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HomeMy WebLinkAboutS3- Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: James R. Howell Subject: Purchase of five (5) 1997 Ford Alter- Dept: Public Services native Fueled Contours Date: November 4, 1996 ORIGINAL Synopsis of Previous Council Action: None Recommended Motion: Adopt resolution. Signature Contact person: William A. Oppenheim Phone: (909) 384-5220 Supporting data attached: Staff Report, Resolution Ward: All FUNDING REQUIREMENTS: Amount: $100, 907 . 90 Source: (Acct. No. ) 635-341-5701 Acct. Description) Vehicle Replacement Fund Finance• Council Notes: TABLED A -' Agenda Item No. '.3, CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT The Vehicle Replacement Fund provides for the replacement of five sedans that are used by city departments . These vehicles have exceeded their useful life and have become unreliable and costly to maintain. These vehicles are essential for the continued operations of the respective users . The following vehicles are to be replaced: Department Vehicle Year Make Model Planning & Building 0331 1986 Ford LTD Services 0334 1986 Ford LTD 0339 1987 Ford Tempo Public Services 1508 1987 Ford Tempo 0414 1984 Ford LTD These vehicles will be replaced with alternative bi-fueled (CNG/Gasoline) 1997 Ford Contours . The City of Los Angeles recently completed a bid process for the procurement of alternative fuel vehicles . Robert H. Loud Ford was the successful low bidder and therefore was awarded the contract for this purchase . The above vehicles will be procured through a cooperative purchase agreement with the City of Los Angeles (PO H70013) . The purchase of these vehicles qualify for the use of the remaining Motor Vehicle Registration Revenues (AB2766) funds . These discretionary funds are available for the procurement of Alternative Fueled Vehicles . It is recommended that the Mayor and Common Council authorize the purchasing manager to issue a purchase order for the amount of $100, 907 . 90 to Robert H. Loud Ford to purchase five (5) 1997 Ford Alternative Fueled Contours . JUSTIFICATION OF PLACEMENT ON SUPPLEMENTAL AGENDA The manufacturer' s close out date to be included in this year' s build is November 13 , 1996 . The dealer has made arrangements to extend this date pending Council action on this item. CITY OF SAN BERNARDINO PUBLIC SERVICES INTER-OFFICE MEMORANDUM TO: Fred Wilson, Assistant City Administrator FROM: Jim Howell, Director of Public Services DATE: November 14, 1996 SUBJECT: VEHICLE JUSTIFICATION/UTILIZATION COPIES: Bill Oppenheim, Fleet Manager The following vehicles have been identified to be replaced with Alternative Fuel Ford Contours. Justification/Utilization of these vehicles are as follows: Unit No: 0414 1984 Ford LTD Current Mileage: 126,507 User: P/S Street Division Last Yr Mileage: 6,326 Last Yr Maint. Cost $ 612 Daily Utilization: 40 This vehicle is used by the Street Division Project Coordinator (Carlos Huesca). The vehicle is used daily to follow-up on citizen complaints and planning maintenance projects. Unit No: 1508 1987 Ford Tempo Current Mileage: 79,461 User: P/S - Motor Pool Last Yr Mileage: 3,559 Last Yr Maint. Cost $1,722 Daily Utilization: 20 This vehicle is assigned to the City Hall Vehicle Rental Pool. It is rented on a daily basis to support the transportation needs of personnel assigned to City Hall. Unit No: 0339 1987 Ford Tempo Current Mileage: 51,125 User: Code Enforcement Last Yr Mileage: 2,714 Last Yr Maint. Cost $1,297 Daily Utilization: 40 This vehicle is assigned to the Code Enforcement Program. Code Enforcer Dan Vallier will use this vehicle daily to inspection for code violations. Unit No: 0334 1986 Ford LTD Current Mileage: 66,907 User: Code Enforcement Last Yr Mileage: 1,684 Last Yr Maint. Cost $ 481 Daily Utilization: 40 This vehicle is assigned to the Code Enforcement Program. Code Enforcer Charles Carter will use this vehicle daily to inspection for code violations. Unit No: 0331 1986 Ford LTD Current Mileage: 78,446 User: Planning & Building Last Yr Mileage: 7,129 Last Yr Maint. Cost $2,196 Daily Utilization: 40 This vehicle is assigned to Planning & Building Inspection. The vehicle will be used by Stan Wilson to inspect buildings throughout the city. JH/ii RESOLUTION NO. 