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o 'er Consent Calendar
City of San Bernardino
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Request t for Council Action
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Date: June 21, 2017 w
To: Honorable Mayor and City Council Members N
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From: Mark Scott, City Manager ' R
By: Daniel Gomez, Police Lieutenant for
Jarrod Burguan, Chief of Police E
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Subject: Public Safety Camera System Supplemental Enhancements Un
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Recommendation v
Adopt a Resolution of the Mayor and City Council of the City of San Bernardino,
California, authorizing the purchase of supplemental enhancements to the existing (n
Public Safety Camera System.
Background a
The Department of Homeland Security (DHS) designated the City of San Bernardino as M
a high-threat urban area. In 2008, the City of San Bernardino became a member of the Ln
Riverside Area UASI in cooperation with the cities of Riverside and Ontario. The intent
of the UASI program is to enhance regional preparedness and expand collaboration o
efforts. w
On January 31, 2011, the City of Riverside Office of Emergency Management notified
the City of San Bernardino that the final modifications for the 2010 UASI grant funding
cycle were approved and expenditures against the grant were authorized. The 2010 Cn
UASI grant provided funding in the amount of $440,000 to the Police Department to
purchase the first phase of a Downtown Camera Protection project. Today, the Police ,E,
Department builds its Public Safety Camera system off this initial UASI grant project. ;
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In December 2015, the City Council approved an upgrade to the camera system that N
would add cameras on 40th Street and at Wildwood Park. Cameras in the park were U
funded by a Parks Department grant while the 40th Street cameras were funded by 2015 0
CDBG funds. Concerns over purchasing requirements caused the 401h Street cameras °-
to be canceled pending a change in competitive bid procedures.
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On June 7, 2017, after conducting an open public competitive bid, the City Council
approved an expansion project that added cameras to 13 new locations and upgraded
one existing camera to a solar powered solution. The competitive bid reduced the
overall cost of the project. This supplemental expansion project seeks permission to
use the remaining funds from the 2017 project to add some additional cameras to the
citywide project. 4)
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Discussion r
As the Police Department planned the recent 2017 camera system expansion project, w
additional locations were considered. After reviewing the open public competitive bid, it
was learned that remaining funds from the established budget could enable the program ;,
to provide more service to the community by adding some of the additional locations to U)
the system. The Police Department's portion of the City's FY 2016/2017 United States
Department of Housing and Urban Development (HUD) Annual Action Plan must be E
used for safety cameras throughout the income-eligible area of the City. The Police Q
Department recommends that the remaining CDBG portion of this enhancement project
be used to add up to 8 cameras at:
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• Norman Feldheym Library (one camera for the west side of 6th Street in front of
the library)
• Orange Street/Highland Ave
• Orange Street/21 st Street n
• Del Rosa Ave/Date Place
• Del Rosa Ave/Date Street a
• Baseline Street/Massachusetts Ave M
• 6th St/Arrowhead Ave (City Hall Annex) CD Lo
• Baseline Street/Mayfield Avenue
Contingency Fund of $14157.27 p
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The contingency funds will be directed at addressing small parts, radio supplements
and other items that might be necessary for these CDBG approved locations. If the
project is able to advance forward without using the contingency funds, this request
seeks permission to add one additional camera at Feldheym Library to cover the west
side of the library, which is the only area that is not yet covered.
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• Norman Feldheym Library (one camera for the west side of the library (on F Y
Street)
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The Police Department recommends that the remaining General Fund portion of this
enhancement project be used to add 3 cameras at: 0-
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• University Parkway/Kendall Drive
• Baseline Street/Wall Ave s
• 1400 E Date Street
• Contingency Fund of$9590.64 a
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The contingency funds will be directed at addressing small parts, radio supplements
and other items that might be necessary for these General Fund approved locations. If
the project is able to advance forward without using the contingency funds, this request
seeks permission to convert an existing camera at Blair Park or at Secombe Park to a
solar solution. Both of the proposed solar conversion locations have been subjected to
repeated wire theft problems. If remaining contingency funds do not allow for a solar W
upgrade, the project seeks permission to replace the existing Pan-Tilt-Zoom (PTZ)
camera at the intersection of 6th Street/G Street with a new technology "180 degree
viewable" camera. Our Vice detective actively uses this camera in her efforts to focus U
attention on under-age prostitution problems. This new technology would help her view N
a larger area and potentially improve her efforts at decreasing human trafficking issues co
in our community.
• Solar upgrade at Blair Park E
• Solar upgrade at Secombe Park a
• 180 degree camera" upgrade at 6th Street/G Street
The Police Department recommends using the remaining 2015/2016 Juvenile R
Accountability Grant (JAG) to add a camera system viewing monitor in the Police
Department's Administrative Conference Room. This conference room supports the
operations of our City's Emergency Operations Center. This location is the likely N
meeting location for our elected officials as they focus on issues associated with an
Emergency Operations Center activation.
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The original 2017 camera enhancement project items (CDBG cameras, General Fund M
cameras and the additional workstation) were combined into an open public competitive Lo
bid managed by the City Finance Department (Bid: F-17-09). On April 2017, three
qualified vendors responded. On June 7, 2017, with the recommendation of the City o
Finance Department and the City Housing Office, the City Council approved an award W
to CelPlan Technologies, of Reston, Virginia.
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Based on the facts that CelPlan Technologies submitted a compliant bid proposal that is
the lowest qualifying proposal, the fact there was more than one responsive bid and the
fact that the June 7, 2017 bid award is within one year of this City Council vote, it is
recommended that pursuant to San Bernardino Municipal Code 3.04.010(b)(2), the
Mayor and City Council approve the purchase of this combined group of supplemental y
expansion projects for our original Downtown Camera Protection Zone project from
CelPlan Technologies, of Reston, Virginia. U)
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Environmental Impact a
All National Environmental Policy Act (NEPA) and California Environmental Quality Act
(CEQA) actions will be addressed prior to release of funds for the projects and
programs to be funded.
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Fiscal Impact
Three separate funding sources will be used to support the Public Safety Camera
System Enhancements project. They are:
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2016/2017 CDBG Grant- $113,257.96
The Police Department was awarded $225,000.00 for the 6th Street Corridor camera
expansion program (approved on June 7, 2016) as part of the FY 2016/2017 HUD w
Annual Action Plan. The original portion (Sub-Project 4) of the purchase from E
competitive bid F-17-09 spent $111,742.04 from this budgeted amount leaving a fund
balance of $113,257.96. This supplemental project seeks permission to use this
available balance. Unspent CDBG funds will be returned to the City's CDBG line of
credit and be reprogrammed to other eligible capital improvement activities.
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2016/2017 General Fund PD Budget - $64,385.96 CL
The Police Department was awarded $200,000.00 for the 40th Street Corridor camera N
expansion program and other camera upgrades outlined above as part of its 2016/2017
General Fund budget. The original portion (Sub-Project 3) of the purchase from E
competitive bid F-17-09 spent $110,614.04 from this budgeted amount. An additional
$15,000.00 from this funding source is allotted for the City Information Technology T
Department to establish network connections at San Bernardino County Fire Stations in
227 (40th Street) and 226 (Del Rosa) to support camera video feeds to the Police
Department and $10,000.00 from this funding source was allotted for computer a
hardware and memory upgrades for the crime analysis team. These projects leave a
fund balance of $64,385.96. This supplemental project seeks permission to use this o
available balance.
2015/2016 JAG Grant - $1,694.47 a
The Police Department was awarded $7,000 for the camera system workstation w
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outlined above as part of its 2015/2016 Justice Assistance Grant (JAG). The original
portion (Sub-Project 1) of the purchase from competitive bid F-17-09 spent $5,305.53
leaving a fund balance of $1694.47. This supplemental project seeks permission to use
this available balance.
Conclusion E
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As a high-threat urban area, public safety is of considerable importance within the City.
Further enhancing the Public Safety Camera System Enhancement project will improve
public safety by allowing our Public Safety Dispatch Center to view and monitor )
activities in 11 new locations.
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Based on the facts that CelPlan Technologies submitted a compliant bid proposal that is
the lowest qualifying proposal it is recommended pursuant to San Bernardino Municipal E
Code 3.04.010(b)(2), that the Mayor and City Council approve the purchase of this
combined group of expansion projects for our original Downtown Camera Protection a
Zone project from CelPlan Technologies, of Reston, Virginia.
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Staff recommends approval of the attached resolution authorizing the City Manager to
execute an agreement with CelPlan Technologies for the camera system.
Attachments N
Attachment 1 — Resolution; Exhibit A —Vender Service Agreement
Attachment 2 — RFQ F-17-09 d
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Ward: Citywide
Synopsis of Previous Council Actions:
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Resolution 2012-0073 - 05-07-2012, Resolution of the Mayor and Common Council
authorizing the execution of a Vender Services Agreement with CelPlan
Technologies for the purchase of a Downtown Camera Protection Zone System
with additional cameras for the San Manuel Area Camera Protection Zone. "'
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Resolution 2014-3583 - 12-01-2014, Resolution of the Mayor and Common Council N
authorizing the execution of a Vendor Services Agreement with CelPlan
Technologies for the purchase of a five camera expansion to the Downtown
Camera Protection Zone System (covering the Mt Vernon corridor). E
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Resolution 2014-0420 - 12-16-2014, Resolution of the Mayor and Common Council
authorizing an increase in the Fiscal Year 2014/2015 budget by $725,000 using
un-designated AB109 funds. E
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Resolution 2014-3732 - 04-06-2014, Resolution of the Mayor and Common Council
authorizing Substantial Amendment #5 to the 2014-2015 Action Plan for the
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Federal Community Development Block Grant (CDBG) allocating funding totaling
$923,000 to various eligible projects .
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Resolution 2015-3732 - 04-06-2015, Resolution of the Mayor and Common Council M
approving the 2025-2016 Action Plan for Federal Community Development Block
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Grant (CDBG).
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Resolution 2015-3776 - 05-04-2015, Resolution of the Mayor and Common Council n.
