HomeMy WebLinkAbout31- Human Resources =CI1'�Y OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: EDWARD S. RAYA Subject: APPROVE SIDE LETTER TO THE
MEMORANDUM OF UNDERSTANDING
Dept: HUMAN RESOURCES BETWEEN THE CITY OF SAN
BERNARDINO AND EMPLOYEES IN TH
Date: AUGUST 28, 1998 ORIGINAL III,COMPENSATION�SEc-n6N 66,,CALL
BACK/STANDBY ASSIGNMENT&PAY
Synopsis of Previous Council Action:
On February 4, 1998, the Mayor and Common Council approved a new Memorandum of
Understanding between the City and the General Unit Employees.
Recommended Motion:
1. Amend Article III, Compensation, Section 6, Call-Back/Standby Assignment & Pay to
pay General Unit employees for time worked on standby status at the overtime rate of
time-and-one-half, effective October 1, 1998.
±� &- ,
SigWature
Contact person: Edward S. Raya Phone: 384-5161
Supporting data attached: Yes Ward:
FUNDING REQUIREMENTS: Amount: $1.410 Per Year
Source: (Acct. No.) Various Departments
(Acct. De tiop)
Finance:
Council Notes:
Agenda Item No. 31
-CITY OF. SALT BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
BACKGROUND
On February 4, 1998, the Mayor and Common Council approved a new Memorandum of
Understanding between the City and the General Unit Employees. In order to reach agreement
on a new contract, the City agreed to begin to meet and confer with the General Unit on the
issue of Animal Control Officers receiving extra "inconvenience compensation" for pager calls
received while on standby.
The City Team held three meet and confer sessions with the San Bernardino Public Employees'
Association. We were at a standstill. In order to close this issue and maintain equity among
all General Unit employees, the City Team proposed to pay all General Unit employees on
standby status for time worked at time-and-one-half, effective October 1, 1998. The union
agreed to this proposal.
This proposal would provide for all General Unit full-time employees to be paid at time-and-one-
half while on standby, even if they do not work a 40-hour work week, i.e., sick, vacation or
holiday time off. The minimum requirements under the Fair Labor Standards Act (FLSA) are
that if an employee does not work a full 40-hours in a week, any overtime is paid at straight
time, until such time as the employee exceeds 40 hours.
COSTING
It is estimated that the total hours paid on standby time by the effected departments averages
about 2,000 hours per year. Of those 2,000 hours, the departments average less than 10 percent
(200 hours) of these hours, which is currently paid at straight time.
This proposal will result in those 200 hours being paid at time-and-one-half regardless of
whether or not employee has worked a full 40-hour work week, i.e., sick, vacation or holiday
time off. Using the average general unit hourly rate or $14.09 per hour for those affected
employees, it is estimate that this proposal will result in an additional total cost to the City of
approximately $1,410 per year. This cost will be absorbed by these departments as part of their
existing budgets.
RECOMMENDATION
1. Amend Article III, Compensation, Section 6, Call-Back/Standby Assignment & Pay to
pay General Unit employees for time worked on standby status at the overtime rate of
time-and-one-half, effective October 1, 1998.
Attachments: Resolution and Side Letter
I
I
OUT
1 RESOLUTION NO.
2
3 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A SIDE
LETTER TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
4 SAN BERNARDINO AND EMPLOYEES IN THE GENERAL UNIT REPRESENTED BY
THE SAN BERNARDINO PUBLIC EMPLOYEES' ASSOCIATION, AMENDING ARTICLE
5 M, COMPENSATION, SECTION 6, CALL-BACK/STANDBY ASSIGNMENT & PAY.
6
7 WHEREAS the Mayor and Common Council approved Resolution No. 98-28,
8 implementing a Memorandum of Undemanding between the City of San Bernardino and
9 Employees in the General Employees' Bargaining Unit of the City of San Bernardino represented
10
by San Bernardino Public Employees' Association.
11
WHEREAS the agreement made and entered into by and between City of San Bernardino
12
13 and representatives of San Bernardino Public Employees' Association included as one of its
• 14 objectives, to begin to meet and confer with the General Unit on the issue of Animal Control
15 Officers receiving extra"inconvenience compensation" for pager calls received while on standby.
16 1 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
17 SAN BERNARDINO AS FOLLOWS:
18 SECTION 1: The Mayor and Director of Human Resources are hereby authorized and
19 directed to execute on behalf of said City a Side Letter to: amend Article III, Compensation,
20 Section 6, Call-Back/Standby Assignment &Pay, for General Unit employees, a copy of which
21
amendment is attached hereto and incorporated herein marked Exhibit A.
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27
1
28
J
98-272
SIDE LETTER TO GENERAL UNIT EMPLOYEES'
MEMORANDUM OF UNDERSTANDING
This exhibit sets forth the agreement made on August 19, 1998, between the City and the
San Bernardino Public Employees' Association, relative to:
Article IL Co on_
Section 6. Call-Back/Sa as y Aggjginnwt & Pay:
To amend language relative to all General Unit employees on standby pay to reflect:
'The hours described above will be heated as time worked and paid at the rate
of time-and-one-half. This amount will be paid in addition to compensation
for actual time worked when the employee is called to work from standby
status. The time worked shall be paid at the rate-of time-and-one-half,
effective October 1, 1998."
DATE: ATTEST:
CqTY CLERK
FOR THE CITY: Representatives of
SAN BERNARDINO PUBLIC
EMPLOYEES ASSOCIATION
JUD ALLES, MAYOR
EXHEBIT A
J
/CITY OF SAN BERNARDINO
INTEROFFICE MEMORANDUM
CITY CLERK'S OFFICE
RECORDS & INFORMATION MANAGEMENT (RIM) PROGRAM
DATE: September 22, 1998
TO: Ed Raya, Director of Human Resources
FROM: Rachel Clark, City Clerk by Melanie Miller, Senior Secretary
RE: Transmittal for signature— Res 98-272 Documents
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Attached is the following:
One (1) original side letter to MOU.
Please obtain signatures where needed.
Please return the executed original to the City Clerk's office as soon as possible, to my attention.
If you have any questions, please do not hesitate to contact me at ext. 3212. Thank you.
Rachel Clark
City Clerk
By: Melanie Miller
I hereby acknowledge receipt of the above mentioned documents.
Signed:
Date:
RC:mam