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO ROBERT H. LOUD FORD FOR FURNISHING AND DELIVERY OF FIVE (5) 2 1997 FORD ALTERNATIVE FUELED CONTOURS THROUGH A COOPERATIVE PURCHASE AGREEMENT WITH THE CITY OF LOS ANGELES (P.O. H70013) TO BE UTILIZED 3 BY THE VARIOUS DEPARTMENTS OF THE CITY OF SAN BERNARDINO. 4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 5 SECTION 1. That Robert H. Loud Ford is the best responsible 6 bidder for furnishing and delivery of five (5) 1997 Ford alternative 7 fueled Contours through a cooperative purchase agreement with the 8 City of Los Angeles (P.O. H70013) for the total amount of 9 $100, 907. 90; pursuant to this determination, the Finance Department 10 is hereby uthorized and directed to issue a y purchase order for said 11 five (5) 1997 Ford alternative fueled Contours to said best 12 responsible bidder; such award shall only be effective upon the 13 issuance of a purchase order by the Finance Department; and all 14 other quotations therefor are hereby rejected. 15 SECTION 2 . The authorization to execute the above referenced 16 purchase order is rescinded if they are not issued within sixty (60) 17 days of the passage of this resolution. 18 I HEREBY CERTIFY that the foregoing resolution was duly adopted 19 by the Mayor and Common Council of the City of San Bernardino at a 20 meeting thereof, held on the day of , 21 1996, by the following vote, to wit: 27 November 4, 1996 1 28 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO ROBERT H. LOUD FORD FOR FURNISHING AND DELIVERY OF FIVE (5) 1 1997 FORD ALTERNATIVE FUELED CONTOURS THROUGH A COOPERATIVE PURCHASE AGREEMENT WITH THE CITY OF LOS ANGELES (P.O. H70013) TO BE UTILIZED 2 BY THE VARIOUS DEPARTMENTS OF THE CITY OF SAN BERNARDINO. 3 Council Members: Ayes Nays Abstain Absent 4 NEGRETE 5 CURLIN 6 ARIAS 7 OBERHELMAN 8 DEVLIN 9 ANDERSON 10 MILLER 11 City Clerk 12 13 The foregoing resolution is hereby approved this day of 1996. 14 15 TOM MINOR, Mayor City of San Bernardino 16 Approved as to form and 17 legal content: 18 James F. Penman, City Attorney 19 (� 20 By: 21 22 23 24 25 26 27 November 4, 1996 2 28 REQUEST FOR PURCHASE CITY OF SAN BERNARDINO PLEASE ORDER THE FOLLOWING FOR DELIVERY TO: Requisition No, 341058 CITY OF SAN BERNARDINO Requisition Date 11/01/95 182 S. SIERRA WAY Priority Routirie Urgent XX Breakdown I SAN BERNARDINO, CA 92408 Required Date 02/01/97 Department t Division Estunate(if known)Finance Approva�Funes Available Commodity Code PUBLIC SERVICES FLEET DIVISION Accountin Codes ae� 100,907.90 635-341-5701 X Eqpt. No. Work Order Haz. Material Originator of this request,(Print) Account Description: BILL OPPENYEIM VEHICLE REPLACEMENT Confirm P.O:No. E Number Phone: � 1 5220 TO BE SED FOR`Must be corn letet� REPLACE UNITS 331, 334, 339, 414, 1508 Item Complete Nomenclature / Description of Material Dimensions, Color, Mfg. & Quantityl unit Unit Price No. Number, Etc. Detail description of work to be done. If replacement part—Mfg. To of or Best Extension Name. Part no.. Model& Serial no.of Machine. Order Measure Estimate 1. FIVE (5) FORD CONTOUR CNG BI—FUEL SEDANS. PIGGYBACK CITY OF LOS ANGELES P.O. H70013 PER ATTACHED SPECS PLAN & BLDG. SRVCS. REPLACE UNITS 331, 334, 339 PUBLIC SRVCS. DEPT. REPLACE UNITS 