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authorizing the execution of a Vendor Services Agreement with CelPlan W
Technologies for the purchase of a twenty camera expansion to the Downtown
Camera Protection Zone System (covering the Hospitality Lane corridor, Nunez
Park, Perris Hill Park and select other locations). N
Resolution 2015-3986 - 08-27-2015, Resolution of the Mayor and Common Council E
appropriating $223,841 from Available Fund Balance in Fund 243 for Park
Construction projects. a
Resolution 2015-4139 - 12-21-2015, Resolution of the Mayor and Common Council
authorizing the execution of a Vendor Services Agreement with CelPlan a
Technologies for the purchase of a twenty-four camera expansion to the Downtown
Camera Protection Zone System (covering the 40th Street corridor, Wildwood Park,
Blair Park) and the installation of eight ALPR cameras at various locations. s
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Resolution 2017-XXXX — 06-07-2017, Resolution of the Mayor and Common a
Council authorizing the execution of a Vendor Services Agreement with CelPlan
Technologies for the purchase of a thirteen camera expansion to the Downtown
Camera Protection Zone System at various locations.
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1 RESOLUTION NO.
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2 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN d
3 BERNARDINO, CALIFORNIA, AUTHORIZING THE PURCHASE OF
SUPPLEMENTAL ENHANCEMENTS TO THE EXISTING 2017 PUBLIC SAFETY M
4 CAMERA SYSTEM EXPANSION PROJECT c
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5 WHEREAS, the City of San Bernardino established a Downtown Camera Protection N
6 Zone project to deploy safety cameras in the downtown area in 2011 and has since that time rn
expanded the project to become a citywide Public Safety Camera Project; and —�°
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WHEREAS, the City of San Bernardino participates in the United States Department d
8 of Housing and Urban Development's (HUD) Community Development Block Grant a
9 (CDBG), Program; and
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10 WHEREAS, on May 2, 2016, the Mayor and City Council awarded the Camera E
Expansion Project $225,000 in CDBG funds to purchase the enhancements to the existing U
11 Public Safety Camera System; and $113,257.96 of these funds will be used to purchase the
12 supplemental expansion herein; and v
13 WHEREAS, the Police Department will also use $64,385.96 in Police Department 3
General Fund and $1,694.47 from a Justice Assistance Grant (JAG) to purchase the a.
14 supplemental expansion herein; and M
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WHEREAS, in situations where local, state and federal regulations conflict, the most
16 stringent regulations will apply; and z
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WHEREAS, the Public Safety Camera Project is subject to the provisions of the =
18 National Environmental Protection Act(NEPA) and shall comply.
19 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
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COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: w
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21 SECTION 1. After a review of official responses to City public bid F-17-09, CelPlan M
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22 Technologies Incorporated, of Reston, Virginia was found to be the lowest responsive bidder v
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23 for the Safety Camera Expansion Project as described in City public bid F-17-09.
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24 Considering this, pursuant to San Bernardino Municipal Code 3.04.010(b)(2), the Mayor and B
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City Council approve an award for the purchase of this supplemental expansion project to the
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27 Downtown Camera Protection Zone project to CelPlan Technologies, of Reston, Virginia.
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1 SECTION 2. The Mayor and City Council authorize the City Manager, or his
2 designee, to sign the Vendor Service Agreement, attached hereto as Exhibit "A" and
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3 incorporated herein, between CelPlan Technologies Incorporated and the City of San
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SECTION 3. The authorization to sign the Vendor Service Agreement referenced in 0
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7 Section 2 of this Resolution is rescinded if the Vendor Service Agreement is not signed by
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8 both parties within forty-five (45)days of the passage of this Resolution. a
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9 SECTION 4. The Mayor and City Council authorize the Finance Director, or his N
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10 designee, to issue purchase orders as needed to CelPlan Technologies Incorporated not to E
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11 exceed at total of$177,643.92 for services outlined in public bid F-17-09. a
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SECTION 5. The Mayor and City Council authorize the Finance Director, or his u
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14 designee, to issue purchase orders as needed not to exceed at total of$1,694.47 for services
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15 and equipment needed to add a Public Safety Camera System monitor to the Police
16 Department's Administrative Conference Room. w
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1 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN
BERNARDINO, CALIFORNIA, AUTHORIZING THE PURCHASE OF
2 SUPPLEMENTAL ENHANCEMENTS TO THE EXISTING 2017 PUBLIC SAFETY c
CAMERA SYSTEM EXPANSION PROJECT E
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor W
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6 and City Council of the City of San Bernardino at a N
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7 meeting thereof, held on the day of , 2017, by the following vote,
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8 to wit: a
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Council Members: AYES NAYS ABSTAIN ABSENT L
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11 MARQUEZ
12 BARRIOS
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13 VALDIVIA
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14 SHORETT
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17 RICHARD
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18 MULVIHILL i<
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20 Georgeann Hanna, CMC, City Clerk N
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The foregoing Resolution is hereby approved this day of . 2017. E
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24 R. Carey Davis, Mayor 0
ZS City of San Bernardino a
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Approved as to form: d
26 Gary D. Saenz, City Attorney s
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28 By: a
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VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO
AND CELPLAN TECHNOLOGIES, INC.
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This Vendor Services Agreement is entered into this day of
by and between CelPlan Technologies Incorporated, of Reston, Virginia ("VENDOR") and
the City of San Bernardino, California ("CITY" or"San Bernardino'). w
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WITNESSETH:
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WHEREAS, the Mayor and Common Council has determined that it is advantageous Tia
and in the best interest of the CITY to contract for the installation, configuration, and activation
of new expansion cameras for the CITY'S existing Public Safety Camera System operated by E
the San Bernardino Police Department; and a
WHEREAS, this project is funded, in whole or in part, with Community Development L
Block Grant funds received by the United States Department of Housing and Urban E
Development (HUD), and therefore must follow the requirements under Title I of the Housing v
and Community Development Act of 1974 (42 U.S.C.§53011 et. seq.) as amended from time to
time, and the regulations promulgated thereunder(24 C.F.R. §570 et seq.). N
WHEREAS, a summary of the federal requirements is attached hereto as Exhibit"A".
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NOW THEREFORE, the parties hereto agree as follows: M
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1. SCOPE OF SERVICES.
For the remuneration stipulated, CITY hereby engages the services of VENDOR to
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provide those products and services as set forth in CelPlan Technologies' proposals to be W
provided to City using public bid F-17-09 (dated April 18, 2017 Reference Number: v
SAN 170418) and the authorized Addendum 42 (dated May 4, 2017), which is attached hereto as a
Exhibit "B. There shall be one proposed Statement of Work for each camera location.
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Acceptance of the individual Statements of Work shall be contingency on HUD Environmental
Report approvals when needed. Once approved for environmental concerns, each Statement of
Work may be accepted as part of the VSA. N
2. COMPENSATION AND EXPENSES.
a. For the services delineated above, the VENDOR, shall retain deliver, install, v
configure, activate and provide the training outlined in the VENDOR'S approved
Statements of Work using their authorized responses to City public bid F-17-09
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Addendum #2 (dated May 4, 2017), which is attached hereto as Exhibit`B".
b. No other expenditures made by VENDOR shall be reimbursed by CITY.
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3. TERM.
The VENDOR must complete all work with 120 days of receipt of a City Purchase Order. E
This Agreement shall become effective once signed by both parties, and will continue in effect
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until June 30, 2018, with the option to consider a six(6)month or one (1) year extension, subject
to termination. r
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4. TERMINATION. CD
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The CITY may terminate this Agreement at any time by giving thirty (30) days written w
notice to Vendor. CITY shall pay all that is payable under this Agreement to Vendor until the E
date of termination. «:
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4a. EFFECT OF TERMINATION. ca
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If this Agreement is terminated as provided herein, CITY may require Vendor to provide E
all finished or unfinished documents and data and other information of any kind prepared by a
Vendor in connection with the performance of services under this Agreement. Vendor shall be rn
required to provide such documents and other information within fifteen (15) days of the 2-
request.
request. E
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5. INDEMNITY.
Vendor agrees to and shall indemnify and hold the City, its elected officials, employees,
agents or representatives, free and harmless from all claims, actions, damages and liabilities of N
any kind and nature arising from bodily injury, including death, or property damage, based or
asserted upon any actual or alleged act or omission of Vendor, its employees, agents, or a
subcontractors, relating to or in any way connected with the accomplishment of the work or
performance of services under this Agreement, unless the bodily injury or property damage was o
actually caused by the sole negligence of the City, its elected officials, employees, agents or "
representatives. As part of the foregoing indemnity, Vendor agrees to protect and defend at its
own expense, including attorney's fees, the City, its elected officials, employees, agents or W
representatives from any and all legal actions based upon such actual or alleged acts or =
omissions. Vendor hereby waives any and all rights to any types of express or implied u
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indemnity against the City, its elected officials, employees, agents or representatives, with
respect to third party claims against the Vendor relating to or in any way connected with the a
accomplishment of the work or performance of services under this Agreement.
6. INSURANCE. N
While not restricting or limiting the foregoing, during the term of this Agreement, E
VENDOR shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of$1,000,000.00 combined single limit, and statutory worker's ,
compensation coverage, and shall file copies of said policies with the CITY's Risk Manager 2
prior to undertaking any work under this Agreement. CITY shall be set forth as an additional rn
named insured in each policy of insurance provided hereunder. The Certificate of Insurance
furnished to the CITY shall require the insurer to notify CITY at least 30 days prior to any a
change in or termination of the policy.
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7. NON-DISCRIMINATION.
In the performance of this Agreement and in the hiring and recruitment of employees,
VENDOR shall not engage in, nor permit its officers, employees or agents to engage in,
discrimination in employment of persons because of their race, religion, color, national origin,
ancestry, age, mental or physical disability, medical condition, marital status, sexual gender or
sexual orientation, or any other status protected by law. w
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8. INDEPENDENT CONTRACTOR. N
VENDOR shall perform work tasks provided by this Agreement, but for all intents and N
purposes VENDOR shall be an independent contractor and not an agent or employee of the �a
CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of d
Income Tax, Social Security, State Disability Insurance Compensation, Unemployment d
Compensation, and other payroll deductions for VENDOR and its officers, agents, and a
employees, and all business license, if any are required, in connection with the services to be U)
performed hereunder.
