HomeMy WebLinkAbout12- Public Works 44 Consent Calendar
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City of San Bernardino
$ �o' Request for Council Action
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Date: October 4, 2017 0
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To: Honorable Mayor and City Council Members 0
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From: Andrea M. Miller, City Manager Vp,
By: by Saba Engineer, Principal Civil Engineer, Public Works
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Subject: Change Order No. 1 to Contract for the Constructions of ADA Access
Ramp and Sidewalk Improvements, Downtown Route (SS-B) 2015
and amending the FY 17/18/ budget `o
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Recommendation
Adopt a Resolution of the Mayor and City Council of the City of San Bernardino, 0
California, approving Change Order No. 1 to the Contract for the Construction of ADA o
Access Ramp and Sidewalk Improvements, Downtown Route (SS-B) 2015 and
Amending the FY 17/18 Adopted Budget.
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Background
On May 16, 2016, the Mayor and City Council adopted Resolution No. 2016-101 and
awarded a construction contract in the amount of $423,604.92 to Martinez Concrete for
the construction of ADA Access Ramp and Sidewalk Improvements, Downtown Route c°
(SS-B) 2015. The notice to proceed was issued on May 31, 2016, and construction was
completed to the satisfaction of Public Works Inspection in November 2016.
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Discussion
During construction the scope of work was changed to provide: i) ADA access ramps at v,
new added locations, ii) transition concrete panels to existing driveways, iii) damaged w
curb and gutter replacement, iv) new spandrels to existing cross gutter to avoid water
ponding at handicap ramp, v) missing metal handrail for ADA access, vi) raise to grade Q
new pull boxes and water meters. The locations of the extra work and justification are a
indicated the attached Contract Change Order No. 1 (Exhibit A).
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Although the project was completed in November 2016, negotiations with the contractor o
over final amounts for each item delayed the processing of this change order. The Ui
contractor has indicated that he will accept the amounts indicated in this change order, a
and following an extensive review of the project and information submitted, staff feels x
these amounts are fair and reasonable for work involved.
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Staff recommends approval of Contract Change Order No. 1 in the amount of
$67,273.99 for the added work. ii
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Fiscal Impact
An amount of $67,273.99 is available in Account No. 129-160-7202-5504. It is N
recommended that the FY 17/18 budget be amended to appropriate an additional
$67,273.99 from Measure "I"funds to Account No. 129-160-7202-5504 to provide a total a
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budget amount for this project of$490,878.91.
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Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, 0
California approve Contract Change Order No. 1 and amend the FY 17/18 Budget.
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Attachments `o
Attachment 1 — Contract Change Order No. 1 L
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Ward: 2 °
Synopsis of Previous Council Actions
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05/16/16 Adopted Resolution No.2016-101 awarding a contract in the amount of$423,604.92 0
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to Martinez Concrete,Inc.,per plan no. 13036(SS-B)for construction of ADA
access ramp&sidewalk improvements 7
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RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
3 SAN BERNARDINO, CALIFORNIA, APPROVING CONTRACT CHANGE ORDER c-
NO. 1 TO A CONTRACT IN THE AMOUNT OF $423,604.92TO MARTINEZ E
4 CONCRETE, INC., PER PLAN NO. 13036 (SS-B) FOR CONSTRUCTION OF ADA q)
5 ACCESS RAMP & SIDEWALK IMPROVEMENTS AND AMENDING THE FY 17/18
BUDGET e
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BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY a
7 OF SAN BERNARDINO AS FOLLOWS: w
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SECTION 1. The City Manager is authorized to execute Contract Change Order No.
