HomeMy WebLinkAbout27- Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Michael E. Hays, Director Subject: Approval of Contract Change Order No. 5 for
installation of storm drain at Ohio Avenue between
Dept: Development Services Olive Avenue and Bailey Creek Channel, and Palm
ORIGINAL Avenue between Washington Street and Irvington
Date: September 10, 1998 Avenue per Plan No. 9333--Bonadiman-McCain,
Inc.
File No.: 4.1765 and 4.7023
MCC Date: September 21, 1998
Synopsis of Previous Council Action:
June 1994 Allocation of $75,000 approved from Storm Drain Construction fund for construction of storm drain in Palm
Avenue from Washington to Irvington.
October 1996 Transfer of$60,000 approved from Account No. 248-368-5504-7023(Storm drain in Tippecanoe from Hospitality
Lane to Mission Zanja.)
June 1997 Allocation of $75,000 approved from Storm Drain Construction fund for construction of stone drain in Palm
Avenue from Washington to Irvington. Allocation of$97,700 approved from Storm Drain Construction fund for
construction of storm drain in Ohio Avenue from Bailey Creek to Olive Avenue.
March 1998 Allocation of$37,300 approved from Unappropriated Reserves to Account No. 248-368-5504-7023 and 1765;and
approval granted to advertise for bids.
Recommended Motion:
That Contract Change Order No. 5 to the contract with Bonadiman-McCain, Inc. in accordance with Plan No.
9333 be approved at an increase of$7,301.49 to the contract price of$176,193.35 in order to compensate the
contractor for delays and additional works that was performed due to uZ�m' s.
/
Michael E. Hays
Contact person: Steven Enna Phone: 384-5225
Supporting data attached:Staff Report. Contract Change Order Ward(s): 5
FUNDING REQUIREMENTS: Amount: $7.301.49
Source: (Acct. No.) 248-368-5504-7023
Acct. Description)Storm Drain in Palm Avenue from Washington Avenue
to Irvington Avenue.
Finance• I �
Council Notes:
9�aT
Agenda Item No. .27
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Approval of Contract Change Order No. 5 for installation of storm drain at Ohio Avenue
between Olive Avenue and Bailey Creek Channel, and Palm Avenue between Washington Street
and Irvington Avenue per Plan No. 9333--Bonadiman-McCain, Inc.
BACKGROUND:
During the design phase of the storm drain project on Ohio and Palm Avenues all utility
companies were provided written notification of the pending project and requested to provide
information on any and all potential conflicts with their facilities and the proposed construction.
The utility companies responded to this request with either a negative declaration of potential
conflicts or provide plans that indicated where a conflict existed. When a conflict with the
existing infrastructure was identified, the utility company either adjusted these facilities to
accommodate the new construction or, if possible, the City modified the design to accommodate
the existing facilities.
During construction of the storm drain on both Ohio and Palm Avenues, the contractor
encountered conflicts with utilities at numerous locations where they had failed to provide
information as to the location of their conduits. This has resulted in delays and additional work
for the contractor and resulted in contract change orders.
Since the utility companies were provided written notification during the design phase of the
project, as well as being invited to the pre-construction meeting, and no additional information
or notice was provided by them as to the existence of the other facilities which have caused the
delays and additional work, the utilities responsible have been notified and will be required to
reimburse the City for their share of additional costs.
Total estimated project costs, based upon the actual low bid price, contained an amount of
$26,086 for contingencies which can be used to finance the additional cost of this contract
change order.
FINANCIAL IMPACT:
All costs incurred for Contract Change Order No. 5 will be charged to Account No. 248-368-
5504-7023 (Storm Drain in Palm Avenue from Washington Avenue to Irvington Avenue) and
will be reimbursed by the appropriate utility companies.
RECONIMENDATION:
Staff recommends approval of Contract Change Order No. 5.
File NO. : 4. 1765
n Plan No. : 9333
.? ., Date: 9/9/98
D
C I T Y O F S A N B E R N A R D I N 0
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
Project: INSTALLATION OF STORM DRAIN AT OHIO AVENUE BETWEEN OLIVE AVENUE
AND BAILEY CREEK CHANNEL AND PALM AVENUE BETWEEN WASHINGTON
STREET AND IRVINGTON AVENUE.
CONTRACT CHANGE ORDER NO. FIVE
TO: BONADIMAN-MCCAIN, INC.
P.O. Box 6444
San Bernardino, CA 92412
Gentlemen:
You are hereby directed to perform the following extra work,
as directed by the Resident Engineer, as follows:
Compensation for conflicts with utilities in the installation of
catch basins on Palm Avenue at station 190+77 and 190+80, on Ohio Avenue
at station 13+43, east and west on station 23+54, on time and material
basis, at a total cost of $ 7, 301.49.
Total Extra Work Cost added to the Contract . . . . . . . . . . . .$ 7,301.49
Previous Contract Price . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 176,193.35
Amended Cost Price . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 183,494.84
Additional time to complete Contract due to Change Order -O-Working Das
CONTRACTOR CITY OF SAN BERNARDINO
Accepted Recommended
By: r By: �J
MICHAEL Y8 15ATE
Title: Director of Development Services
Date: 9
I