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HomeMy WebLinkAbout14- Mayor's Office CITY: OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Thelma Press, Fine Arts Liaison Subject: Approve recommendation of The Fine Arts Commission to grant Dept: Mayor's Office 4,000 to the Canto Bello Chorale Date: September 4, 1998 ORIGINAL Synopsis of Previous Council Action: 1997: Resolution #97-316 approved ($ 5,000) 1996: it #96-313 ( 4,500) 1995: It #95-319 ( 5,000) 1994: tv #94-312 ( 15,000) 1993: it #93-448 ( 10,000) Recommended Motion: MAYOR AND COMMON COUNCIL ADOPT RESOLUTION Signature Contact person: Thelma Press Phone 5133 Supporting data attached: yes Ward: FUNDING REQUIREMENTS: Amount: 4,000 Source:(Acct. No.) 001-091-5185 Acct. Description) FIN ARTS Finance: Council Notes: i%/qg Agenda Item No. Synopsis: Canto Bello Chorale The Canto Bello Chorale a San Bernardino based organization is an ensemble chorale that presents a repertory of classical choral works in the City of San Bernardino and surrounding Communities. This Chorale hires the San Bernardino Symphony Orchestra as their accompanying Orchestra and have been part of the Symphony's Concert season. Canto Bello Chorale has developed a good marketing program and now has a good name recognition. The Chorale will appear at this year's Thanksgiving Breakfast as a service to our City. * Estimated Attendance - 4,900 * Number of Performances - 7 * Estimated Costs..........$38,350.00 * Estimated income..........$33,350.00 * Grant requested was for..........$5,000.00 * Grant award recommended..........$4,000.00 RESOLUTION NO. 1 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE 3 EXECUTION OF AN AGREEMENT WITH THE CANTO BELLO CHORAL FOR THE PROMOTION OF ARTS AND CULTURE. 4 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 6 7 SECTION 1. The Mayor of the City of San Bernardino is hereby authorized 8 and directed to execute on behalf of said City an Agreement with CANTO BELLO 9 10 CHORALE, a copy of which is attached hereto marked Exhibit "A" and incorporated 11 herein by reference as fully as though set forth at length. 12 SECTION 2. The authorization to execute the above referenced agreement 13 is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the 14 passage of this resolution. 15 16 17 18 19 20 21 22 23 24 25 26 27 28 September 22, 1998 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT V1TH THE CANTO BELLO CHORALE FOR 1 THE PROMOTION OF ARTS AND CULTURE. 2 3 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor 4 and Common Council of the City of San Bernardino at a meeting thereof, 5 held on the day of , 1998, by the following vote, to wit: 6 Council Members AYES NAYS ABSTAIN ABSENT 7 ESTRADA — — — — 8 LIEN — — — — 9 10 ARIAS — — — 11 SCHNETZ — — — — 12 DEVLIN — — — — 13 ANDERSON — — — — 14 MILLER — — — — 15 16 17 City Clerk 18 The foregoing resolution is hereby approved this day of 19 1998. 20 JUDITH VALLES, Mayor 21 City of San Bernardino Approved as to form and 22 legal content: 23 James F. Penman, 24 City ttorney 25 By: 'VW_e_ 26 27 28 September 22, 1998 2 AGREEMENT C 0 PT 1 2 Fine Arts Funding 3 THIS AGREEMENT is entered into between the CITY OF SAN 4 ERNARDINO, a municipal corporation, referred to as "City" and the 5 CANTO BELLO CHORALE, a non-profit organization, referred to as 6 "Organization. " 7 The parties agree as follows : 8 1 . Recitals . 9 A. Organization has requested financial assistance from 10 City for the fiscal year 1998-99, in order to assist in defraying 11 the expense of certain concerts, shows, festivals, or events or 12 activities sponsored by Organization as set forth in Organization' s 13 grant proposal (hereinafter "the proposal" ) approved by the Fine 14 Arts Commission of the City. A copy of said proposal is on file in i 15 the Mayor' s Office of Cultural Affairs . The terms of the proposal 16 are incorporated herein by reference and shall govern the uses of 17 the funds provided herein. The financial assistance provided for 18 in this agreement is made on a one-time only basis, and receipt of 19 said funds shall not imply a continuing obligation of the City 20 beyond the terms of this Agreement . 