HomeMy WebLinkAbout23- Mayor's Office CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Thelma Press, Fine Arts Liaison Subject: Approve recommendation of The
Fine Arts Commission to grant
Dept: Mayor's Office ORIGINAL 5,500 to the Sturges Academy
Date: September 4, 1998
Synopsis of Previous Council Action:
1st Time Funding
Recommended Motion: MAYOR AND COMMON COUNCIL
ADOPT RESOLUTION
I Signature
Contact person: Thelma Press 'Phone 5133
Supporting data attached: yes Ward:
FUNDING REQUIREMENTS: Amount: 5,500
Source:(Acct. No.) 001-091-5185
Acct. Description) FIN ARTS
h
Finance:
Council Notes:
i
Agenda Item No.
Synopsis: Sturges Academy
Sturges Summer Academy is a pilot project which hopefully will develop into an exciting
Summer Academy for children from elementary and middle schools of the inner City.
The concept of this Academy is to expose children from an early age to theatre training skills,
music and dance.
The Sturges Foundation will contribute some usage of the Center without charge, funding
from the Fine Arts Commission, involvement of the Family Playhouse, expertise of the
teachers and support of parents should assure a successful first time project.
* Attendance - 3,000 persons
* Estimated number of persons to benefit - 150 children
* Number of performances - 6
* Estimated costs.......... $25,000.00
* Fine Arts Commission Grant.......... $51500.00
RESOLUTION NO. COPY
1
2 RESOLUIION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
3 EXECUTION OF AN AGREEMENT WTITI THE STURGES ACADEMY FOR THE
PROMOTION OF ARTS AND CULTURE.
4
5 BE IT RESOLVES) BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
6 SAN BERNARDINO AS FOLLOWS:
7
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized
8
9 and directed to execute on behalf of said City an Agreement with STURGES ACADEMY,
10 a copy of which is attached hereto marked Exhibit "A"
11 and incorporated herein by reference as fully as though set forth at length.
12 SECTION 2. The authorization to execute the above referenced agreement
13 is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
14
15 passage of this resolution.
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28 September 22, 1998 1
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT wn THE STURGES ACADEMY FOR THE
1 PROMOTION OF ARTS AND CULTURE.
2
3 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor
4 and Common Council of the City of San Bernardino at a meeting thereof,
5 held on the day of , 1998, by the following vote, to wit:
6 Council Members AYES NAYS ABSTAIN ABSENT
7
ESTRADA — — — —
8
9 LIEN — — — —
10 ARIAS — — —
11 SCHNETZ — — — —
12 DEVLIN — — — —
13 ANDERSON -
14
MILLER — — — —
15
16
17 City Clerk
18 The foregoing resolution is hereby approved this day of
19 1998.
20 JUDITH VALLES, Mayor
21 City of San Bernardino
Approved as to form and
22 legal content:
23 James F. Penman,
24 City Attorney
25 By:
26
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28 September 22, 1998 2
98-289
1 AGREEMENT C 0 P IV
2 Fine Arts Funding
3 THIS AGREEMENT is entered into between the CITY OF SAN
4 ERNARDINO, a municipal corporation, referred to as "City" and the
5 TURGES ACADEMY, a non-profit organization, referred to as
6 'Organization. "
7 The parties agree as follows :
8 1 . Recitals .
9 A. Organization has requested financial assistance from
10 City for the fiscal year 1998-99, in order to assist in defraying
11 he expense of certain concerts, shows, festivals , or events or
12 activities sponsored by Organization as set forth in Organization' s
13 grant proposal (hereinafter "the proposal" ) approved by the Fine
14 Arts Commission of the City. A copy of said proposal is on file in
15 the Mayor' s Office of Cultural Affairs . The terms of the proposal
16 are incorporated herein by reference and shall govern the uses of
17 the funds provided herein. The financial assistance provided for
18 in this agreement is made on a one-time only basis, and receipt of
lg said funds shall not imply a continuing obligation of the City
20 beyond the terms of this Agreement .
21 B . The expenditure is for a valid municipal public
22 purpose, to wit : for the promotion of art appreciation in San
23 Bernardino, as more fully set forth in the proposal submitted by
24 Organization.
25 2 . Payment . Upon presentation of a claim to the Mayor' s
26 Office, City shall pay to Organization from the
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-1-
Exhibit "A"
98-289
1 GREEMENT RE : THE CITY OF SAN BERNARDINO AND THE STURGES ACADEMY
OR THE PROMOTION OF THE ARTS AND CULTURE .
2
3 udget for the 1998-99 fiscal year, the total sum of $5, 500
4 dollars, to cover the costs per the Fine Arts grant application
5 agreement .