414, 1508 PRICE 19,130.00 EA. DISCOUNT 400.00) PROMPT PAYMENT NET 25 DAYS COST 18,730.00 TAX 1,451.58 TOTAL 20,181.58 EA. X FIVE (5) I l I Recommended Vendor: Phone: SUB TOTAL OUT—TO—BID Address: SALES TAX EST. FREIGHT Contact. Delivery Date: Terms F.O.B. Point GRAND TOTAL 100,907 90 For other vendor contacts use reverse side. I hereby certify that the above items are necessary for this department,and are t)be used solely for the benefit Buyer. APPROVED of the city. _F A LENT! DIVISION HEAD CITY ADMINISTRATOR •ZLLINO FORn CARS 4. TRVCX# rOR TWO GZNZ3RATz0NH S`•ucce l��5 GOVERNMENT/COMMERCIAL DIVISION FAX : ( 818 ) 795-3210 PERSON SENDING : �ti+^ „w 4`PrR-eAr # OF PAGES SENT ( INCL , THIS PAGE DATE : 10- 31 - � � ORIGINAL COPY TO FOLLOW : REPLY REQUESTED TO : PERSON : Kc . F I R M : FAX PHONE 3(94 —6Ol - MESSAGE C_—ts," .o 1365 EAST COLORADO BOULEVARD, PASADENA, CALIFORNIA 91106 MAILING ADDRESS; P,O. BOX 60567 1818) 793-3154 !213 68'.76'4 August, 28, 1996wp/eg PR Not 40970081 CITY OF LOS ANGELES Spec. No. 9719-09-3 . Ref . No.":501-99-12 SPECIFICATION SEDAN, COMPACT, CNG/GASOLINE , HI-FUELED GENERAL: Shall be a new and unused 1997 Ford Contour CNG `sedan 'with a 2 .0 liter factory gaseous bi-fuel compressed nature]. _gas/gasoline 4 , , cylinder engine and a 4-speed automatic overdrive ,transmission. Vehicle shall be equipped with all standard and specified components as listed in factory data books and brochures . If not listed as standard equipment, the following factory optional equipment shall be furnished and installed: All related Compressed Natural Gas/Gasoline components shall be supplied and installed by either the original equipment manufacturer or Qualified Vehicle Modifiers (QVM) . Preferred Equipment Package 236A, including light group, rear window defroster and power windows . Tilt steering column. Power mirrors, outside rear view-left and rig`:r side . Power doors locks . License plate bracket . California Certified Engine Emissions System. Air conditioning, CFC-Free, manual control, factory installed. Factory dome light . Speed control . AM/FM, cassette, clock stereo radio . Steel-belted, radial ply black sidewall , P195/65R14 tires, all mounted on standard wheel rims . Full size spare tire and standard wneei , Heavy-duty battery , Four (4) door. Factory floor mats , August 21, 1996/wp/ts Spec No c3^19-09-3 2 ;cony . ^ue� C .cCh seats nor _ - ;asse;,ger ca�;ac_ty , Factory insta , lc�, Front and rear - - �:: ... ayes . Deep tinted tiaturai gas typ`- -"-el t anxs - 4 , 2 h�, � caNaci�y, minir^.,r„ Cas�: ine yank on (;asoaine equival-ent s,•A_ l be � q . 5 gallon, capacity , vohrcl, {ti ) key sets , factory type t ,• ,� �ra wide grips 11 ) operator ' s manual , EXterior colors sna. l be selected �rotn t±me of award or' a T `per, !acturer,' s standards a; contra„t . Interior colors s,•all be selectee, rime of award o; a ccntra;,t , i `"4m' an�facr.urer ' s sCandarda at Vendor shall provide a qua{ified instruco ,$) to Classes from a minimum of ; ' ' gonduct ,;tra�n�,nq TWO eight ie ; ncur work Personnel . days ©f instrc;czar for City Mechanical Training beat their Los Ange, es work loo sses On both da and evenin shifts - -,atioh which may include complete engine Operation, maintenance, t�.scinClasse3,'shalll and trouble shooting 9► tun up Vendor Co^ta t Person ; Vendor phone No : -..�_.._.