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9. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS. v
VENDOR warrants that it possesses or shall obtain, and maintain a business registration d
certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses, permits, N
qualifications, insurance, and approval of whatever nature that are legally required of VENDOR
to practice its business or profession. a
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10. NOTICES. M
Any notices to be given pursuant to this Agreement shall be deposited with the United Ln
States Postal Service, postage prepaid and addressed as follows:
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TO THE CITY: TO THE VENDOR: g
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Daniel Gomez, Police Lieutenant Mr. Jasper Bruinzeel 4
San Bernardino Police Department CelPlan Technologies Inc.
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710 North "D" Street 1920 Association Dr., 4th Floor
San Bernardino, CA 92401 Reston, VA 20191 y
Telephone: (909) 384-5742 Telephone: (760)274-4214
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11. ATTORNEYS' FEES
In the event that litigation is brought by any party in connection with this Agreement, the v
prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its
rights or remedies hereunder or the enforcement of any of the terms, conditions or provisions
hereof. The costs, salary, and expenses of the City Attorney and members of his office in 3
enforcing this Agreement on behalf of the CITY shall be considered as "attorneys' fees" for the a
purposes of this paragraph.
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12. ASSIGNMENT.
VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or
encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void a)
and shall constitute a breach of this Agreement and cause for the termination of this Agreement.
Regardless of CITY'S consent, no subletting or assignment shall release VENDOR of w
VENDOR's obligation to perform all other obligations to be performed by VENDOR hereunder E
for the term of this Agreement. N
13. VENUE.
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San E
Bernardino, State of California or the U.S. District Court for the Central District of California, a
Riverside Division. The aforementioned choice of venue is intended by the parties to be m
mandatory and not permissive in nature. L
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14. GOVERNING LAW. U
This Agreement shall be governed by the laws of the State of California.
15. SUCCESSORS AND ASSIGNS.
This Agreement shall be binding on and inure to the benefit of the parties to this
Agreement and their respective heirs, representatives, successors, and assigns. a.
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16. HEADINGS. W)_
The subject headings of the sections of this Agreement are included for the purposes of
convenience only and shall not affect the construction or the interpretation of any of its z
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provisions. �
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17. SEVERABILITY. a
If any provision of this Agreement is determined by a court of competent jurisdiction to Q
be invalid or unenforceable for any reason, such determination shall not affect the validity or
enforceability of the remaining terms and provisions hereof or of the offending provision in any y
other circumstance, and the remaining provisions of this Agreement shall remain in full force >
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and effect. `
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18. REMEDIES; WAIVER. cc
All remedies available to either party for one or more breaches by the other party are and d
shall be deemed cumulative and may be exercised separately or concurrently without waiver of
any other remedies. The failure of either party to act in the event of a breach of this Agreement
by the other shall not be deemed a waiver of such breach or a waiver of future breaches, unless .c
such waiver shall be in writing and signed by the party against whom enforcement is sought. a.
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19. ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the
parties, and supersedes any prior agreements and understandings relating to the subject matter of
this Agreement. This Agreement may be modified or amended only by a written instrument
executed by all parties to this Agreement.
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VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO
AND CELPLAN TECHNOLOGIES, INC.
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IN WITNESS THEREOF, the parties hereto have executed this Agreement for the 2017 a
Public Safety Camera System — Supplemental Expansion Project on the day and date set forth w
below.
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Dated: , 2017 CelPlan Technologies Inc.
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By: E
Jasper Bruinzeel, Vice President a
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Dated , 2017 CITY OF SAN BERNARDINO E
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By: N
Approved as to Form: Mark Scott, City Manager
Gary D. Saenz, City Attorney
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March 27, 2017
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SUBJECT: NOTICE INVITING BIDS (RFQ) F-17-09 co
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The City of San Bernardino (City) invites bids from qualified vendors for:
Citywide Crime Camera System Update a
Parties interested in obtaining a copy of this RFQ F-17-09 may do so by accessing the
City of San Bernardino Web Page at www.sbcity.org > How Do I > Request> for Bids
> City Finance Department-Purchasing beginning March 27, 2017 or by faxing their
request to (909) 384-5043, attention Vanessa Slouka, Accounting Assistant. Please
include the following information in your request: name and address of firm; name, R
telephone and facsimile number of contact person; specify RFQ F-17-09.
Copies of the RFQ May also be obtained by calling Vanessa Slouka at (909) 384-5346 a
or in person at City Hall, 300 N. "D" St., 4th floor, Purchasing Division, San Bernardino,
CA 92418. o
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From the issuance date of this Request for Proposal until a Vendor is selected and the N
selection is announced, Proposers are not permitted to communicate with any City staff w
or officials regarding this procurement, other than during interviews, demonstrations,
and/or site visits, except at the direction of Vanessa Slouka, Accounting Assistant the a
designated representative of the City of San Bernardino. Contact with anyone not
designated will result in elimination from the bid process. a
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Mandatory Pre-Bid Job walk: A mandatory Pre-Bid job walk will be held on April 4,
2017, at 10:00 A.M. at 710 N. D St. San Bernardino, Ca. 92401. This meeting is to N
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serve as a pre-bid review for prospective bidders. All prospective bidders must attend
the entire Pre-Bid Conference/Job Walk to be eligible to bid on this project.
Closing Date: Bids must be submitted before 3:00 PM, PST, April 20, 2017 at 3:00 T
North "D" Street, 4th Floor, Purchasing, San Bernardino CA 92418. U)
Issuance of this RFQ and/or receipt of bids do not commit City to award a contract. a
Sincerely, CD
Vanessa Slouka E
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Accounting Assistant
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SECTION I. w`
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INSTRUCTIONS TO BIDDERS
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City of San Bernardino, Finance Department
Purchasing Division
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Bid Documents to Be Returned by Bidder E
RFQ F-17-09
CITYWIDE CRIME CAMERA SYSTEM UPDATE W
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III Bid Content and Forms,General Specification#35, W
❑ Copy of Contractor License (if applicable) W,
Instructions to Offeror(s) /Bidders
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❑ Bidder Experience, Competency, Qualification and Profile (Vendor Document) III
Proposal/Bid Content Forms E
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Instructions to Offeror(s)/Bidders 3
❑ Non-Collusion Declaration (City Form) N
❑ Listing of Proposed Subcontractor (City Form) III Proposal/Bid content and Forms E
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F-1 Cost/ Price Form (City Form) Instructi°ns to Bidders' III Bid Content and Forms W
F-1AuthorizedSignatures
Instructions to Bidders
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F] Bidder Identification III Bid Content and Forms d
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F-1Addendum Received (City Form) III Bid content and Forms
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❑ 120 Day Bid Validity Statement III Bid c°ntentand Forms w
III Bid Content and Forms =
F-1AuthorizedSignatures (City Form) a
❑ References III Bid content and Forms Q
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❑ Proper Identification and Submittal of Proposal/Bid Package, and Price Form y
Instructions to Bidders h
❑ Proof of Insurance
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F-1Copyof Manufacturer's and/or dealer warranty and/or guarantee (if applicable) Genera L)
Specifications#10
❑ Copy of Contractor License or other appropriate Licenses where applicable General v
Specifications#35 N
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Bidders are requested to submit this checklist completed with all bid documents.
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This list may not be reflective of all documents necessary for submittal.
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I. INSTRUCTIONS TO BIDDERS
A. Mandatory Pre-Bid Conference/Job Walk
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A mandatory Pre-Bid Job walk will be held on April 4, 2017, at 10:00 A.M., at
710 N. D St. San Bernardino, Ca. 92401. This meeting is to serve as a pre-bid
review for prospective bidders. Late arrivals will not be accepted. W
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B. Examination of Bid Documents
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1. By submitting a bid, the Bidder represents that it has thoroughly examined
and become familiar with the items required under this RFQ and that it is
capable of quality performance to achieve the City's objectives.
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2. The City reserves the right to remove from its mailing list for future RFQs, y
for an undetermined period of time, the name of any Bidder for failure to
accept a contract, failure to respond to two (2) consecutive RFQs and/or E
unsatisfactory performance. Please note that a "No Bid" is considered a
response.
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C. Addenda
a.
Any City changes to the requirements will be made by written addendum to this
RFQ. Any written addenda issued pertaining to this RFQ shall be incorporated c
into the terms and conditions of any resulting Purchase Order. The City will not
be bound to any modifications to or deviations from the requirements set forth in
this RFQ as the result of oral instruction. z
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2. Submitting Requests a
a. All questions, clarifications or comments shall be put in writing and a
must be received by the City no later than 3:00 PM, April 10, 2017
and be addressed as follows: y
City of San Bernardino
300 North "D" Street E
4th floor, Attn: Vanessa Slouka
San Bernardino, CA 92418 T
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b. The exterior envelope or email Subject line of all requests for
clarifications, questions and comments must be clearly labeled,
"Not an Offer." The City is not responsible for failure to respond to
a request that has not been labeled as such. E
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The City will also accept questions sent by facsimile machines or
email, however, all faxed or emailed questions must be received by w
the City no later than 3:00 PM, PST, April 10, 2017. Send facsimile d
transmissions to (909) 384-5043, attention Vanessa Slouka, and
emails to: slouka_va@sbcity.org. cn
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C. Inquiries received after 3:00 PM April 10, 2017 will not be E
accepted. 2
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3. City Responses
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Responses from the City will be communicated in writing to all recipients E
of this RFQ, by a posting to our website, www.sbcity.org by the close of L)
business April 13, 2017. a
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For automatic electronic notifications, please visit our Homepage and .2
register for SB Connect. If you are not registered for SB Connect, you may a
view or download any Addenda at www.sbcity.org > How Do I > Request>
for Bids > City Finance Department-Purchasing. o
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D. Submission of Bids z
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1. Date and Time 0
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All bids are to be submitted to the City of San Bernardino, Attention: a
Vanessa Slouka, Accounting Assistant, BEFORE 3:00 PM, PST, April 20,
2017, bids received at or after 3:00 PM will be rejected by the City as
non-responsive. U)
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2. Address E
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Bids shall be addressed as follows: d
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City of San Bernardino
Finance Department a
300 N. "D" Street, 4th Floor-Purchasing
San Bernardino, CA 92418.
