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HomeMy WebLinkAbout18- Public Works CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION File No. 3 . 14-23 From: ROGER G. HARDGRAVE Subject: Approval of Change Order No. 3 - Phase IV of Northwest Inter- Dept: Public Works ceptor Sewer, per Plan No. 9195 - ORIGINAL --UTAH PACIFIC CONSTRUCTION Date: 10-28-96 Synopsis of Previous Council action: June, 1986 - Allocation of $409 , 000 in 1986/87 Sewer Line Construc- tion Fund budget approved. 04--04-94 - Resolution No. 94-84 adopted authorizing execution of an agreement with Holmes and Narver for professional design services. 06-05-95 •- Transfer of $497 , 000 from Acct. No. 245--365-5504-1526 , Phase I , to Account No. 245--365-5504-1529 , Phase IV Northwest Interceptor Sewer, approved. 06-05-95 - Plans approved; authorization to advertise for bids . 01-22---96 -- Resolution No. 96--17 adopted awarding a contract for low bid price of $616 , 176 . 07-01-96 - Change Order #1 approved, to authorize Contractor to install larger casing, at a not to exceed cost of $25 , 000 . Recommended motion: That Change Order .No. 3 to the contract with Utah Pacific Construc- tion for construction of Phase IV of the Northwest Interceptor Sewer from Medical Center Drive and 16th St. to California St. and Porter St. , in accordance with Plan No. 9195 , be approved; to authorize payment of $31 , 023 . 60 as settlement of all claims filed by the Contractor. cc: S .. Cl-r'31-1 ii. 'achon J. Penr,'tan Signature Contact person: Steve Enna Phone: 5225 Staff Report, Supporting data attached: Memo & CCO #3 Ward: 6 FUNDING REQUIREMENTS: Amount: $31 , 023 . 60 (Sewer Line Construction Fund) Source: (Acct. No.) 245•-365-5504-1529 Acct. Description)Phase IV - Nopthwest Interceptor Sewer Financ Council Notes: 1I IS' q IR Agenda Item No. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Page 1 of 2 The following five (5) claims for additional costs were submitted by Utah Pacific Construction, in connection with Phase IV of the Northwest Interceptor Sewer. 1 . Conflict with Caltrans ' Traffic Signal Conduits -- Even though Caltrans is exempted, by Section 4216 of the California Government Code , from the requirement to be a member of Underground Service Alert (the regional utility notification organization) their personnel marked the location of their traffic signal conduits at California Street and Highland Avenue. However, Caltrans ' personnel failed to mark all of their conduits . This omission resulted in delays to the Contractor while repairs were being made. The Contractor submitted a claim for the additional work incurred in the amount of $10 , 571 . 37 . Our office did not approve this claim, since the owner is normally responsible for failure to adequately mark their facilities . 2 . Conflicts with Abandoned Muscoy Water District Lines - - Five (5) abandoned Muscoy Water District lines were encountered by the Contractor. These lines were not shown on the plans, since the Water District did not advise us of their existence. The Contractor submitted a claim in the amount of $1 , 776 . 68 for the extra work involved in removing these lines . This claim was not approved by our office, since conflicts with unmarked utility facilities are normally the responsi- bility of the owner. 3 . Conflict with San Bernardino Municipal Water District Line -- The Contractor broke a 6-inch water main at the intersection of California Street and Highland Avenue. This water line was not shown on the plans, since we were not aware of its existence. The Contractor submitted a claim in the amount of $1 , 168 . 83 for the extra costs incurred by this conflict. Since the owner is normally responsible for conflicts with unmarked utilities, this claim was not approved by our office. 4 . Additional Costs for Boring the 48-inch Steel _Casing under Highland Avenue -- Change Order No. One was approved to authorize payment to the Contractor for the actual costs incurred by increasing the steel casing from 36-inch to 48-inch, up to a net increase of 10-28-96 75-0264 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Page 2 of 2 $25 , 000 . The Contractor submitted a claim in the amount of $42 , 506 . 72 , due to the unforeseen costs incurred by encoun- tering large rocks. The soil borings for this project did not reveal any large rocks, so the auger delivered to the project site was for soil only, and had to be replaced. This cost was not approved, since Contract Change Order No. One was for a not-to-exceed cost of $25 , 000 . 