�d..a .. `.C�`O� , ,• . . ■XILLINQ roan CJL3t6 i xaavCll� VO7t TWO OXNBStATIONS S`'uu'.P l9�5 8.3-96 1997 CONTOUR COLOR AND TRIM INTERIOR TRIM COLORS INTERIOR TRIM TYPE AND COLOR SELECTOR NOTE; Flret letter donates tyN, second loiter denciev color. Atlantis Blue Opal Grey Pwmlca �—' C clot, Buckets u6 GL SEDAW-- Clog Suokili �3 V6 UL GL end LX Champagne Ctearcoal m4wlic OK , orador Rod Cktucoat Meloic FL *Dark Toreador Red Cltarcoat MetAft JL , Moonlight Blue Clarcoel Metallic KM Paoilk Oran Ciearcoat Metallic Ps Willow Frost Cleamoal MotalUc SD , AI fio t3rgn Cleerooal Me%11,C (i) M dlaok Clearooai ua Vibrant While Clearcoai WT rt it &us 01tarigal Mrrlall! , ** Silver Frost Metallic has been cancelled for the model year and replaced with Teal Clearcoat Metallic ( RD) available both with Opal Grey and Pumice Interiors 1365 EAST COLORADO BOULEVARD, PASADENA, CALIFORNIA 91106 MAILING ADDRESS: P.O. BOX 60567 (818) 793.3154 0 (2 13) 681.7614 TO. City of Los Angeles, Purchasing Agent Bid No. 61048 111 E. lot St., Room 100 Los Angeles,CA 90012 fw P O �Q , n 10 d I3 Contract No. �.... 1. COMPLETE CONTRACT This entire Bid request, or any item(s) thereof, shall become the contract upon its acceptance by the Purchasing Agent on behalf of the City of Los Angeles. The complete contract shall consist of The Notice of Award,The Notice Inviting Bids, the entire Bid (including Specifications), or any item(s) thereof, this page and the reverse Side, ad- dendums, and when required, INSURANCE AND EONDW. A Notice of Award will be furnished to the successful bidder Identifying the Item(s) to be furnished under this contract. 2. SERVICES TO BE PROVIDED BY THE CONTRACTOR The Contraotor agrees, upon acceptance of this offer by the City, to furnish the goods and services herein specified according to the terms and conditions as set forth herein. 3. AMOUNT TO BE PAID The City agrees to pay the Contractor for the goods or services in the manner and out of the funds described In the paragraph entitled"PAYMENTS"on the reverse side of this form, 4. CHOICE OF ALTERNATIVE PROVISIONS; OPTIONS; NOTIFICATION When alternative provisions are requested, or options are offered, the Contractor will be notified a$ to which provision,or option, Is being accepted at the same time that he is notified that he Is the successful bidder, S. DECLARATION OF NON-COLLUSION The undersigned certifies (or declares) under penalty of perjury that this bid Is genuine end not sham or collusive, or made in the Interest or on behalf of any person, firm, or corporation not herein named; that the bidder has not directly or Indirectly Induced or solicited any bidder to put up a sham bid, or any other person, firm, of corporation to refrain from bidding, and that the bidder has not In any manner sought by collusion to "our*to himself any advantage over other bidders. EXECUTED AT: TNri%a L Q 0., ON THE , DAY OF c6` !e�Sm�ow (Bidder Complete) City stet• Month BIDDER MUST COMPLETE AND SIGN BELOW; Firm 9b I Name L1 P-PA �Oo Vo CI.a Phone Addreus ,b „_ 1. �c�c��c \O� , � \ Q P4 110 to sNNt City Stag tl Zip , Title (AFFIX CORPORATE Print end 619n "'— SEAL HERE) g/ Title Print end stars (Approved Corporate Signature methoce a) Two slpneturest one try Cha!rma of Board of Directors, President. Or a Vice-PreSiden! and one qy secretary, Aast. Secretary, Ch!9l Financial Officer or an Asst,Treas,.rer b) One vi nature oy Corporate des.bna;ed mdivloua; together wltn prOPOrty attested resolution of Board of Directors authorizing person to sign.) AWARD CANNOT BE MADE TO THE SUCCESSF=UL BIDDER UNLESS THIS SIGNATURE SECTION is COMPIWETEC PROPERLY, NOTARIZATIOW Bide executes outs oe ime state of California must oe sworn to and notarized oelow, County of In witness whereof the City of Los S,S, Angeles has caused this contract to be Approved as to Form State of executed by the Purchasing Agent of said City,and said Contractor has executed this 19 Subscribed and sworn this - day contract the day and year written below, RANDALL C. BACON JAMES K, I• Of , 9 Purchasing Agent,City of Loa Angeles City Attorneyy. Signature By: � (Notary Seal) Cate y-- Deputy PAGE 1 REQUEST FOR BID 09/03/96 CITY OF LOS ANGELES HID NUMBER ; S1048 DEPARTMENT OF GENERAL SERVICES SEDAN,COMPACT,CNG/GAS,BI-FUELE, .'