6 3 . Use of Funds . The funds paid to Organization shall be
7 sed solely for the purposes set forth in Paragraph 1 and in strict
8
ompliance with the provisions set forth in the agreement . No
9 eviation from the agreement shall be made without the express
10 approval of the City of San Bernardino . Said funds shall be
11 xpended by June 30 , 1999 , and any unexpended funds shall be
12 returned to City by Organization.
13 4 Accounting. Within 20 days after the completion of the
14
vent, the Organization shall submit to the Mayor' s Office, with a i
15 copy to the Director of Finance, an accounting of the actual
16 expenditures connected with said event as it relates to the funds
17
hich were provided by the City. Financial records shall be
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maintained in accordance with generally accepted accounting
19
principles by Organization in such manner as to permit City to
20 easily trace the expenditures of the funds . All books and records
21
of Organization are to be kept open for inspection at any time
22 during the business day by the City or its officers or agents .
23 Failure to submit the financial records in accordance with this
24 section will result in the Organization reimbursing the City.
25 S . Hold Harmless . Organization covenants and agrees to
26 defend, indemnify, and hold harmless the City and its employees and
27
agents from all liabilities and charges,
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-2-
98-289
1 GREEMENT RE : THE CITY OF SAN BERNARDINO AND THE STURGES ACADEMY
OR THE PROMOTION OF THE ARTS AND CULTURE .
2
3 expenses (including counsel fees) , suits or losses however I
4
ccurring, or damages arising or growing out of the use or receipt
i
5 f the funds paid hereunder and all operations under this
6
agreement . Payments hereunder are made with the understanding that
7 he City is not involved in the performance of services or other
$ activities of Organization. Organization and its employees and
9 gents are independent contractors and are not employees or agents
10
f the City in performing said services .
11 6 . Termination. City shall have the right to terminate
12 his Agreement and any funding remaining unpaid hereunder for any
13 reason by mailing a ten-day written notice to Organization and this
14 agreement shall terminate ten days after the mailing of such
15 notice . In the event this Agreement is terminated for reasons of
16 improper use of funds or use of funds for any purpose other than
17 those authorized, any unexpended portion of the funds provided by
is City shall be returned to City. In addition, Organization shall
19 reimburse to City any funds expended which were used for any
20
purposes other than those authorized under this Agreement .
21 Assignment . Organization shall not assign its interest
22
in this Agreement without the prior written approval of City.
23 8 . Insurance . Organization shall take out and maintain
24
during the life of this Agreement such public liability and
25
property damage insurance as shall insure City, its elective and
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appointive boards, commissions, officers,
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98-289
1 GREEMENT RE : THE CITY OF SAN BERNARDINO AND THE STURGES ACADEMY
OR THE PROMOTION OF THE ARTS AND CULTURE .
2
3 gents and employees, Organization and its agents performing acts
4 covered by this Agreement from claims for damages for personal
5 injury, including death, as well as from claims for property damage
6 which may arise from Organization' s or its agents' operations
7 ereunder, whether such operations be by Organization or its agents
8 or by anyone directly or indirectly employed by either Organization
9 r its agents, and the amounts of such insurance shall be as
10 follows :
11 (a) Public Liability Insurance . In an amount not less than
12 $1, 000 , 000 for injuries, including, but not limited to, death, to
13 any one person, and subject to the same limit for each person, in
14 an amount not less than $100 , 000 on account of any one occurrence;
15 (b) Property Damage Insurance . In an amount of not less than
16
$50 , 000 for damage to the property of each person on account of any
17
one occurrence .
18 �
(c) Workers Compensation. Organization shall provide workers
19 compensation insurance in the amount required by state law if the
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funds provided hereunder are to be paid as salary to any employee
21
of Organization. Organization shall require that all rights of
22 subrogation under such policy of workers compensation insurance
23 shall be waived as to City. City shall be set forth as an
24 additional named insured in each policy of insL�rance provided
25 hereunder .
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(d) The Certificate of Insurance furnished to the City shall
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require the insurer to notify the City of any change or termination
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in the policy.
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98-289
1 GREEMENT RE : THE CITY OF SAN BERNARDINO AND THE STURGES ACADEMY
OR THE PROMOTION OF THE ARTS AND CULTURE .
2
3 9 . Obligation. Organization hereby covenants that it has
4 taken all actions necessary to make the adherence to the
5 bligations imposed by this agreement a binding obligation of the
6 organization.
