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HomeMy WebLinkAbout07.E- Council Office DOC ID: 4705 CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Information/Report From: Virginia Marquez M/CC Meeting Date: 11/07/2016 Prepared by: Cheryl Weeks, (909) 384- 5188 Dept: Council Office Ward(s): All Subject: 2016 League of California Cities Annual Conference & Expo Reports by Council Members Marquez, Barrios, Valdivia and Nickel (#4705) Current Business Registration Certificate: Not Applicable Financial Impact: None Motion: Receive and file. Background: Assembly Bill 1234, which covers ethics requirements for elected officials, mandates that policymakers who attend conferences representing a body must report back to the body at the first available meeting. Four members of the Common Council attended the 2016 League of California Cities Conference and Expo, which took place October 5-7 in Long Beach, CA at the Long Beach Convention Center. The following Council Members attended: Council Members Marquez, (Ward 1), Barrios (Ward 2), Valdivia (Ward 3) and Nickel (Ward 5). Supportinq Documents: 2016 LCC Annual Conference (Long Beach) (PDF) § 532323- Government Code on Reporting Trips (PDF) AB 1234 REPORT ON MEETINGS ATTENDED (PDF) Updated: 10/31/2016 by Georgeann "Gigi" Hanna Packet Pg. 979 7.E.a a .Q E U C 7 O U Ua � �t Q LV W W lei VIA s� Yd C C �+ N Ln � C m O J O U ' c . N A � A L � U IC Q AGUE CD b� P CALIFdRNIA:�° '� c �� t_CITI E�S �x Packet Pg. 980 r 1pepNIA Invitation to Attend Welcome to Long Beach! .n It's my pleasure to invite you As Mayor of the 7th largest 0 to seize a valuable opportunity f' city in California, it's my by attending the 2016 Annual 5, honor and pleasure to Conference and Expo,October i welcome the California 5-7 in Long Beach.You won't League of Cities to our �j want to miss this enriching beautiful community. We experience. are proud to be one of That's because attending the the most diverse cities in Q. Annual Conference represents an investment in America,home to a growing your community and in yourself.You'll work smarter aerospace industry,innovative entrepreneurs, . and feel re-energized after hearing from leading world class museums,one of the nation's finest a experts,deepening your knowledge of emerging aquariums in the Aquarium of the Pacific,the w issues,and connecting with colleagues tackling Toyota Grand Prix,and a great Pride Parade and similar challenges. Festival that attracts visitors from all over the g t world. We're also proud of the progress we've C At the Expo,you'll have the chance to look over a made making city government more transparent, whole host of innovative products and services that efficient and responsive.Through the use of c can help make your city run more efficiently. technology,open data,and rigorous public v This year's Annual Conference-the League's 118th communications,we are keeping residents, -will once again be the state's largest gathering businesses and tourists informed and up to of city officials,all of them committed to bettering date,and holding ourselves accountable in = California's cities. I hope you'll join us! everything we do.And there's more to come. Warm regards, Meanwhile,our city is undergoing a dramatic N urban renaissance,with new developments L.Dennis Michael shooting skyward throughout our downtown, U 2015-2016 President,League of California Cities® new restaurants and shops opening,and J Mayor,Rancho Cucamonga downtown household income up by 75%over o the past decade. National and local brands share the stage in Long Beach,and the future is looking very bright for our economy.The Port of Long Conference Location Beach continues to set cargo volume records The 2016 Annual Conference will be held at while reducing emissions,and our airport is m the Long Beach Convention Center,located winning accolades from coast to coast. I'm very c downtown at 300 East Ocean Boulevard bullish on Long Beach. o All sessions will be held at the convention The League of Cities is doing important work � center unless otherwise noted. that benefits Long Beach and our entire region. c The League's advocacy on transportation is---s, Parking and Public Transportation water conservation,and homelessness are just In addition to the main parking lot along a few of the many actions important to our v Shoreline Drive,the convention center has city. My thanks to all the member cities and the three parking garages,Terrace Theater, League staff for your hard work on behalf of the Arena,and Promenade.Convention center people of California. I'm grateful to know we will = garages can be accessed from Linden continue to work together on these important Q U Avenue. Parking rates are$10.00 per car policies,supporting good government and J entry and special rates as posted at garage progress in our state. to may apply during the conference.(subject to On behalf of the people of the great City of Long N change without notice) Public transportation is Beach thank you forvisiting with us!We wish easily accessible and includes the Metro Blue _ Line, Los Angeles County's light rail system, you a successful and productive conference. m and the Passport,a free downtown shuttle, Sincerely, connecting the convention center with all Mayor Robert Garcia local conference hotels,restaurants,and area Q attractions.The Passport operates daily,every 6 to 20 minutes. Packet Pg. 981 1 (subject to chonge) WEDNESDAY, OCTOBER 5 Lu 5iN-7:00 p.m..................................Grand Opening Expo Hall&Host City Reception 7iN-l0:0O p.m................................[itiPAC-lIm Annual Leadership Reception - � THURSDAY, OCTOBER 6 # 7:00a.m.-4:O0 p.m..........................Registration Open 8:0U-9:3Oa.m .................................Education 9l0 am.-4:OO p.m..........................Expo Open � ^m 9:4S-ll:45am................................General Session-Keynote Address 11:30 m.m. l:0O p.m........................Attendee Lunch |n Expo Hall(exhibitor exclusive,no competing events) 1:00-2:15 p.m..................................General Resolutions Committee ~' -J 1:00-2:I5 p.m..................................Education LO ^ CD 2:l5-2:45 p.m--............................Caucus Board Meetings r- �� 2�5-4:UO p.m--------.---Educa�on ' 4:l5-5:3O p.m..................................Education ^kO0-5:3O p.m..................................Board of Directors Meeting � Evening---------------NetwodkingReceptinns-[aucus, League Partners,Divisions � FRIDAY OCTOBER 7 � 7:30 -lU:0Oa.m...............................Registration Open '^ 7:3O-8:45 am...................................Regional Division Breakfasts 9,00 10:l5am.................................Education q 1l3O-ll,0am..............................Education ` Noon-2:OO p.m................................Closing Luncheon with Voting Oelegates&GenenalAosemnbiy 2:OO p.m. ...........................................Adjourn , o NOTE:Cot7ferenceRegistrotionisreqtjiredmottend Department meetings,Division Meetings,and Gen erol AssemblylAnn ual Business Meeting as on attendee ondlor Voting Delegate. ^ to CD � — 2 0N Brown Act and � ~~ . ` < The Brown Act permits the attendance of a majority of the members of a legislative body at a conference or similar gathering open to the public that addresses issues of general interest to the public o/to public agencies of the type represented by the legislative body.However,a majority of the members cannot discuss among themselves,other than an part of the scheduled program,business of a specific nature that is within the local agency's subject matter jurisdicd ' ` `Packet Pg. 982 , ,e .GALIEORNIA N L Educational sessions at the annual conference offer professional development,focusing on workable " solutions through current and timely topics.Targeting a broad audience,sessions address innovative, thought/discussion provoking,evidence based,trends,tools,and best practices.Connecting professional experience and collective understanding,these sessions aim to provide attendees the opportunity to gain practical skills and useful resources.Visit www.cac!R es.org/AC for additional details and late breaking sessions. ° U M O CL Q' O ' JASON ROBERTS w ca "Build a Better Block:How to Make Real Change in Your Community,Today" How can we drive change in our communities and move past unproductive committees and outdated regulation?How do we c become the"bike part of town"and revitalize stagnant blocks? v In this funny,smart,energetic,and breathless talk,arts activist Jason Roberts of the Better Block Project encourages us to stop waiting around. Even if that means painting in our own crosswalks, a bringing in our own trees,and blackmailing ourselves into action. 