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Bids may be delivered in person to the Purchasing Division, 4th floor of M
the above address. a
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3. Identification of Bids
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Bidder shall submit a SEALED bid package consisting of:
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a) one (1) signed original of Quote and Price Form r
b) two (2) copies of each w
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The bid package shall be addressed as shown above, bearing the Bidder's
name and address and clearly marked as follows: y
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RFQ F-17-09:
"Citywide Crime Camera System Update" 2
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4. Acceptance of Bids
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a. The City reserves the right to accept or reject any and all bids, or M
any item or part thereof, or to waive any informalities or U
irregularities in bids.
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b. The City reserves the right to withdraw this RFQ at any time without
prior notice and the City makes no representations that any a
contract will be awarded to any Bidder responding to this RFQ. ,
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C. The City reserves the right to postpone bid opening for its own
convenience. N
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E. Pre-Contractual Expenses
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Pre-contractual expenses are defined as expenses incurred by the Bidder in:
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1. preparing its bid in response to this RFQ; E
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2. submitting that bid to City; N
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3. negotiating with City any matter related to this bid; or E
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4. any other expenses incurred by the Bidder prior to date of award, if any of a'
the Agreement. n
The City shall not, in any event, be liable for any pre-contractual expenses a
incurred by Bidder in the preparation of its bid. Bidder shall not include any such
expenses as part of its bid.
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F. Contract Award
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Issuance of this RFQ and receipt of bids does not commit the City to award a E
Purchase Order. The City reserves the right to postpone bid opening for its own
convenience, to accept or reject any or all bids received in response to this RFQ,
and to negotiate with other than the selected Bidder(s) should negotiations with w
the selected Bidder(s) be terminated. The City also reserves the right to E
apportion the award among two or more Bidders.
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G. Acceptance of Order
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The successful Bidder will be required to accept a Purchase Order in accordance
with and including as a part thereof the published Notice Inviting Bids, and the C
RFQ documents including all requirements, conditions and specifications N
contained therein, with no exceptions other than those specifically listed in the d
written purchase order. M
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H. Business License
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The City's Business Ordinance requires that a Business doing business .2
with the City, obtain and maintain a valid City Business Registration Certificate a
during the terms of the Agreement. Bidder agrees to obtain such Certificate prior
to undertaking any work under this Agreement. o
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I. Local Vendor Preference
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The City of San Bernardino gives any formal or informal bid submitted by a local =
bidder a one percent (1%) credit for goods and materials, where labor and/or a
installation is incidental; and a five percent (5%) credit on Contractual services, for
comparison purposes with other bidders, as authorized in the San Bernardino a
Municipal Code Section 3.04.125, and Executive Order 2003-1, respectively. d
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For the purposes of this section, "local bidders" shall be bidders for which the point N
of sale of the goods, materials or services shall be within the limits of the City of 2
San Bernardino. E
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SECTION 11. N
TECHNICAL SPECIFICATIONS
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City of San Bernardino
TECHNICAL SPECIFICATIONS
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BID SPECIFICATION NO. °�'
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2017 Citywide Crime Camera System Update W
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NOTICE : "SPECIAL INSTRUCTIONS TO THE BIDDER" N
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Services: E
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Bidder shall complete right hand column indicating brief reasoning for exceptions to
requirements when not acceptable. State the word "Acceptable" in the right hand column with
the initials of the respondent if the requirements are agreeable as set forth on left hand column. E
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Equipment: Z.,
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Bidder shall complete right hand column indicating specific size and/or make and model of all '�
components when not exactly as specified. State the words "As Specified" if item is exactly as 3
set forth in the left hand column. a.
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Summary of Project:
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The San Bernardino Police Department operates a small digital safety camera system within the z
confines of the City of San Bernardino. This system provides infrastructure protection and street W
level safety monitoring services. Cameras provide observation of City owned structures,parks, _
and public roadways (usually at intersections). Q
The existing system uses digital IP based network cameras. An existing server is in place to Q
store video data and serve files to use. This existing system uses Genetec OmniCast Camera
software and licenses. Workstations monitor cameras with Genetec's Security Center software.
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This upgrade project seeks to add additional cameras to the system, add solar power services to
one existing camera that cannot obtain normal commercial electrical service, add one new v
monitoring workstation to the existing closed system, and add two portable camera units to the
system. To accommodate accounting requirements, this project is divided into four sub-projects.
Each sub-project is funded by a specific source. Each sub-project will be governed by its own
City issued purchase order. The project also is expected to cover all training, installation costs,
labor, and materials needed for installation. a
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Sub-Project 01 shall be defined as the purchase, delivery, installation, and activation of an E
additional new camera system monitoring workstation in the Police Department's Emergency
Operations Center. a
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Sub-Project 02 shall be defined as the purchase and delivery of two portable camera units
capable of being installed on small tower trailers. The tower trailers may not be available at the
time this project is awarded. A separate purchase will address installation.
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Sub-Project 03 shall be defined as the purchase, delivery, installation, and activation of seven
cameras and one solar power feed on an existing camera at various locations across the north end s
of the City of San Bernardino. W
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Sub-Project 04 shall be defined as the purchase, delivery, installation, and activation of eight T
new cameras and the addition of two fixed non-PTZ cameras at an existing camera site in the
area of North G Street between 6th Street and Baseline St in the mid-town area of the City of San
Bernardino.
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COMMON PROJECTWIDE SPECIFICATIONS
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FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID y
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Issue or Specification Bidder's Acknowledgement cc
Issue 01 v
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Materials and Supplies
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For each item in this technical bid specification
package, the bidder is expected to include all power a
supplies, wiring, cabling, network connection cables,
mounting hardware, and other necessary items to 0
place the cameras or workstations in-service.
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Issue 02 w
Genetec Software and Licenses
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For each item in this technical bid specification
package, the bidder is expected to provide, install, a
and activate all necessary Genetec software and
licenses needed to add the specified items to the
existing system. M.
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Issue 03 '4
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Connectivity and Admin Training Z_
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Furnish all labor to connect, activate, and configure
this workstation and its software to the Police
Department's existing camera storage server. a.
Provide training to the City's Information
Technology staff regarding these work processes. E
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Issue 04
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Warranty and Onsite Service
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Identify all warranty periods for equipment
associated with this proposal. Identify the period of d
onsite warranty service provided in your response. E
Item 05
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Product Fact Sheets r
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Furnish product fact sheets for each camera, E
mounting kit, remote storage device, radio T
communications device, computer, monitor, and N
power supply that vendor will be providing in this
response.
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Issue 06
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Cost Summary Sheets 3
Responses are considered non-complaint and
incomplete if vendor fails to complete the enclosed v
Sub-Project Cost Summary Sheets and the Proposal
Cost Summary Sheet with their response.
Issue 07 M
Statement of Work and Timeline a
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Furnish a proposed Statement of Work with theLn
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response that outlines the work to be done as part of
each sub-project and an estimated timeline for task z
work in the Statement of Work. It is expected that W
this group of sub-projects will be completed within =
90 days after the delivery of a purchase order to the Q
successful vendor.
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Issue 08
Milestone Based Payments cn
Funding for this group of camera project includes °'
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funding from a variety of federal grant funds and v
City general funds. As such, the project is subject to
federal audit. Payments for each of the sub-projects 4
must be milestone based. The Police Department u
will approve invoices for payment after the
completion of each of the following phases, based a.
on the US DOJ COPS Technology Project suggested c
guidelines: E
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Sub-Project 01 - Payment 01 — 10% of Project — a
Issuance/Acceptance of Purchase Order
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Sub-Project 01 - Payment 02 — 90% of Project —
Completion and activation of the workstation in the C
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Emergency Operations Center. E
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Sub-Project 02 - Payment 01 — 10% of Project — r
Issuance/Acceptance of Purchase Order W
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Sub-Project 02 - Payment 02 — 90% of Project —
Delivery and proof that all components are present at U)
the San Bernardino Police Department. Completion
and Activation of the workstation in the Emergency
Operations Center. d
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Sub-Project 03 - Payment 01 — 10% of Project — N
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Issuance/Acceptance of Purchase Order `m
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Sub-Project 03 - Payment 02 — 80% of Each v
Individual Project Location — Completion and d
activation of the each individual camera location v)
item to the level that the camera location is released .2
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to the Police Department for use. a
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Sub-Project 03 —Payment 03 — 10% of the Project— c
When all sub-project locations/tasks are completed
and released to the Police Department for use.
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Sub-Project 04 - Payment 01 — 10% of Project — _
Issuance/Acceptance of Purchase Order v
Sub-Project 04 - Payment 02 — 80% of Each a
Individual Project Location — Completion and
activation of the each individual camera location
item to the level that the camera location is released
to the Police Department for use. E
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Sub-Project 04—Payment 03 — 10% of the Project— v
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When all sub-project locations/tasks are completed
and released to the Police Department for use. cn
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Issue 09 E
Mandatory Bidder's Conference
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The City Finance Department will coordinate a a
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mandatory bidder's conference for this project. To
submit a proposal, a bidder must have attended this
conference. c
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Issue 10
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Vendor Service Agreement s
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The City of San Bernardino uses a City provided E
Vendor Service Agreement (VSA) as the cover
document for all project Statements of Work. The
successful vendor will be required to coordinate with
the City Attorney's Office if wording changes are E
required. Any communications with the City d
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Attorney over the Vendor Service Agreement are not 3
part of the project and are not billable to this project.
