal.Gov.Code§53232.3 1 0 §53232.3.Expense report forms CL W Effective:January 1,20o6 �s m U C w C O (a)If a local agency reimburses members of a legislative body for actual and necessary expenses incurred in the performance of U official duties,then a local agency shall provide expense report forms to be filed by the members of the legislative body for reimbursement for actual and necessary expenses incurred on behalf of the local agency in the performance of official duties. _ Reimbursable expenses shall include,but not be limited to,meals,lodging,and travel. Q rn m r (b) Expense reports shall document that expenses meet the existing policy, adopted pursuant to Section 53232.2, for U expenditure of public resources. 2 0 (c) Members of a legislative body shall submit expense reports within a reasonable time after incurring the expense, as `° U determined by the legislative body,and the reports shall be accompanied by the receipts documenting each expense. o a� rn (d)Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body. LO 00 (e)All documents related to reimbursable agency expenditures are public records subject to disclosure under the California F Public Records Act(Chapter 3.5(commencing with` )of Division 7 of Title 1). Q Cn Credits W (Added by Stats.2005,e.700(A.B.1234),§3.) U U Q U West's Ann.Cal.Gov.Code§53232.3,CA GOVT§53232.3 LL O Current with all 2013 Reg.Sess.laws,all 2013-2014 1st Ex.Sess.laws,and Res,c. 123(S.C.A.3) W dud of Document 2014 Thomson Reuters.No claim In o6gioal U.S.Government A4'orks. 0 Q W J C d E t V fiS Q Next 2014 Thomson Reuters. No claim to original U.S. Government Works. Packet Pg. 601 20.c AW Institute for Local Government ATTACHMENT 2 ti 12.What about expenses related to cell phone and Internet use for local agency N L business? i These also can be reimbursed according to local agency policy with documentation." In terms of kinds of documentation, one agency requires that telephone bills be submitted and that the official identify which calls were made on agency business. For d cellular calls when the official has a particular number of minutes included in the a official's plan, then the agency asks the official to identify the percentage of calls made in on public business. For Internet access, if the officials submit an estimate of the o percentage of agency-related usage for the period in question and proof of the amount x of bill for such access. LU 06 Officials should keep in mind that all expense reimbursement requests and supporting documentation are public records_6o 13.How should local agencies interpret the requirement for members of a 0 legislative body to provide brief reports on the meetings they attended at the expense of the local agency at the next regular meeting of the legislative body? Q N AB 1234 requires members of a legislative body to report on "meetings" attended at U public expense at the next meeting of the legislative body.et "Meetings" for purpose of this section are tied to the Brown Act meaning of the term:62 any congregation of a majority of the members of a legislative body at the same time and place to hear, discuss, or deliberate upon any item that is within the subject matter jurisdiction of the legislative body or the local agency to which it pertains.B3 0 An example would be when a city council member or supervisor represents his or her a� agency on a joint powers agency board and pays'for the official's expenses in serving in J that representative capacity. Ln CO Presumably the report can be either written or oral. The report must be made at the next meeting of the legislative body that paid for its member to attend the meeting. C4 Note too that some public agencies have also voluntarily adopted requirements that any N time an official attends a conference or similar gathering at public expense that a report w be provided back to the body. Again, the report typically can be written or oral. U Q U LL O W D C9 S9 Cal.Gov't Code§53232.3(c). Q W 60 Cal. Gov't Code§53232.3(e). -J 6' Cal.Gov't Code§53232.3(d). 62 Cal. Gov't Code§53232.3(d). °' 63See Cal. Gov't Code§54852.2. 64 Cal.Gov't Code§53232.3(d). www.ca-ilg.org Packet Pg. 602 ,; �? • 20.d _ r LJJ C, ATTACHMENT 3 y O . lij CoN 3 ' • Li.LL: �► v� i 0 CL r x 06 '6 ami c O 00 •J~ W �•f Cl) x •, ,., •v Cl) v • lL r ttl! O a 1 ; w g .-Tiai 0 ' w V b Ty�4 Packet Pg. 603 20.d IT ti t ° +' 3m T s C 5 _ E3 N o m m o� u6 a._ .� u C m y m N O C o o O 9- Q O DSV u Qai G p -0 ,0 E M 7 T a ` m a N m m d H Q C m ? 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C as m C in O mo a, a �s °' a c Via,C -0owE U c � F~— N C n t no C N � C aC m C W C o m .3 m? marc QU �n C•E Q s a, m F- O) o me12 U U UV) a 5 n c 1—c o o o c`ca O W a, ar N 5 (YO C9 C `C Y + • E O i 'n ry Q p p o u +� m W .�r'': >, N J T o hO V) 7 Em U O �o y Cur Y p iz V ij Q 1 Packet Pg. 609 20.d T N C O O y C O O �• N Y .F O a € p d Q QA > 'U 61L r - O N N :3 ro o c 3 .[ C C e- 3v � toN� I m Y c •- r1 / MCc -C 0 V g Y N IO L 1(6.�IYL u 3 L 2 o Q o r- ° °i tB a> s Li I as 3 o YC c 7 .r QE E Lif p Y 0 r a r Q > h .�. 4) m M C U Q 7 y � v y N .Y d O O E v Q_ UCn m c o c > d o v u M I U ani $ � o dOkJ C.� y � c. 1 I W U LL = .�1 .0 O `moi = N Y W N 1] a; LLJ � 1 1 � nU �L C L �IC Ol C M21-1, N 0 p Y (D c0 -0 2 is :E .0 C: ,� am :2 ' a16 - c .4m � g > C O s r c "n - d p x a m E W v o C c N N T O1 C Q Q > E N m Q m ji-I L Yvo > 0 INp -7. m2 m Q Y 'F Y N L 0 d -0 2 m Y N Q` E O h m O m C m GpQ C N u C T �o g >; > �c6 cE cZ tf (ate o 2 � = o V 1110003 uJ ' YYt0 • m�OYYrm@ ° 3auD u03i U y r S 4- U E m o0uur .0Cyc —o O � c� � 0m In =t2m - E m Wt� �p�3 E O d -a E o C - .° c, >O m m c V O C� C a+ L° d O D E o E 3 a� p m N . t � !) 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