0 0 U U J tf! O CHRISTOPHER THQRNBERG "Fact and Fiction:What is really going on in the California Economy?" . _ There seem to be many worries about the ability for the current m expansion to maintain momentum—China,oil,the Middle East, _ tech bubbles and other issues have all cause brief periods of J market panic. How sustainable is the economy in its current form? How does`business unfriendly'stack up?What are the future flash = points that cities need to focus their attention on? T O U R _ c Q U U J CO r Conference App N The League of California Cities"mobile application is a great organization and conference tool.The app provides full access to the conference in the palm of your hand.You can see the schedule of events,build your own custom schedule,import y your selected events into your calendar,access session materials,speaker bios,all exhibitor information,and the list goes E on. The League's mobile app is available for download through your device's app store by searching"League of CA Cities", U "League of California Cities"or"CACities." Q Packet Pg. 983 �I t INw—P..r Q City Attorneys Track City Clerks'Workshop;T,,b&California Public Records Act The League City Attorneys'Department will present its Additional registration$150 permember city/$300non-rnenrbercity, municipal law trackattheAnnualConference,providing (Businessmeeting1o:00-10:30o.m,and 4 hour workshop)CMC;/ Q MMCAdvanced Education Polntaccreditation avili be ovoiloble. Minimum Continuing Legal Education(MCtE)presentations for The Public Records Act(CPRA),established m California attorneys.Legal updates will be offered in municipal in e California Cal requires public inspection and disclosure d a) litigation subject areas:General Municipal Law,Torts& — Civil Rights,Labor&Employment,and Land Use&CEQA. government records upon request unless otherwise Additional and timely municipal law topics will be covered. exempted by law.Almost half a century later,the The Department's track will also include one hour of MCLE traditional view of the CPRA is being challenged.Instant U specialty credit.Elected officials and city staff are welcome to access to information is seen not only as the right of y, an individual but a broader expectation of modern ,attend all City Attorneys'Department presentations of interest, day society.In a world where human interactions are First Time Attendees electronically recorded and instantly available in real-time, O a First conference?Be sure to attend the first-time attendees reevaluation of CPRA views is prudent and necessary to a) orientation briefing on Wednesday,October 5,at 1:00 p.m. ensure government maintains pace with the community it C serves.Explore the historical,legal and social applications o: Helen Putnam Award for Excellence of the CPRA,and to identify challenges and opportunities. w This program,supported by the League Partners, ,d recognizes outstanding cities that deliver the highest 13 iO 2016 Trends in Labor Relations y quality and level of service in the most effective manner Receive an in-depth look at labor negotiations from the possible.Visit the special displays by cities that won the perspective of finance and human resources professionals. m 2016 prestigious awards program and learn what your city Learn about trends in labor relations for2016 and offer insight wa-� can adapt from their success. into preparing for and presenting persuasive data during labor o negotiations.Hear about tactics for protecting vital services in U Institute for Local Government the face of rising personnel expenditures,and revisit strategies The Institute for Local Government is the 5010 research thatcontrol costs while investing in human resources. affiliate of the California State Association of Counties and the League of California Cities. 5 Workplace Issues That Matter Most to Emerging Leaders Mayors and Council Members Leadership Academy This clear and compelling TED-style talk will introduce N attendees to five issues identified by emerging leaders as I The MCMLA program is for elected officials who key to effectiveness in their roles.With millennials eclipsing U ♦llnr► are seeking continuing education to enhance their the number of baby boomers for the first time,senior J own knowledge and skills in order to better serve the managers must learn to understand the needs of future LO public. Each year officials from throughout the state leaders.This session presents insights gained from surveys CD earn recognition as they progress upward through three of MMANC/MMASC members(2013,2014&1015)as well as the sequential levels of achievement.For more information 2015 Local Government Workforce Survey.Leave with a visit www cacities orgJleadershtpacade greater understanding of the need to support development U Municipal Departments opportunities,and the importance of removing barriers to a()i Departments are essential to the League.They help form the growth of the next generation of managers, m League policy,assist with conference program development, Addressing Homelessness:Attainable, o and are represented on the Board of Directors.Department Collaborative Solutions Z business meetings will be held at 1:30 p.m.on Wednesday, In 2015,California represented a staggering 21 percent of October 5.Registeryour city's leadership to ensure their the nation's homeless population.Across the state,local y attendance atthe conference as well as department events. officials and staff are grappling with solutions to address y Session Materials this complex problem.Hear from city officials and staff c Ourgoal is to provide exceptional educational experiences, on how they are using attainable,collaborative solutions t j networking opportunities,and innovative tools thatwill make to address homelessness and combat the overwhelming attendees and their cities more successful.Presentation problem.Speakers will share their experiences,best materials are an important element of the Annual Conference practices and lessons learned in partnering with different c agencies to reduce homelessness. Q and will be available online at www.ca�ie&grg/acha.ndouts. U You can download or print session materials in advance or An Exploration in Best Practices for Fire&EMS Services after the conference for additional resources. In many cases,the economic downturn has served as a Understanding Public Service Ethics Laws and catalyst for enhanced public demand for transparency and N Principles(AB 1234 Troining) accountability in government.Deciding which programs and State law requires elected and appointed officials to receive innovations are right foryour unique community profile is not always self-evident.This session will utilize case studies two hours of training in specified ethics laws and principles E every two years.Newly elected and appointed officials must and examples of multiple best practices in the delivery of receive this training within one year of becoming a public services.Explore the dynamics of community paramedicine, ;g the relationship of service capabilities(Acs V.Bts)between servant.Join a panel of experts as they help navigate the p p Q ethic laws and principles.sign-in begins ot8:3oa.m.and you must first response and ambulance services,station placement bepresent the full two hours to receive a certification ofottendance. and resource allocation,shift schedules,quick attack vehicles,mini-pumpers,and public-private partnerships. TRACK KEY: loCityAttorneys 13 Human Resources f�' League Partners Packet Pg.984 cALIFOprN0A Q Approaches to Administer Local Minimum Changing the Way We See&Serve California Cities Wage