HomeMy WebLinkAboutS2- Public Works 09'TY bF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
File No. 7 . 01-11
From: ROGER G. HARDGRAVE Subject: Authorization to Execute Program
Supplement No. 85 - Seismic
Dept: Public Works Retrofit for Bridges at Various
, Locations
Date: 12-09--96
Synopsis of Previous Council action:
None.
Recommended motion:
Adopt Resolution
cc : Fred Wilson
Jim Penman
Uifcfn
Contact person: Gene R. Klatt Phone: 5125
Staff Report, Resolu-
Supporting data attached: tion & Program Supplement Ward: All
FUNDING REQUIREMENTS: Amount: None
Source: (Acct. No.)
(Acct. Description) Preliminary Engineering Bridge
Seismic Retrofit Project Finance:
Council Notes:
Res 96- �✓
Agenda Item No. S--,Z
r
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
The Local Agency-State Agreement for Federal Aid was
entered into on 4-06-78 . Each project that receives funding
requires a program supplement that is used to obligate the funds
that are being provided.
The State is ready to begin preliminary engineering on
the seismic retrofit of 16 bridges within the City of San
Bernardino. All funding for the project is from the State and
Federal Government. Due, in part to the complexity of securing
consultants and the procedures involved, the City requested the
State to make the selection and complete the preliminary design
for the bridges .
Total estimated cost for this portion of the project is
$14 , 000 . 00 . No City funds will be required since State seismic
funds will be provided to finance the local matching requirement.
Ile recommend that Program Supplement No. 85 be approved.
URGENCY CLAUSE
Caltrans has requested that this program supplement be executed
as soon as possible, since no invoices for reimbursement can be
processed until this agreement is fully executed.
12--09-96
75-0264
Date: November 12, 1996
PROGRAM SUPPLEMENT NO. 085 Location: 08-SBD-0-SBD
to Project Number: STPLZ-5033 (012)
LOCAL AGENCY-STATE AGREEMENT E.A. Number: 08-411834
FOR FEDERAL-AID PROJECTS NO. 08-5033
This Program Supplement is hereby incorporated into the Local Agency-State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 04/06/78 and is subject to all the terms and conditions
thereof. This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the aforementioned Master Agreement under authority of
Resolution No. , approved by the Local Agency on
(See copy attached) .
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages .
PROJECT TERMINI:
IN THE CITY OF SAN BERNARDINO Q VARIOUS BRIDGE LOCATIONS, BRD. NO' S
54C-15, 66, 67, 76, 158, 358, 359, 360, 361, 363 , 364, 365, 377, 378,411 &538 .
TYPE OF WORK: SEISMIC RETROFIT LENGTH: 0 . 0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Preliminary Engineering [ ] Right-of-Way [ ]
[ ] Construction Engineering [ ] Construction
Estimated Cost Federal Funds Matching Funds
Local STATE SE IS OTHER
14000 33D $ 8853 $ 0 $ 5147 $ 0
BMS $ 0
City of San Bernardino STATE OF CALIFORNIA
Department of Transportation
By By
Mayor Chief, Office of Local Programs
Project Implementation
Date Date
Attest
Title City Clerk
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Offi //t0/- /_ Date ////Z
$ 14000 . 00
Chapter Statutes I Item r' ear Program 1BC1 Fund Source AMOUNT
162 1996 2660-125-042 96-97 20.30.010.690 C 224060 042-T 5147.00
162 1996 2660-101-890 96-97 20.30.010.690 C 224060 892-F 8853.00
Approved as to form
end legal content:
James F. Penman
City Attorney Page 1 of 2
By
v
:08-SBD-O-SBD DATE: 11/12/96
STPLZ-5033 (012)
SPECIAL COVENANTS OR REMARKS
1 . All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency at regular intervals or as required
for efficient operation of the completed improvements.
2 . The Local Agency agrees the payment of- Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2) /Detail
Estimate, or its modification (PR-2A) or the FNM-76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Office of Local
Programs .
3 . This Program Supplement will be revised at a later date to
include other phases of work.
4 . The Local Agency will advertise, award and administer this
project in accordance with the current Local Program Procedures
or the new Local Programs Manual, when issued.
5 . This agreement supplements the Local Agency-State Master
Agreement for Federal-Aid projects, with the understanding that
all provisions of the 1991 Intermodal Surface Transportation
Efficiency Act (ISTEA) apply.
6 . The Local Agency agrees to advertise the project no later than
six (6) months after receipt of the structural plans,
specifications and estimates from the State .
7 . The Local Agency agrees to use their own funds to pay for any
portion of the project not eligible under the Seismic Safety
Retrofit Program.
8 . State Seismic funds will provide the match to Federal Funds, as
well as Local Agency overhead costs, relating to seismic project
development until June 30, 1998 .
9 . In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the "Nondiscrimination Assurances"
contained in the aforementioned Master Agreement for
Federal-Aid Program.
10 . Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report cover-
ing the allowability of cost payments for each individual consul-
tant or sub-contractor incurring over $25, 000 on the project .
The audit report must state the applicable cost principles utili-
zed by the auditor in determining allowable costs as referenced in
CFR 49, part 18, Subpart C - 22, Allowable Costs.
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