., (SHOW BID NUMBER ON ENVELOPE) rrZ'=xxQS=xxxxaaassrrufllf1111�►rbarxxxxx=xxCx7�■{i,°C�x=====sa=asrrrrwbs7bsta a.'Aaw71�wOR�. SUBMIT BIDS TO PURCHASING AGENT, CITY OF LOS ANGELES, ROOM 100;.' , CITY HALL SOUTH, 111 E. FIRST ST. , LOS ANGELES, CA, 90012 ON- OR BEFORE 09/16/96 01 :00 PM QUESTIONS REGAR HIS BID OR SPECIFICATIONS Mt ST BE REFERRED TO: GERALD ST. ONGE PHONE (213) 847.0723 wrmaeaxanxaaoas aeaexxxxxxxxmass�„rcaaaxxaxxam,,,aa_==xxaxxxxopw�rracaxxamaat�¢a+ssawas '. BID IS SUBJECT TO THE GENERAL TERMS AND CONDITIONS ON REVERSE "SIDE HEREOF:' . COMPLETE AND RETURN THE ATTACHED AFFIRMATIVE ACTION FORMS ONLY IF YOUR FIRM DOES NOT CURRENTLY HAVE ON FILE AN AFFIRMATIVE ACTION PLAN ANA CERTIFICATIQN DECLARATION OF NON-COLLUSION, THE UNDERSIGNED CERTIFIES (OR DECLARES) UNDER PENALTY OF PERJURY THAT THIS QUOTATION IS GENUINE AND NOT SHAM OR- COLLUSIVE;'' . ; OR MADE IN THE INTEREST OR ON BEHALF OF ANY PERSON, FIRM OA CORPORATION ' NOT HEREIN NAMED; THAT THE BIDDER HAS NOT DIRECTLY OR INDIRECTLY INDUCED OR SOLI CITED ANY OTHER BIDDER TO PUT UP A SHAM BID, OR ANY OTHER PERSON, FIRM OR COR- PORATION TO REFRAINFROM BIDDING, AND THAT THE BIDDER HAS NOT IN ANY MANNER SOUGHT BY COLLUSION TO SECURE TO HIMSELF ANY ADVANTAGE OVER OTHER BIDDERS. . IT IS THE POLICY OF THE CITY OF LOS ANGELES TO PROVIDE MINORITY `BUSINESS ''' ENTERPRISES (MBE'S) , WOMEN BUSINESS ENTERPRISES (WBE'S) AND ALL OTHER BUSINESS, . '" ENTERPRISED AN EQUAL OPPORTUNITY TO PARTICIPATE IN THE PERFORMANCE OF ALL CITY.' CONTRACTS. BIDDERS AND PROPOSERS SHALL ASSIST THE CITY IN IMPLEMENTING THIS POLICY BY TAKING ALL REASONABLE STEPS TO ENSURE THAT ALL AVAILABLE BUSINESS ENTERPRISES, INCLUDING LOCAL MBE'S AND WBE'S, HAVE AN EQUAL OPPORTUNITY TO COMPETE FOR AND PARTICIPATE IN CITY CONTRACTS, THE CITY ALSO WELCOMES, AND ENCOURAGES JOINT VENTURES BETWEEN MINORITY AND OTHER BUSINESS ENTERPRISES, assrrwrrmxxoxxaxrra�xxxxxm:.�-T=xxxssda-s�xx_ma,xxxxxxarry.raa=aees�rrwaaaox=awaowa■ THIS BID MUST BE SIONFD: THE UNDERSIGNED HEREBY AGREES TO FURNISH AND DELIVER ANY OR ALL ITEMS OF GOODS OR SERVICES IN ACCORDANCE WITH THE TERMS, SPECIFICA- TIONS AND PRICES HEREIN QUOTED, tS %k SIGNATURE OF AUTHORIZED PERSON TI.IFI" PHONE 1=--�====an,a�sxxsxssoilpafoxao=xa?xw�s REMITTANCE WILL BE MADE TO THE ADDRESS BELOW UNLESS OTHERWISE INDICATED, I ACCEPTED BY THE CITY • • " VENDCR NAME: GENERAL MANAGER ADDRESS; � �t1- ` � . ! DEPARTMENT CF GENERAL SERVICES I AND CITY PURCHASING AGENT CITY,STATE,ZIP; 1LOL. 1 ,z� 411 09/03/36 CITY OF LOS ANGELES DEPARTMENT OF GENERA:, a '� ��"lltR 91048 Lkj .CES 6 '6"AN 001M PAC.T,CNO/GAS ,Bi-FUELF, owwa,awawwawwo=*w3ae:J�=� \"QW 010 NUMBER ON ENVELOPEY S�ti43agS�aCSSm��q�y,y�kna7ns=owswww��w AIrARYA411rRAYSw4As DELIVERY ADDRESS; CI'T'Y OF LOS ANGELES Gsn/TECHNICAL SERVICES 2310 E. 7TH STREET BLCG , i) LOS ANGELES CA 90 0 i saowaaaaa�aagsarnaw�.maaz_�esdaesanaa.aaoas,�3 a�oaaexaoaaaipar wasraaaraorias+�aga THE BIDDER QUQTES TIII, F01,LOWINQ DELLYLRY TIML ANU C'AYMLNT TERMS [ STATE TIME OF QELIVEIZY DAYS AFTER REuEIPT OF, ORDER,;! ' �b TERNS Ta FOR PAYM:N'(' wI'T'I{1N mawap:=aasgwsfreawxaex5_a , 'I�' *=afeaawgRexgesw_aeawo3+cetiaa7e�'awsxww�'wRS*�tq,ilsMlsw4�ia4�ip PAYMENT INFORMATION; BUSINESS TAX RLUiSiriAT ,> ,,. 