Ordinances Augmented Reality(AR)for the public sector is transforming N Many communities are looking at ways to address income the smart cities movement.AR allows citizens to instantly inequality.In areas with a high cost of living,many people "see"and interact with the increasing abundance of data E working at minimum wagejobs are not able to cover their through their mobile device.Forthe public sector,AR has 2 basic living expenses.A number of cities in California have powerful business-specific applications from transportation _ enacted local minimum wage standards to help address to tourism to utilities,taking a futuristic phenomenon and this issue.Hear insights from three cities of various sizes transforming it into a practical solution for cities.This session about how they administer their program,lessons learned, explores and demonstrates revolutionary developments o 0 and the benefits of a regional approach.Learn about in public sector AR.it simplifies and enhances daily life for innovative approaches for administration/enforcement by citizens,visitors,and workers,creates efficient,connected N smaller cities as well as the public process for development communities,and is the next step for smart governance. 0 CL or revisions to a minimum wage ordinance. C�)Complying with CEQA,Brown Act,and other The Advance of Wireless Infrastructure Public Noticing Requirements As the rules and technology for wireless communications Near a discussion of best practices for preparing,filing and a continue to evolve,cities need to move faster and smarter, distributing CEQA notices.Recent case taw has provided W Our communities demand and deserve good wireless guide posts for ensuring these documents are defensible. 06 services.Telecommunications carriers are increasing The panel will also address noticing requirements under demands to place Distributed Antenna Systems in city right the Brown Act and recent case law that clarifies when c of ways.And the Federal Communications Commission and how CEQA determinations need to be noticed in demands that cities move quickly on siting applications. agendas,staff reports and other documentation.Lastly, c Join us to discuss how your city can balance all these the panelists will discuss how agencies can ensure their 0 interests. municipal codes,rules and regulations properly delegate authority to subsidiary bodies to approve or disapprove 3 Budget Forecasting in Financial Policy Making CEQA documents. Even as the economy has shown great recovery over the last Q six years,many cities have not seen positive budget results. Crisis Management for Officer Involved Shootings m Demands from labor unions,deteriorating infrastructure, City leaders and top law-enforcement officials will N increasing pension and health-care costs,and general provide critical information necessary to respond and U inflation are all dampening the ability to get ahead in our take appropriate action in the wake of officer-involved J budgets.Explore the way different cities have used budget shootings and other high profile use of force incidents. forecast models to introduce financial capacity issues into Receive an overview of best practices,including handling LO policy making.Learn best practices for introducing forecast media at the scene and in the aftermath;providing stress models into council,labor union,and staff discussions as well management to the officers on the scene and agency as suggestions for presenting these models in a public forum. employees;pros and cons of outsourcing the investigation; what public comments may be made prior to,during and U Building Trust in Police Departments after the investigation;compliance with Public Safety m Police departments are losing the trust and confidence of Officers'Procedural Bill of Rights(includingscope otinformation those they protect and serve in many cities in California that rnaybe publicly disclosed);and building equity with and nationwide,especially among the poor,people community stakeholders. 0 o of color,and youth.Explore lessons learned and best y Developing a Power Leadership Network practices in critical policies(such as use offorce),recruitment, p $ p � training,discipline,civic engagement,the relationship in Your Community y between the council/city manager and police chief and For city officials,time is a limited resource,but networking creating a guardian culture.Response to mass shootings is an integral part of thejob.Networking isn'tjust about 0 and terrorist incidents will also be discussed.Material from the number of connections you make-it's about meeting U The President's Task Force on 2111 Century Policing will be and fostering relationships with people who will help � summarized and presented. you meet your goals.Are you ready to quit filling up the calendar with random events and start building and Q Cafe Style Discussion:Diversity in City Management leveraging relationships that help you as a leader?This V With the recent high profile shootings of African-Americans session provides tools and strategies to help you spend U by law enforcement officers and the subsequent court less time in unproductive meetings and more time building J cases and settlements that have ensued,diversity in city a community of leadership supporters. to management has become a national topic of interest. N The conversations and debates have moved outside the realm of public safety and a spotlight has been cast on m city leadership in general.Who are the people leading our t cities?How much do they reflect the communities they U serve?How can we diversify key departments to include more people of color and women?What has worked in the Q past and what may work best in the future? TRACK KEY: ocityAttorneys 0 Human Resources L�, League Partners Packet Pg. 985 x Ca1+LIFOR Disaster Preparedness Lessons Learned from the Engaging Youth:A Jourliey{nf Three Cities Christchurch Earthquake Red Zone Engaging youth in government has multiple benefits.Youth in Jacob Green,Assistant City Manager for the city of Ontario, offer a valuable and unique perspective on city matters. m recently returned from an ICMA Management Exchange Engaging youth sets up pathways for cities to recruit E to New Zealand and the Christchurch Earthquake Red a more diverse future workforce,and can turn around Zone.Jacob will take attendees through a slideshow low citizen engagement as we grow the next generation _ and video presentation highlighting lessons learned of active citizens.Youth benefit by gaining 215'century for local government officials based on New Zealand's skills;learn about careers in local government and how to 0 response to one of their country's deadliest natural advocate for community change.Hear about the startup 0 U disasters.Lessons learned will cover areas of police/fire efforts of three cities who are partnering with schools to >, response,public information management,leadership, actively engage today's youth in civic affairs and enable economic development,sheltering,mental health,utility you to replicate this work. management,infrastructure impact,and many other areas CL of public sector response and recovery. The Gender Balance Challenge:Why is it Important? As we strive to ensure our workforce reflects our Don't Feed the Bears-Reducing Burglaries communities,embracing diversity is essential.In addition, a in Our Communities studies show that inclusive cultures with gender diversity j Hear how the city of Lafayette implemented a strategic in leadership result in better decision making,more 06 program to reduce the number of residential burglaries innovation and better results.Yet women are still not v within the community.The program utilizes community proportionately represented in the upper ranks of cities partnerships,resident involvement,and the deployment in California.Learn about the business case for gender of advanced technology.Results?50%reduction each diversity in city management,and tools that elected year over the past two years and a 60%solve rate of those officials and city managers can use to support the U that did occur.Learn how the program was developed, advancement