7 10 . Notices . All notices herein required shall be in writing
8 nd delivered in person or sent by certified mail, postage prepaid
9 addressed as follows :
10 As to City: As to Organization:
11 Mayor' s Office Charles Bradley
12 City of San Bernardino Sturges Academy
300 North "D" Street P .O. Box 1303
13 San Bernardino, CA 92418 San Bernardino, CA 92401
14 11 . Entire Agreement . This Agreement and any documents or
15 instruments attached hereto or referred to herein integrate all
16 terms and conditions mentioned herein or incidental hereto, and
17 supersede all negotiations and prior writing in respect to the
18 subject matter hereof . In the event of conflict between the terms,
19 conditions or provisions of this Agreement, and anv such document
20 or instrument, the terms and conditions of this Agreement shall
21 prevail .
22 12 . Non-Discrimination. Organization agrees that for the term
23 of this Agreement it shall not discriminate in employment,
24 recruitment, hiring, admission practices, advertising or in any
25 other manner on the basis of race, color, creed, religion, national
26 origin, sex, physical handicap, or marital status .
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28 DATED: �) 7 ZfZ
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98-289
1 GREEMENT RE : THE CITY OF SAN BERNARDINO AND THE STURGES ACADEMY
OR THE PROMOTION OF THE ARTS AND CULTURE.
2
3 CITY OF SAN BERNARDINO
4
5
6 J it Valles, Mayor
7
$ J
9 TTEST : �
Rachel G. Clark, City Clerk
10 �Ga�� �j
11 v ORGANIZATION
12
13 pproved as to form
14 and legal content :
JAMES F . PENMAN
15 City Attorney
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98-289
PERFORMING ARTS - GRANT APPLICATION FORM
City of San Bernardino - Fine Arts Commission
I . Applicant Organization (Name, II . Contact Personrhg_rio__ u=zdloy _
Address, etc . ) Title a-neral Mu. nsar
Sturges Academy for the Fine Arts Phone : (g0¢ ) 184-5415
Post Office Box 1303 ----°°-----------°° ------
San Bernardino, CA 92401 III . Program Category Under which
Support is requested: P-rf^T X66
-------------------- -
Phone : ( 909 ) 384-5415 IV. Period of Support Requested
Non-Profit I .D. 33-0073908 Sept. 1998 through July 1999
Number of Years in existence years Starting Ending
V. Project Descriptions :
Sturges Academy proposes a-summer academy for Children which would focus on
training young people in the area schools the art and craft of theater. The emphasis
will be on stage production, acting, dancing, music, tecnical skills and
performance. This is an area of the educational development of the area that
is lacking and will greating increase the involvement in the fine arts by the
children and their parents.
VI Estimated number of persons expected to benefit from this
program/project : 150 children
a) Number of persons by paid attendance : minimal
b) Number of persons by free complimentary admission : �t,l
C) Number of performances scheduled:( ;ree at both levels)
d) Total attending all performances ( [a] plus [b] ) :
VII . Need Statement :
The area of San Bernardino is in need of a training academy for children in the
lower economic areas of the city. This Struges Academy will provide training for
the children in all areas of theater which will involve them and their parents in
the fine arts life of the City of San Bernardino.
VIII Intended Results :
The goal of thh academy will be to train 150 young people of various ethnic backgraot
the basic ruduu--nts of the theater production and performance. The intended result
is for these 150 children to present a theater production to the community.
(PA Revised 6/96) -6-
98-289
IX. Total anticipated expenses for this period:
Salary & Wages $ 15,000.00
Supplies &: Material $ 7,500.00
Travel $
Fixed Assets/Rentals or Leases $
Outstanding loan payments $
Fees & Other $ 2,500.00
TOTAL COSTS $ 25,000.00
X. Total anticipated income for this period:
Most Recent This
Fiscal Period Fiscal Period
Income from performances $ None $ 2,500.00
Revenue (stocks, bonds, rentals, ezc . ) $ $ 0
Grants $ $ 10,000.00
Contributions $ $ 0
Funds from Support Groups $ $ 2,500.00
Other $ $ 0
TOTAL INCOME $ $ 15,000.00
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XI . Amount requested from the San Bernardino Fine Arts Commission:
a) Total Costs (Section IX) $ 25,000.00
b) Total Income (Section X) $ 15,000.00
c) "OUNT REQUESTED [a] minus [b] ) 0,000.00
Percentage requested:
(Amount Requested divided by Total Costs) 40.0 *1
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(PA Revised 6/96) -7-
98-289
XII . Amount per person to be subsidized by Fine Arts grant :
Amount requested (Section XI Line [c] ) divided by
number of people attending (Section VI Line [d] ) S 67.00
XII . Future objectives :
As availability of city funds will be increasingly restricted in the
foreseeable future, how does your organization propose to become more
self-sufficient?
