HomeMy WebLinkAbout26- Parks, Recreation & Community Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Subject: RESOLUTION OF THE CITY OF SAN
From: ANNIE F. RAMOS, DIRECTOR BERNARDINO AUTHORIZING THE
Dept: PARKS, RECREATION & COMMUNITY EXECUTION OF A MEMORANDUM OF
SERVICES UNDERSTANDING WITH HIGHLAND
SENIOR CENTER, HIGHLAND
DISTRICT COUNCIL ON AGING, INC.,
Date: SEPTEMBER 21, 1998 RELATING TO SENIOR NUTRITION
MEALS PROGRAM.
ORIGINAL
Synopsis of Previous Council Action:
Resolution 97-360 dated December 15, 1997 authorizing execution of a Memorandum of Understanding with Highland
Senior Center, Highland District Council on Aging, Inc., relating to Senior Nutrition Meals Program.
Recommended Motion:
Adopt the Resolution.
%7
Signature
Contact person: John Kramer Phone: 5031
Supporting data attached: Staff Report, Reso & MOU Ward: N/A
FUNDING REQUIREMENTS: Amount:
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
Agenda Item No. oC0
9/16/98 amt
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
RESOLUTION OF THE CITY OF
SAN BERNARDINO AUTHORIZING
THE EXECUTION OF A MEMORANDUM
OF UNDERSTANDING WITH HIGHLAND
SENIOR CENTER, HIGHLAND DISTRICT
COUNCIL ON AGING, INC., RELATING
TO SENIOR NUTRITION MEALS PROGRAM.
BACKGROUND:
The Highland Senior Center provides its own volunteers to receive, serve and clean up after the
daily meal service. This program is contracted to serve thirty (30) senior meals per day, totaling
more than 7,600 meals per year (254 days).
The Highland Senior Center provides a wide range of services to its clientele, the Senior
Nutrition Program being one of the most important. Meals are delivered from the Perris Hill
Park Senior Center Nutrition Kitchen on a daily Monday through Friday schedule.
FINANCIAL IMPACT:
The Senior Nutrition Program provides 90,000 meals to seniors annually at seven(7) congregate
meal sites. This valuable service to our senior population is funded by federal dollars through
the Older Americans Act and administered by the County's Department of Aging and Adult
Services. All program services are funded through grants, at no cost to the City of San
Bernardino. The city provides in excess of$ 99,000 in non-monetary, in-kind contributions to
the Senior Nutrition Program, primarily through facility operational costs and support services
at the seven (7) congregate sites.
RECOMMENDATION:
Adopt the resolution authorizing the execution of Memorandum of Understanding with Highland
Senior Center relating to the Senior Nutrition Meals Program.
9/21/98 amt
highland senior center
1
RESOLUTION NO.
2
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
3 EXECUTION OF A MEMORANDUM OF UNDERSTANDING WITH HIGHLAND SENIOR
CENTER, HIGHLAND DISTRICT COUNCIL ON AGING, INC. , RELATING TO A
4 NUTRITION FOR SENIORS PROGRAM.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
6
SECTION 1. The Director of Parks, Recreation and
Community Services Department is hereby authorized and directed
8
to execute on behalf of said City a Memorandum of Understanding
9 with Highland Senior Center, Highland District Council on Aging,
10 Inc . , relating to a Nutrition for Seniors Program, a copy of
11 which is attached hereto, marked Exhibit "A" and incorporated
12 herein by reference as fully as though set forth at length.
13 SECTION 2 . The authorization granted hereunder shall
14 expire and be void and of no further effect if the agreement is
15 not executed and returned to the Office of the City Clerk within
16 sixty (60) days following effective date of the resolution.
17 I HEREBY CERTIFY that the foregoing resolution was adopted
18 by the Mayor and Common Council of the City of San Bernardino at
19 a meeting, thereof, held on the day
20 of
1998 , by the following vote to wit :
21
22
23
24
25
26
27 9/23/98 amt
28
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A MEMORANDUM OF UNDERSTANDING WITH HIGHLAND SENIOR
2 CENTER, HIGHLAND DISTRICT COUNCIL ON AGING, INC. , RELATING TO A
NUTRITION FOR SENIORS PROGRAM.
3 COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT
4
ESTRADA
5
LIEN
6
ARIAS
7
SCHNETZ
8
DEVLIN
9
DEAN-ANDERSON
10
MILLER
11
12
13 City Clerk
14 The forgoing resolution is hereby approved this day of
15 1998 .
