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RESOLUTION (ID # 4602) DOC ID: 4602 CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Public Hearing From: Ed Flores M/CC Meeting Date: 09/19/2016 Prepared by: Ed Flores (909) 663-2282 Dept: City Manager Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino to Approve the 2015-2016 Consolidated Annual Performance and Evaluation Report (CAPER) and Authorization to Submit to the Department of Housing and Urban Development (HUD). (#4602) Current Business Registration Certificate: Not Applicable Financial Impact: Motion: Adopt the Resolution. Background: The City is required to submit an end of year report, called the Consolidated Annual Performance and Evaluation Report (CAPER), to the U.S. Department of Housing and Urban Development (HUD) each year. The CAPER summarizes how Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), and Home Investment Partnership Act (HOME) funds were used to reach the goals and objectives listed in the Consolidated Plan during the program year. This report is due to HUD by September 30, 2016. A public comment period on the CAPER was held from August 8, 2016 to September 6, 2016, which was announced in the San Bernardino Sun on August 8, 2016, August 15, 2016, August 22, 2016, and August 29, 2016. This public hearing is being held per the Citizen Participation Plan and 24 CFR 91.105(d) and (e). Recommendation: Staff recommends approval of the resolution authorizing the submission of the 2015- 2016 CAPER to HUD. The CAPER is a required report for entitlement communities that receive HUD funds. It reports on the use of the funds only and does not need any further action except its submittal to HUD. I Replacement Page MCC 9/19/16 ITEM# 4602/ Packet Page 295 Updated: 9/14/2016 by Georgeann "Gigi" Hanna Pagel 7.A 4602 programs and activities budgeted each year to meet these community development goals are outlined in the City's Annual Action Plan for the CDBG program, as approved by the City Council each spring. The CAPER is completed each fall as a financial summary and a narrative of the accomplishments for the prior CDBG fiscal year's Annual Action Plan. City Attorney Review: Supporting Documents: CAPER_Resolution (DOC) CAPER SUMMARY REPORT (XLSX) Updated: 9/14/2016 by Georgeann "Gigi" Hanna Packet Pg. 296 7.A.a 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO APPROVING THE SUBMITTAL OF THE FISCAL YEAR (FY) 3 2015-2016 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION 4 REPORT TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN 5 DEVELOPMENT (HUD). 6 WHEREAS, the City of San Bernardino participates in the United States Department 7 8 of Housing and Urban Development's (HUD) Community Development Block Grant a v 9 (CDBG), HOME Investment Partnerships (HOME), and Emergency Solutions Grant (ESG) 0 N 10 Programs; and 0 N 11 WHEREAS, the City of San Bernardino ("City") is an entitlement community that 4- ° 12 has received $3,417,480 in CDBG and ESG funds from HUD to address a variety of o 13 0 community development and housing needs within the City; and Q 14 . WHEREAS, for the use of its HOME funds the City has elected to partner with San $ 15 7t 16 Bernardino County's HOME Consortium and National Community Renaissance, a non-profit 17 developer, to redevelop the Waterman Gardens neighborhood and construct new affordable U) 18 housing opportunities for low and moderate income households. W W 19 Q WHEREAS, as an entitlement community, the City is required to provide a report to 20 21 the United States Department of Housing and Urban Development (HUD) on its performance E 22 in meeting the housing and community development priorities listed in its approved Five-Year a 23 Consolidated Plan; and 24 WHEREAS, this report is called the Consolidated Annual Performance Evaluation 25 Report (CAPER) and is due to HUD by or before September 30, 2016. 26 27 28 1 FPacket Pg. 297 7.A.a 1 WHEREAS, on August 18, 2016 public notices in English and Spanish were 2 advertised in the San Bernardino Sun regarding the availability of the FY 2015-2016 Draft 3 CAPER for public review and comment; and 4 WHEREAS, in compliance with the California Environmental Quality Act ("CEQA") 5 and the National Environmental Protection Act ("NEPA") guidelines, adoption of the 2015- 6 7 2016 CAPER is determined to be exempt actions pursuant to Section 15332 of the CEQA W 8 Guidelines and 24 CFR 58. 