21 B . The expenditure is for a valid municipal public 22 purpose, to wit : for the promotion of art appreciation in San 23 Bernardino, as more fully set forth in the proposal submitted by 24 Organization. 25 2 . Payment . Upon presentation of a claim to the Mayor' s 26 Office, City shall pay to Organization from the 27 28 -1- Exhibit "A" GREEMENT RE: THE CITY OF SAN AR D RNAR I O AND THE CANTO BELLO 1 HORALE FOR THE PROMOTION OF THE 2 3 udget for the 1998-99 fiscal year, the total sum of $4, 000 4 ollars, to cover the costs per the Fine Arts grant application 5 agreement . 6 3 . Use of Funds . The funds paid to Organization shall be 7 sed solely for the purposes set forth in Paragraph 1 and in strict 8 ompliance with the provisions set . for th. in the agreement . No 9 eviation from the agreement shall be made without the express 10 approval of the City of San Bernardino . Said funds shall be 11 expended by June 30 , 1999, and any unexpended funds shall be 12 returned to City by Organization. 13 4 Accounting. Within 20 days after the completion of the 14 vent, the Organization shall submit to the Mayor' s Office, with a 15 copy to the Director of Finance, an accounting of the actual 16 expenditures connected with said event as it relates to the funds 17 hick were provided by the City. Financial records shall be 18 maintained in accordance with generally accepted accounting 19 rinciples by Organization in such manner as to permit City to 20 easily trace the expenditures of the funds . All books and records 21 of Organization are to be kept open for inspection at any time 22 during the business day by the City or its officers or agents . 23 Failure to submit the financial records in accordance with this 24 section will result in the Organization reimbursing the City. 25 5 . Hold Harmless . Organization covenants and agrees to 26 defend, indemnify, and hold harmless the City and its employees and 27 agents from all liabilities and charges, 28 -2- 1 GREEMENT RE : THE CITY OF SAN BERNARDINO AND THE CANTO BELLO HORALE FOR THE PROMOTION OF THE ARTS AND CULTURE. 2 3 xpenses (including counsel fees) , suits or losses however 4 ccurring, or damages arising or growing out of the use or receipt 5 f the funds paid hereunder and all operations under this 6 agreement . Payments hereunder are made with the understanding that 7 he City is not involved in the performance of services or other 8 activities of Organization. Organization and its employees and 9 gents are independent contractors and are not employees or agents 10 of the City in performing said services . 11 6 Termination. City shall have the right to terminate 12 his Agreement and any funding remaining unpaid hereunder for any 13 reason by mailing a ten-day written notice to Organization and this 14 agreement shall terminate ten days after the mailing of such 15 otice . In the event this Agreement is terminated for reasons of 16 improper use of funds or use of funds for any purpose other than 17 those authorized, any unexpended portion of the funds provided by 18 City shall be returned to City. In addition, Organization shall 19 reimburse to City any funds expended which were used for any 20 purposes other than those authorized under this Agreement . 21 7 . Assignment . Organization shall not assign its interest 22 in this Agreement without the prior written approval of City. 23 8 . Insurance . Organization shall take out and maintain 24 during the life of this Agreement such public liability and 25 property damage insurance as shall insure City, its elective and 26 appointive boards, commissions, officers, 27 28 -3- 1 GREEMENT RE: THE CITY OF SAN BERNARDINO AND THE CANTO BELLO HORALE FOR THE PROMOTION OF THE ARTS AND CULTURE. 