16
17 Judith Valles, Mayor
18 City of San Bernardino
19 Approved as to form
20 and legal content :
21 JAMES F . PENMAN
City Attorney
22
23 By:
24
25
26 9/23/98 amt
27 HIGHLAND -2-
28
98-274
1 MEMORANDUM OF UNDERSTANDING
2 (NUTRITION FOR SENIORS PROGRAM)
3 THIS MEMORANDUM OF UND��E��R//STANDING is made and entered into
4 this 5_�7Z day of 4�K, , 1998 , by and between
5 the City of San Bernardino, a municipal corporation, hereinafter
6 referred to as "City" , and the Highland Senior Center, Highland
7 District Council on Aging, Inc . , hereinafter referred to as the
8 "Center" .
9 City and Center agree as follows :
10 1 . This Memorandum of Understanding is made with reference
11 to the following facts and objectives :
12 A. City currently operates a Nutrition for Seniors
13 Program, which program is the subject of a contract between the
14 County of San Bernardino Office on Aging and Adult Services, and
15 the City of San Bernardino .
16 B • The parties desire to formalize a Senior Citizen
17 Nutrition Site at 3102 East Highland Avenue, Highland, Patton, CA
18 92346 , a private, non-profit facility serving senior citizens .
19 Center leases the facility from the State of California.
20 2 . Duties of Center. Center shall :
21 A. Provide suitable and adequate space for the
22 consumption of meals in a designated area and allow use of
23 kitchen equipment in support of the serving of meals transported
24 in bulk by the City.
25 B . Provide all necessary volunteers and any paid
26 personnel it may contract for from any source .
1
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98-274
1 C . Adhere to all Health Code requirements, including
2 but not limited to those pertaining to sanitation and food
3 handling principles .
4 D. Safeguard any equipment furnished by the City.
5 E . Collect donations for meals and maintain
6 accountability on all meal donations in accordance with tHe
7 following:
8 (1) Suggested donation for all Senior Nutrition
9 Program meals is one dollar and seventy-five cents ($ 1 . 75) .
10 (2) Sixty years of age is the minimum age for
11 Participation in the Senior Nutrition Program. A spouse of a
12 qualifying senior, regardless of age, may also participate on the
13 same donation basis when accompanied by the spouse who qualifies .
14 (3 ) Guests of seniors not sixty years of age must
15 pay a guest meal fee which is the actual cost of the meal .
16 Presently, this fee is three dollars and seventy-five cents
17 ($3 . 75) , but is subject to revision based upon variations in
18 participation which affect the cost of each meal . Any necessary
i9 revisions in this fee will be coordinated in advance each three
20 months .
21 F . Senior Companion Program (SCP) participants shall
22 be required to sign on a separate daily meal accountability
23 record.
24 G. Center shall allow placement of a sign to be
25 furnished by City with substantially the following language in
26 the designated food consumption areas :
27 2
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98-274
1 "TO WHOM IT MAY CONCERN
2 the Senior Citizens Nutrition Program prohibits
3 ad shall not be responsible for any food removed
4 from this site by participants following the
5 serving of a regularly scheduled nutrition meal .
6 THE CITY OF SAN BERNARDINO"
7 3 . Duties of the City. The City shall :
8 A. Furnish a maximum of fifty complete meals (in bulk)
9 in accordance with the schedule below. City shall also provide
10 such equipment as the City deems necessary to provide the food,
11 consumable supplies and forms for accountability.
12 B • Provide the meals referenced above Monday through
13 Friday, 12 : 00 Noon to 1 : 00 p.m. , excluding all holidays on which
14 either the City and/or the Center does not operate . A list of
15 such dates shall be coordinated between the Senior Nutrition
16 Project Director and the Center Director upon execution of this
17 Memorandum of Understanding.
18 4 . Chancres . City or Center may request changes in the
19 scope of services of either party to be performed under this
20 Memorandum of Understanding. Said changes, including an increase
21 or decrease in the amount of delivery of the days of service,
22 must be mutually agreed upon by City and Center, and must be
23 incorporated in written amendment to this Memorandum of
24 Understanding, except as provided in the "Term" provision of this
25 Memorandum of Understanding.
26
27 3
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98-274
1 5 . Compliance with the Law. Center shall comply with all
2 applicable laws, ordinances and codes of the federal , state and
3 local governments , including but not limited to those pertaining
4 to the Senior Nutrition Program.
5 6 . Liability Insurance . Center agrees to procure and
6 maintain in force during the term of this Memorandum of
7 Understanding, and any extension thereof, at its expense, public
8 liability insurance in companies and through brokers approved by
9 the City, adequate to protect against liability for damage claims
10 arising out of Center operations under this Memorandum of
11 Understanding in a minimum amount of one million dollars
12 ($ 1, 000 , 000) combined single limit . Center shall provide to the
13 City' s Risk Management Division prior to serving any meals a
14 Certificate of Insurance and an additional insured endorsement
15 which provides :
16 A. City of San Bernardino is an additional insured.
17 B . The insurance company name, policy number, period
18 of coverage and amount of insurance .