The Police Department has the right to reject any
bidder who does not agree to use the City VSA as v
the principal legal document for this project. r
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Issue 11 U)
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Business License
3
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The City of San Bernardino requires any successful
bidder to have a business license. Vendors from o
outside the city limits are required to purchase a
limited business license. Vendors from within the
city limits must have a full standard business license.
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Issue 12 a
Bid Opening a
There will be a public bid opening meeting in the
City Hall 4`h Floor Finance Department 300 N. D St. y
San Bernardino, Ca. 92870 at 3:00 pm. `
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SUB-PROJECT 01 SPECIFICATIONS
FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID
Sub-Project 01 is the purchase, delivery, installation, and activation of an additional new camera E
system monitoring workstation in the Police Department's Emergency Operations Center.
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Issue or Specification Bidder's Acknowledgement W
Sub-Proiect 01 E
Additional Workstation N
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Furnish and install a new workstation for the camera
system to be monitored from the Police
Department's Emergency Operations Center(located
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inside the Police Department's main station). A C
! network connection will be provided by the City. ti
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This workstation shall have the following minimum
specifications: M
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(1 each) Dell desktop computer with the following: 2
A - Intel i7 CPU Chip N
B - At least 32 GB of RAM memory v
C - At least 2TB internal hard disk a
D - Windows 7 Professional Operating System
E - At least 1 SD Card Slot o
F—Mic-IN and Speaker-OUT Lo
G—At least 4 expansion slots �
H—At least 3 USB 3.0 ports w
I—At least 1 HDMI port =
J—At least 1 Gigabit Ethernet port Q
K — NVIDIA graphics card supporting two digital
monitors (GeForce GTZ970 or better) a
(2 each) Dell 27-Inch Color Digital Monitors with d
all connection cables and power cables and display
stands. co
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Sub-Proiect 01
Cost Summary Sheet E
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Responses are considered non-complaint and Ta
incomplete if vendor fails to complete the enclosed U)
Sub-Project 01 Cost Summary Sheet with their Z
response. a
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SUB-PROJECT 02 SPECIFICATIONS
FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID
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Sub-Project 02 is the purchase, delivery, installation, and activation of two portable camera units
capable of being installed on small tower trailers. The tower trailers may not be available at the
time this project is awarded. A separate purchase will address installation.
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Sub-Proiect 02 E
Portable Camera Units
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Furnish two portable camera units capable of being
installed on a portable trailer that provides power
with solar cell equipment. Power efficiency is m
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essential to these two pieces of equipment. The City
prefers a "one-box" approach to this sub-project.
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The Police Department envisions mounting these
one-box solutions on the portable trailers and with ci
the specified PTZ camera with a cellular data
modem so that the units can be deployed at events. T
Video data will be viewed using the existing N
Genetec server.
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Each of these two units shall have the following
minimum specifications: o
(1 each) Color Axis Q6034-E PTZ (or similar
camera) with the following characteristics: W
A—Pan-Tilt-Zoom functionality =
B—Resolution at least 1280x720 v
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C—Angle of View at least 55 degrees
D—Low Light Color Sensitivity—0.74 lux a
E—Low Light Black&White Sensitivity—0.04 lux
F—IP Addressable configuration software
(1 each) Local storage feature that stores at least 2
TB of video data locally at the camera unit.
(1 each) Switching equipment necessary to allow the v
camera to communicate with a cellular data modem L,
(provided by the City) and the local storage device. T
(1 each) Weatherproof, lockable container to hold all N
electrical components and with a weather protected
access point for camera cabling if the camera is not a
directly connected to the container.
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Sub-Proiect 02 a
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Cost Summary Sheet
Responses are considered non-complaint and
incomplete if vendor fails to complete the enclosed E
Sub-Project 02 Cost Summary Sheet with their
response.
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SUB-PROJECT 03 SPECIFICATIONS
FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID
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Sub-Project 03 shall be defined as the purchase, delivery, installation, and activation of seven E
cameras and one solar power feed on an existing camera at various locations across the north end c
of the City of San Bernardino. t
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Part of this sub-project involves the installation of four new cameras on 40th Street between E
Mountain View Avenue and Waterman Avenue. The City envisions this group of cameras U
connecting to the existing camera network via a City provided network connection at the County U)
Fire Station located at Electric Avenue and 40th Street. Existing cameras use a Radwin MIMO
radio using a public safety 5.x GHz radio frequency. This solution should connect and chain
video data in a similar manner.
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Additionally, the City owns three existing safety cameras at Wildwood Park(on the east side of N
40th Street and Waterman Ave). These cameras are not active. The successful vendor will be
asked to activate these cameras, configure their data radios and pass that video forward along M
40th Street to the County Fire Station with the video from the new 40th Street cameras. �,
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One camera in this sub-project will be installed at the intersection of Baseline St at Sierra Way in in
San Bernardino. There is an existing radio path from an existing camera at Baseline St and
Waterman Ave that sends data to an existing camera at Baseline St and Arrowhead Avenue. The a
City envisions this new camera joining that data stream to our City Hall complex.
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One camera in this sub-project will be installed at the intersection of Del Rosa Ave and Highland Ln
Avenue in San Bernardino. This camera will use a radio solution similar to all others in this sub- cm project to connect to a City provided network connection at the county Fire Station located on W
Del Rosa Avenue south of Highland Avenue. _
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One camera in this sub-project will be installed at the intersection of Lynwood Drive and
Mountain Ave in San Bernardino (or at a City owned light pole near the intersection). This Q
camera will need to use a City provided cellular data modem to connect to the existing camera
network.
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The existing camera network hosts a camera at the intersection of 2°d Street and F Street. This E
camera is installed but not active because of power problems. This sub-project seeks to have a v
solar power solution installed on the City owned traffic signal pole to power this camera. The
City envisions a solution similar to those used by the California Department of Transportation at 2
remote highway camera locations. We envision a battery pack that would be mounted low on N
the pole with solar panels high on the pole. The successful vendor will be expected to coordinate
plans and work with the City Traffic Department as part of this sub-project. a.
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Sub-Pro'ect 03 Q
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Project Camera Units
Furnish cameras with a "one-box" approach to this
sub-project. The Police Department envisions E
mounting these one-box solutions on City owned
light poles or City owned traffic signal poles at the
locations referenced below. w
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Each of these units shall have the following
minimum specifications:
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(1 each) Color Axis Q6034-E PTZ (or similar
camera)with the following characteristics: a
A—Pan-Tilt-Zoom functionality
B—Resolution at least 1280020
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C—Angle of View at least 55 degrees as
D—Low Light Color Sensitivity—0.74 lux
E—Low Light Black&White Sensitivity—0.04 lux v
F—IP Addressable configuration software T
(1 each) Local storage feature that stores at least 2 in
TB of video data locally at the camera unit.
(1 each) Switching equipment necessary to allow the a
camera to communicate with a cellular data modem
(provided by the City) or a data radio modem c
(provided by the bidder) and the local storage
device. N
(1 each) Weatherproof, lockable container to hold all w
electrical components and with a weather protected =
access point for camera cabling if the camera is not v
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directly connected to the container.
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Sub-Project 03—Location 01
40th Street/Mountain Ave
Furnish all labor and equipment to connect, activate,
and configure a "one box" safety camera solution v
that will connect by radio modem to the County Fire
Station just west of this location at 40th/Electric
Avenue. City will provide the network connection
at the County Fire Station. Bidder will provider
radio equipment and mounting equipment for the a
fire station. Access to the County Fire Station will
be coordinated with a County Fire staff member E
(contact provided after award).
Sub-Project 03—Location 02 a
18
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13.c
40th Street/Sierra Way
Furnish all labor and equipment to connect, activate, m
and configure a "one box" safety camera solution E
that will connect by radio modem to the camera at c
Location 01 for this sub-project. This camera will r
pass video data from Location 03. w
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Sub-Proiect 03—Location 03
401h Street/Sepulveda
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Furnish all labor and equipment to connect, activate,
and configure a "one box" safety camera solution Q.
that will connect by radio modem to the camera at C'
Location 02 for this sub-project. This camera will )
pass video data from Location 04. E
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Sub-Project 03—Location 04 v
40th Street/West of Waterman Ave T
Furnish all labor and equipment to connect, activate,
and configure a "one box" safety camera solution a
that will connect by radio modem to the camera at
Location 03 for this sub-project. This camera will
pass video data from Location 05.
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Sub-Proiect 03—Location 05 w
Wildwood Park—401h St/Waterman Ave =
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Furnish all labor and equipment to connect, activate, a
and configure the three existing "one box" safety
camera solutions that are located at Wildwood Park. m
This group of existing cameras will connect by radio N
modem to the camera at Location 04 for this sub-
project.
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Sub-Proiect 03—Location 06
Baseline Street/Sierra Way
Furnish all labor and equipment to connect, activate,
and configure a "one box" safety camera solution a.
that will connect by radio modem to the existing c
camera data path from our camera at Baseline E
St/Waterman Ave to our existing camera at Baseline R
St/Arrowhead Ave.
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Sub-Proiect 03—Location 07
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Del Rosa Ave/Highland Ave
Furnish all labor and equipment to connect, activate,
and configure a "one box" safety camera solution E
that will connect by radio modem to the County Fire
Station just south of this location on Del Rosa Ave r
south of Highland Avenue. City will provide the W
network connection at the County Fire Station. E
Bidder will provider radio equipment and mounting T
equipment for the fire station. Access to the County U)
Fire Station will be coordinated with a County Fire
staff member contact provided after award).
Sub-Proiect 03—Location 08 d
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Furnish all labor and equipment to connect, activate,
and configure a "one box" safety camera solution �a
that will connect by a City provided cellular data
modem. It is possible that this camera may need to
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me moved to a nearby City owned street light to U)
obtain electrical service. .2
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Depending on costs and the successful bid, this
location might be converted to a solar solution based o
on the proposal presented in Sub-Project 03 —
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Location 09.
Sub-Proiect 03—Location 09 W
2°d Street/F Street—Solar Upgrade =
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Furnish all labor and equipment to connect, activate,
and configure a solar power solution for this existing Q
pole mounted camera unit. Current vendor d
information about power requires indicates that this
camera would consume approximately 40 kWh of
electrical power every 24-hours. Power panels can d
be mounted high on the pole. Batteries must be v
placed in a secure container and can be placed low
on the pole.