of female city managers,department heads, implemented,and how to replicate a similar program in and police and fire chiefs. your own communities-for a very low cost. Growing Green in Riverside,Integrating Climate [UJ Elected Official Engagement in Action with Entrepreneurial Opportunity AVON- Employee Relations A multidisciplinary team describes how they developed the c Engagement in employee relations matters can be Riverside Restorative Growthprint(RRG),a Climate Action N both helpful and harmful to the day-to-day operations Plan that integrates greenhouse gas reduction strategies U of public agencies.When faced with discussions on with economic development and entrepreneurship. _J labor negotiations,employee discipline,workplace Hear the challenges they met in developing the RRG, LO investigations,performance matters,and anonymous tips which required an understanding of local issues and about wrong-doing,learn what parameters you should planning priorities along with knowledge of economic follow to avoid risky pitfalls and how to effectively engage development strategies and experience with clean-tech in employee relations. innovation hubs and"Eco-Business Zones."The team used innovative ways to engage with LIC Riverside and a) Emerging Issues in Policing:Implications Riverside's thought leaders,influencers,and community m for California Cities leaders,to gather ideas and best practices for spurring c Police chiefs from several cities will discuss some of the economic development and inspiring entrepreneurship J emerging issues facing law enforcement and public safety while reducing emissions, y in our communities.Topics will include asset forfeiture, homeless and mentally ill residents,legislative impacts Hot Topics in Municipal Revenues, y surrounding public safety and community involvement. Budgeting&Finance d Learn the latest major developments in municipal finance, Engaging and Serving the Homeless Population o important changes,significant challenges,and new U Through Parks&Recreation opportunities.Leading experts Colantuono and Coleman Learn how the city of Eureka,through a process of trial will outline legal developments,new laws,proposals and and error,successfully developed a formula to identify explain the underlying issues for local government finances. and serve homeless youth and families at no additional Q cost to the general fund;empowering the City to provide How Bad Data is Hurting the Fire Service U access to valuable city recreation programs and services Explore challenges and questions presented to fire _J such as youth development programs,job workshops, departments and the ways to use relevant and objective family literacy events and more.Participants will walk data for better decision making.Most fire departments N away with guidelines and a successful model on partnering have learned the value of collecting data but are falling with outside agencies,discovering unidentified needs, into some common pitfalls when using and interpreting the = m overcoming unforeseen challenges,and implementing a data,and also fail to use the data beyond response times E similar project that will empower their city to connect with or station location issues.With the changing economic U and serve homeless youth and families. climate and the availability of information,elected officials ;a and citizens have become accustom to data-driven Q decision versus emotional arguments,and expect fire service leaders to provide decision-making models that will withstand scrutiny. Sessions and speakers are subject to change. Packet Pg.986 r r r� er rJr r s III ;CALLf0 m•Mm How Data Visualization Uncovers Secrets Making the,.Most of Your City's Technology to Better Outcomes Information Technology(1T)is traditionally seen as a N Using the latest in data visualization,see what some of necessary evil in municipal government.With seemingly �n the best outcomes in local government have in common. insatiable user expectations,ever increasing budget M The panelists have developed a new tool that unlocks and staff requests,exorbitant maintenance agreements, 0) the secret to great government collaborations.These project backlogs,and questionable results,IT often gets experts have used the latest in public administration a bad rap.Learn about technology strategy,systems, practice alongside a revolutionary data visualization tool cloud computing,citizen engagement,mobile apps,smart 3 to reverse engineer the ingredients from distinguished cities and more.Experienced city managers and CIOs will o U local government projects.Take home the learnings from share advice and experiences on how to make the most the most successful government collaborations and apply of technology investments.Attendees con send questions to them to your most wicked problems. either the League's twitter account @CaCitiesLearn with the hashtag #CitylTQuestions or email info @misoc.org to become part of the session! a How to Develop Your Retail Recruitment Roadmap a) An ever-growing number of communities are recognizing Making Your Community Truly Inclusive lY the tax revenue and quality of life benefits provided by a The city of Temecula has paved the way for youth and Q thriving retail sector.Explore the four steps to developing families with disabilities by honoring the fundamental x w a successful retail economic development roadmap,and value of each person in the community.There have 06 case studies of how communities,including Temecula, been numerous changes legislatively and societally m have successfully grown their retail sectors. that have created a strong incentive towards increased awareness and creating a culture that embraces inclusion. Implementing Affordable Housing&Sustainable Communities will learn how to identify their assets and 12 Communities Program needs of youth with disabilities by developing strategies o Strategic Growth Council(SGC)'s AHSC program aims and actions that facilitate partnerships,leverage resources, U to reduce greenhouse gas emissions and vehicle miles and capitalize on a"can do"spirit.City officials will realize traveled by incentivizing mode-shift to walking,biking the importance and benefits of including people with c and public transit use via compact affordable housing c disabilities in all aspects of their community. Q and strengthened transportation networks.While AHSC co provides a critical resource for communities to meet Medical Marijuana:Continuing Regulatory Changes c their sustainable planning goals,the program requires Receive the latest updates on the state's implementation N creativity and encourages strong,innovative partnerships of the Medical Marijuana Regulation and Safety Act, U U between public and private entities.Hear directly from Challenges cities have faced along with potential solutions J SGC and a diverse group of practitioners on how cities can in crafting local regulations will be highlighted.Hear how rn successfully access AHSC funds to further housing and a marijuana legalization measure on the November ballot transportation projects in their communities. may change the regulatory picture for cities. Lessons from the Cat-ICMA"City Manager Challenges Meeting Affordable Housing Challenges and Strategies"Report with Fewer Resources A recently completed survey and series of focus groups Cities across the state are struggling to address chronic m has resulted in a summary report and recommendations homelessness and housing affordability challenges.Come on how to improve local government effectiveness by hear what cities are doing with fewer resources,and J improving the partnership between appointed local what you can do to increase state and federal financial -- government executives,and the elected officials to whom support,reduce regulatory barriers,and provide additional they are responsible.The study identified a number of key incentives and local financial tools. issues that impact these relationships,and key strategies io Mergers&Sharing Personnel:What's a City to Do? w to address these challenges.A partnership between several c local government organizations is underway to address In an effort