19 C. That the City Clerk of the City of San Bernardino
20 must be given notice in writing at least thirty days prior to
21 cancellation, material change or refusal to renew the policy.
22 D. That Center' s insurance will be primary to any
23 coverage the City of San Bernardino may have in effect .
24 7 . Political Activity Prohibited. Funds, materials,
25 property or services contributed by the Office on Aging or City
26 under this Memorandum of Understanding shall not be used for any
4
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98-274
1 participant political activity, or to further the election or
2 defeat of any candidate for public office .
3 8 . Religious Activities Prohibited. Religious worship
4 instruction or proselytization shall not be instigated as part of
5 or in connection with the performance of this Memorandum of
6 Understanding.
7 9 . Hold Harmless . Center shall defend, indemnify and hold
8 City, its elective and appointive boards, commissions, officers,
9 agents and employees harmless from any liability for damage or
10 claims for damage, including all claims for property damage and any
11 and all claims or liability which may arise from City' s operations
12 under this Memorandum of Understanding, whether such operations, be
13 by City or by any one or more persons directly employed by, or
14 acting as agent for City.
15 10 . Term. This Memorandum of Understanding shall be effective
16 immediately and shall continue in effect for a period of three
17 years subject to termination by either party for any reason upon
18 thirty days ' written notice to the other party, provided, however,
19 that should county, state or federal funding for the Nutrition for
20 Senior Program cease or decrease, City may unilaterally terminate
21 this Memorandum of Understanding forthwith upon notification to
2? Center.
23 11 . Attorney Fees Provisions . If any legal action is
24 necessary to enforce or interpret the terms of this agreement, the
25 prevailing party shall be entitled to the reasonable attorney' s
26 fees, in addition to any other relief to which it may be entitled.
27
28 5
98-274
1 The costs, salary and expenses of the City Attorney and members of
2 his office in enforcing this contract on behalf of the City shall
3 be considered as "attorney' s fees" for the purposes of this
4 paragraph.
5 12 . Notice . All notices to the parties arising as a result
6 of this Memorandum of Understanding shall be in writing and
7 delivered in person or sent by certified mail, postage prepaid,
8 return receipt requested, addressed as follows :
9 ASSOCIATION CITY
10 Highland Senior Center Director of Parks, Recreation
Highland District Council and Community Services on
11 Aging, Inc . Department
3102 East Highland Avenue 547 North Sierra Way
12 Post Office Box 948 San Bernardino, CA 92410-4816
Highland, CA 92346
13
14 IN WITNESS WHEREOF, the parties hereto have subscribed their
names, the day and year first herein written above .
15
HIGHLAND SENIOR CENTER CITY OF SAN BERNARDINO
16
17
By
18 Annie F. Ramos, Director
Title Parks, Recreation and
19 Community Services Department
20
Approved as to form
21 and legal content :
22 James F. Penman
City attorney
23 By
24
l
25
26 9/17/98 amt
27 highland center
28 6
98-274
ADDENDUM
CITY HOLIDAY CLOSURE LIST
1998-1999
SEPTEMBER 7
NOVEMBER 11
NOVEMBER 26
DECEMBER 24
DECEMBER 25
DECEMBER 31
JANUARY 1
JANUARY 20
MAY 26
JULY 2
SEPTEMBER 1
NOVEMBER 11
CITY OF SAN BERNARDINO
INTEROFFICE MEMORANDUM
CITY CLERK'S OFFICE
RECORDS & INFORMATION MANAGEMENT (RINI) PROGRAM
DATE: October 5, 1998
TO: Tom Boggs, Administrative Operations Supervisor H
FROM: Rachel Clark, City Clerk by Melanie Miller, Senior Secretary
RE: Transmittal for signature—Res 98-274 Documents
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Attached is the following:
One (1) original agreement authorizing a MOU with Highland Senior Center relating to a Senior
Nutrition Program.
Please obtain signatures as needed.
Please return the executed original to the City Clerk's office as soon as possible, to my attention.
Be advised that the resolution and agreement will be null and void if it is not executed within sixty (60)
days— December 4, 1998.
If you have any questions, please do not hesitate to contact me at ext. 3212. Thank you.
Rachel Clark
City Clerk
By: Melanie Miller, Senior Secretary
I hereby acknowledge receipt of the above me t ned documents.
Signed:
Date:
RC:mam