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City of San Bernardino
moo' Request for Council Action
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Date: October 18, 2017 w
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To: Honorable Mayor and City Council Members 3
From: Andrea M. Miller, City Manager E
By: Michael W. Grubbs, Project Manager
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Subject: Second Amendment to the Professional Services Agreement with
Engineering Resources of Southern California, Inc. for the 40tH
Street Widening Project rn
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Recommendation •0
Adopt a Resolution of the Mayor and City Council of the City of San Bernardino, California, JR
approving a second amendment to the Professional Services Agreement with Engineering a
Resources of Southern California, Inc., (ERSC) in the amount of$33,370 for environmental
and civil engineering design services for the widening of 40th Street from Johnson Street to 0
Electric Avenue (SSO4-014).
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Background M
On January 9, 2017, the Mayor and City Council adopted Resolution 2017-005 approving E
an Agreement with ERSC to provide environmental and civil engineering design services a
for the widening of 40th Street from Johnson Street to Electric Avenue (SSO4-014). o
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This project consists of the widening of 40th Street between Johnson Street and Electric �?
Avenue to provide a total of two through lanes in each direction and a two-way left-tum lane o
(Attachment 1 - Location Map). The project will include right-of-way acquisition,
undergrounding overhead utility lines, pavement widening, pavement rehabilitation, curb &
gutter, sidewalk, street lights, ADA accessible ramps, drainage improvements, signing and
striping and modification of the traffic signal at 40th Street and Electric Avenue.
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On July 19, 2017, the Mayor and City Council approved Amendment No. 1 to the �
Agreement with ERSC in the amount of $8,350 to provide expanded evaluation of all z
properties along the reach of 40th Street from Johnson Street to Electric Avenue (SSO4- W
014) for cultural significance. z
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Discussion z
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On September 18, 2017, ERSC advised staff of several other extra cost items that were not a
a part of the scope of services for the original project. They are:
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I. In addition to the current design involving total pavement reconstruction and widening of
40th Street, City staff has requested that the consultant prepare an alternate pavement o
design consisting of a grind and overlay using fabric to mitigate reflective cracking. Use
of this alternative could save the City an estimated $500,000 during construction. Staff
proposed to bid both alternatives to insure the lowest cost for this work. The cost of this
work is $17,660. d
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2. To comply with recent requirements of the City's National Pollutant Discharge System W
(NPDES), ERSC is being required to prepare a Water Quality Management Plan r
(WQMP) for the project. This was not anticipated in the original scope of services. The 3
cost of this work is $6,710. m
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3. When the request for proposals was issued for this project, it was anticipated that no
more than five (5) potholes would be needed to locate underground utilities. However, a
due to the need for an underground storm drain to mitigate drainage, a total of fourteen 4)
(14) potholes were needed to locate underground utilities and avoid conflicts. The cost
for the additional nine potholes is $9,000.
The total cost of all three changes is $33,370. °
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Staff has reviewed the request and finds ERCS's proposal to be fair and reasonable for the 0
work involved. m
Environmental clearance and design are expected to be completed by February 2018. This
work will be followed by acquisition of right-of-way and undergrounding of overhead utility
lines. This work is expected to take approximately two years. Construction is anticipated
to start in early 2020 and be completed by late 2021
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Fiscal Impact
The total cost of the Agreement including this proposed Amendment is $220,275. A total of m
$255,000 has been allocated in the FY 17/18 budget in Account No. 264-160-7160-5504 N
for environmental and design services for the widening of 40th Street from Johnson Street o
to Electric Avenue (SSO4-014). The budgeted amount is sufficient to cover the cost of this
project. c
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Conclusion `
It is recommended the Mayor and City Council adopt the Resolution approving the Second W
Amendment to the Agreement with Engineering Resources of Southern California, Inc. to
provide environmental and civil engineering design services for the widening of 40th Street z
from Johnson Street to Electric Avenue (SSO4-014). W
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Attachments z
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Attachment 1 —Vicinity Map W
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Attachment 2 — Resolution N
Exhibit A - Amendment; Attachment A a
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Ward: 4
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Synopsis of previous actions:
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07/02/12 Resolution No. 2012-192 adopted approving an Agreement for Professional m
Engineering Services with Willdan for design of the Widening of Fortieth Street =
from Johnson Street to Electric Avenue(SSO4-014). C
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1 /03112 Resolution 2012-280 adopted cancelling Agreement for Professional s
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Engineering Services with Willdan for design of the Widening of Fortieth Street 3
from Johnson Street to Electric Avenue(SSO4-014). m
01/09/17 Resolution 2017-005 adopted approving Agreement with Engineering m
Resources of Southern California, Inc. to provide environmental and civil
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engineering design
services for the widening
of 40th Street from Johnson Street Q
to Electric Avenue SSO4-014 . m
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07/19/17 Resolution 2017-131 adopted approving Amendment No 1 to an Agreement 2-11
with Engineering Resources of Southern California,
Inc. to provide
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environmental and civil engineering design services for the widening of 40th
to
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Street from Johnson Street to Electric Avenue(SSO4-014). 2
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VICINITY MAP i
40TH STREET WIDENING w
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JOHNSON STREET TO ELECTRIC AVENUE
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY
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3 OF SAN BERNARDINO, CALIFORNIA, APPROVING THE SECOND 5
AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH w
4 ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA, INC. FOR 3
ENVIRONMENTAL AND CIVIL ENGINEERING DESIGN SERVICES FOR THE _
5 WIDENING OF 40TH STREET FROM JOHNSON STREET TO ELECTRIC
6 AVENUE
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7 BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY m
8 OF SAN BERNARDINO AS FOLLOWS:
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9 SECTION 1. The City Manager or designee is hereby authorized and directed to
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10 execute The Second Amendment to the Professional Services Agreement with
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11 Engineering Resources of Southern California, Inc., a copy of which is attached hereto as a
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Exhibit "A" and incorporated herein by reference.
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SECTION 2. The Director of Finance is authorized and directed to increase the E
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15 Purchase Order with Engineering Resources of Southern California, Inc. to provide E
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16 environmental and civil engineering design services for the widening of 40'' Street from c
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17 Johnson Street to Electric Avenue (SSO4-014) in the amount of $33,370.00 for a total U)
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18 purchase order amount of$220,275.00. —N�'-
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SECTION 3. The authorization to execute the above-referenced Agreement is m
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rescinded, if it is not executed and returned to the Office of the City Clerk within sixty (60) y
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22 days of the passage of this Resolution.
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RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY
1 OF SAN BERNARDINO, CALIFORNIA, APPROVING THE SECOND
AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
2ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA, INC. FOR
3 ENVIRONMENT 0TH D 40THVIL STREETFROME RING OHN SODESN STREET TOGN SELECTRIC
FOR THEw
WIDENING O
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4 AVENUE 3
$ I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor m
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6and City Council of the City of San Bernardino ata
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7 2017, by the following vote, CD
meeting thereof, held on the day of
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9 to wit: c
10 Council Members: AYES NAYS ABSTAIN ABSENT 0
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11 MARQUEZ
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12 BARRIOS c
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VALDIVIA E
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15 SHORETT - a
16 NICKEL --- — —.
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17 RICHARD
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18 MULVIHILL
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Georgeann Hanna,CMC, City Clerk Ui
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22 The foregoing Resolution is hereby approved this day of _,2017. z
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R. Carey Davis,Mayor W
25 City of San Bernardino a
26 Approved as to form:
Gary D. Saenz, City Attorney
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28 By
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Exhibit"A"
SECOND AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
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THIS SECOND AMENDMENT TO AGREEMENT FOR PROFESSIONAL
SERVICES between Engineering Resources of Southern California, Inc. ("Consultant') and the c
City of San Bernardino ("City)is entered into this day of ,2017. c
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WITNESSETH: 3
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A. WHEREAS, on January 6, 2017, Resolution 2017-005 was adopted approving an E
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Agreement with Engineering Resources of Southern California, Inc. to provide °'
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environmental and civil engineering design services for the widening of 40th Street from
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Johnson Street to Electric Avenue(SSO4-014);
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B. WHEREAS, on July 19, 2017, Resolution 2017-131 was adopted approving amendment
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No. 1 to the Agreement with Engineering Resources of Southern California, Inc. to a`
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provide environmental and civil engineering design services for the widening of 40th $
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Street from Johnson Street to Electric Avenue(SSO4-014); E
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C. WHEREAS, Consultant has requested by letter, dated September 15, 2017, additional a
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compensation in the amount of$33,370.00 for work not included in the original proposal 0
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and scope of work. N
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NOW THEREFORE,the parties hereto agree as follows:
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1. Section 2.1 "Compensation" of The Professional Services Agreement is amended as N
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follows: vi
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Original Contract Amount $173,805.00 z
Potholing(5 potholes at$950.00 each) $4,750.00 w
First Amendment $8,350.00 z
Second Amendment $33.370.00 0
Revised Contract Amount $220,275.00 w
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2. All other terms and conditions of said Agreement for Professional Services as approved a.