2 3 gents and employees, Organization and its agents performing acts 4 overed by this Agreement from claims for damages for personal 5 injury, 'including death, as well as from claims for property damage 6 hich may arise from Organization' s or its agents' operations hereunder, whether such operations be by Organization or its agents 8 r by anyone directly or indirectly employed by either Organization 9 or its agents, and the amounts of such insurance shall be as 10 ollows : 11 (a) Public Liability Insurance . In an amount not less than 12 $1, 000 , 000 for injuries, including, but not limited to, death, to 13 ny one person, and subject to the same limit for each person, in 14 an amount not less than $100 , 000 on account of any one occurrence; 15 (b) property Damage Insurance . In an amount of not less than 16 $50, 000 for damage to the property of each person on account of any 17 one occurrence . 18 (c) Workers Compensation. Organization shall provide workers 19 compensation insurance in the amount required by state law if the 20 funds provided hereunder are to be paid as salary Lo any employee 21 of Organization. Organization shall require that all rights of 22 subrogation under such policy of workers compensation insurance 23 shall be waived as to City. City shall be set forth as an 24 additional named insured in each policy of insurance provided 25 hereunder. 26 (d) The Certificate of Insurance furnished to the City shall 27 require the insurer to notify the City of any change or termination 28 in the policy. -4- 98-280 1 GREEMENT RE : THE CITY OF SAN BERNARDINO AND THE CANTO BELLO HORALE FOR THE PROMOTION OF THE ARTS AND CULTURE . 2 3 9 . Obligation. Organization hereby covenants that it has 4 aken all actions necessary to make the adherence to the 5 obligations imposed by this agreement a binding obligation of the 6 organization. 7 10 . Notices . All notices herein required shall be in writing 8 nd delivered in person or sent by certified mail, postage prepaid 9 addressed as follows : 10 As to City: As to Organization: 11 Mayor' s Office Charles Bradley 12 City of San Bernardino Canto Bello Chorale 300 North "D" Street P .O. Box 1627 13 San Bernardino, CA 92418 San Bernardino, CA 92401 14 11 . Entire Agreement . This Agreement and any documents or 15 instruments attached hereto or referred to herein: integrate all 16 terms and conditions mentioned herein or incidental hereto, and 17 supersede all negotiations and prior writing in respect to the 18 subject matter hereof . In the event of conflict between the terms, 19 conditions or provisions of this Agreement, and any such document 20 or instrument , the terms and conditions of this Agreement shall 21 prevail . 22 12 . Non-Discrimination. Organization agrees that for the term 23 of this Agreement it shall not discriminate in employment, 24 recruitment, hiring, admission practices, advertising or in any 25 other manner on the basis of race, color, creed, religion, national 26 origin, sex, physical handicap, or marital status . 27 28 DATED : le/71 --r -5- ytt-z�tu 1 GREEMENT RE : THE CITY OF SAN BERNARDINO AND THE CANTO BELLO HORALE FOR THE PROMOTION OF THE ARTS AND CULTURE . 2 3 CITY OF SAN BERNARDINO 4 / 5 ' 6 Judith alres, Mayor 7 8 J 9 ATTEST: kaekee-'d. Rachel G. Clark, City Clerk 10 �a �aQizA,�h,ec� � ,b,4 \ 11 ORGANIZATION 12 13 Approved as to form 14 and legal content : 15 JAMES F. PENMAN City Attorney 16 17 1 n By: - 18 r 19 20 21 22 23 24 25 26 27 28 -6- 98-280 PERFORMING ARTS - GRANT APPLICATION FORM City of San Bernardino - Fine Arts Commission I . Applicant Organization (Nam=e , IT . Contact PersonCh arles trradley Address , etc . ) Title txecutive Director Canto Bello Chorale Phone : ( 909 ) 5-0589 Post Office Box 1627 San Bernardino, CA 92401 ITT . Program Category Under which Support is requested:Music Phone : (909-8?5-0589 IV Period of Support Requested Non-Profit I .D . 9788765 Sept. 1998 through May 1999 Number of Years in existence 7 years Starting Ending ----------------------------------------------- V. Project Descriptions : Please See Page 4 --------------------------------------___ VI . Estimated number of persons expected to benefit from this program/project : 4,900 a) Number of persons by oa_.' attendance 4,900 b) Number of persons by =ree comc imentaiv admission : Mir,, Num=ber of per_crmances scned-_._ed 7 ,d Total attend-_ _ all _erf:crmances ,a, plus [b] ` 4,900 ---------------------------------------------- VII . Need Statement : Please see Page 5 ------------------------------------------- VIII . Intended Results : Please see Page 6 (PA Revised 6196) 98-280 IX. Total anticipated expenses for this period : Salary & Wages $ 22,600 Supplies & Material $ 12,750 Travel $ 0 FUH 1XMft4k1/Rentals or Leases $ 3,000 Outstanding loan payments $ 0 Fees & Other $ 0 TOTAL COSTS $ 38,350.00 X. Total anticipated income for this period: Most Recent This Fiscal Period Fiscal Period Income from performances $ 18,561.00 $ 19,000.00 Revenue (stocks, bends , rentals , etc . ) S 2,558.50 $ 4,350.00 Grants S 5,000.00 $ Contributions 6,595.00 $ 8,000.00 Funds from Suppert groups c 6,554.00 $ 2,000.00 Other $ TOTAL INCOME $ 39,268.50 $ 33,350.00 XI . Amount requested from the San Bernardino Fine Arts Commission: a) Total Costs (Section IX) $ 38,350.00 b) Total Income (Section X) (- ) $ 33,350.00 c) AMOUNT REQUESTED ( [a] minus [b] ) $ 5,000.00 Percentage requested: (Amount Requested divided by Total Costs) 7.67 (PA Revised 6/96) 98-280 XII . Amount per person to be subsidized by Fine Arts grant : Amount requested (Section XI Line [c] ) divided by number of people attending (Section VI Line [d] ) $ 1.02 XII . Future objectives : As availability of city funds will be increasingly restricted in the foreseeable future, how does your organization propose to become mcre self-sufficient? Please see Page 10 XIII . Provide a brief history/background of the organization: Please see Page 11 CERTIFICATION: Project Officer: Title : Executive Director Phone Number: 909-825-0589 Date : 7 - �3 (PA Revised 6196) Page 4 REFERENCE V - Summary of Project Description CANTO BELLO CHORALE The Canto Bello Chorale is a growing ensemble chorale that provides a consistent repertory of classical choral works to the community of San Bernardino, as well as the surrounding Inland Empire communities. The Chorale is constantly striving to increase its audience base through advertising in the mass media, personal contact and general mailings. The Canto Bello Chorale is constantly working to improve its performance presentation. We hire the Inland Empire Symphony as our accompanying orchestra. We also have performed with the Inland Empire Symphony as part of the symphony concert season and hope to again. We also hire top soloists from the Inland Empire because we feel it is important to give local talent the opportunity to perform. Many of the soloists that the chorale hires have performed in major performance forums including the Los Angeles Opera. The Canto Bello Chorale has increased its efforts in advertising and fund raising and continues to strive to improve its funding base and its name recognition. The Chorale proposes to increase its audience base through tailoring its performances to meet the changing and diversifying tastes of the local community. There are now several choral organizations in the San Bernardino area and the Chorale proposes to adjust our focus to capture the audience that is enthused about and will support the small ensemble works. We will also concentrate this year on more collaboration with other choral organizations, including San Bernardino Valley College. We will continue to work in close union with the Inland Empire Symphony and hire the best soloists available. 98-280 Page 5 REFERENCE VII - Need Statement CANTO BELLO CHORALE The Canto Bello Chorale, with additional funding, will be able to reach a wider audience through increased collaboration with other organizations this year. We will also be able to increase our advertising efforts which will bring a greater name recognition in San Bernardino and the surrounding Inland Empire. The increased name recognition will bring us a greater funding base which will enable the chorale to increase the number of performances and repertory. The Canto Bello Chorale, with additional funding, will be able to ensure that we have a consistent level of expertise in conductor, accompanist and soloists, which in turn will bring increased recognition of San Bernardino's performing arts community. We believe a strongly supported choral organization, which hires the resident symphony, is a necessity. This strong support acts as increased recognition by the City of San Bernardino to the resident arts community and the community at large, as well as, the entire Inland Empire. 