1r,�N GEK':i. +�A'�I;, (`z1'RC i . �,�; . ,•; ;, THE CONTRACTOR REPRESENTS THAT :T HAS OBTAINED AND PRESENTLY HOLDS- THE BUSINESS ;AX REGISTRATION CER"rI ,a BUSINESS TAX ORDINANCE rICATE�4) REQV+RED'BY THE CITY"S" THE L09 ANGELES MUNICIPAL CODE) , 1 , CHAPTER 2 , SECTION, 21.40 ,0.7 OBTAIN, AS NECESSARY, ALL SUCH CERTIFICATESRREQ�IREpAQp MAINTAIN,-, OR ORDINANCE AND SHALL NOT ALLOW ANY SUC,: F IT UNDER 'SAID ' SUSPENDED", CON:^ACT THE CITY CLERK TAXR�AhyDCAPERM�TDREVOKED OR TELEPHONE N0. (213) 237- 1264 OR ROOM 101 CITY HALL FOR, COMPI�,YANAT .t DETAILS, LIST YOUR BTRC ACCOUNT No, HL''RE , CE .. �sir��M iRRi'rR�RRSaaRwmwawesf�R;aRwa�CRaa+�=wawe�sRgpea � . ■=1iaRsR■gisflfiii,�l�s1!111�U19iq�al�a BIDDER [ { RESPUNSIU �;I'l,[i'T' RESPONSIVE 81Upl;,}25 SHALL COMPLLTE AND R !' RN ALL BID DOCUMENTS INCLUOtNG ADCENDA , SPECIFICATIONS , DRAWINGS AND ALL FORMS, THE PURCHAS;NG A"ENT SIVE IF THE 3+ MAY CcEt; +aCLR FAI' S TO FRO'v; DOCUMENTATION ANO COPIES. IT SHALL BE THK 3IL'UER ' 9 RcSP^N�" ONE ( 1) ORIGINAL AND ONE 1 �Y^'r0 C?RC'v''OE COMPLETED 8ID DOC�,.tE.NT, THE ORIGiCFL•�i;, IES SHALL INCC AtiO ,1L; C�- DRAWINGS OG A,1L AND/OR iLLUS;�Rn1';vF DLITERA^�S 1`r'i7 A�-NY '�',.;C�iNI'CA1 ! ,iURI: ' IF YOU ARE NC'[' ii ,UDjNG , PLEASE STATE 3E;LOW Y„UR REASON; FOR NU'! i11 DO I NG , OTF{ERA i SE ; w'I LL 3E j PAGE 3 REQUEST FOR BILE 09/03/96'�; CITY OF LOS ANGELES AID NUMBER : $1048 DEPARTMENT OF GENERAL SERVICES SEDAN ,COMPACT,CNG/GAS,BI-FUELE (SHOW BID NUMBER ON ENVELOPE) ssasl swwwsel wswlMwssa==c=n=smwsasa.�+�sao====�ftyrt�ss=oC�3Jwi lwAlnlrwlw��wls+���alat�s�"s CONSIDERED A "NO RESPONSE" ; . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A BIDDER WHO FAILS TO RESPOND TO THREE (3) CON- SECUTIVS BIDS MAY BE REMOVED FROM THE, CITY.'S BID- MAILING VENDOR DATABASE. IF YOU ARE RECEIVING BIDS FOR COMMODITIES OR SERVICES THAT YOU ARE UNABLE TO PROVIDE TO TI{E CITY, IT SHALL BE YOUR RESPONSIBILITY TO INFORM THE PURCHASING AGENT, IN WRITING, ON COMPANY LETTERHEAD, REQUESTING THAT YOUR COMPANY BE REMOVED FROM THE COMMODITY LISTING. M'+�I1kVr1V�k1M'k1k�r'it+k:kik:h r�t'h•h of�tfrsY41'n'r1kYrt�1•t'r i4:'r'r:'ri r e'r i'r+'r+'a:'e 9rxeYti'rYr'r+'s *** SEDAN, COMPACT, CNG/GASOLINE , IJ1 -i'11;t.Gb tki'n'r 1kvVVr'hdhr*Yas1'+'t9r:'r*rr it 1r it*++t ant 1t'hro1'�r+4'it�r 1rir:'ri r v'rti�r tint Yr it ir:'v'r,'r ti'r'r'1e,'r-e it i r:'r.'r DO NOT INCLUDE SALES TAXES IN YOUR BID. SALES TAXES WILL BE ADDED AT TIME OF ORDER. b=Taal wRrtlrsa===assruea=a===CasaxCp===aCan-c=n==c�'-a=or__aaxtaG¢voaotalualliw=a=Ono uNI'1' UNIT PRICE UNIT PRICE ITEM QUANTITY UNITS MATERIAL CODE WT(LB) FOB DESTINATION FOB ORIGIN 01 40 EA 9444002 -;,_�J'i t o 1R, 15,6 .'GCS' 1 150 ,Q SEDAN, COMPACT, CNG/GASOLINE, BI-FUELED, IN ACCORDANCE WITH SPECIFICATION NC. 9719-09-3, 'FORD' 1997 CONTOUR, NGV SEDAN, YEAR, MAKE AND MODEL CHASSIS: \c R-A Fc,(a.& Ce),�,,4 - GVWR:-So r 1 b-6 "-� ... �.� ,- �Q-1, �.v Lo WHEELBASE: " ENGINE MODEL: --& IQNtiti GA`�ctu.�S- Q��yt,� t►V�.Qr , CYL: S W CID: NET HP.-.-`�a `� @JG IZPM - NET TORQUE: 1 - @ ` y oGa R',M -�o 4.*— �,,��,,.,A. .,, IJ STATE' MAKE AND MODEL TRANSMISSION QUO'T'ING: t„n ------------ - STATE ALL REAR AXLE RATIOS CITY MAY CITY OF LOS ANGELES BID NUMBER s $1048 DEPARTMENT OF GENERAL SERVICES SEDAN,COMPACT,CNG/GAS,BI-FUEI,E SHOW BID NUMBER ON ENVELOPE) !!r[l II�3i!!rM[wII�J9ro l�OO�9YVaC4�==�aCG�q��ax����a�,=q�===alvR==II!l�IIl7==�aaII■wlm3J SELECT FROM : ----- -- l wwataoaIIwrcassasreosn-a.a==oamwa==as5rass==mom„__ . sresss3swabeaalKba==Wxwm=aaaww GENERAL CONTRACTUAL TfiRMS _..�..�aca=asrwssasmowa_saMRez= OTHER AGENCIES OTHER ;OVERNMENT AGENCIES MAY WANT TO MAKE ` PURCHASES USING THE PRICES, TERMS AND CONDITIONS OF ANY CONTRACTS RESULTING FRC.M Tf1TS Bit?, >''A TN IF YOU WILL Af.i3OW S=( I'URChASLS; YES , , NO . . . . . . . . t COMPLETION OE SPECIFICATIONS b==II!lr�=9AwT.C9.7w1C=Z3r��==ar ATTACHED SPECIFICATION FORMS MUST BE FILT,ED _N COMPLETELY AND ATTACHED TO YOUR BID. BID MUST BE SUBMITTED ON THE FORM, WITH APPROPRIATE DESCRIPTIVE DATA ATTACHED, ” ' , p;e',q•:4:.1�!' :is.:7. , SPECIFICATIONS !wlxoarwa=a .wa ALL VEHICLES PURCHASED UNDER THIS AUTHORITY ARE REQUIRED TO BE EQUIPPED WITH THE COMPONENT�4,,- LISTED IN SPECFICATION NUMBER 9719-09-3. '` ,:a, ',��`, .,• ';i' t;.