to utilize all available resources,cities U key study findings.Learn about key follow-up actions sometimes merge with other agencies,and/or share while identifying practical ways both appointed and personnel.Occasionally,neighboring cities will merge two fire departments,or appoint one department head to serve e elected officials can establish and maintain this critical e relationship. both agencies.Learn about best practices,and identify Q pitfalls associated with these types of arrangements. U New Tools for Funding Your Stormwater Program 'r cD The El Nino rains this year have demonstrated the need c for cities to find adequate funding for the ongoing N maintenance of storm drain and flood control systems, as well as to fund overall system improvements and permit compliance activities.Examine several innovative s "A' ' strategies that cities are currently using to fund their stormwater programs.These strategies will help your Q y city implement new stormwater funding strategies and , technologies that can reduce the financial burden on your a, �a general fund,reduce costs and help the environment. e. TRACK KEY: OCityAttorneys Human Resources League Partners Packet Pg.987 7.E.a r .. . CALIf0p Prepare For An Active Shooter Event&Save Lives The Sharing Economy 7 Managing the Challenge& The city of Rancho Cucamonga will profile their innovative Creating Opportunities N training program designed to teach police officers, Like the`information super highway'of 25 years ago that (D firefighters and residents to work together in response changed the way we shop and conduct business,the E E to a mass casualty incident.Learn valuable lessons and sharing economy is revolutionizing how consumers and 0 program framework that you can take to yourjurisdictions businesses choose a ride,a vacation location,a parking 2 to create your own interagency response plan.This space and even wardrobes.While the emergence of this .5 program can help municipalities achieve the delivery new market is undeniable,the implications on local of emergency medical care to victims within minutes of government continue to evolve,leaving many cities unsure 0 U public safety's arrival,coordination of a large resource of the proper approach.How is collaborative consumption >, response,and teaching their communities to reduce loss shaping future tax policy?How are other cities managing through action. this trend?Participants will learn about emerging trends and discover practical ways(policies,partnerships,etc.)to p_ Public Meetings Out Of Control?Think Like A respond and create new opportunities. ) Kindergarten Teacher Incivility,disrespect,public"flaming"and even angry-mob Sitting is the New Smoking: a takeovers:these are increasing problems in California's How to Get Employees Moving X local public hearings.Agendas are sidetracked,often In 2015,medical research and a major Forbes magazine 06 standing incomplete when adjournment finally arrives in article named physical inactivity a major risk factor for the wee hours.Sitting elected officials are at a loss,and chronic disease,calling it the"new tobacco."Cities can c staff is flummoxed.Qualified candidates for office are utilize their workforce wellness programs to get employees being deterred from running altogether,due to a public moving to counter sitting's negative health impacts.Hear process run amok.This CityTalk will offer an entertaining, from cities that have created opportunities for employees 0 practical and innovative look at our public meeting to engage in physical activity during the work day,and U problems.Provocative reform ideas will be offered. maximized participation through various competitions. Learn about inactivity research,low cost strategies to Reducing Pension and OPEB Costs create activity opportunities,maximizing employee Q With the ever growing pressures on public funds and the participation and the short and long term benefits of constitutional and statutory limitations on modifying workforce wellness programs. N pension benefits,public agencies are looking for U innovative ways to reduce the cost of pensions.In addition, Social Media&Today's 24-7 News Cycle:Do's&Don'ts U recent cases have clarified that modifications to OPEB With media reporting on stories 24-7 and prevalence of —1 benefits are considered on a case-by-case basis and,thus, mobile devices and social media,how city officials conduct UJ are fact intensive.This session will focus on the various themselves during a personal or emergency crisis can reflect ° techniques that public agencies are using to rein in either positively or negatively in a community.This brave 7t pension and OPEB costs. new world means that elected officials must understand the s 24-7 news cycle,social media technology,and the potential Response and Aftermath to a Terrorist Attack consequences of even a mere 140 character"tweet." d Lessons Learned ca Learn from experts who have effectively helped cities and When a major international incident occurs in your other agencies address internal crises,natural disasters, c community,are you prepared for the response and 0 and public personnel matters.This informative panel will _J aftermath? police chief and mayor will discuss how they provide practical strategies on using instant communication m maneuvered d the demands of media outlets from around tools and crisis communication strategies that work. the world,and how they worked cooperatively with the various federal,state,and local agencies who assisted with Strategies for Local Government Recruiting w the response and investigation. in the Social Media Age O Safeguarding Your City from Learn how to utilize social media strategies to recruit 0 "Vehicle-into-Building"Crashes and retain talent,as well as inform and educate city 70 constituents.Understand some of the legal challenges and Cities can prevent property damage,injuries,and g g r_ fatalities by improving parking lot safety.Participants will the necessary tools for each of the social media platforms. Q understand the breadth of the problem of"vehicle-into- Succession Planning for the New U building"crashes in the United States and recognize the Government Workforce � options to address this problem.More than 60 vehicle- Every day 10,000 people turn 65 years of age.Millennials into-building crashes occur daily,causing over 3,600 now outnumber baby boomers,76 million to 75 million, N injuries and nearly 500 deaths every year.Seventy percent and by 2025 they will make up 75%of the workforce.It's N of the collisions involved vehicles crashing into a store or an oversimplification to believe that current approaches C m business and 41 percent of these collisions resulted from for developing leaders will work for millennials,Many E pedal error.The city of Artesia adopted its safety ordinance organizations are trying to improve their leadership in April 2015 and will share its ordinance and staff report pipelines,but for a number of reasons are corning up short. with interested cities. Explore ideas and insights on effective ways to attract, Q develop and retain all generations throughout California, with a special emphasis on millennials. Se5S10!)5 017d speakers are subject to change. Packet Pg.988 ` 7.E.a r � C IMP141A 4� t Succession:The Achilles Heel of City Government Years of prolonged hiring freezes coupled with early ii`U� retirements and fewer interested and/or qualified candidates have proven costly to agencies that have had CitiPAC-11th Annual Leadership Reception to promote and/or hire people who were not qualified for With the support of our event hosts,Keenan&Associates, their new responsibilities.Hear a discussion about the CitiPAC will present its 11th Annual Leadership Reception J impact these issues have on your agency effectiveness. on Wednesday,October 5th from 7:00-10:00 p.m.at C Panelists will present viable succession processes to the Lofton Pine.Join the League Board of Directors for 0 U enable you to address your current competency gaps,and this wonderful evening of entertainment featuring food, fill future key vacancies throughout the organization with beverages dueling pianos