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1 attached hereto and incorporate herein as Exhibit "A" to the contract with Martinez c
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11 Concrete, Inc., per Plan No. 13036 for construction of ADA Access Ramp & Sidewalk
12 Improvements and amending the FY 17/18 budget. °
13 SECTION 2. The Director of Finance is authorized and directed to amend the FY c
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14 17/18 budget by allocating $67,273.99 in additional Measure I funding to Account No. 129- 0
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160-7202-5504"Construct Accessibility Improvements at Various Locations". o
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SECTION 3. The Purchasing Manager is hereby authorized and directed to increase
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18 Purchase Order No. 2017-00000638 to Martinez Concrete, Inc., in the amount of$67,273.99.
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SECTION 4. This Change Order No. 1 shall not take effect or become operative e
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until fully signed and executed by the parties and no party shall be obligated hereunder until
21 the time of such full execution. \0 oral agreements,is amen
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modifications a
or waivers
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are intended or authorized and shall not be implied from any act or course of conduct of any a
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SECTION 5. The authorization to execute Contract Change Order No. rescinded
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26 if the parties to the contract fail to execute it within sixty (60) days of passage of this
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Resolution. r
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1 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
SAN BERNARDINO, CALIFORNIA, APPROVING CONTRACT CHANGE ORDER
2 NO. 1 TO A CONTRACT IN THE AMOUNT OF $423,604.92 TO MARTINEZ N
CONCRETE, INC., PER PLAN NO. 13036 (SS-B) FOR CONSTRUCTION OF ADA c
3 ACCESS RAMP & SIDEWALK IMPROVEMENTS AND AMENDING THE FY 17/18 a
4 BUDGET M
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
6 and City Council of the City of San Bernardino at a c
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meeting thereof, held on the _ day of , 2017, by the following vote, o
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to wit:
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10 Council Members: AYES NAYS ABSTAIN ABSENT c
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11 MARQUEZ r
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12 BARRIOS
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VALDIVIA c
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15 SHORETT D
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16 NICKEL 0
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17 RICHARD
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18 MULVIHILL _
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Georgeann Hanna, CMC,City Clerk
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22 The foregoing Resolution is hereby approved this day of , 2017. a
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R. Carey Davis, Mayor w
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25 City of San Bernardino z
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26 Approved as to form:
Gary D. Saenz, City Attorney
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28 By:
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EXHIBIT
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����tNAkq�G CITY OF SAN BERNARDINO
4p PUBLIC WORKS DEPARTMENT cn
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s 290 North"D" • San Bernardino e CA 92401 E
909.384.5111 • Fax: 909.384.5155
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CONTRACT CHANGE ORDER NO. ONE o
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FILE NO. SS-B W.O.NO. 7202 DATE: 10/04/2017
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PROJECT: CONSTRUCTION OF ADA ACCESS RAMP & SIDEWALK IMPROVEMENTS,
DOWNTOWN ROUTE PLANS AND SPECIAL PROVISIONS.NO. 13036 Y
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TO: MARTINEZ CONCRETE,INC. 0
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920 W.FOOTHILL BLVD.
AZUSA,CA 91702
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GENTLEMEN:
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You are hereby compensated for performing the additional work as follows: 0
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ITEM NO: DESCRIPTION OF CHANGE COST p
1-1 PCC Sidewalk at E Street, F Street, Rialto Avenue and 2 ` $ 20,671.52
Street r
1-2 PCC Sidewalk Bypass at various locations throughout the project $ 890.57
area
PCC Curb Type A at"E" Street, "G" Street and 4" Street(adjacent
1-3 746
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$ 232
to the Carousel Mall) 0
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1-4 PCC Curb&Gutter along"E" Street,"F"Street and 2°d Street $ 3,457.44
1-5 PCC Cross Gutter/Spandrel at Birch Street and Eureka Avenue $ 1,568.12 a
Adjustment City PB/Covers at various location throughout the work 1 a
1-6 area $ 7,140.00 a
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1-7 Install Metal Hand railingat 453 W.4th Street UJ
$ 3,420.00 0
1-8 Reset Tree Frames adjacent to the City's Performing Arts Theater $ 150.00
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1-9 Asphalt Concrete Pavement at the Birch and Eureka intersection $ 5,655.00 a
Landscape Restoration on West 4th Street adjacent to the Carousel v
1-10Mall $ 712.81
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1-11 PCC Curb&26"Gutter in locations around the Carousel Mall $ 5,227.50 t
1-12 PCC Curb&36"Gutter at various locations $ 3,984.24 a
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CHANGE ORDER NO.ONE-MARTINEZ CONCRETE,INC.
