HomeMy WebLinkAbout24- Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Jim Howell,Director Subject: Resolution awarding an Annual
Purchase Order to Kaman
Dept: Public Services Industrial Technologies
Corporation for maintenance and
Date: June 17, 1998 supplies for the City's heavy fleet.
ORIGINAL
Synopsis of Previous Council Action
May 4, 1998 Adopted Resolution 98-108
Recommended Motion:
To adopt the resolution
im Howell
Contact person: Bill Oppenheim, Fleet Manager Phone: 384-5220
Supporting data attached: Staff Report,Resolution Ward:
FUNDING REQUIREMENTS:
Amount: Total $34,000.00
Source: 635-341-5111 $32,500.00
Materials & Supplies
635-341-5172 $ 1,500.00
Equipmen Mai tenance
Finance
Council Notes:
7/6 f 98
Agenda Item No.�
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
BACKGROUND
It is requested that the Mayor and Common Council approve an Annual Purchase Order for
FY'98/99 providing hydraulic hoses and fittings from Kaman Industrial Technologies
Corporation. The Fleet Division maintains approximately thirty(30)purchase orders for
parts and services as required by the Fleet that is comprised of more than 600 vehicles of 101
manufactures. Purchase order expenditure limits are estimated based on experience from the
prior year; however, actual expenditure requirements fluctuate from year to year based on
actual needs of the fleet. All of our refuse trucks, backhoes, aerial lifts and specialized
equipment are equipped with numerous hydraulic hoses in order to convey high pressure
hydraulic fluid and operate special functions. Hydraulic hoses and connectors periodically
require replacement and repair which are conducted by our mechanics in order to expedite
repairs and reduce costs. The Purchase Order for this service totaled $31,500.00 in
FY'97/98.
KAMAN INDUSTRIAL TECHNOLOGIES CORPORATION
Kaman Industrial Technologies is a Gates distributor, providing hydraulic hoses, fittings and
bearings for specialized equipment. Gates parts are a selected source product. Our
mechanics and mechanic supervisor through extensive experience with hydraulic hose
fabrication and repair selected Gates products due to their long maintenance life and low
cost. Additionally, our machinery used for line fabrication and repair is only compatible with
Gates products. Kaman is located in San Bernardino and replenishes our stock weekly.
FINANCIAL IMPACT
Funds for these purchase orders are contained in the Public Services Department, Fleet
Division Fiscal Year `98/99 budget.
RECOMMENDATION
It is recommended that the Mayor and Common Council authorize the Purchasing Manager
to issue the Annual Purchase Order to Kaman Industrial Technologies Corporation in an
amount"not to exceed"$34,000.00 for specific equipment.
1 Resolution No. 0 O F U
• 2 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
3 CITY OF SAN BERNARDINO, CALIFORNIA, AWARDING AN ANNUAL
PURCHASE ORDER TO KAMAN INDUSTRIAL TECHNOLOGIES CORPORATION
4 FOR HYDRAULIC HOSES AND FITTINGS AND BEARINGS UTILIZED BY THE
FLEET DIVISION OF PUBLIC SERVICES DEPARTMENT OF THE CITY OF SAN
5 BERNARDINO
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
7 SAN BERNARDINO AS FOLLOWS:
8 SECTION 1. That Kaman Industrial Technologies Corporation, a local vendor
9
specializes in "Gates" hydraulic hoses and fittings and also bearings for our heavy equipment fleet.
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11 The total amount "not to exceed" $34,000.00; pursuant to this determination,the Finance
12 Department is hereby authorized and directed to issue an Annual Purchase Order for said Kaman
13 Industrial Technologies Corporation. Such award shall only be effective upon issuance of an
• 14 Annual Purchase Order by the Finance Department.
15 SECTION 2. The authorization to execute the above-referenced Annual Purchase Order
16 is rescinded if it is not issued within sixty(60) days of the passage of this resolution.
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• 27
June 19, 1998
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• 1 A RESOLUTION OF MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO, CALIFORNIA AWARDING AN ANNUAL PURCHASE ORDER
TO KAMAN INDUSTRIAL TECHNOLOGIES CORPORATION FOR HYDRAULIC
3 HOSES AND FITTINGS TO BE UTILIZED BY THE FLEET DIVISION OF PUBLIC
SERVICES DEPARTMENT OF THE CITY OF SAN BERNARDINO.
4
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5
6 Common Council of the City of San Bernardino at a meeting thereof, held on
7 the day of 1998, by the following vote,to wit:
8
Council Members: Ayes Nays Abstain Absent
9
ESTRADA _
10
11 LIEN —
12 ARIAS —
13 SCHNETZ —
• 14 DEVLIN
15 ANDERSON
16 MILLER
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18
City Clerk
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20 The foregoing resolution is hereby approved this day of
, 1998.
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22
Judith Valles, Mayor
23 City of San Bernardino
24 Approved as to form and
Legal content;
25 James F. Penman,City Attorney
26 BY: �
• 27 J e 1998
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