and casino style gaming. well-qualified individuals who can hit the ground running. CL Transparent Cities:Building Communities Diversity Groups ' The Board of Directors has recognized the following five for Everyone diversity groups:African-American Caucus;Asian-Pacific 0 A proposed ballot initiative,the award winning TV Islander Caucus;the Gay,Lesbian,Bisexual&Transgender 0 series Transparent,and recent court decisions have Local Officials Caucus;Latino Caucus and Women's w placed"transgender"in the center of the public square Caucus.Sign up to join one or more of the League's 06 necessitating a city hall that is transparent for all,be it m visitor or resident.However,research has shown that Caucuses.Each will host a networking event at the Annual Conference and is open to all attendees. m many people do not know what`transgender'means. d "Transparent Cities"will inform and educate local officials JT and help them understand the political and jurisdictional Host City Reception 0 issues confronting local elected officials as the public The City of Long Beach welcomes the delegates to the U discussion broadens into city council chambers;panelists League of California Cities'Annual Conference&Expo. M will provide attendees with tools to positively address Please join us at the opening night host city reception and r_ widespread public misunderstanding about transgender enjoy a selection of delicious hors d'oeuvres.The reception Q and gender nonconforming persons. will take place from 5:00-7:00 p.m.on Wednesday, October 5,at the Long Beach Convention Center.a N What Municipalities Can Do About the registration badge isrequiredto access the event and show floor. V Coming Drone-pocalypse U The FAA estimates 1 million drones were sold during the —J 2015 holiday season.Learn about the effects of the 2015 Regions!Divisions LO FAA drone registration regulations and the spring 2016 Regional Divisions function as the League's grassroots c advocacy teams.Divisions are staffed locally by public commercial drone regulations on municipalities.Focus on � what municipalities can and cannot do to combat privacy, affairs managers to support League goats.Contact your local manager for information and prices of on-site division noise,and nuisance issues raised by small drones through v networking events. M the types of ordinances allowed and not allowed due to m FAA pre-emption.Discussion will also surround how these regulations affect municipal airports. c 0 What Planning Directors Wish Council Members =� Knew About Planning Cl) In many cities,planning directors spend a great deal of y time responding to council member/public requests for y information,explaining why a particular project can or 0 cannot move forward,and dealing with heated public U hearings,while trying tojuggle the rest of their job duties as well.In this session,attendees will receive valuable = information about what cities can and cannot do when it Q comes to general plans,plan amendments,zoning,mixed- U use developments,housing,the RHNA process,etc. U J Who in Your City Will Determine the 2016 Elections? ce Did you know,every 30 seconds in the US,a Latino citizen N turns 18 and becomes eligible to vote?Latinos are playing an increasingly impactfui role in politics,and how they turn out this November stands to be a key factor in which party E emerges in control of the White House,the state and cities across California.Learn from the experts how the changing 4 demographics in California will impact your State and local Q elections.The Secretary of State has been invited to share his efforts to increase voter turnout. 7 Sessions and speakers are subject to change. Packet Pg.989 Fn 7.E.a La1LIf0F�! HOW TO PARTICIPATE Policy development is a key part of the League's legislative effectiveness.The League's Annual E Conference Resolutions process is one way that city officials can directly participate in the development of League policy.The 2016 Annual Conference Resolution Calendar of Events identifies the key points in the process. 0 U Submission of Resolutions Late-Breaking Issues Any elected or appointed city official,individual Resolutions to address late-breaking issues may be city,division,department, policy committee,or introduced by petition at the Annual Conference.To 0 the board of directors may submit a resolution for qualify,a petitioned resolution must be signed by consideration at the conference. Resolutions must 10 percent of the voting delegates and submitted 0 be submitted to the League's Sacramento office at(east 24 hours before the beginning of the a no later than 60 days prior to the opening of the Concluding General Assembly(Deadline:noon, w conference. Resolutions should focus on direct Thursday,October 6).All qualified petitioned °d municipal issues of statewide importance. resolutions are forwarded to the General Assembly Resolutions submitted to the General Assembly for consideration, regardless of the action m must be concurred in by at least five cities or by city recommended by the GRC. officials from at(east five cities.Those submitting 0 resolutions should be prepared to provide written documentation of concurrence by at least five cities or by city officials from at least five cities.This may 2016 Resolutions Calendar be in the form of a letter from the city or the city And Deadlines a co official in support. For concurrence by a city official, BEFORE THE CONFERENCE o the official's city and office held must be included N U in the letter.All concurrences must be submitted at Friday,July 15:Deadline for submitting to the General Resolutions the time the resolution is submitted by the deadline Committee. of midnight,August 6,2016. ,O Saturday,August 6,Midnight:Deadline for ° ti submitting resolutions to the League office by d Consideration at the Conference regular mail,email or fax. s The League President refers resolutions to U Mid-August:Resolutions distributed to city M the League policy committees for review and officials and posted on the League website. p°ip recommendation at the Conference.Resolutions are next considered by the General Resolutions AT THE CONFERENCE o Committee(GRC),which consists of representatives Wednesday,October 5,9:00-10:30 a.m. from each division,department,policy committee a (Thursday committees)and 10:30 a.m.-12:00 p.m. v and individuals appointed by the League President. c (Friday committees):Policy committees meet to y Resolutions approved by the policy committee review resolutions and make recommendations F and/or GRC are next considered by the General to the General Resolutions Committee on Assembly. Resolutions disapproved or referred by resolutions assigned to each committee. U both the policy committee and GRC will not proceed to the General Assembly. Resolutions approved by Thursday,October6,12:00 p.m.:Deadline to submit signatures to qualify a petitioned the General Assembly become League policy.Other resolution. Q action on resolutions can be: refer back to a policy U committee,amend,disapprove or no action. Thursday,October 6,1:00 p.m.:General 0 Resolutions Committee meets to consider and make recommendations on resolutions. c N Friday,October 7,12:00 p.m.:Consideration of resolutions by cities in the General Assembly at the Annual Business Meeting.(voting Delegates must E be registered at conference and must stay until conclusion v ® of voting.They may register for Friday only.) d Packet Pg. 990 7.E.a <<� . 'wopp tA 5 BARS,LLC Dapeer,Rosenblit&Litvak,LLP IBank E d A Tiny House Village(NewporrPocifrc) Davey Resource Group,a Division of In God We Trust-America,Inc. Accela the Davey Tree Integrated Media Systems = Ameresco David Taussig&Associates,Inc. IntelliTime Systems Corporation Deacero 0 American Fidelity Assurance Company International U ANP Lighting Dekra Cite ITEM,Ltd. >, Aqua Patch Road Materials,LLC DESIGNPOLE CO N Digital All Arbor'J et g Y Inc. t o Architerra Design Group DN Tanks Jamboree Housing Corporation t - Avery Associates DSSI Johnson Controls ?