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Sub-Proiect 03
Cost Summary Sheet Q
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Responses are considered non-complaint and
incomplete if vendor fails to complete the enclosed
Sub-Project 03 Cost Summary Sheet with their d
response. E
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SUB-PROJECT 04 SPECIFICATIONS =
FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID w
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Sub-Project 03 shall be defined as the purchase, delivery, installation, and activation of eight H
cameras and the addition of two fixed non-PTZ cameras at an existing camera site in the area of cn
North G Street between 6`h Street and Baseline St in the mid-town area of the City of San
Bernardino.
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Part of this sub-project involves the installation of four new cameras on G Street between 6t'
Street and Baseline Street. The City envisions this group of cameras connecting to the existing N
camera network via an existing safety camera at the intersection of 6`" Street and G Street in San
Bernardino. Existing cameras use a Radwin MIMO radio using a public safety 5.x GHz radio E
frequency. This solution should connect and chain video data in a similar manner. v
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project seeks to add to two fixed non-PTZ cameras (of a quality similar to the PTZ camera v
specifics in this proposal)to this safety camera site. These two fixed cameras will join the
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existing data stream from this camera to our City Hall complex.
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One camera in this sub-project will be installed at the intersection of Baseline St and Mayfield
Avenue in San Bernardino. There is an existing radio path from an existing camera at Baseline CM
St and Arrowhead. The City envisions this new camera joining that data stream to our City Hall w
complex.
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One camera in this sub-project will be installed at the intersection of Del Rosa Ave and Pumalo
Avenue in San Bernardino. This camera will use a radio solution similar to all others in this sub- a
project to connect to a new camera from Sub-Project 03 in this proposal located at the
intersection of Del Rosa Avenue and Highland Avenue. a
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Two cameras in this sub-project will be installed on the north side of 6`'' Street between E Street
and F Street to provide coverage of the City owned Feldheym Library facility on the south side v
of this street. The City envisions this group of cameras connecting to the existing camera
network via an existing safety camera at the intersection of 6`'' Street and G Street in San
Bernardino. y
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Furnish cameras with a "one-box" approach to this
sub-project. The Police Department envisions
mounting these one-box solutions on City owned
light poles or City owned traffic signal poles at the E
locations referenced below.
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Each of these units shall have the following w
minimum specifications: E
(1 each) Color Axis Q6034-E PTZ (or similar
camera)with the following characteristics:
A—Pan-Tilt-Zoom functionality °'
B—Resolution at least 1280x720 E
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C—Angle of View at least 55 degrees
D—Low Light Color Sensitivity—0.74 lux N
E—Low Light Black& White Sensitivity—0.04 lux E
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(1 each) Local storage feature that stores at least 2 U,
TB of video data locally at the camera unit.
(1 each) Switching equipment necessary to allow the i)
camera to communicate with a cellular data modem
(provided by the City) or a data radio modem a
(provided by the bidder) and the local storage
device.
(1 each) Weatherproof, lockable container to hold all
electrical components and with a weather protected
access point for camera cabling if the camera is not w
directly connected to the container. _
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Sub-Proiect 04—Location 01
Additional Cameras—6`h Street/G Street a
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Furnish all labor and equipment to connect, activate,
and configure two fixed non-PTZ cameras with
similar performance specifications similar to the
PTZ camera identified in this sub-project. These v
cameras will join the data stream from this camera to
our City Hall complex.
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Sub-Proiect 04—Location 02
6th Street/H Street a
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Furnish all labor and equipment to connect, activate,
and configure a "one box" safety camera solution
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that will connect by radio modem to the camera at
Location 01 for this sub-project. E
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Sub-Proiect 04—Location 03 s
7th Street/G Street w
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Furnish all labor and equipment to connect, activate,
and configure a "one box" safety camera solution y
that will connect by radio modem to the camera at
Location 01 for this sub-project. This camera will E
pass video data from Location 04. a
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Sub-Proiect 04—Location 04 N
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9th Street/G Street
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Furnish all labor and equipment to connect, activate,
and configure a "one box" safety camera solution
that will connect by radio modem to the camera at N
Location 03 for this sub-project. This camera will
pass video data from Location 05. a.
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Sub-Proiect 04—Location 05 0
Olive Street/G Street
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Furnish all labor and equipment to connect, activate, W
and configure a "one box" safety camera solution =
that will connect by radio modem to the camera at a
Location 04 for this sub-project. a
Sub-Project 04—Location 06
Baseline Street/Mayfield Avenue rn
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camera data path from our camera at Baseline St/
Arrowhead Ave.
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Sub-Proiect 04—Location 07 E
Del Rosa Ave/Pumalo Avenue
Furnish all labor and equipment to connect, activate,
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Packet Pg. 208
13.c
and configure a "one box" safety camera solution
that will connect by radio modem to the new camera
proposed at Location 07 in Sub-Project 03.
Sub-Proiect 04—Location 08 E
6th Street—Feldheym Library Complex
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Furnish all labor and equipment to connect, activate, w
and configure two "one box" safety camera solutions E
that will connect by radio modem to the camera at
Location 01 for this sub-project. N
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Sub-Proiect 04 E
Cost Summary Sheet a
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Responses are considered non-complaint and
incomplete if vendor fails to complete the enclosed
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SECTION III.
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BID CONTENT AND FORMS
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1. Presentation
Bids should not include any unnecessarily elaborate or promotional
material. Information should be presented in the order in which it is E
requested. Lengthy narrative is discouraged, and presentations should be
brief and concise. Bids shall contain the following: r
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a. identification of Bidder, including name, address and telephone; E
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b. proposed working relationship between Bidder and subcontractors, cn
if applicable;
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during period of bid evaluation;
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of not less than 120 days from the date of submittal; and w
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bid. _
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Bidder may also propose enhancement or procedural or technical o
innovations to the Technical Specifications which do not materially
deviate from the objectives or required content of the project. N
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2. Exceptions/Deviations
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State any exceptions to or deviations from the requirements of this RFQ, E
stating "technical" exceptions on the Technical Specifications form, and y
"contractual" exceptions on a separate sheet of paper. Where Bidder cn
wishes to propose alternative approaches to meeting the City's technical
or contractual requirements, these should be thoroughly explained. E
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3. Qualifications, Related Experience and References of Bidder
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This section of the bid should establish the ability of Bidder to satisfactorily
perform the required work by reasons of experience in performing work of
a similar nature; demonstrated competence in the services to be provided;
strength and stability of the firm; staffing capability; work load; record of E
meeting schedules on similar projects; and supportive client reference.
Bidder shall: cc
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a. provide a brief profile of the firm, including the types of services E
offered; the year founded; form of the organization (corporation,
partnership, sole proprietorship); number, size and location of Un
offices; number of employees;
b. describe the firm's experience in performing work of a similar nature
to that solicited in this RFQ: a
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C. provide, as a minimum, three (3) references from current customers
of a similar size as the City as related experience; reference shall E
furnish the name, title, address and telephone number of the U
person(s) a the client organization who is most knowledgeable
about the work performed. y
4. Appendices
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Information considered by Bidder to be pertinent to this RFQ and which o
has not been specifically solicited in any of the aforementioned sections LD
may be placed in a separate appendix section. Bidders are cautioned, N
however, that this does not constitute an invitation to submit large w
amounts of extraneous materials; appendices should be relevant and
brief. _
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B. LICENSING AND CERTIFICATION REQUIREMENTS a
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By submitting a bid, bidder warrants that any and all licenses and/or certifications N
required by law, statute, code or ordinance in performing under the scope and cn
specifications of this RFQ are currently held by bidder, and are valid and in full
force and effect. Copies or legitimate proof of such licensure and/or certification E
shall be included in bidder's response. Bids lacking copies and/or proof of
said licenses and/or certifications may be deemed non-responsive and may d
be refected. N
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C. COST AND PRICE FORMS
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Bidder shall complete the Cost/Price Form in its entirety including: 1) all items
listed and total price; 2) all additional costs associated with performance of
specifications; and 3) Bidder's identification information including a binding
signature. E
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Bidder shall state cash discounts offered. Unless discount payment terms are w
offered, payment terms shall be "Net 30 Days". Payment due dates, including E
discount period, will be computed from date of City acceptance of the required N
services or of a correct and complete invoice, whichever is later, to the date cn
City's check is mailed. Any discounts taken will be taken on full amount of w
invoice, unless other charges are itemized and discount thereon is disallowed.
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Freight terms shall be F.O.B. Destination, Full Freight Allowed, unless otherwise a
specified on price form. n
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REQUEST FOR RFQ: RFQ F-17-09
DESCRIPTION OF RFQ: Citywide Crime Camera System Update
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BUSINESS NAME/ADDRESS:
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2017 Citywide Crime Camera System Update
FAILURE TO COMPLETE ALL COST SHEETS WILL INVALIDATE BID
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This overall cost summary contains totals from the four sub-project cost sheets. Bidders may
provide cost documents inside their proposals; however, these cost summary sheets must be r
completed and will be used by the City's grading committee. Provide pricing that is a Firm Fixed W
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PRICE LIST (continued)
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PRICE LIST (continued)
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Sub-Project 03 —Page 1 of 3 E
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Sub-Total—Materials E
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Sub-Project 03 —Page 2 of 3 r
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Sub-Project 03—Page 3 of 3
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Sub-Project 03 —Page 2 of 3
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Sub-Total—Installation Labor
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Location 06- Total Cost: Sub-Project-03 N
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Sub-Project 03 —Location 07 g
Sub-Total—Materials v
Sub-Total—Sales Taxes
Sub-Total—Shipping a
Sub-Total—Maintenance/Warranty E
Sub-Total—Installation Labor H
Location 07- Total Cost: Sub-Project-03
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Sub-Project 03 —Location 08 v
Sub-Total—Materials
Sub-Total—Sales Taxes in
Sub-Total—Shipping
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Sub-Total—Installation Labor
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Location 08 - Total Cost: Sub-Project-03 s
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PRICE LIST (continued) a
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2017 Citywide Crime Camera System Update
Sub-Project 03 —Page 3 of 3
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FAILURE TO COMPLETE ALL COST SHEETS WILL INVALIDATE BID U
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This overall cost summary contains totals from the four sub-project cost sheets. Bidders made w
provide cost documents inside their proposals; however, these cost summary sheets must be E
completed and will be used by the City's grading committee. T
Sub-Project 03 —Location 09
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Sub-Total— Sales Taxes d
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PRICE LIST (continued)
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Are there any other additional or incidental costs, which will be required by your firm in
order to meet the requirements of the Technical Specifications? Yes / No
(circle one). If you answered "Yes", please provide detail of said additional costs: W
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Please indicate any elements of the Technical Specifications that cannot be met by your ;
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Have you included in our bid all informational items and forms as requested? Yes / No =
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(circle one). If you answered "No", please explain:
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This offer shall remain firm for 120 days from RFQ close date. a
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Terms and conditions as set forth in this RFQ apply to this bid. a
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Cash discount allowable % days; unless otherwise stated, payment terms T
are: Net thirty (30) days.