34(a)(3) of NEPA Guidelines because the proposed action is Q t� 9 required for federal programs administration and compliance. c N 10 "' O NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON 11 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 12 a 0 13 SECTION 1. The Mayor and Common Council hereby authorize the City Manager, o ` a 14 or his designee, to submit the 2015-2016 Consolidated Annual Performance Evaluation 15 Report to the Los Angeles HUD Office. A copy of which is attached hereto marked 16 0 Attachment "2" and incorporated herein by reference as fully as though set forth at length. 2 17 0 18 w 19 /// Q v 20 21 22 a 23 24 25 26 27 28 2 Packef Pg.298 7.A.a 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO APPROVING THE SUBMITTAL OF THE 2015-2016 2 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN 3 DEVELOPMENT (HUD). 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 6 and Common Council of the City of San Bernardino at a meeting 7 thereof, held on the day of , 2016, by the following vote, to wit: w 8 a v 9 Council Members: AYES NAYS ABSTAIN ABSENT N 10 MARQUEZ c N 11 BARRIOS a-. r- 12 0 VALDIVIA o 13 0- 0 14 SHORETT Q N 15 NICKEL ° �a 16 RICHARD o 17 MULVIHILL W 18 19 a. a Georgeann Hanna, City Clerk v 20 21 The foregoing resolution is hereby approved this day of , 2016. E 22 w a 23 R. Carey Davis, Mayor City of San Bernardino 24 Approved as to form: Gary D. Saenz, City Attorney 25 26 By: ® 27 28 3 Packet Pg. 299 C cn -< cn r @ w T = cn 2 C7 T „ n n x n a D D D 0 o m o m m m m v I n n ? o �' c 7 3 3 ° s c° a m p cn Vl G Z3 m W = o o' 7 _. a � m ? � W n m cn n .�.. m m o rn R1 °/ co 7 v =w o m T m to a c -n L7 n � n m al n 0 3 Z d , 0 3 v, cl m n a o m � 3 m n n _ .s ti 0 c s �° ? :3 m � N � m y m n o < m — c CD c CD N .�+ m o a o x m m 5 o' �. T C) m c 2 N (Q 3 N a n Vl 0 m m m c y r n -Ti N 3 7 0 = n ° A m A �Ri' � � c7 v U D � 3 0 � � H � n n Q) IQ n o w m a 3 y CD 3 m v o o o c 3 0 a c 3 3 m a ° cn �' o n CD m 3 � S' A 0 14 0 0 m n N W N o' a 0 c m m = 3 0 7 1* m 0 y � 3 o w 5 � m a m 3 CL 00 H o' 0 m 0 0 0 0 0 0 0 0 0 0 0 0 0 cn <_. cn <_. 0 S cn S cn 5. (n 5 cn <_. cn S. cn 5. to 5 to < (n <_ cn < CD n m Q m Q m Q m Q m o m n m 0: m n m a m Cl m o m S. 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N CTI p (n V 00 W W N CO O O fD N A O O W O 00 00 A N cWn (Op O O tD IV � N GJ V A tD c.0 (D p (D co n> D N efOn a -4 00 m rn CD °o (D °V° o m rn � rn o c o (D o N) co 0 0 o o o o ARDj�O ED 1 FY 2015-2016 Consolidated Annual Performance and Evaluation Report 11� IIIA Val 9 Affordable Rental Housing Project Entered in by: �.�OFNTO, Agenda * Y Cie EQUAL HOUSING ,61, Itit of OPPORTUNITY egtv DEIJE�"o CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT CITY OF SAN BERNARDINO CONSOLIDATED PLAN YEAR JULY 1, 2015 THROUGH JUNE 30, 2016 Prepared by: City of San Bernardino City's Manager's Office - Housing Division 300 North "D" Street, Sixth Floor San Bernardino, CA 92410 COVER PHOTO-Val 9 Apartments is a 76-unit, large family affordable housing development, which is partially funded with City HOME funds. The project is the first phase of the mixed- use/mixed-income revitalization efforts of the Waterman Gardens community. It is being completed in collaboration with the City, the County Housing Authority, and National Community Renaissance, and scheduled to be completed in September 2016. A,R��'� � O 9!'J fip�, 1$10 �bFD 1� Mayor and Common Council Members R. Carey Davis Mayor Virginia Marquez Fred Shorett 1st Ward Councilperson 4t" Ward Councilperson Benito Barrios Henry Nickel 2nd Ward Councilperson 5t" Ward Councilperson John Valdivia Bessine L. Richard 3 n Ward Councilperson 6t" Ward Councilperson �i Jim Mulvihill 7t" Ward Councilperson Mark Scott City Manager �enr■r�r Fiscal Year 2015-2016 Consolidated Annual Performance and Evaluation Report i Table of Contents CR-05—Goals and Outcomes....................................................................................................................1 CR-10—Racial and ethnic Composition....................................................................................................8 CR-15—Resource and investments 91.520(a)........................................................................................10 CR-20—Affordable Housing 91.520(b) ...................................................................................................16 CR-25—Homeless and Other Special