HomeMy WebLinkAbout29- Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From,: Michael E. Hays, Director- Subject: Award of Contract Removal of Underground Fuel
Storage Tanks at Fire Station #1 Plan--No. 9840.
� Dept: Development Services ORIGINAL
File No.: 6.51-19
Date: August 31, 1998
MCC Date: September 21, 1998
Synopsis of Previous Council Action:
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2/16/98 Transfer of $70,000 from Liability Account No. 629-453-5161 to Professoinal Contractual Services
Amount No. 629-453-5502 for the removal of tanks at Fire Stations #1 and #5, and City Hall; $35,000
CDBG funding approved.
5/11/98 Short form agreement approved for removal of underground tanks at City Hall; $9.000 approved.
5/15/98 Short form agreement approved for removal of underground tanks at Stations No. 3, 5, & 6 in an
amount of $19,000.
7/20/98 Approval of Plans and Authorization to Advertise for bids per plan No. 9840.
Recommended Motion:
1. Adopt Resolution; and
2. Authorize Director of Finance to carryover $37,000 budgeted in FY 1997-98 for this purpose to FY
1998-99 (Account No. 629-453-5502).
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a a Nfichael E. H s
Contact person: Gene R. Klatt Phone: 384-5125
Supporting data attached: Staff Report. Report of Bids. Resolution Ward(s): 4 & 7
FUNDING REQUIREMENTS: Amount: $37.000
Source: (Acct. No.) 629-453-5502
(Acct. Description)
Finance:
Council Notes:
Agenda Item No. 9scr
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CITY.-OF. SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Award of Contract Removal of Underground Fuel Storage Tanks at Fire Station #1 Plan--No.
9840.
BACKGROUND:
This project consists of removal of 2-10,000 gallon underground fuel storage tanks at Fire
Station Number 1; all similar tanks must be removed before a December 22, 1998 deadline.
A contract has been awarded for the construction of a new fueling station at the City yards
which will serve the needs for the Fire Department. The tanks, pumps, and cover will be
removed and the area restored with a paving section.
Both CDBG funding ($35,000) and Risk Management funding ($70,000) have been allocated.
Separate short form contracts have already been awarded for removal of tanks at Stations 5 &
6, as well as City Hall, with the total amount of the contracts at $28,000 to date. This leaves
a balance of$77,000 for this project.
Bids were received and opened at 2:00 pm on August 25, 1998. A total of 5 bids were received
and ranged from $25,348 to $47,375. The low bid is 52% below the Engineer's Estimate of
$53,000.
Listed below are the estimated costs based on the low bid contract price:
Contract $25,348
Engineering and Inspection $ 6,000
Subtotal $31,348
Contingencies (15%) $ 5,652
TOTAL PROJECT COST $37,000
FINANCIAL IMPACT:
Total funding allocated in FY 1997-98 for the removal of underground storage tanks was
$105,000 ($70,000 from the Liability Fund and $35,000 in CDBG funding.) $28,000 of the
$105,000 in funding has already been committed for contracts relating to removal of tanks at
Fire Stations #5, #6, and City Hall. This leaves a balance of$77,000 for this project, of which
only $37,000 is required for completion.
RECOMMENDATION:
That the Mayor and Common Council: 1) Adopt the Resolution; and 2) Authorize the director
of Finance to carryover $37,000 budgeted in FY 1997-98 for this purpose to FY 1998-99
(Account No. 629-453-5502.)
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COPY
• 1 RESOLUTION NO._
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BERNARDINO AWARDING A CONTRACT TO SAFETY-KLEEN (CA),INC.FOR
REMOVAL OF UNDERGROUND STORAGE TANKS AT FIRE STATION NO. 1 PER
4 PLAN NO. 9840.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
6 SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. SAFETY-KLEEN (CA), INC. is the lowest responsible bidder for:
8 REMOVAL OF UNDERGROUND STORAGE TANKS AT FIRE STATION NO. 1 per Plan
9 No. 9840. A contract is awarded accordingly to said bidder in a total amount of$25,348 but
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such award shall be effective only upon the contract being fully executed by both parties; all
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12 other bids, therefore, are hereby rejected. The Mayor is hereby authorized and directed to
13 execute said contract on behalf of the City; a copy of the contract is on file in the office of the
• 14 City Clerk and incorporated herein by reference as fully as though set forth at length.
15 SECTION 2. This contract and any amendment or modifications thereto shall not take
16 effect or become operative until fully signed and executed by the parties and no party shall be
17
obligated hereunder until the time of such full execution. No oral agreements, amendments,
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19 modifications or waivers are intended or authorized and shall not be implied from any act or
20 course of conduct of any party.
21 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
22 within sixty (60) days of the passage of this resolution.
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• 27
28
• 1
2 RESOLUTION...AWARDING A CONTRACT TO SAFETY-KLEEN (CA), INC.
FOR REMOVAL OF UNDERGROUND STORAGE TANKS AT FIRE STATION NO. 1
3 PER PLAN NO. 9840.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof, held on the _day
6 of , 1998, by the following vote, to wit:
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8 Council Members: AYES NAYS ABSENT
9 ESTRADA
10
LIEN _
11
12 ARIAS
13 SCHNETZ
• 14 DEVLIN
15 ANDERSON
16 MILLER
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18
City Clerk
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20 The foregoing ordinance is hereby approved this day
of 1998.
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22
23 Judith Valles, Mayor
24 City of San Bernardino
25 Approved as to
26 form and legal content:
• 27 JAMES F. PENMAN,
City ttorney
28 �?
By:
CITY OF SAN BERNARDINO
INTEROFFICE MEMORANDUM
CITY CLERK'S OFFICE
RECORDS & INFORMATION MANAGEMENT (RIM) PROGRAM
DATE: September 23, 1998
TO: Leslie Crawford, Civil Engineering Assistant I
FROM: Rachel Clark, City Clerk by Melanie Miller, Senior Secretary
RE: Transmittal for signature— Res 98-271 Documents
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - -- - - - - - - - - - - - -
Attached are the following:
One (1) original and three (3) duplicate originals awarding a contract to Safety-Kleen.
Please obtain signatures where indicated on all copies.
Please return the executed original to the City Clerk's office as soon as possible, to my attention.
Be advised that the resolution and agreement will be null and void if it is not executed within sixty (60)
days — November 20, 1998.
If you have any questions, please do not hesitate to contact me at ext. 3212. Thank you.
Rachel Clark
City Clerk
By: Melanie Miller
I hereby acknowledge receipt of the above mentioned documents.
Signed: \A
Date:
RC:mam