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In signing this bid, Bidder warrants that all certifications and documents requested E
herein are attached and properly completed and signed.
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From time to time, the City may issue one or more addenda to this RFQ. Below, n
please indicate all Addenda to this RFQ received by your firm, and the date said
Addenda was/were received.
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PRICE LIST (continued)
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Verification of Addenda Received E
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Addenda No: Received on: E
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This bid has been reviewed and found to be correct and final. The undersigned
is authorized to providing pricing: E
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AUTHORIZED SIGNATURE:
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PRINT SIGNER'S NAME AND TITLE: m
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DATE SIGNED: 2
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COMPANY NAME & ADDRESS:
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IF SUBMITTING A "NO BID", PLEASE STATE REASON(S) BELOW:
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SUBCONTRACTOR'S LIST
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As required by California State Law, the General Contractor bidding will E
hereinafter state the subcontractor who will be the subcontractor on the job for
each particular trade or subdivision of the work in an amount in excess of one-
half of one percent of the General Contractor's total bid and will state the firm w
name and principal location of the mill, shop, or office of each. If a General E
Contractor fails to specify a subcontractor, or if he specifies more than one
subcontractor for the same portion of work to be performed under the contract in U)
excess of one-half of one percent, he agrees that he is fully qualified to perform tz
that portion himself and that he shall perform that portion himself. E
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DIVISION OF NAME OF FIRM OR LOCATION
WORK OR CONTRACTOR CITY
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REJECTION OF BIDS
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The undersigned agrees that the City of San Bernardino reserves the right to reject any
or all bids, and reserves the right to waive informalities in a bid or bids not affected by a
law, if to do seems to best serve the public interest. r
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NON - COLLUSION DECLARATION y
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TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO c
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In accordance with Title 23, United States Code, Section 112, the undersigned W
hereby states, under penalty of perjury:
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That he/she has not, either directly or indirectly, entered into any agreement,
participated in any collusion, or otherwise taken action in restraint of free
competitive bidding in connection with RFQ F-17-09. E
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Business Name
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INSURANCE AND WORKERS' COMPENSATIONS cn
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Proper Insurance Company
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All liability insurance shall be issued by an insurance company or companies authorized
to transact liability insurance business in the State of California with a policy holder's
rating of A or higher and a Financial Class VII or larger. E
Coverage. Coverage shall be at least as broad as the following:
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a. Commercial General Liability. Insurance Services Office Commercial General E
Liability Coverage (occurrence Form CG 0001). This coverage shall include: N
i. Manufacturers and Contractors liability,
ii. Broad form property damage in any case where the Contractor has any property E
belonging to the City in the Contractor's care, custody, or control 4)
iii. Owners and Contractors' protective liability,
iv. Blanket contractual liability,
v. Products and completed operations coverage, and
vi. Coverage for collapse, explosion, and excavation. E
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b. Automobile Liability. Insurance Services Office Automobile Liability Coverage n
(Form CA 0001), covering Symbol 1 (any auto). This coverage shall include: 2
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i. Coverage for owned, non-owned, and hired automobiles a
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Limits. The Contractor shall maintain limits no less than the following:
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a. Commercial General Liability. One million dollars ($1,000,000) per occurrence W
and two million dollars ($2,000,000) aggregate for bodily injury (including death),
personal injury and property damage, unless otherwise authorized by the City's Risk
Manager, or his designee.
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If Commercial General Liability insurance or other form with a general
aggregate limit or products-completed operations aggregate limit is used, either the y
general aggregate limit shall apply separately to the work (with the ISO CG 2503, or N
ISO CG 2504, or insurer's equivalent endorsement provided by the City) or the general
aggregate limit and products-completed operations aggregate limit shall be twice the E
required occurrence limit.
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b. Automobile Liability. One million dollars ($1,000,000) per occurrence for bodily n
injury (including death), and property damage for each accident/incident, unless 2
otherwise authorized by the City's Risk Manager, or his designee.
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C. Professional Liability. Contractor shall ensure that any professional
engineer(s) retained on its behalf to provide supplemental plans and engineering
calculations required in conjunction with the Work, maintains professional liability
insurance for the duration of the project. Such insurance shall be in the minimum E
amount of$1,000,000 to protect City from claims resulting from the engineer(s)
activities.
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d. No Limitation on Indemnification. These minimum amounts of coverage shall E
not constitute any limitation or cap on Contractor's indemnification obligation. y
Required Provisions. w
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a. Policies shall include premises/operations, products, completed operations, d
independent contractors, owners and contractors' protection, explosion, collapse, C
underground hazard, broad form contractual, personal injury with employment exclusion cn
deleted, and broad form property damage.
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b. The policy shall be endorsed to waive any right of subrogation against the L)
City, and its Subconsultants, employees, officers, agents and directors for work
performed under this Contract. y
C. The policy shall specify that the insurance provided by Contractor will be
considered primary and not contributory to any other insurance available to the City. a
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d. The policy shall include the following provision:
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"Solely as respects WORK done by and on behalf of the named insured for z
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the City of San Bernradino, it is agreed that the City of San Bernardino and its officers,
employees and agents are added as additional insured under this policy."
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e. If policies are written on a claims made basis, the certificate should so specify a
and the policy must continue in force for one year after completion of the project. The
retroactive date of the coverage must also be listed. y
Expiration, Cancellation or Material Change. The policies shall not be canceled unless E
thirty (30) days prior written notification of intended expiration, cancellation or material E
change has been given to the City of San Bernardino by certified or registered mail.
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Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must n
be declared to and approved by the City of San Bernardino. The City reserves the right v
to either approve, reduce, or eliminate such deductibles or self-insured retentions.
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WORKERS' COMPENSATION / EMPLOYER'S LIABILITY INSURANCE
General.
The Contractor and all subcontractors shall insure (or be self-insured), under the E
applicable laws relating to workers' compensation insurance, all of their employees
performing the work, in accordance with the "Workers' Compensation and Insurance
Act", Division IV of the Labor Code of the State of California and any Acts amending w
thereof. E
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Insurance Requirements. Un
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a. Secure and Maintain Insurance. Prior to City's execution of the Agreement,
Contractor shall secure, and shall thereafter maintain without lapse of coverage until E
completion of the Contract such workers' compensation and/or employer's liability
insurance. N
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b. Provide Certificates of Insurance. Prior to the City's execution of the R
Agreement, Contractor shall submit an original certificate of insurance, or self-
insurance, to the City verifying that Workers' Compensation insurance is in effect in the w
required limits with the required provisions as stated below, or that Contractor is self- n
insured for such coverage. 2
If Contractor has no employees, a certified statement to that affect shall be a
submitted to the City, acknowledging that if Contractor does employ any person a o
certificate of insurance shall be submitted as provided in this section. Ln
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C. Workers' Compensation Certification. Contractor shall comply with Labor z
Code Section 1861.
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Proper Insurance Company. All worker's compensation/employer's liability insurance
shall be issued by an insurance company or companies authorized to transact a
insurance business in the State of California with a policy holder's rating of A or higher
and a Financial Class VII or larger. N
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Limits.
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Statutory limits are required for Workers' Compensation. Employer's Liability shall be no E
less than one million dollars ($1,000,000).
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Required Provisions. n
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a. The policy shall be endorsed to waive any right of subrogation against the
City, and its Subconsultants, employees, officers, agents and directors for work °-
performed under this Contract.
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Expiration, Cancellation or Material Change.
The policy shall not be canceled unless ten (10) days prior written notification of
intended expiration, cancellation or material change has been given to the City of San E
Bernardino by certified or registered mail.
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SECTION V.
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GENERAL SPECIFICATIONS w
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V. GENERAL SPECIFICATIONS a
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1. Each bid shall be in accordance with Request for Quotes (RFQ) Number F-17-09.
All specifications are minimum. Bidders are expected to meet or exceed these
specifications as written. Bidder shall attach to their bid a complete detailed E
itemization and explanation for each and every deviation or variation from the RFQ
specifications and requirements. Conditional bids, or those that take exception to
the RFQ specifications and requirements, may be considered non-responsive and w
may be rejected. E
2. The City reserves the right to accept or reject any and all bids and to award a H
contract to the bidder whom best meets the City's requirements. This may include cn
waiver of minor irregularities or discrepancies, or nonconformity to specifications in
appropriate circumstances. Purchase shall be on a best buy basis after due
consideration of all relevant factors, including but not limited to, workmanship,
accessibility of parts and service, known evidence of manufacturer's responsibility a
and record, durability and known operational record of product and suitability as well rn
as conformity to City needs and requirements. In all cases the best interest of the
City shall prevail in all contract awards. E
3. The City of San Bernardino reserves the right to purchase more or less than the
quantities specified at unit prices bid. d
4. Bids shall be firm offers, subject to acceptance or rejection within 120 days of the in
opening thereof. 2
5. Regular dealer. No bidder shall be acceptable who is not a reputable manufacturer a
or dealer of such items as submitted for bid consideration.