5 . Additional Asphalt Concrete Paving for Trench in California Street The Contractor submitted a claim in the amount of $14 , 395 . 25 for the extra cost incurred in paving the trench. A trench width of 9 . 15 feet was used in preparing the bid, but the actual width was more than 14 feet, due to unstable soil and existing utilities . This claim was not approved, since soil conditions are normally factors that the Contractor must deal with in the course of the project. An informal arbitration board was established to review these claims and make a recommendation. This panel was comprised of the following persons: 1 . Ray Salvador - Assistant to the Mayor. 2 . Brian Gengler - Civil Enginering Associate for the City of Loma Linda. 3 . Chris Dean - Eastland Construction The recommendation of this board, as set forth in the memo dated 10-22-96 , is that Claims No. 1 - 4 be approved. A copy of this memo is attached for reference. Utah Pacific Construction has agreed to accept payment of $31 , 023 . 60 , for claims No. 1 - 4 , as settlement in full . The Board also recommended that the City seek reimbursement from Caltrans, Muscoy Water District and San Bernardino Municipal Water Department. Billing advices have been prepared for these agencies and forwarded to our Finance Department for preparation of the actual bills . Change Order No. 3 will authorize payment to the Contractor of $31 , 023 . 60 , for Claims Nos. 1 - 4 . We recommend that Change Order No. 3 be approved as a settlement of all claims submitted by the Contractor. Attach. 75-0264 CITY OF SAN BERNARDINO INTEROFFICE MEMORANDUM TO : Steve Enna, Construction Engineer FROM: Ray Salvador, Assistant to the Mayor SUBJECT: Informal Arbitration, Spec . No. 9195, 16th Street and California Street . DATE : October 22 , 1996 COPIES : Roger Hardgrave, Director of Public Works; File . ------------------------------------------------------------------- Per Informal Administrative Arbitration held on October 17, 1996, the Arbitration Board recommends as follows in the above referenced matter: 1 . Claims for Caltrans delays be approved for subcontractors T & M and markup only. 2 . Claim for delays due to Muscoy Water District be approved. 3 . Claims for delays due to San Bernardino Water District be approved. 4 . Claim for additional costs for bore casing size increase be approved. 5 . Change order No. 3 , additional AC paving on California Street due to soil conditions and existing utilities be disapproved. The Board recommends that the City seek reimbursement from Caltrans, Muscoy Water District and San Bernardino Water District . Please do not hesitate to contact me at X5210 if you have any questions or require further information. Ray Salvador Assistant to the Mayor For Boardmembers Brian Gengler and Chris Dean C I T Y O F S A N B E R N A R D I N O DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION Project: INSTALLATION OF SEWER MAIN LINE IN 16TH STREET AND CALIFORNIA STREET BETWEEN MEDICAL CENTER DRIVE AND PORTER STREET. File No. : 3 . 14-26 Plan No. : 9195 Date: 10/28/96 CONTRACT CHANGE ORDER NO. THREE TO: UTAH PACIFIC CONSTRUCTION 40940 Eleanora Way Murrieta, CA 92562 Gentlemen: You are hereby compensated for performing the extra work as directed by the Resident Engineer, as follows: (1) Delay and relocation costs due to a conflict with the existing unidentified Caltrans facilities, at the intersection of Highland Avenue and California Street, at a total cost of $ 10, 571. 37. (2) Delay due to a conflict with the existing Muscoy Water facilities, north of the intersection of Highland Avenue and California Street, which were not indicated on the plans, at a total cost of $ 1,776. 68. (3) Delay due to a conflict with the existing 6-inch San Bernardino Waterline, at the intersection of Highland Avenue and California Street, which was not indicated on the plans, at a total cost of $ 1, 168.83 . (4) Additional work performed by the contractor while installing the steel casing across Highland Avenue @ California Street, when large rocks were encountered during the jacking operation, at a total cost of $ 17,506.72 . Total Extra Work Cost added to the Contract . . . . .$ 31,023. 60 Previous Contract Price . . . . . . . . . . . . . . . . . . . . . . . . .$ 642,881.00 Amended Cost Price . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 673,904. 60 Additional time to complete Contract due to Change Order -O-Working Days Contract Change Order No. 3 File No. 3. 14-26 Page 2 CONTRACTOR CITY OF SAN BERNARDINO Accepted Recommended By: By: ROGER G. HARDGRAVE DATE Director of Public Works/City Engr Title: Date: