HomeMy WebLinkAbout17- Information Tecnology • 17.a
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City of San Bernardino =
•� 1a' Request for Council Action
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Date: October 18, 2017 0
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To: Honorable Mayor and City Council Members 0
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From: Andrea M. Miller, City Manag`
By: Mitch Cochran, Director, nformation Technology
Subject: Authorization to Purchase Microsoft Software from 0
GovConnection for Hosted Exchange, the City Data Centers o
and Workstations in an Amount Not to Exceed $430,000. c
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Recommendation 2
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Authorize the City Manager or her designee to execute documents for the purchase of M
Microsoft software for hosted Exchange email, the City data centers, and workstations
from GovConnection in an amount not to exceed $430,000. a
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Background o
The City of San Bernardino has outdated software on its servers in both the Police N
Department and City Hall. As part of the budget for 2017-2018, funds were set aside to 0
upgrade software and equipment in both data centers.
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Discussion o
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The City is requesting approval to purchase software that will upgrade the Microsoft
database and server software in the data center along with hosted exchange software Q
and workstation software. The proposed upgrade will provide up to date licensing for
the SQL database and Windows Server 2016 software in the City Police Department `3
and City Hall data centers. The Windows Server licensing includes required licensing 0
for both the servers and all individual workstations that attach to the servers. Cn
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The software purchase would include a 3 year Software Assurance option which allows o
the City to upgrade to the current software at any time for 3 years. At the end of three Ix
years, the City will own the then current software. We can then choose to purchase and
continue the software upgrade option or remain on that version at no cost. Normally, w
customers get charged for each new version if they do not have software assurance. a
We anticipate that there may be three new versions over the next three years. It will be U
cheaper to purchase the software assurance then it would be to purchase the new
version each time. a
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The purchase would also include a subscription to Microsoft's hosted exchange email
software. The City would like to move from having email using on-site servers to using y
hosted exchange. When email is hosted in the cloud, it can provide for additional 0
redundancy in that if our intemet connection is out of service, users can still use their c
cell phone or an intemet connection from home to retrieve their email. The purchase c
would also include Microsoft's threat protection software which will provide additional r
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spam and anti-virus protection.
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The purchase would also allow the City Library to upgrade their email to the new hosted c
version. Typically, the Library has maintained its own software due to grant restrictions 0
and academic licensing that can only be used in libraries or schools. The grants have c
evolved over time and have become more restrictive in what libraries can do with them. w
In many cases, office and email software are no longer included in the grant software.
The Information Technology Department will worts with the library to provide the support
that grants may no longer be able to fund such as hosted email, staff workstation 0,
upgrades and VoIP phone upgrades. 0
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The purchase authorization would also provide for workstation software such as
Microsoft Project, Visual Studio and Visio.
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The purchase amount is for $390,803.01 with an approximate 10% contingency amount L
yielding a total authorization amount of$430,000. a
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Fiscal Impact
The software upgrade funds have been included in the FY2017-2018 budget as part of N
the data center upgrade project. 0
The purchase would be made using a competitively bid quote using the NCPA a
competitive bid process. a
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Conclusion n.
Authorize the City Manager or her designee to execute documents for the purchase of
Microsoft software for hosted email Exchange, the City data centers, and workstations 3
from GovConnection in an amount not to exceed $430,000.
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Attachments o
Attachment 1 — Software Quote 0
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Ward: _
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Synopsis of Previous Council Actions: a
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Connection-
PUBLIC SECTOR SOLUTIONS y
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ORDERING INFORMATION =
GovConnection, Inc. DSA Connection o
NCPA Contract # NCPA 01-44
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Contract Expiration: 31 October 2018 C
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Please contact your account manager with questions. V
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Ordering Address Remittance Address O
GovConnection,Inc. GovConnection,Inc. 0
732 Milford Road PO Box 536477
Merrimack,NH 03054Pittsburgh,PA 15253-5906 w
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Please reference the Contract#on all purchase orders. L
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TERMS&CONDITIONS ,
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Payment Terms: NET 30(subject to approved credit) fJ0
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FOB Point: DESTINATION(within Continental US)
Maximum Order Limitation: NONE in
Delivery Time: 1-30 DAYS ARO O
FEIN: 52-1837891 _V
DUNS Number: 80-967-8782
CEC: 80-068888K lv
Cage Code: OGTJ3 N
Business Size: LARGE
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WARRANTY: Manufacturer's Standard Commercial Warranty a
Important Notice:—THIS QUOTATION 15 SUBJECT TO THE FOLLOWING Terms of Sale:All purchases from GovConnection, 0
Inc.are subject to the Terms and Conditions of our NCPA Contract If NCPA 01-44.Any Order accepted by GovConnectian for the Items =
Included In this Quotation is expressly limited to those Terms and Conditions;any other terms and conditions referenced or appearing 0
In your Purchase Order are considered null and void. No other terms and conditions shall apply without the written consent of
GovConnection,Inc.Please refer to our Quote Number In your order. n3
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If you require a hard copy invoice for your credit card order,please visit the link below and click on the i
Proof of Purchasefinvolce link on the left side of the page to print one: 0
hit s: www. ovconnectlon.co=
rleasefbrnrord your Contract or Purdrase Order to: Q
SLED.