CONSTRUCTION OF ADA ACCESS RAMP&SIDEWALK IMPROVEMENTS,DOWNTOWN ROUTE PLANS AND SPECIAL PROVISIONS.
NO.13036
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1-13 Repair Gate Activation Loop at the rear entry/exit to 550 West 5th 669.38
Street
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1-14 Repair to unmarked street light conduit at 524 W.5th Street 1,753.00 in
Purchase & delivery of utility pull boxes at various locations
1-15 1,268.09
i thro hout the project area - -
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1-16Cross� ss gutter at Birch Street&S.Eureka Avenue 2,960.00
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PCC curb ramp at Traffic Engineer's request on 453 W. 4th Street $ 59000.00 4)
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(South side) i 0
TOTAL COST CCO#1 $ 67,273.99 ' a
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JUSTIFICATION:
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PCC Sidewalk
During construction, several areas of sidewalk in the vicinity of Fairview Ford were
1-1 replaced where public injury had occurred, or severely hindered travel by wheelchair or
mobility scooter. Also, sidewalk had to be replaced in the vicinity of"E" Street, "FP'
Street, Rialto Avenue and 2nd Street to correct excessive cross slope that did not
conform to mtuirements of the American Disability Act(ADA).
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PCC Sidewalk Bvpas
1-2 The contractor was directed to add additional sidewalk with retaining curb at
areas which had exceeded contract length due to existing parkway slope which
needed to be retained, T
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PCC Curb TNi)e- 0)
During construction it was found that the poor condition of the exist' AC berm in the
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1-3 vicinity of"E" Street, 11G11 Street and 4th Street (adjacent to the Carousel Mall) would
not be acceptable for installation of an adjacent concrete sidewalk. The AC berm had to U
be removed
A re lacedlaced with the PCC Curb Type-A. 00
PCC Curb&Gutter
During construction, it was found that much of the existing 18" curb and gutter at drive 0
14 approaches proposed to be replaced were badly failing and had to be replaced. This U)
work occurred alone"E"Street,"F' Street and 2nd Street.
PCC Cross Gutter/Spandrel
Two (2) spandrels had to be added at the intersection of Birch Street and Eureka
1-5 Avenue due to a revision in the drainage design. The revision was necessary because
the high centerline crown on Birch Street would have created water ponding at the
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handicap ramp bottoms.
Adiustment City PB/Covers
At locations where failed sidewalk was specified to be removed and replaced, many 0
water meter and pull boxes had to be replaced,raised to grade, and set prior to concrete I
1-6 placement. Unfortunately, many of the pull boxes were found to be damaged, covers z
broken or missing and had to be completely replaced by the contractor. The original
contract covered raising pull boxes and water meters to grade, but replacement of pull
boxes and meter covers was not included. C W
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CHANGE ORDER NO.ONE-MARTINEZ CONCRETE,INC.
CONSTRUCTION OF ADA ACCESS RAMP&SIDEWALK IMPROVEMENTS,DOWNTOWN ROUTE PLANS AND SPECIAL PROVISIONS.
NO.13036
Install Metal Hand Railing
During construction it was determined that the contract linear footage indicated in the
1-7 contract document for the metal hand railing at 453 W. 40' Street was short of the :2
measured length. Therefore,the total amount paid for the railing had to be increased by
19 linear feet based on the measured length.