}'�' BIDDER $HALL LIST ANY DEVIATIONS FROM THE ATTACHED SPECIFICATION, IF THERE ARE NO DEVIATIONS, BIDDER SHALT, STA'T'E "NO DEVIATION. " -------------------------------------------------- -- FAILURE TO COMPLY WITH THE AAOVE 010 REQUIR$MENTS SHALL VOID 81D, DEVIATION FROM SPECIFICATIONS. TFlESE SPECIFI- CATIONS e --' ARE TO DESCRIBE THE CONSTRUC'T'ION, DESIGN, Q�, ' SIZE AND QUALITY OF EQUIFMENT (MATERIALS) DESIRED, � � '''' AND ARE NOT INTENDED TO BL RLSTK;OT IVE 'i'01 ANY PAGE 5 REQUEST FOR BIll CITY OF LOS ANGELES 131D NUMBER S1048 DEPARTMENT OF GENERAL. SERVICES SZDAN,CCMPACT,CNG/GAS,BI-FUELE (SHOW BID NUMBER ON ENVELOPE) =ssam>;rM1,sMS�wsw'mssszasny,s�,„■maxsx3 asmslRwwoa=sascasaiiiwwaaaiii�{iiffiiitr��arAia" PARTICULAR BRAND. BIDS WILL BE CONSIDERED FOR BRANDS DEVIATING FROM THE SPECIFICATIONS IF SUCH BRANDS COMPLY SUBSTANTIALLY WITH THE SPECIFI- CATIONS, EACH DEVIATION FROM THE SPECIFICATIONS MUST BE STATED IN A LETTER, ATTACHED TO BIDDER'S PROPOSAL. SUBMIT' COMPLETE ILLUSTRATIVE AND TECH- NICAL DATA ON ITEMS BID ON, FAILURE TO DO S0:MAY , AT!�.' NULLIFY BID, SPECIFICATION' CHANGES, IF PROVISIONS OF THE DETAILED SPECIFICATIONS PRECLUDE BIDDER FROM SUB- MITTING BID, HE MAY REQUEST IN WRITING THAT THE SPECIFICATIONS BE MODIFIED, SUCH REQUEST MUST BE RECEIVED BY THE PURCHASING AGENT AT LEAST FIVE (5)' WORKING DAYS BEFORE BID OPENING DATE, ALT, BIDDERS +(Jt ' '•r�;y'' WILL BE NOTIFIED BY ADDENDUM OF ANY APPROVED CHANGES IN THE SPECIFICATIONS, ILLUSTRATIVE AND TECHNICAL DATA ■rwiw®aaQiiwryn=ossssAMt;asaaasfR Vr,1,,, 1'. �'.,J, BIDDER IS TO SUBMIT WITH PROPOSAL, COMPLETE ILLUSTRATIVE AND TECHNICAL DATA ON THE VEHICLES AND EQUIPMENT PROPOSED TO BE FURNISHED, FAILURE FAILURE TO FURNISH SUCH DATA MAY VOID BID, DRAWINGS maaaaslilAi , BIDDER IS TO SUBMIT WITH PRU!'USAL ENG1� L:kitiQ DRAWINGS SHOWING GENERAL ARRANGEMENT, PRINCIPLE OF OPERATION AND LOAD DISTRIBUTION AS IT PERTAINS TO CALIFORNIA VEHICLE CODE, FAILURE TO FURNISH SUCH INFORMATION MAY VOID BID, DELIVERY DELIVERY COSTS ; PRICES QUOTED SHALL INCLUDE ALL DELIVERY AND UNLGADINC CHARGES TO THE CITY OF LOS ANGELES, FLEET SERVICES, 2310 E 7TH STREET �;.`'•:`'''i''°� + BLDG "D11, LOS ANGELES, CA 90023 : ? ATTN; ARMANDO ALBA DELIVERY CONDTTIONS: THE TECHNICAL SERVICES DIVISION OF Gt0/FLEET SERVICES SHALL BE NOTIFIED AT LEAST TWO (2) DAYS PRIOR TO ACTUAL DELIVERY, PAGE 6 REQUEST FOR BID 09/03/96 CITY OF LOS ANGELES BID NUMBER ; S1048' '. DEPARTMENT OF GENERAL SERVICES SEDAN,COMPACT,CNG/GAS,BI'-FUELS (SHOW BID NUMBER ON ENVELOPE) ac�tr#Maacaaaa=aaa:arr a====aaa�oravzR-=====-aramss-;===tb�3=-a=.7=7tiR#r1��mmaao�il##O#f',, NOTIFY; ARMANDO ALBA TELEPHONE (213) 485-5380 THE CITY DESIRES DELIVERY WITHIN 60 CALENDAR DAYS AFTER RECEIPT OF ORDERS, THE BIDDER SHALL STATE THE TIME BY WHICH DELIVERY WILL BE MADE, ADDITIONAL QUANTITIES THE CITY UE$IRES THE OPTION TO PURCHASE i ADDITIONAL QUANTITIES OF ABOVE VEHICLES. STATE IF YOU WILL ACCEPT ORDERS FOR ADDITIONAL QUANTITIES AT THE SAME PRICES, TERMS AND CONDITIONS, PROVIDING THE CITY EXERCISES THE OPTION BEFORE AUGUST 29 , 1997. OPTION GRANTED OPTION NOT GRANTED IF OPTION IS NOT GRANTED, STA'L'E LENGTH OF TIME PRICES ARE GOOD AND ADDITIONAL ORDERS ACCEPTABLE. PRICES GOOD UNTIL , NOTIFICATION c==aaall�ds==a THE VENDOR SHALL NOTIFY THE CITY AT (213) 485-4997 NOT LESS THAN FIVE (5) DAYS IN ADVANCE THAT THE VEHICLE IS READY FOR THE FOLLOWING INSPECTIONS: (1) PRE-DELIVERY INSPECTION OF COMPLETED VEHICLE; (2) FINAL INSPECTION AT POINT OF DELIVERY. WARRANTY saaamaM# WARRANTY PERIOD SHALL BE MANUFACTURER' S STANDARD BUT NOT LESS THAN 12 MONTHS OR 12,000 MILES. WARRANTY SHALL COVER DEFECTS IN MATERIALS AND WORKMANSHIP FROM DATE THE UNIT IS PLACED IN SERVICE OR WITHIN SIXTY (60) DAYS FROM DATE OF ACCEPTANCE BY THE CITY, WHICHEVER OCCURS FIRST, CONTRACTOR WILL