Needs 91.220 (d,e); 91.320(d,e); 91.520 (c)...............................18 CR-30—Public Housing 91.220 (h); 91.320(1).........................................................................................21 CR-35—Other Actions 91.220(J)-(k); 91.320 (i)-(J).................................................................................22 CR-40—Monitoring 91.220 and 91.230..................................................................................................32 CR-45—CDBG 91.520(c).........................................................................................................................35 CR-50—HOME 91.520 (d).......................................................................................................................36 CR060—ESG 91.520 (G) (ESG Recipients only).......................................................................................38 CR-65—Persons Assisted........................................................................................................................39 CR-70—ESG 91.520(g)—Assistance Provided and Outcomes...............................................................43 CR-75- Expenditures...............................................................................................................................44 Appendices- HUD Forms and IDIS Activity and Grant Summary Reports a) Proof of Public Notices b) Public Comments c) Amendments d) IDIS Reports—PR02, PR03, PR06, PR23, PR26, PR27, PR91 CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) Overview The City of San Bernardino (the "City") is a direct recipient of Community Planning and Development formula grants (e.g. Community Development Block Grant, Home Investment Partnership, and Emergency Solutions Grant). As an Entitlement City, the City is required to provide a report to the United States Department of Housing and Urban Development (HUD) on its performance in meeting the housing and community development priorities listed in its approved Five-Year Consolidated Plan. This report is called the Consolidated Annual Performance Evaluation Report (CAPER) and is due to HUD by or before September 30, 2016. This Consolidated Annual Performance and Evaluation Report (CAPER) outlines the City's actual accomplishments for the first program year period of July 1, 2015 through June 30, 2016. It also describes the City's progress in meeting the goals and objectives outlined in the City's Five-Year Consolidated Plan. CDBG Accomplishments The City of San Bernardino carried out a variety of activities using Community Development Block Grant funds. Below please find a summarized list of accomplishments. A more thorough discussion of the City's accomplishments is provided throughout this document and in the PR03 (Attachment 1). • The Park Restoration Project— CDBG funds for this activity were used to install a modular unit at Anne Shirrells Park. The modular unit will serve as a community center where residents within the service area will have enhanced access to recreational activities and sports. • Demolition Program — The City's Demolition Program is administered by the Community Development Department. During FY 2015-2016, this program demolished 14 structures that posed a health and/or safety hazard to the community. • Exterior Beautification Grant — The Exterior Beautification Program provides grants of up to $10,000 to income eligible homeowners to complete exterior improvements to their homes and address any health and safety code violations. During FY 2015-2016 six (6) grants were issued. • Code Enforcement— During FY 2015-2016, City staff inspected 874 housing units for compliance with the City's health and safety code. These housing units were located in low and moderate income areas of the City. • Camera Expansion Project — The Camera Expansion project will discourage crime in low to moderate income areas by installing security cameras in various intersections of the City. During FY 2015-2016, City staff identified the areas where these security cameras will be placed and the bid document was prepared. Project DRAFT FY 2015-2016 CAPER August 31,2016 Page 1 completion is slated for June 2017. • Library Roof Replacement — This project will replace a deteriorated roof at Norman F. Feldheym Central Library. During FY 2015-2016 staff prepared the bid documents for this activity. This project will be completed by or before December 