70-GOV Page 6 REFERENCE VIII - Intended Results CANTO BELLO CHORALE The Canto Bello Chorale anticipates a broader audience base with expanded collaboration. We also expect to have greater name recognition and more extensive funding base from the local population. With the requested funding, the Canto Bello Chorale will be able to increase its advertising budget which will be divided among all the various media, as well as, provide proper remuneration for our conductor. We will also be able to ensure that the level of expertise of leadership, accompanist and soloists will remain high. The Canto Bello Chorale will be able to promote the performing arts of San Bernardino throughout the surrounding communities of the Inland Empire. 98-280 page 7 REFERENCE IX - Organization Anticipated Expenses CANTO BELLO CHORALE BUDGET EXPENSES(ANTICIPATED) - 1998/1999 Musicians $10,000.00 Soloists 3,600.00 Director/Associate 5,000.00 Accompanist 4,000.00 Advertising 4,000.00 Printing 2,000.00 Mail/Postage 2,500.00 Rental of Facilities 3,000.00 Music 2,500.00 Insurance 1,000.00 Moving, setup, etc. 750.00 TOTAL $38,350.00 98-280 page 8 REFERENCE X - Organization Anticipated Income CANTO BELLO CHORALE BUDGET INCOME(ANTICIPATED) - 1998/1999 Ticket Sales $17,500.00 Donations 8,000.00 Advertising Sales 3,000.00 Dues(Membership) 2,000.00 Music 1,350.00 Outside Paid Performances 1,500.00 TOTAL $33,350.00 ANTICIPATED NEED $59000.00 98-280 page 9 REFERENCE - Balance Sheet CANTO BELLO CHORALE BALANCE SHEET - 1997/1998 Beginning Balance 07-01-97 $254.00 Expenditures: Musicians $15,141.88 Soloists 3,750.00 Director 3,100.00 Accompanist 4,000.00 Advertising 1,850.00 Rental of Facilities 3,158.75 Music 2,461.00 Printing 966.00 Mailing/Postage 619.00 Bank Fees 55.00 Fund Raisers 3,989.00 TOTAL $39,090.63 Income: Ticket Sales $17,111.00 Grant(City) 5,000.00 Dues 1,450.00 Advertising Sales 1,302.00 Music 933.00 Performances(Outside,Paid) 1,450.00 Donations(cash) 6,595.00 Fund Raisers 5,104.00 Miscellaneous 323.50 TOTAL $39,268.50 Ending Balance 06-30-98 $177.87 JO-GOV page 10 REFERENCE XII - Future Objectives CANTO BELLO CHORALE FUTURE OBJECTIVES The Canto Bello Chorale has a continuing commitment to provide the City of San Bernardino and the Inland Empire with good choral music. The chorale leadership understands the constant need for new funding sources to ensure this continued growth. Some of the following areas were addressed this past season, however work needs to continue. The following courses of action will be goals for our 1997/1998 season: 1. Increase the membership of the board of directors and make the board more community oriented. Chorale officers will serve as additional members of the board of directors. (Kick off scheduled for September 1998) 2. Present one or more fundraising concerts which are sponsored by the chorale. This will bring in income without major expense such as music and rehearsal times. It will also raise the public awareness of the chorale through greater diversity of performances. (Scheduled for October 1998 and March 1999) 3. Make an effort to increase the number of grants applications. This will take a considerable amount of time for research and paperwork. (On-going) 4. Begin the process of raising enough initial funds in order to hire, at least part-time, an administrator who will coordinate the above. 98-280 page 11 REFERENCE XIII - History/ Background of Organization CANTO BELLO CHORALE History of Canto Bello Chorale The Canto Bello Chorale was founded in Spring 1982 by Director/Conductor Refugio (Ernie) Gomez and a small group of fifteen singers who wanted to keep alive the performance of choral works by major composers, as well as, good choral singing for smaller ensembles. The chorale also presents every year one or two specialty concerts such as the Mariachi concert and the Broadway/Opera concert from last year. The Canto Bello Chorale has presented the works of Bach, Beethoven, Brahms, Durufle, Faure, Handel, Haydn, Mozart, Puccini, Rutter, Schubert, Bruckner and Vivaldi as well as many others. The Canto Bello Chorale