HomeMy WebLinkAbout09- Public Services CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
From: Jim Howell,Director Subject: Resolution awarding increase to
annual purchase order to TOTER, Incorporated for
Dept: Public Services automated residential refuse carts.
Date: August 11, 1998
ORIGINAL
Synopsis of Previous Council Action
9/20/94 Reso No. 94-292 to purchase 9800 90-gallon automated refuse carts
9/20/94 Reso No. 94-291 to finance same
7/24/95 Reso No. 95-268 to purchase 84,000 automated containers
7/24/95 Reso No. 95-269 to finance same
10/4/95 Reso No. 95-345 to purchase lease financing for 62,000 automated carts
10/7/96 Res No. 96-310 to purchase 3,800 automated carts
Recommended Motion:
Adopt the resolution.
4 'Jam/es 1k.Howe
Contact person: Lynn Merrill, Solid Waste Manager Phone: 5549
Supporting data attached: Staff Report and Resolution Ward: ALL
FUNDING REQUIREMENTS:
Amount: $78,000.00
Sour e: 527-412-5112
Small, lnd Equipment
Finance
Council Notes:
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Agenda Item
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Authorize increase in Annual Purchase Order to Toter, Incorporated in the amount of$78,000.00 for
the purchase of 1,500 additional automated residential carts.
BACKGROUND:
The City of San Bernardino,through a bid process in 1995, previously purchased 120,000 automated
residential refuse carts to provide collection of refuse, commingled recyclables and green wastes. The
successful bidder at that time was Toter, Incorporated. As a result of routine wear and tear, and
expected growth within the residential sector,the Public Services Department, Refuse Division routinely
budgets for approximately 1,500 new carts per year. In previous years, it was not necessary to purchase
this quantity; however, several major residential developments are being proposed during this fiscal year,
necessitating acquisition of additional carts to meet this growth. It is desirable to maintain the same
manufacturer of carts in order to standardize replacement parts inventories, and Toter, Incorporated has
agreed to maintain their price at the same rate as was submitted originally in 1995.
FINANCIAL IMPACT:
Funds in the amount of $78,000 were included in Account 527-412-5112, Small Tools and Equipment
for Fiscal Year 98-99, and were approved by the Common Council as part of the Refuse Division's
Budget.
RECOMMENDATION:
Adopt the attached resolution authorizing an increase up to $78,000 in the Annual Purchase Order to
Toter, Incorporated.
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1 Resolution No.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING AN
3 INCREASE TO THE ANNUAL PURCHASE ORDER TO TOTER, INCORPORATED
FOR PURCHASE OF ADDITIONAL AUTOMATED CARTS FOR RESIDENTIAL
4 REFUSE SERVICES
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. That the City of San Bernardino has previously acquired 120,000 automated
8 refuse carts for residential service from Toter, Incorporated and that it is desirable to continue to
9 use the same manufacturer in order to standardize automated carts in order to eliminate the need
10 to maintain separate parts inventories.
11 SECTION 2. That Toter,Incorporated be designated as the sole source provider of carts
12
for the City's Residential Automated Collection system;that Toter has agreed to maintain the
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14 prices for automated carts at the same rates as were originally bid for both 64- and 96-gallon
15 capacity carts;that the total amount submitted and approved in the Fiscal Year 1998-1999 budget
16 for cart purchases is $78,000; and,that the Finance Department is hereby authorized and directed
17 to increase the annual purchase order up to $78,000.00. Such award shall be effective upon
18 issuance of an Annual Purchase Order by the Finance Department.
19 SECTION 3. The authorization to execute the above referenced Annual Purchase Order
20 is rescinded if it is not issued within sixty(60) days of the passage of this resolution.
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27 August 11, 1998
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i
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING AN
2 INCREASE TO THE ANNUAL PURCHASE ORDER TO TOTER, INCORPORATED
FOR PURCHASE OF ADDITIONAL AUTOMATED CARTS FOR RESIDENTIAL
3 REFUSE SERVICES.
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof, held on
6 the day of , 1998, by the following vote,to wit:
7
8 Council Members: Ayes Nays Abstain Absent
9 ESTR.ADA
10 LIEN
11 ARIAS
12
SCHNETZ
13
DEVLIN
14
15 ANDERSON
16 MILLER
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18 City Clerk
19 The foregoing resolution is hereby approved this day of
20 , 1998.
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22 Judith Valles,Mayor
City of San Bernardino
23 Approved as to form and
24 Legal content;
James Penman,City Attorney
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28 August 11, 1998
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