Sturges Academyfor the Fine Arts anticipates that after the academy has been
established and running for one year, we will be able to attract a larger number of
community and greater community supporters. We anticipate that in the first year
this number will be limited, but should grow as the academy is known in the
City of San Bernardino.
.e
XIII . Provide a brief history/background of the organization:
Sturges Center for the Fine Arts is a refurbished, historical, midisized theater,
located in histroic downtown San Bernardino, dedicated to promoting cultural
awareness in the local communities. Sturges Center is committed to quality
programming in the musical, theatrical, artistic and educational fields. Sturges
Center is dediated to encouraging the arts for youth in the diverse community
for the present and the future.
CERTIFICATION:
Project Officer: /L__+Title : General Manager
Phone Number: 909-384-5415 Date :
(PA Revised 6/96) -8-
98-289
List Board of Directors and Officers
( Include names, addresses and phone numbers)
PRESIDENT
Thelma Press Bill Lemann
1740 Lomas Privadas 215 North "D" Street
San Bernardino, CA 92404 San Bernardino, CA 92401
909-882-6426 909-889-3691
Dr. Harold Boring Penny Holcomb
777 North "F" Street 3702 Hemlock Drive
San Bernardino, CA 92410 San Bernardino, CA 92404
909-381-0989 909-862-3332
Mildred Hudson Henrietta Eich
1428 Bussey ,. 4731 Brentwood Lane
San Bernardino, CA 92405 San Bernardino, CA 92407
909-883-0750 909-883-5233
Gloria Brown David Marion
1053 South 3rd Street 101 E. Redlands, Blvd, Ste 298
Calimesa, CA 92320 Redlands, CA 92373
909-795-1506 909-793-0633
Judge John Kennedy
351 North Arrowhead Ave.
San Bernardino, CA 92415-0240
909-387-3035
General Manager Theater Manager
Charles Bradley Harald Luther
P.O. Box 1112 P.O. Box 1303
Colton, CA 92324 San Bernardino, CA 92402
909-384-5415 909-384-5415
98-289
STURGES ACADEMY/FAMILY PLAYHOUSE
SUMMER ACADEMY TIMELINE
Last week August 1998 First meeting between Academy and
Playhouse representatives.
First week September 1998 Meeting with representatives of area
schools and Academy/Playhouse to
determine needs and initial planning.
Third Week September 1998 Final Planning meeting between
Academy and Playhouse
representatives.
October 1998 Present Plan for approval to Fine Arts
Commission.
October 1998 Fine Tune Plan and set into motion
January 1999 Begin Media releases to area schools,
talk with all arts teachers in local
school area.
April 1999 Intensify media releases, begin
recruitment of students into program.
May 1999 Continue Recruitment
July 5, 1999 Academy classes begin at Sturges
Center.
July 5 - August 6, 1999 Classes continue
August 9-12 rehearsals for performance
August 13-15 Performances
98-289
Classes planned: Lighting, sound
Stage craft, set design
Makeup, costume
Dance, movement
Vocal
Acting
Two tracks: one elementary level, one middle school level
each track to have limit of 75 students.
Tracks will run simultaneously: Theater work downstairs(one track)
Performance upstairs (one track)
Mid-day switch.
�`,Ajy
„Y f
C T Y O F
an bernardino
R A C H E L C L A R K
C I T Y C L E R K
October 7, 1998
Charles Bradley
Sturges Academy
P. O. Box 1303
San Bernardino, CA 92401
Dear Mr. Bradley:
At the Mayor and Common Council meeting of October 5, 1998, the City of San
Bernardino adopted Resolution 98-289 authorizing a fine arts funding agreement.
Enclosed is an original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, ATTN: Melanie Miller, P.O. Box 1318,
San Bernardino, CA, 92418 as soon as possible.
You will be mailed an executed copy for your files.
Please be advised that said resolution will be null and void if it is not executed within
sixty (60) days— December 4, 1998.
If you have any questions, please do not hesitate to contact me at (909) 384-5002.
Sincerely,
Rachel Clark
City Clerk
By: Melanie Miller, Senior Secretary
RC:mam
Enclosures
P . O . B O X 1 3 1 8 , S A N B E R N A R D I N 0 , C A 9 2 4 0 2
3 0 0 N O R T H D S T R E E T S A N 8 E R N A R D I N 0 ,
C A L I F O R N I A 9 2 4 1 8 - 0 0 0 1 ( 9 0 9 ) 3 8 4 - 5 0 0 2
( 9 0 9 ) 3 8 4 - 5 1 0 2 F A X - ( 9 0 9 ) 3 8 4 - S i S 8
T D D / T T Y - ( 9 0 0 ) 3 8 4 - 5 5 4 0