always strives to bring together the best in soloists and orchestra. We hire the Inland Empire Symphony for many of our concerts and also regularly perform on the symphony's season. Our soloists are area residents who have performed for many major forums including the Los Angeles Opera. The Canto Bello Chorale continues to grow as a performing organization. Last season the chorale had 42 members and anticipates continued growth this season. The Canto Bello Chorale has a continuing commitment to provide the City of San Bernardino and the Inland Empire with the best in choral performance. Maestro Refugio Gomez - Director/Conductor Maestro Refugio (Ernie) Gomez has been the director/conductor of the Canto Bello Chorale since founding the organization in Spring 1982. Maestro Gomez earned his Bachelor of Arts and Master of Arts degrees in Music, with a major in vocal music and piano, and a minor in composition from California State University, Los Angeles. Maestro Gomez has performed as soloist with the Inland Empire Symphony for Sinfonia Mexicana concerts. He has performed with the William Hall Chorale (currently the Master Chorale of Orange County) and since Summer 1995 has performed with the California State University, Los Angeles' Schola Cantorum. Maestro Gomez was guest conductor of the Inland Empire Symphony in 1993. page 12 REFERENCE - 1997/1998 Concert Season CANTO BELLO CHORALE 1997/1998 Concert Season Programs Canto Bello Chorale November 2, 1997 "Requiem" - Mozart chorus, soloists, orchestra December 21, 1997 "Touch of Holiday Spirits" chorus, soloists February 14, 1998 "A Valentine's Day Concert for Lovers" "Liebeslieder Waltzes" - Brahms and other love songs chorus, soloists April 5, 1998 "Stabat Mater" - Rossini chorus, soloists, orchestra May 23, 1998 "Pop Favorites of Yesteryear" chorus, soloists ADDITIONAL PERFORMANCES: October 11 or 12, 1997 - Mariachi concert at Sturges Center December 14, 1997 - Paid performance - Our Lady of the Rosary Cathedral March 14 or 15, 1998 - Mariachi Concert with Youth mariachi and folklorico at Sturges Center ADDITIONAL FUNDRAISERS: October - Paid performance - San Bernardino October - Fundraising Dinner - San Bernardino January - Wines & Cigars - San Bernardino 98-280 page 13 REFERENCE - Board Members/Officers CANTO BELLO CHORALE 1997/1998 BOARD MEMBERS - CANTO BELLO CHORALE President Anna Marie McAfee 2829 Ladera Street San Bernardino, CA 92405 909-881-1181 Vice-President,External Denis Cruickshank 3084 Mountian Top Drive Highland, CA 92346 909-864-0683 Vice-President,Internal Carmen Wiese 2624 Independence Circle Corona, CA 91720 909-272-0456 Secretary Betty Henninger 1000 North Ardmore Circle Redlands, CA 92374 909-798-8893 Treasurer Florence Littlefield 758 West 24th Street San Bernardino, CA 92405 909-882-7146 Director Refugio Gomez Executive Director 1041 N. Second Street Charles Bradley Colton, CA 92324 P.O. Box 1112 909-825-0589 Colton, CA 92324 909-825-0589 Y 9NARG/�, C I T Y O F an bernardino R A C H E L C L A R K C I T Y C L E R K October 7, 1998 Charles Bradley Canto Bello Chorale P. O. Box 1627 San Bernardino, CA 92401 Dear Mr. Bradley: At the Mayor and Common Council meeting of October 5, 1998, the City of San Bernardino adopted Resolution 98-280 authorizing a fine arts funding agreement. Enclosed is an original agreement. Please sign in the appropriate location and return the original agreement to the City Clerk's Office, ATTN: Melanie Miller, P.O. Box 1318, San Bernardino, CA, 92418 as soon as possible. You will be mailed an executed copy for your files. Please be advised that said resolution will be null and void if it is not executed within sixty (60) days— December 4, 1998. If you have any questions, please do not hesitate to contact me at (909) 384-5002. Sincerely, Rachel Clark City Clerk By: Melanie Miller, Senior Secretary RC:mam Enclosures P . O . B O X 1 3 1 8 , S A N B E R N A R D I N 0 , C A 8 2 4 0 2 3 0 0 N O R T H D S T R E E T S A N 8 E R N A R D I N 0 . C A L I F O R N I A 9 2 4 1 8 . 0 0 0 1 ( 9 0 9 ) 3 8 4 - S 0 0 2 ( 9 0 9 ) 3 8 4 - 5 1 0 2 F A X - ( 9 0 9 ) 3 8 4 -S 1 5 8 T 0 0 / T T Y - ( 9 0 9 ) 3 8 4 -S S 4 0