6. All materials, workmanship and finish entering into the construction of the equipment o
must be of the best of these respective kinds and must conform to the character of
the equipment and the service for which it is intended to be used and shall be N
produced by use of the current manufacturing processes. "Seconds", factory rejects, w
and substandard goods are not acceptable. _
7. Each bidder shall submit with their bid a copy of the proposed product specifications,
complete detailed drawings, and other descriptive matter in sufficient detail to clearly
describe the equipment, materials and parts offered. a
8. Manufacturer and/or Contractor shall defend any and all suits and assume all liability
for any and all claims made against the City of San Bernardino or any of its officials N
or agents for the use of any patented process, device or article forming a part of Un
equipment or any item furnished under the contract.
9. Each bidder must state in their bid the guaranteed delivery date of product and/or E
services in number of calendar days from the date of contract execution by the City U
of San Bernardino, time is of the essence relative to this contract. Contractor shall :
prosecute the work continuously and diligently and shall deliver the items at the n
earliest possible date following the award of the contract. 2
10. Each bidder shall list in their bid all factory, manufacturer's and/or dealer's warranty
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and/or guarantee coverage and shall submit such written documents evidencing the
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same attached to the bid.
11. Successful bidder(s) (Contractor) shall furnish and deliver to the City complete E
equipment as bid and awarded, ready for installation and fully equipped as detailed
in these specifications. a
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12. Price shall be quoted F.O.B. San Bernardino (all transportation charges shall be
fully prepaid), and shall include all discounts. Bid shall include California sales tax,
where applicable, (effective January 1, 2013) computed at the rate of 8.25%, (this
will normally be shown as a separate line item on the price form). E
13. City shall make payment within thirty (30) days after the complete delivery and
acceptance of the specified items by the City of San Bernardino and receipt of the s
Contractor's priced invoice. w
14. All "standard equipment" is included in any bid. Bidders furnishing bids under these E
specifications shall supply all items advertised as "standard" equipment even if such N
items are not stipulated in the specifications, unless otherwise clearly accepted in Un
the bid.
15. The items which the bidder proposes to furnish the City must comply in all respects
with the appropriate safety regulations of all regulatory commissions of the Federal d
Government and the State of California, whether such safety features and/or items
have been specifically outlined in these specifications or not. CO
16. Contractor delivering equipment pursuant to these RFQ specifications shall
guarantee that equipment meets specifications as set forth herein. If it is found that E
equipment delivered does not meet requirements of these specifications the
Contractor shall be required to correct the same at their own expense. w
17. By submitting a bid, each bidder agrees that in the event complete delivery is not n
made within the time or times set forth pursuant to this specification, damage will be 2
sustained by the City, and that it is, and will be impractical and extremely difficult to, a
ascertain the actual damage which the City will sustain in the event of and by reason
of such delay. o
18. In case the delivery of the items under this contract is delayed due to strikes, LO
injunctions, government controls, or by reason of any cause or circumstance beyond N
the control of the Contractor, the time for delivery may be extended (in the City's w
sole discretion) by a number of days to be determined in each instance by mutual
written agreement between the Contractor and the Purchasing Manager of the City
of San Bernardino. The City shall not unreasonably refuse such extension.
19. Contract. Each bid shall be submitted and received with the understanding that a
acceptance by the City of San Bernardino of bid in response to this solicitation shall
constitute a contract between the Contractor and the City. This shall bind the y
Contractor to furnish and deliver at the price bid and in complete accordance with all Un
provisions of RFQ No. F-17-09. In most cases the basis of award will be the City's
standard purchase order that may or may not incorporate this solicitation by E
reference.
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20. Prohibited interest. No member, officer, or employee of the City or of any agency of
the City during his tenure or for one year thereafter shall have any interest, direct or E
indirect in this contract or the proceeds thereof. Furthermore, the parties hereto
covenant and agree that to their knowledge no board member, officer or employee a
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of the City has any interest, whether contractual, non-contractual, financial or
otherwise, in this transaction, or in the business of the contracting party other than
the City, and that if any such interest comes to the knowledge of either party at any
time, a full and complete disclosure of all such information will be made in writing to E
the other party or parties, even if such interest would not be considered a conflict of
interest under Article 4(commencing with Section 1090) or Article 4.6 (commencing =
with Section 1120) of Division 4 of Title I of the Government Code of the State of W
California. E
21. One Document. These specifications, the notice inviting bids, RFQ F-17-09, the N
Contractor's bid, any written agreement executed by the parties, the purchase order cn
and all documents referred to in the complete specifications and purchase order,
and all written modifications of said documents shall be construed together as one
document. Anything called for in any one of said documents shall be deemed to be d
required equally as if called for in all. Anything necessary to complete the work C
properly shall be performed by the contractor, whether specifically set out in the cn
contract or not. All sections of the specifications shall be read as constituting a whole
and not as an aggregation of individual parts, and whatever is specified in one E
section shall be construed as applying to all sections.
22. The City of San Bernardino reserves the right to accept or reject any and all bids.
23. Prompt payment. Each bidder may stipulate in their bid a percentage prompt N
payment discount to be taken by the City in the event the City makes payment to the 2
Contractor within ten (10)working days of receipt of material and approval of
invoice. For the purpose of this provision, payment is deemed to be made on the a
date of mailing of the City check. NOTE: prompt payment discounts will only be c
used during bid evaluation in the case of ties. Ln
24. Inquiries. Direct all inquiries to Vanessa Slouka at 909-384-5346. Technical N
questions may be sent via fax to 909-384-5043. The answers to material questions W
will be provided to all potential bidders.
25. Bid/Price forms. No bid will be acceptable unless prices are submitted on the
pricing forms furnished herein, and all required forms are completed and included
with bid. Deliver all bids, SIGNED and SEALED, to the Purchasing Division, Finance a
Department at 300 North "D" Street, 4th Floor, City Hall, San Bernardino, California £
92418. CLEARLY MARK THE RFQ SPECIFICATION TITLE: CITYWIDE CRIME
CAMERA SYSTEM UPDATE and Number F-17-09 ON THE OUTSIDE OF THE to
ENVELOPE.
26. Time. All bids must be received in the Purchasing Division no later than 3:00 PM, E
PST, April 20, 2017, where at such time and said place bids will be publicly opened,
examined and declared. Any bid may be withdrawn by bidder prior to the above
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scheduled time for the opening of bids. Any bid received after that time and date N
specified shall NOT be considered. 2
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27. The City of San Bernardino reserves the right at its own discretion to award
separate contracts for each category, or to award multiple contracts, or to award one r
contract for furnishing and delivering of all equipment and/or services in all
categories. a
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28. Equipment. In the purchase of equipment, Contractor shall be required to furnish
one (1) OPERATORS MANUAL and one (1) PARTS MANUAL for all equipment bid.
29. In submitting a bid to a public purchasing body, the bidder offers and agrees that if
the bid is accepted, it will assign to the purchasing body all rights, title, and interest E
in and to all causes of action it may have under Section 4 of the Clayton Act (U.S.C.
Sec 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700 of
Part 2 of Division 7 of the Business and Professions Code), arising from purchases w
of goods, materials, or services by the bidder for sale to the purchasing body d
pursuant to the bid. Such assignment shall be made and become effective at the
time the purchasing body tenders final payment to the bidder. co
30. Contractor shall indemnify, defend and hold City, its officers, employees and agents
harmless from any claim, demand, liability, suit, judgment or expense (including,
without limitation, reasonable costs of defense) arising out of or related to d
Contractor's performance of this agreement, except that such duty to indemnify, C
defend and hold harmless shall not apply where injury to person or property is cn
caused by City's willful misconduct or sole negligence. The costs, salary and
expenses of the City Attorney and members of his office in enforcing this Agreement E
on behalf of the City shall be considered as "attorney's fees" for the purposes of this L)
paragraph.
31. While not restricting or limiting the foregoing, during the term of this Agreement, cn
Contractor shall maintain in effect policies of comprehensive public, general, and 2
automobile liability insurance in the amount of$1,000,000 combined single limit,
and statutory worker's compensation coverage, and shall file copies of said policies a
with the City's Risk Manager prior to undertaking any work under this Agreement. o
The policies shall name the City as an additional insured and shall provide for ten
(10) day notification to the City if said policies are terminated or materially altered. N
PA.1T- II=IJ I DIr��RMANICE BOND4311) BOND Tho GGRtFaGtnr Will be p8quiped to ~
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111-F'S GheGk, GeFtified GheGk eF faithful peFfeFrnanGe bend i bid bond
made payable te the Gity of San BernardiRE) in an amount equal te 0 0 U
rfaithful peFfeRnanGe Of thiS GGRtFaGt. Saidsurety shall be subjeGt tGth approval ef the Gity ef SaR BeMardiRG, bORds shall be Q
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s id bond shall have a rating On Best's MGM FeGent inswraRGe guide ofy
33. Written contract documents, duly authorized and signed by the appropriate cn
authority, constitute the complete and entire agreement(s) that may result from the
RFQ. E
34. City may, at its discretion, exercise option year renewals for up to three (3) years, in v
one-year increments. d
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35. By submitting a bid, bidder warrants that any and all licenses and/or certifications °-
required by law, statute, code or ordinance in performing under the scope and
specifications of this RFQ are currently held by bidder, and are valid and in full force r
and effect. Copies or legitimate proof of such licensure and/or certification shall be
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included in bidder's response. Bids lacking copies and/or proof of said licenses
and/or certifications may be deemed non-responsive and may be refected.
36. Once the award has been made and prior to the commencement of the job, the
City's Municipal Code (M.C. 5.04.005) requires that a Business doing business with E
the City, obtain and maintain a valid City Business Registration Certificate during the
term of the Agreement.
37. Vendor (Contractor)/ Consultant services agreement(s) (VSA/CSA). A signed w
vendor/Consultant service agreement may be required between both parties prior to E
commencement of the job. h
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