2016. • Fire Lease Payments — This project provided for the final lease payment of fire engines that serve low and moderate income areas of the City. These fire engines are now owned by the City and will remain in service in low and moderate income areas of the City. • Homeless Access Center— The City's Homeless Access Center provides a one- stop shop for the City homeless population to receive a variety of homeless prevention and housing placement services that will help them become more independent. During FY 2015-16 approximately 1,307 people were assisted. • Fair Housing - The Inland Fair Housing Mediation Board provided landlord-tenant counseling and other fair housing services to a total of 3,150 residents during FY 2015-2016. • Supportive Services — The City funded 17 public service agencies during FY 2015-2016. A total of 9,650 residents were assisted with supportive services that would help them maintain their current level of independence, avoid an increased dependence on public assistance, and/or establish a higher level of self- sufficiency. • Repayment of Section 108 Loan — The Section 108 program allows communities a source of financing for certain community development activities, such as housing rehabilitation, economic development, and large-scale physical development projects. The City utilized this program to fund the development of the Cinema Star and North Arden/Guthrie (HOME Depot) projects. During the FY 2015-2016, CDBG funds were used to repay these Section 108 loans. • Administration — CDBG funds were used during the FY 2015-2016 to pay for administration and project oversight costs associated with the implementation of the CDBG program. HOME Accomplishments • Val 9—The Valencia Avenue and 9th Street (Val 9) project is the first phase in the redevelopment efforts of the Waterman Gardens neighborhood. It is a joint effort between the City, National Community Renaissance of California (CORE), San Bernardino County Housing and Community Development Department, and the Housing Authority of the County of San Bernardino. This project is currently underway. Once completed, it will result in the creation of 76 affordable rental housing units, including one on-site manager unit. • The Waterman Gardens I — Waterman Gardens I is the next phase of the revitalization of the Waterman Gardens area. This project will rehabilitate 62 family affordable units, including one on-site manager unit. The project is currently underway. • Acquisition/Rehabilitation/Resale Program — During FY 2015-2016, this activity completed the rehabilitation of three single family homes. One of the homes was DRAFT FY 2015-2016 CAPER August 31,2016 Page 2 sold to an eligible household and the other two are pending sale. • Single Family Rehabilitation Loan Program — During FY 2015-2016 six projects were completed, and nine were approved and are currently under construction. • Administration — HOME funds were used during the FY 2015-2016 to pay for administration and project oversight costs associated with the implementation of ongoing HOME activities from previous years. ESG Accomplishments • Homeless Access Center— This project resulted in the conversion of an existing building into a Homeless Access Center. The Center serves as a safe haven for homeless individuals where they can receive supportive services and gain access to permanent housing. This project was also supported with a match contribution of FY 2015-16 CDBG funds. • Catholic Charities— The Hope in the City Program provided homeless prevention services to 232 people. • Central City Lutheran Mission — The Men's Emergency Shelter program provided temporary housing to 323 homeless men. • Time for Change — The Housing Solutions for Homeless Persons program assisted 137 homeless persons. Amendments Action Plans describe how the City intends to invest its Federal funds from HUD. When changes are proposed to an Action Plan after it has been adopted by the Mayor and Common Council and approved by HUD, the City must adopt what is technically called a "Substantial Amendment." The activities listed below represent activities that were added to the City's Action Plan through the substantial amendment process. Seccombe Lake Park Restoration Project — This activity was amended at the August 15, 2016 Mayor and Common Council Meeting. The amendment included a change of location from Seccombe Lake Park to Anne Shirrells Park