HomeMy WebLinkAbout18- Information Technology Department 18.a
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Consent Calendar
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Request for Council Action
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Date: June 21, 2017 3
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To: Honorable Mayor and City Council Members
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From: Mark Scott, City Manager , �' `:
By: Mitch Cochran, Director, Information Technology N
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Subject: Authorization to Renew Annual Software and Hardware
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Maintenance Agreements for FY2017-2018
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Recommendation
Authorize the City Manager or his designee to execute service agreements for annual
software and or hardware support for the Fiscal Year 2017-2018 with Accela a
Corporation, CelPlan, Earth Science Research Institute (ESRI), and Tyler Systems.
Background E
The City enters into annual agreements for maintenance and software support for its a
critical systems. The agreements are necessary to provide troubleshooting support,
software fixes, and enable the City to take advantage of the latest version of the
product.
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The majority of the City systems have an annual support cost that is below the
purchasing threshold needed for direct Council authorization.
Discussion 0
Each vendor has provided an expected annual cost. Staff is requesting that a 10%
contingency be added to the authorization amount for slight changes in the products or
support functions which might occur during the fiscal year. The table below reflects the a
agreement and annual cost.
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VENDOR PRODUCT EXPECTED NOT TO EXCEED
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AMOUNT (with 10%
contingency) 0
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Accela Permits Plus $80,128 $88,000
Celplan City and PD $170,297 $187,000
Cameras Q
I Earth Science ArcGIS family of $70,000 $77,000
Research Institute products
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Tyler/ New World Logos Financial $245,000 $269,000 c
Software
Tyler/ New World Police Dispatch / $439,000 $482,000
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Fiscal Impact
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The cost of the annual support agreements has been included in the FY2017-2018
budget. 0:
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Conclusion
Authorize the City Manager or his designee to execute service agreements for annual
software and or hardware support for the Fiscal Year 2017-2018 with Accela E
Corporation, CelPlan, Earth Science Research Institute (ESRI), and Tyler Systems. Q
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Attachments
None.
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Synopsis of Previous Council Actions:
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1 RESOLUTION NO. A
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2 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN
3 BERNARDINO, CALIFORNIA AUTHORIZING THE AWARD OF A PURCHASE Q
ORDER FOR THE PURCHASE OF MOBILE DATA COMPUTER (MDC) ;
4 EQUIPMENT FROM DURATECH USA, INC. 1N AN AMOUNT NOT TO EXCEED
5 $161,000 c
6 WHEREAS, the City of San Bernardino is authorized to use the lowest bidder from c
RFP F-17-20. N
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NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
8 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: a
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SECTION 1. DuraTech USA Inc. is hereby determined to be the lowest and best
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11 responsible bidder for the purchase of mobile data computer(MDC) equipment for the Police w
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12 Department's patrol vehicles as specified in bid RFQ F-17-20. Pursuant to this determination, v
13 the Mayor and City Council authorize the Director of Finance or his/her designee to issue a a
14 purchase order for $147,594.89 to DuraTech USA Inc. for mobile data computer (MDC) E
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equipment. The Purchase Order shall reference the number of this Resolution and shall read,
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"DuraTech USA, Inc. Mobile Data Computer equipment. Not to exceed $161,000.00."
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18 SECTION 2. The above authorization is rescinded if it is not executed within ninety cc
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19 (90) days of the passage of this Resolution.
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RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN
1 BERNARDINO, CALIFORNIA AUTHORIZING THE AWARD OF A PURCHASE 0
2 ORDER FOR THE PURCHASE OF MOBILE DATA COMPUTER (MDC)
EQUIPMENT FROM DURATECH USA, INC. IN AN AMOUNT NOT TO EXCEED
3 $161,000 a
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4I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
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and Common Council of the City of San Bernardino at a c
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7 meeting thereof, held on the day of , 2017, by the following vote, c
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8 to wit: a
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9 Council Members: AYES NAYS ABSTAIN ABSENT Ln
10 MARQUEZ
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12 BARRIOS =
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13 VALDIVIA a
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14 SHORETT E
15 NICKEL d
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16 RICHARD
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MULVIHILL =
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20 Georgeann Hanna, CMC, City Clerk
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21 The foregoing Resolution is hereby approved this day of , 2017. a
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24 R. Carey Davis, Mayor c
City of San Bernardino N
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Approved as to form:
27 Gary D. Saenz, City Attorney m
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By:
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