HomeMy WebLinkAbout26- Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Jim Howell, Director Subject: Resolution awarding an Annual
Purchase Order to Amrep, Inc.
Dept: Public Services for parts and repairs of the City's
Refuse trucks manufactured by
Date: June 17, 1998 Amrep, Inc.
ORIGINAL
Synopsis of Previous Council Action
December 1, 1997 Adopted Resolution 97-351
May 4, 1998 Adopted Resolution 98-106
Recommended Motion:
To adopt the resolution k?/
Jim Howell
Contact person: Bill Oppenheim, Fleet Manager Phone: 384-5220
Supporting data attached: Staff Report, Resolution Ward:
FUNDING REQUIREMENTS:
Amount: $124,000.00
Source: 635-341-5111
Materials & Supplies
Fina ice
Council Notes:
7///9g
Agenda Item No. a
CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
STAFF REPORT
BACKGROUND
It is requested that the Mayor and Common Council approve an Annual Purchase Order in the
amount of $124,000.00 to provide maintenance, materials and services from Amrep, Inc. The
Fleet Division maintains approximately thirty (30) purchase orders for parts and services as
required by the fleet that is comprised of more than 600 vehicles of 101 manufacturers.
Purchase order expenditure limits are estimated based on experience from the prior year;
however, actual expenditure requirements fluctuate from year to year based on actual needs of
the fleet. Purchase Orders issued to Amrep, Inc. totaled $115,000.00 in FY'97/98.
AMREP, INC.
The City Refuse Fleet contains forty-one (41) trucks manufactured by Amrep, Inc. Due to
Amrep's proprietorship of design, manufacturing, and parts, it is considered a sole source
provider.
FINANCIAL IMPACT
Funds for these purchase orders are contained in the Public Services Department, Fleet
Division Fiscal Year `98/99 budget.
RECOMMENDATION
It is recommended that the Mayor and Common Council authorize the Purchasing Manager to
issue an Annual Purchase Order to Amrep in an amount "not to exceed" $124,000.00 for
repairs and the purchase of parts for Refuse fleet.
Resolution No. O ��
A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
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• CITY OF SAN BERNARDINO, CALIFORNIA, AWARDING AN ANNUAL
2 PURCHASE ORDER TO AMR-EP FOR MAINTENANCE, MATERIALS AND
SERVICES TO BE UTILIZED BY THE FLEET DIVISION OF PUBLIC SERVICES
3 DEPARTMENT OF THE CITY OF SAN BERNARDINO.
4 BE IT RESOLVED BY THE MAYOR AND COMON COUNCIL OF THE CITY OF
5 SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. That Amrep, Inc. is the sole source provider of parts, services and
7 repairs of Refuse "front and side loaders". The total amount "not to exceed" $124,000.00;
8 pursuant to this determination, the Finance Department is hereby authorized and directed to
9 issue an Annual Purchase Order for said Amrep parts and repairs to said selection as there is
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no other alternative. Such award shall only be effective upon issuance of an Annual
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Purchase Order by the Finance Department.
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13 SECTION 2. The authorization to execute the above referenced Annual Purchase
• 14 Order is rescinded if it is not issued within sixty (60) days of the passage of this resolution.
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June 18, 1998
A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO, CALIFORNIA, AWARDING AN ANNUAL
PURCHASE ORDER TO AMREP, INC. FOR MAINTENANCE, MATERIALS AND
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• SERVICES TO BE UTILIZED BY THE FLEET DIVISION OF PUBLIC SERVICES
2 DEPARTMENT OF THE CITY OF SAN BERNADINO.
3 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
4 Common Council of the City of San Bernardino at a meeting thereof,
5 held on the day of 1998, by the following vote, to wit:
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Council Members: Ayes Nays Abstain Absent
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ESTRADA
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9 LIEN
10 ARIAS _
11 SCHNETZ
12 DEVLIN
13 ANDERSON
• 14 —
MILLER
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16 City Clerk
17 The foregoing resolution is hereby approved this
18 day of 1998.
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20 Judith Valles, Mayor
21 City of San Bernardino as to form and
22 Legal content;
James F. Penman,
23 City Att mey
24 BY:
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• 27 June 19, 1998
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