* AXA t Jones&Mayer x w Earth Systems otf Best Best&Krieger LLP EfficientGov Kaiser Permanente Blais&Associates Empower Retirement Kasdan LippSmith Weber Turner,LLP Bob Murray&Associates Energy Upgrade California Keenan&Associates Bryce Fastener Inc. ExecuTime Software Kenall Lighting U Burke,Williams&Sorensen,LLP Keyser Marston Associates,Inc. CY Burrtec Waste Industries,Inc. KOA Corporation FATHOM Kosmont Companies and Auction.com Q �e Fieldman,Rolapp&Associates,Inc. ca California Building Officials Fitch&Associates,LLC l c California Consulting,LLC Foundation Support of CA Laserfiche N California Contract Cities Association FuelMaster/Syntech Systems,Inc. Learn4Life V J California Fuel Cell Partnership LECET Southwest California Housing Finance Agency Library Systems&Services o California Joint Powers Insurance Authority George Hills Company,Inc. Liebert Cassidy Whitmore 1 California Product Stewardship Council Glice LLC Local Search Association California State Board of Equalization Golden Sun Safety Longobart-Ross Consulting CA Statewide Community Development Good Energy,L.P. a) Authority(CScoA) Graphic Solutions ` a California State Water Resources Graybar Matrix Consulting Group o Control Board Greenshine New Energy Meyers Nave CaIPERS MuniciPAY CalTRUSTf MuniServices Cannon HAI,Hirsch&Associates Inc. MuniTemps Carpenter/Robbins Commercial Real Landscape Architects MyOnlineBilLcom o Estate,Inc. HD Supply Facilities Maintenance V Charles Abbott Associates HdL Companies Churchwell White LLP HEAL Cities Campaign C Citrus Pest&Disease Prevention Program Herman Miller e Q City of Rancho Cucamonga Holbrook Asphalt * U City ventures HR Green,Inc. LEAGUE PARTNER CleanStreet pfp"t1wi,aclwtek Cllmatec BTG N CloudCompli This expo session area will highlight successful Community Champions examples of public/private partnerships,Explore y case studies of innovative projects and programs E Complus Data Innovations,Inc. that have worked in California cities.Gain insight Contract Sweeping Services from elected officials,city staff and industry experts Contractor Compliance and Monitoring,Inc. that have discovered creative solutions to some of q CSG Consultants,Inc. the challenging problems that cities face. CXT Prefabricated Concrete Buildings Packet Pg.991 f 1C�lL ;n m NBS SAFEbuilt,LLC Tensar E m NEOGOV Save Pensions,Inc. TIAA Newline Interactive Schaefer Systems International,Inc. TNT Fireworks U Newport Pacific Capital Family of Schafer Consulting Toyota Motor Sales,Inc. 3 Companies SchotarShare Investment Board Transtech Engineers,Inc. U NexLevel Information Technology Schneider Electric Tribal Alliance of Sovereign Indian Nations NLC Service Line Warranty Program SeamlessGov by SeamiessDocs Turbo Data Systems NO-DES,Inc. Security Lines US Turf Time West,Inc. o Northern California Carpenters Sensus m Regional Council Servpro r W NV5 0 Severn Trent Services U.S.Communities °- x Siemens U.S.Flood Control Corp w Silver&Wright LLP Union Pacific Railroad Omni-Means,Ltd SmartCitiesPrevail.org United Storm Water,Inc. _ OpenGov.com m Sol Powered By Carmanah University of La Verne L OpTerra Energy Services Southern California Gas Company Universityof San Francisco MAUrbanAffairs Otto Environmental Systems North SouthTech Systems Urban Futures,Inc. U America,Inc. Spohn Ranch Skateparks USA Fleet Solutions r Sportsplex USA USA Properties Fund Pacific Gas and Electric Company Spring City Electrical Utility Service Co.Inc. Q SSA Landscape Architects,Inc. ParcelQuest c ' PARS State of Your City Presentations N Pennino Management Group SunGard Public Sector Vali Cooper&Associates,Inc. U PERC Water Superior Graffiti Solutions Vanir Construction Management,Inc. PFIC Surface Systems and Instruments,Inc. ViewPoint Government Solutions LID Phantom Fireworks SVA Architects,Inc. Piper Jaffray SWARCO Traffic Americas PlaceWorks SyTech Solutions We Hang Christmas Lights t PowerFlare-PF Distribution Center,Inc. Wells Fargo Precision Civil Engineering,Inc. West Coast Arborists,Inc. m Willdan Procure America,Inc. C Public Agency Risk Sharing Authority "As of April 19,2016 of California For a current list,visit wtnwmcacities.org/AC m Public Financial Management Group Note:2016 League Partners are in teat c a> Public Restroom Company w c • • Grand Prize Radarsign,LLC 3 Ralph oCucaAndersen onga's Associates Up Win $3 a©0 to be used with an Rancho Cucamonga's Pop Up City Hall r Y Q Redtail Telematics Corp U.S. Communities supplier. v Renew Financial —j Renne Sloan Holtzman Sakai LLP Solutions for Facilities, Office, Technology, Roads, c (Public Low Group) Workforce,Corrections,First Responders and more! `~ Renovate America-The HERO Program Republic Services m REV U.S.COMMUNITIES° ) RJM Design Group,Inc. GOVERNMENT PURCHASING ALLIANCE un r.uscanvnunitic.r.urKllc'r RKA Consulting Group <Q RSG,Inc. Congratulations to the City of Monrovia,winner of the 2015 Grand Prize! Must be present at the Closing General Assembly on Friday to win. Sponsored by the League of California Cities® Packet Pg. 992 {�ALIFORMIA N L N M Registration Includes: Optional Registration Add-ons(non-refundable) 0 ■Admission to educational sessions as well as City Clerks Workshop $150 member cities, networking events _ $300 non-member cities ®Wednesday host city reception and Expo;Thursday 0 lunch with exhibitors;Friday closing luncheon Guest Registration-$125 a Guest rate is restricted to those who are not city/public Online Registration(credit card)-www.cacities.are AC officials,are not related to any Partner/Expo company,and t Mail-in Registration(paybycheck)-contact would hove no professional reason to attend for learning or Q. mdunn(@cacities.org to request a registration form. business.Rate includes admission to the Expo and receptions only.Session seats are reserved for conference registrants. 0 After you r registration for the conference is received There is no refund for the cancellation of a guest registration. CL and processed,a confirmation email will be sent It is not advisable to use city funds to register a guest. w containing the links for housing reservations. U Onsite Badge Pick Up Full Conference Registration Fees 2016 Annual Conference badges will be available at August I! I the registration desk in the Lang Beach Convention c Before August and onsite Center. U REGISTRATION HOURS: ' City Delegate = Wednesday,October 5-8:00 a.m.-6:00 p.m. _ - 4 Member City $525 $575 Thursday,October 6-7:00 a.m.-4:00 p.m. `r° Member Nonmember City $1525 $1575 �°.� Friday,October 7-7:30-10:00 a.m. U Public Official _- - — Refund Policy County/State $600 $650 LO — Advance registrants unable to attend will receive a ° refund of rate paid,minus a$75 processing charge, v PartnerJExhibitor/All Others only when a written request is submitted to the s Company $700 $750 League of California Cities®,Conference Registration, Representative 1400 K Street,Sacramento,CA,95814 or m NOTE:Conference registration is required to attend department mdunn @cacities.orE and received before 5:00 p.m. _ business meetings,Annual Conference general assemblyond/or on Friday,September 2.Refunds will not be available 0 tobea voting delegate after this date.If you are unable to attend,you may substitute a colleague for your entire registration. Please note sharing of registration is prohibited. On Registration Early birdrates are not available for one day a; Questions or special needs?Contact our V conference registrar at m.dunn @cacities.org _ City Delegate before Friday,September 2. Member City $300 = Q Nonmember City $1300 U J Public Official o County/State $350 N d Partner/Exhibitor/All Others s Company Representative $400 t� Packet Pg. 993 li ►� a .