BE NOTIFIED IN WRITING WHEN UNIT IS PLACED IN ,SERVICE. MINOR REPAIR PARTS AND LABOR DURING THE WARRANTY PERIOD MAY BE SUPPLIED BY THE CITY AT VENDOR'S EXPENSE UPON MUTUAL AGREEMENT.' :.ter PAGE 7 REQUEST FOR BID 09/03/96 CITY OF LOS ANGELES BID NUMBER ; S1048 DEPARTMENT OF GENERAL SERVICES SEDAN,COMPACT,CNG/GAS,BI-FUELS (SHOW BID NUMBER ON ENVELOPE) axmmoxssamalammPwma=====xcasawMw�mMCamoxxxxae:'�m�x==�___====,aC�q���lmm�mbmaa=c== PRIOR TO START OF WORK, WARRANTY ADJUSTMENT REFERRED TO THE DEALER SHALL BE MADE WITHIN 72 HOURS OF NOTIYICATION ON EACH UNIT REQUIRING ATTENTION. SERVICE AND PARTS m�p�wwwl0rsexzxamr . gUCCE89FUL BIDDER SHALT, MAINTAIN ADEQUATE PARTS AND SERVICE FACILITIES IN THE SOUTHERN CALIFORNIA AREA TO PROPERLY SERVICE THE BI-FUELED SEDANS, THROUGHOUT THE TIME THE VEHICLES ARE IN USE BU THE CITY. FAILURE TO HAVE SUCH FACILITIES MAY RESULT IN REJECTION OF BIDS, NEW AND UNUSED rmwcxxza=gMnxa THE VEHICLES ,FURNISHED TO THE CITY SHALL BE NEW AND UNUSED FACTORY STANDARD UNLESS OTHERWISE STATED HEREIN, AND SHALL NOT HAVE BEEN OPERATED, DRIVEN OR CARAVANNED IN DELIVERY TO THE CITY. DEALER SERVICE THE VEHICLES FURNISHED UNDER THIS CONTRACT SHALL COMPLETELY SERVICED LOCALLY BY THE VENDOR PRIOR ' TO DELIVERY. IT SHALL BE READY FOR OPERATION WHEN DELIVERED, ANY FURTHER SERVICING BY THE VENDOR WILL NOT BE REQUIRED EXCEPT IN CONNECTION WITH REPAIRS OR ADJUSTMENTS COVERED BY THE MANUFACTURER'S OR DEALER'S WARRANTY. VEHICLE CODE ALL VEHICLES SHALL CONFORM TO THE CALIFORNIA VEHICLE CODE AND ALL OTHER GOVERNING REQUIREMENTS, SAFETY CODE ANY VEHICLES AND EQUIPMENT FURNISHED SHALL CONFORM WITH THE CURRENT SAFETY CODE OF TfiE CALIFORNIA DIVISION OF INDUSTRIAL SAFETY AND ALL OSHA REQUIRMENTS IN EFFECT AT TIME Or AWARD of CONTRACT, ANY REQUIRED CERTIFICATION NECESSARY PAGE 8 REQUEST FOR BID 09/03/96 ; CITY OF LOS ANGELES SID NUMBER 51048 DEPARTMENT OF GENERAL SERVICES SEDAN,COMPACT,CNG/GAS,BI-FUELE',:,,`­ (SHOW SID NUMBER ON ENVELOPE) �I fir M�Mr�rrrMiM�a��a=�a===CJ====x=.C==xxaa_aumpWrwmwwxarmmmomnia�me}maagmoism�?7471iG�C1 . TO PLACE EQUIPMENT INTO SERVICE SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR, A COPY OF THE CERTIFICATION SHALL BE DELIVERED WITH THE EQUIPMENT. LICENSES , arrar�ra�r , THE CONTRACTOR SHALL MAKE ALL NECESSARY APPLICATIONS AND COMPLETE ALL TRANSFER PAPERS, INCLUDING APPLYING FOR EXEMPT "E" LICENSE PLATES. LICENSE PLATES (HARD PLATES) SHALL BE INSTALLED ON THE VEHICLE AT TIME OF PRE-DELIVERY INSPECTION, ; ,,iy THE REGISTERED OWNER SHALL BE SHOWN EXACTLY AS ' r�r OUTLINED BELOW ON ALL FORMS WHERE THE REGISTERED I 't: t'''', OWNER IS LISTED, (USE ABBREVIATIONS EXACTLY AS SHOWN) : LOS ANGELES CITY C/O PURCHASING AGENT 555 RAMIREZ ST, SPACE B-10 LOS ANGELES, C A 90012 '1`Ti3�;�,::Et ,E�.1 . '' •'f , �,,,�., �,�' NOTE: PRIOR TO APPLYING FOR EXEMPT "r" LICENSE PLATES, THE CONTRACTOR SHALL CONTACT THE CI'!'Y' S EQUIPMENT INSPECTOR AT (213) 485-4992 TO OBTAIN A CITY OF LOS ANGELES EQUIPMENT IDENTIFICATION NUMBER FOR EACH VEHICLE/EQUIPMENT, THIS NUMBER �<< MUST APPEAR ON THE FINAL REGISTRATION CERTIFICATE. ADA CLAUSE ==axxaaaem AS A COVERED ENTITY UNDER TITLE II OF THE AMERICANS WITH DISABILITIES ACT, THE CITY OF LOS ANGELES DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY AND, UPON REQUEST, WILL PROVIDE REASONABLE ACCOMODATION TO ENSURE EQUAL ACCESS TO ITS BIDS, PROGRAMS , SERVICES, AND ACTIVITIES, CONTACT PERSON: TELEPHONE NO. . FAX NO, : � , , PAGE 9 REQUEST FOR BID 09/03/96. . CITY OF LOS ANGELES BID NUMBER s 51048 a� „ 'Co DEPARTMENT OF GENERAL SERVICES SEDAN,COMPACT,CNG/GAS,BI-FU ELE . (SHOW BID NUMBER ON ENVELOPE) 111�aax:�altlf�wosssam�as==amaarr,�a�xs==s�lyCgs�ssSSaaz-a.s=�70aa+zasaasf�flwM��lan�93aam REQ. #40970081 (40/100) END OF BID REQUEST PAGE 9 OF 9 4. �r o ti \ r ! H' I r I