QUESTIONS: Cali OW-600-0019 `----
FAX:603.683.0374 O
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Connettiori
duel c 5ULUIKJN. SALES QUOTE
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GovConnection,Inc. Account Executive: David Olson #24447920.04 c
7503 Standish Place Phone: (800)998-0097 ext.33327 PLEASE REFER TO THE ABOVE Z
Rockville,MD 20855 Fax: (603)683-0224 QtlOTE#WHEN ORDERING G
Email: david.olson@connection.com Date- 9129/2017 '-
Valid Through: 10/29/2017 Cp
Account Manager: Account#: SO4834 v
Phone: d
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Fax: c
Email: O
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Customer Contact: Mitch Cochran Phone: (909)384-5947 x3017 O
Email: cochran_mi@sbcity.org Fax: E
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QUOTE PROVIDED TO: SHIP TO:
AB#:14808932 AB#:14680677
CITY OF SAN BERNARDINO CITY OF SAN BERNARDINO
ACCOUNTS PAYABLE MITCH COCHRAN O
290 N D ST INFORMATION SYSTEMS fA
INFO SYSTEMS•CITY HALL 290 N D ST C
SAN BERNARDINO.CA 92418 SAN BERNARDINO,CA 92401 H
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909 384-5947 909 3845947 x3017 0
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DELIVERY FOB SHIP VIA SHIP WEIGHT TERMS CONTRACT ID# U)
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1-90 Days, Destination I Small Pk Ground Service Level .00 lbs NET 30 NCPA 01-44
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Important Notice: —THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection,Inc.are subject to the Terms and Conditions of our NCPA O
Contract#NCPA 01-44. Any Order accepted by GovConnection for the Items included in this Quotation Is expressly limited to those Terms and Conditions:any other terms and conditions d
referenced or appearing in your Purchase Order are considered null and von. No other terms and conditions shall apply without the wrlRen consent of GovConnection,Inc.Please refer to our O
Quote Number an r order.
DescriptionLine 0 Qty Item# Mfg.Part#
AAA-04083 Exchange Gntine Plan 1 Per ,
1 950 User Mlerosoft MPSA $ 37.85 $ 36,787.50 N
Microsoft MPSA
AAA-12611 Office 365 Exchange Adv
2 950 Threat Protection Per User Microsoft MPSA $ 18AS $ 17,888.50
Microsoft MPSA Q
Project Professional Per Device Software
3 1 25233599 AAA-03459 License Microsoft MPSA $ 838,28 S 638.28 O
Microsoft MPSA N
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Corp.MPSA SQL Server Enterprise 2016
2-Core License w I SA Level D 36Mo
4 4 33635459 AAA-=57 (Prorated Upfront Payment Opt Microsoft MPSA $ 16,445.10 $ 55,784.40 _
Microsoft MPSA 6
-` Corp.MPSA SQL Server 2016 Standard 2
Core License w/SA Level D 36Mo
5 30 f 33531158 AAA-03762 Upfront PaymentMicrosoft MPSA S 4,35;1.24 $ 130,597.20
Microsoft MPSA O
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visio Professional Per Device Software
8 120 25233610 AAA-03915 License Microsoft MPSA $ 328.01 $ 39,381.20 w
Microsoft MPSA U
Visual Studio Professional Per User _
7 1 33960408 AAA-04143 Software License Microsoft MPSA $ 338.53 $ 338.53 W
Microsoft MPSA Q
!AAA-30380 Windows Server Datacenter U
1per Core 2 Licenses License and Software k
g 60 AAA !Assurance Microsoft MPSA $ 915.791 $ 54,947.40
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Microsoft MPSA M r
�� --- Corp.MPSA Windows Server 2016 Per
T User CAL License w/SA Level D 36Mo
9 1000 32022829 AAA-03788 Upfront Payment Option Microsoft MPSA $ 45.48 $ 45,480.00
Microsoft MPSA v
Subtotal $ 390,803.01
Fee $ 0.80
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connectiori
pus S SOL V IION
we solve#T• SALES QUOTE
GovConnection,Inc. Account Executive: David Olson #24447920.04 0
7503 Standish Place Phone: (800)998-0097 ext.33327 PLEASE REFER TO THE ABOVE 2
Rockville,MD 20855 Fax: (603)683-0224 QUOTE#WHEN ORDERING
Email: david.olson@connection.com Date: 9/29/2017 '~
Valid Through: 10/2912017 p
Account Manager: Account#: SO4834 v
Phone: m
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Fax: c
Email: O
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Customer Contact: Mitch Cochran Phone: (909)384-5947 x3017 O
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Email: cochran_mi@sbcity.org Fax: E
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QUOTE PROVIDED TO: SHIP TO:
AB#:14808932 AB#:14680677
CITY OF SAN BERNARDINO CITY OF SAN BERNARDINO
ACCOUNTS PAYABLE MITCH COCHRAN
290 N DST INFORMATION SYSTEMS to
INFO SYSTEMS-CITY HALL 290 N D ST w
SAN BERNARDINO,CA 92418 SAN BERNARDINO,CA 92401 O
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1909,384-5947 (909)384-5947 x3017 v
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DELIVERY FOB SHIP VIA SHIP WEIGHT TERMS CONTRACT ID#
1-90 Dass A!R/O _ Destination Smalt Pk Ground Service Level 001bs NET 30 NCPA01-44 -0
Important Notice: --THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection,Inc.are subject to the Terms and Conddtons of our NCPA
Contract III NCPA 01 44. Any Order accepted by GovConnoction for the items included in this Quotation is expressly limited to those Terms and Conditions;any other terms and conditions d
referenced or appearing In your Purchase Order are considered null and void. No other terms and conditions shall apply without line written consent of GovConnection,Inc.Please refer to our 0
Uu3teNumber in order.
Line# * Price Ext
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Shi Handlie $ 0.00
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Tat Exempti C
Total : 390,803.01
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