•;, r ; CALA POP N i d Reduced room rates are available for registered Hotel Changes or Hotel Cancellations attendees/exhibitors at the 2016 Annual Conference Hotel reservation changes,date modifications,early — Reserve your hotel nights while space is available. check-out,or cancellations made prior to Friday, Phone reservations will not be available. The September 2 must be done through the online o discounted hotel rate cut-off is Friday,September reservation link you received when registering for the U 2 and the hotels are subject to sell out prior to the conference.Use your confirmation/acknowledgment ,Q reservation deadline-reserve early, number to access your reservation and make any necessary changes.Once the September 2 deadline o CL STEP ONE: Register for the conference has passed,please contact the hotel directly with any changes or cancellations.Please note that after STEP TWO: Book hotel room the housing deadline has passed,you may incur Q. After your registration for the conference is received a financial penalty and minimum one-night room w and processed,a confirmation email will be sent charge or attrition fees. 06 containing the links for housing reservations. PLEASE NOTE:The informotion you provide to the League when registering for a League conference or meeting may be Predatory Housing Warning ,m shored with the conference or meeting hotel(s).The hotel(s)will T Beware of unauthorized housing and hotel reservation also share with the League the information you provide to the 0 services that may solicit your business.All legitimate U communications regarding housing will come directly hot ef(s)whenyoumakeyourhote l reservation for the conference @ or meeting.The information shared between the league and the from the League of California Cities°.If you receive a c hotel(s)will be limited to your first name,fast name and dates/ c suspicious email or phone call asking to book your length of stay in the hotel. Q hotel room for the conference,please let us know immediately. N � U Hyatt Regency Long Beach U 200 South Pine Street J $209.00 single/double* rdn LO Hyatt Centric The Pike Long Beach 285 Bay Street $209.00 single/double* U Renaissance Long Beach Hotel ' m 111 East Ocean Boulevard s $199.00 single/double* o The Westin Long Beach ' 333 East Ocean Boulevard at v $199.00 single/double* 0' L Courtyard Long Beach Downtown (' 500 East First Street a r ' $179.00 single/double* U 7 s C �.�' f a. N""42 .. M _ Hilton Long Beach Hotel 7 s Y P 00 West Ocean Boulevard $189.00 single/double* `t Q Queen Mary Hotel 1126 Queens Highway $159.00 single/double* �- 0 N *Plus occupancy taxes and fees.All hotels ore within walking distance of the convention center or on the free Passport Shuttle route with aa) the exception of the Courtyard Long Beach Downtown which is.2 miles from the Center. E s U CAUTION!Do not make a hotel reservation unless you are sure it is needed.Your city/company will be financially responsible for all �? concellation/attrition fees.If you are making hotel reservations for others,please confirm with each individual,in advance,that they Q actually need hotel accommodations and intend to use therm on the dates you are reserving. Packet Pg. 994 §53232.3. Expense report forms,CA GOVT§53232.3 L QD �C E West's Annotated California Codes Government Code(Refs&Annos) Title 5. Local Agencies(Refs&Annos) o Division 2.Cities,Counties,and Other Agencies(Refs&Annos) U Part 1.Powers and Duties Common to Cities,Counties,and Other Agencies(Refs&Annos) Chapter 2.Officers and Employees(Refs&Annos) Article 2.3.Compensation(Refs&Annos) o West's Ann.Cal.Gov.Code§53232.3 CL m §53232.3. Expense report forms Q X Effective:January 1,2oo6 W 06 Currentness U G d L N G O (a)If a local agency reimburses members of a legislative body for actual and necessary expenses incurred in the performance of U official duties,then a local agency shall provide expense report forms to be filed by the members of the legislative body for reimbursement for actual and necessary expenses incurred on behalf of the local agency in the performance of official duties. _ Reimbursable expenses shall include,but not be limited to,meals,lodging,and travel. Q 0 N (b) Expense reports shall document that expenses meet the existing policy, adopted pursuant to Section 53232.2, for U ' expenditure of public resources. J 0 (c) Members of a legislative body shall submit expense reports within a reasonable time after incurring the expense, as determined by the legislative body,and the reports shall be accompanied by the receipts documenting each expense. CL -si (d)Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency at the next a> regular meeting of the legislative body. O Q. a� (e)All documents related to reimbursable agency expenditures are public records subject to disclosure under the California Public Records Act(Chapter 3.5(commencing with Section 6250)of Division 7 of Title 1). o O U Credits m (Added by Stats.2005,c. 700(A.B.1234),§3.) E c L West's Ann.Cal.Gov.Code §53232.3,CA GOVT§53232.3 c0 Current with all 2013 Reg.Sess. laws,all 2013-2014 1st Ex.Sess. laws,and Res.c. 123 (S.C.A.3) ri N End of Document 2014"Thomson Reuters.No claim to original U.S.Government Works. N M c a� E U r-. a `,esT!� Next' C7 2014 Thomson Reuters. No claim to original U.S. Government Works. 1 Packet Pg.995 Fi p i Institute for Local. Government Page 6 12.What about expenses related to cell phone and Internet use for local agency business? E These also can be reimbursed according to local agency policy with documentation.59 U In terms of kinds of documentation, one agency requires that telephone bills be c submitted and that the official identify which calls were made on agency business. For cellular calls when the official has a particular number of minutes included in the official's plan, then the agency asks the official to identify the percentage of calls made � on public business. For Internet access, if the officials submit an estimate of the 0 CL percentage of agency-related usage for the period in question and proof of the amount W of bill for such access. °0. X W Officials should keep in mind that all expense reimbursement requests and supporting as documentation are public records.so a� L 13.How should local agencies interpret the requirement for members of a w legislative body to provide brief reports on the meetings they attended at the 0 expense of the local agency at the next regular meeting of the legislative - body? _ a AB 1234 requires members of a legislative body to report on "meetings" attended at public expense at the next meeting of the legislative body. 6 "Meetings" for purpose of N this section are tied to the Brown Act meaning of the term: s2 any congregation of a U majority of the members of a legislative body at the same time and place to hear, J discuss, or deliberate upon any item that is within the subject matter jurisdiction of the o legislative body or the local agency to which it pertains.63 An example would be when a city council member or supervisor represents his or her w agency on a joint powers agency board and pays for the official's expenses in serving in zz w that representative capacity. a Presumably the report can be either written or oral. The report must be made at the co next meeting of the legislative body that paid for its member to attend the meeting.64 z w LU Note too that some public agencies have also voluntarily adopted requirements that any time an official attends a conference or similar gathering at public expense that a report z be provided back to the body. Again, the report typically can be written or oral. 0 a! 0 a w W v M N r 59 Cal, Gov't Code § 53232.3(c). Q 60 Cal. Gov't Code§53232.3(e). 4.; 6' Cal. Gov't Code§53232.3(d). 62 Cal. Gov't Code§53232.3(d). E 63 See Cal. Gov't Code§54952.2. sa Cal. Gov't Code§53232.3(d). V Q www.ca-ilg.org Packet Pg.996 7.F DOC ID: 4706 CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Appointment From: John Valdivia M/CC Meeting Date: 11/07/2016 Prepared by: Cheryl Weeks, (909) 384- 5188 Dept: Council Office Ward(s): N/A Subject: Homelessness Task Force Ad Hoc Committee (#4706) Current Business Registration Certificate: Not Applicable Financial Impact: Account Budgeted Amount: <<Insert Amount>> Account No. <<Insert Account No.>> Account Description: <<Insert Account Description>> Balance as of: <<Insert Date>> Balance after approval of this item: <<Insert Amount>> Motion: Create a Homelessness Task Force Ad Hoc Committee and appoint Council Members Nickel, Valdivia and Richard to the committee. Supporting Documents: i! Updated: 11/2/2016 by Georgeann "Gigi" Hanna Packet Pg. 997 r sx p > x ${$ r a � x Hill tttZt � t2" K S KJ? > s Mw ' �{.M... 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