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by Resolution No. 2017-005 and Resolution No. 2017-131 shall remain unchanged. E
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Exhibit"A"
Second Amendment to Agreement for Professional Services—Engineering Resources of Southern California,Inc..
Page 2 of 2
SECOND AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
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IN WITNESS WHEREOF,the parties hereto have executed this Amendment No. 1 on the date
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shown below. 3
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Engineering Resources of Southern California,Inc.
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Date: by:
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Print Name/Title
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CITY OF SAN BERNARDINO r
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Date: by
Andrea M. Miller a
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City Manager 0
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Approved as to form: d°,
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Gary D. Saenz
City Attorney w
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ATTACHMENT A
Engineering Resarrces of Southern California y
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00015.011 (#2) W
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September 18, 2017 3
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City of San Bernardino Public Works Department
290 North `D' Street rn
San Bernardino CA 92418 a
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Attention: Michael W. Grubbs,M.S., P.E.
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SUBJECT: 40'n STREET WIDENING PROJECT, AMENDMENT NO. 2, REVISED
PROPOSAL
Gentlemen: o
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Engineering Resources of Southern California,bac. (ERSC) is currently preparing design and B
right-of-way acquisition documents concerning widening of 40fl' Street, Johnson Avenue to °
Electric Avenue. As design work has progressed through the preliminary design stage, we have
been requested to complete services in addition to our current scope. Therefore, in accordance E
with verbal and/or email requests from the City, ERSC proposes to conduct the following
additional engineering and/or exploratory services. a
1. In addition to the current design involving total pavement reconstruction and widening of o
400' Street,ERSC will prepare design plans, specifications, and estimates for a second or rn
alternative pavement construction involving rehabilitation of existing pavement and a
new widening section. Effort is anticipated to include an additional set of plans, five N
sheets anticipated consisting of four plan and profile and one cross-section detail sheet,
limited addition to the specifications, bid schedule, and quantity and cost estimate N
preparation. L
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2. To comply with the City's NPDES requirement, ERSC will prepare a Water Quality
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Management Plan (WQMP)document in accordance with State requirements and County W
guidelines and suitable for approval and signature by a City representative. Efforts will
also include the consideration of the opportunity or feasibility of including Low-Impact z
Development(LID)features in the design. w
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3. Necessary for design of underground facilities, specifically the storm drain conduits is the 0
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potholing of existing utilities. Due to a greater number than anticipated, we propose to W
increase and complete additional potholing on 40ch Street. Five were contemplated in our can
original proposal. However, it is now found that 14 are required plus survey of the a
information obtained.
1861 West Redlands Boulevard E
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Building 7B
Redlands CA 92373 cc
(909)890-1255 a
(909)890-0995
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00015.011 (#2)
City of San Bernardino Public Works Department c
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September 18, 2017
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Page 2
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ERSC proposes to conduct and complete the additional services described for the following 3
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amounts. d
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1. Prepare alternative design and related plans, specifications, estimate, and project
management for a lump sum amount of$17,660. a
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2. Prepare the WQMP document for a lump sum amount of$6,710.
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3. Complete an additional nine pothole explorations and survey for $1,000 each; total
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additional amount,then, is$9,000, g
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It is requested, therefore, that ERSC's contract compensation be amended for the changes of c
scope described above. Total additional compensation requested, then, is $33,370. If approved, `a
total contract compensation amount would be$220,275. r
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Should there be any questions concerning the proposal, Mike, please do not hesitate to contact
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Very truly you
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J�')hn G. Egan,P.E. t�
Principal Engineer o
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PASan Bernardino,City of\00015011-40th Street Widening\addl services proposal.doex N
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