Reset Tree Frames
During tree removals it was found that a tree frame outside of the original work area
1-8 (adjacent to the City's Performing Arts Theater) was impacted when a tree stump was w
removed by the contractor. The tree grate was removed and delivered to the City yard ! d
by the contractor. This additional work was not originally anticipated and was not a
included in the original contract bid item. Q
Asphalt Concrete Pavement
Additional asphalt concrete pavement was required to correct a problem street crown e
1-9 and slot paving locations at the newly constructed cross-gutter and spandrels at the
Birch and Eureka intersection. This work was not part of the original contract and was o
determined to be necessary when construction the ADA ramps and street crossing.
Landscape Restoration y
1-10 Quantity changes were necessary due to field conditions and adjustments made during
the restoration of landscaping on West 4th Street adjacent to the Carousel Mall. v
PCC Curb&26"Gutter
1-11 Curb and gutter repaired under contract in locations around the Carousel Mall resulted o
in poor drainage of some curb and gutter sections. These sections had to be r
reconstructed as extra work to correct the drainage problem.
PCC Curb&36"Gutter
1-12 During construction the contractor was directed to perform additional removal work of ti
PCC Curb&36"gutter at several locations that showed signs of structural failure. This
additional work was not included in the original contract bid. d
Repair Gate Activation Loon T
1-13 During construction the gate activation loop at the rear entry/exit to 550 West 50' Street i O
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was damaged. This loop was not shown on the plan. The loops were reinstalled by the
contractor and the cost was shared 50/50 between the contractor and City.
Repair to Unmarked Street Light Conduit
During construction, it was discovered that upon demolition and removal of the drive °°
1-14 approach at 524 W. 5"' Street, an existing unmarked street light conduit was damaged.
The contractor provided labor and equipment to repair the conduit on a time and o
material basis.
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Purchase&DeliverN-of Utilih-Pull Boxes
1-15 j During construction it was found that several specialty utility pull boxes were needed to a
replace those found damaged and not reusable. This occurred at various locations
throu hout the project area. a
Cross Gutter at Birch Street and South Eureka Avenue
In constructing the ADA handicap ramps as per plan, it was discovered that existing w
1-16 street centerline elevation would result in flooding at both ramp locations. A cross Q
gutter with new spandrels were installed for drainage of the intersection. This item O
covers the cost of the crossgut ter only. See item 1-5 for the cost of 2 new spandrels.
PCC Curb Ramp at Traffic Engineers'Request Q
A new ADA ramp with railing was constructed on 453 W. 4`h Street(south side)which =
1-17 was requested by the City Traffic Engineer to provide access to an existing ADA v
accessible angle parking space at that location. m
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CHANGE ORDER NO.ONE-MARTINEZ CONCRETE,INC.
CONSTRUCTION OF ADA ACCESS RAMP&SIDEWALK IMPROVEMENTS,DOWNTOWN ROUTE PLANS AND SPECIAL PROVISIONS.
NO. 13036
SUMMARY OF CONTRACT COSTS
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The estimated revised contract cost is as follows: a
Original Bid Amount. . . . . . . . . . . . . .. . . . . . . . . . . . . $ 423,604.92
Contract Change Order No.One. . . . . . . . . . . . . . . . . . . . . . . . . . . . .....................S 67273.99 °-
Revised Construction Contract cost. . . . . . . . . . . . . . . . . . . . . . . . . . ....................$ 490,878.91
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This change order represents 15.9%of the original contract amount. d
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MARTINEZ CONCRETE,INC. CITY OF SAN BERNARDINO N
CONTRACTOR DEPARTMENT OF PUBLIC WORKS c
Accepted Recommended by
By: --- - - _ --- By: c
SABA ENGINEER,P.E. U
Title: Acting Deputy Director of Public
Works/City Engineer c
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Date: Date:
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Approved O
By:
ANDREA M.MILLER
City Manager
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Date: October 4,2017
Item No. 1°
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4 Packet Pg. 245