and an increase in the CDBG project budget from $360,000 to $549,143. This project was completed in FY 2015-2016 and resulted in the installation of a modular unit at Anne Shirrells Park. This new modular unit now serves as a community center and provides additional recreational opportunities to households within the Anne Shirrells service area. Camera Expansion Project — A substantial amendment that awarded $200,000 in CDBG funds to the Camera Expansion Project was approved at the April 6, 2015 Mayor and Common Council meeting. CDBG funds will be used to install security cameras at various locations with the City. The installation of these cameras will assist the City's Police Department in solving crimes and improve the safety of these neighborhoods. During FY 2015-2016, the City completed the planning phase of this activity. In FY 2016- 2017, the bid document will be prepared and the project completed by or before June 30, 2017. DRAFT FY 2015-2016 CAPER August 31,2016 Page 3 Library Roof Replacement Project - This activity was amended at the March 7, 2016 Mayor and Common Council Meeting. This amendment allocated $650,000 in unspent CDBG funds to replace a deteriorated roof at Norman F. Feldhyem Public Library. This project is currently underway and should be completed by or before December 2016. High Priority Accomplishments in FY 2015-2016 In order to establish five-year priorities for assistance, the City considered input from various sources including: the Housing and Community Development Needs Survey, demographic and empirical data analysis, interviews with staff and service providers, and direct input by residents and stakeholders during community workshops and public meetings. Priority needs for the expenditure of CDBG, HOME, and ESG funds have been assigned according to the following ranking: High Priority: Activities to address this need will be funded by the City using CDBG, HOME, and ESG funds, as applicable, during the five-year period. Low Priority: If CDBG, HOME, and ESG funds are available, activities to address this need may be funded by the City during this five-year period. High Priority Accomplishments include: Expand Home Ownership Opportunities — During FY 2015-2016, the Acquisition/Rehabilitation/Resale Program sold one (1) housing unit to an income- eligible household and completed the rehabilitation of two housing units which will be sold to income-eligible homebuyers in FY 2016-2017. In addition, the City entered into an agreement with Neighborhood Housing Services of the Inland Empire (NHSIE) to implement the City's Homeownership Assistance Program, which provides down payment assistance to eligible first-time homebuyers to purchase their first home. During FY 2015-2016, the City developed policies and procedures for the program, and conducted outreach. This activity will be carried over to FY 2016-2017. It is anticipated that approximately 21 households will be assisted. Fair Housing — During FY 2015-2016 Inland Fair Housing and Mediation Board provided landlord-tenant counseling and other fair housing services to 3,150 residents. Improve Neighborhood Conditions — In FY 2015-2016 the Code Enforcement program provided for inspections of 874 housing units and the Demolition Program demolished fourteen (14) blighted structures. (CDBG accomplishments on page 1 say that 14 structures were demolished). Preserve and Rehabilitate Housing — During FY 2015-2016, the City provided six (6) grants and fifteen (15) loans to eligible households for the rehabilitation of their homes. Eight (8) of these projects were completed, while the rest are still under DRAFT FY 2015-2016 CAPER August 31,2016 Page 4 construction and will be carried over to FY 2016-2017. • Promote Economic Development — The City is in the process of evaluating this program for future implementation. • Commercial Rehabilitation — During FY 2015-2016 the Commercial Rehabilitation Program received one application however due to the high cost associated with the project, this project did not move forward. • Provide Supportive Services — Approximately 9,650 low and moderate-income residents were provided supportive services from 17 public services agencies that were funded with CDBG in FY 2015-2016 . • Improve Facilities and Infrastructure — During FY 2015-2016 the Anne Shirrels Park Project completed the construction and installation of a modular unit. In addition, the Camera Expansion Project was developed to provide cameras in low and moderate income areas to reduce and/or deter criminal activity. This project will be completed during FY 2016-2017. Furthermore, the Library Roof Replacement Project was developed, including the design work and issuing a request for proposals (RFP). Bids were received and a contractor was selected. The project will be completed by January 2017. Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) The table below is an assessment of the City's progress in meeting its five-year consolidated plan goals and objectives under the following categories. Table 1 - Accomplishments — Program Year & Strategic Plan to Date Priority Need: Affordable Housing Strategy#1 Expand homeownership opportunities. Planned Activities Performance 5-Year 2015-16 2015-16 Indicator Goal Goal Accomplishment Direct Financial Assistance to Homebuyers Households 25 15 1 Priority Need: Affordable Housing Strategy#2 Preserve and rehabilitate housing Planned Activities Performance 5-Year 2015-16 2015-16 Indicator Goal Goal Accomplishments Single-Family Rehabilitation Housing Units 65 35 21 DRAFT FY 2015-2016 CAPER August 31,2016 Page 5 Fair Housing 5-Year 2015-16 Planned Activities Performance 2015-16 Indicator Goal Goal Accomplishments Fair Housing Services Persons 750 150 3,150 Priority Need: Affordable Housing Strategy#4 Improve Neighborhood conditions Planned Activities Performance 5-Year 2015-16 2015-16 Indicator Goal Goal Accomplishments Housing Code Enforcement Foreclosed Property Care/ Demolition Housing Units 25,000 5,036 888 Program Priority Need: Affordable Housing Strategy#5 New Affordable Housing Construction Planned Activities Performance 5-Year 2015-16 2015-16 Indicator Goal Goal Accomplishments New Affordable Housing Construction Housing Units 0 0 0 Priority Need: Affordable Housing Strategy#6 Provide Assistance to Renter Households Planned Activities Performance 5-Year 2015-16 2015-16 Indicator Goal Goal Accomplishments Provide Assistance to Renter Households Households 0 0 0 Table 2 -Accomplishments—Program Year&Strategic Plan to Date (cont.) Priority Need: Non-Housing Community Development Strategy#1 Improve Facilities and Infrastructure Planned Activities Performance 5-Year 2015-16 2015-16 Indicator Goal Goal Accomplishments Public Facility and Infrastructure Improvements Persons 158,000 159,253 1 DRAFT FY 2015-2016 CAPER August 31,2016 Page 6 Priority Need: Non-Housing Community Development Strategy#2 Promote Economic Development—Micro-enterprise Planned Activities Performance 5-Year 2015-16 2015-16 Indicator Goal Goal Accomplishments Job Creation Jobs 475 0 0 Priority Need: Non-Housing Community Development Strategy#3 Promote Economic Development-Commercial Rehabilitation Planned Activities Performance 5-Year 2015-16 2015-16 Indicator Goal Goal Accomplishments Business Assistance Businesses 60 8 0 Priority Need: Homeless, Non-Homeless and Special Needs Provide Support Services Planned Activities Performance 5-Year 2015-16 2015-16 Indicator Goal Goal Accomplishments Public Service Activities People 325,000 9,015 18 Priority Need: Planning and Administration CDBG/HOME/ESG Planning and Administration" Planned Activities Performance 5-Year 2015-16 2015-16 Indicator Goal Goal Accomplishments CDBG/HOME/ESG Administration N/A N/A N/A N/A "According to the HUD matrix code definitions,there are no performance indicators associated with administration and planning activities under the CDBG, HOME and ESG programs.Annual accomplishments are reported as"Not Applicable"(N/A). Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. Staff's assessment of the 2015-2016 CAPER covering the first (1St) year of the Consolidated Plan Cycle indicated that the City far exceeded several numeric accomplishment goals included in the five-year Strategic Plan while others were not on track. Over the next three months, staff will make necessary adjustments to the five-year 2015- 2019 Consolidated Plan and 2016-2017 Action Plan to bring the City's goals and objectives in line with what can be achieved with the given resources. DRAFT FY 2015-2016 CAPER August 31,2016 Page 7 CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) White 9,553 1 0 Black or African American 13,079 5 0 Asian 735 0 0 American Indian or American Native 92 0 0 Native Hawaiian or Other Pacific Islander 141 0 0 American Indian /Alaskan Native &White 44 Asian & White 58 Black or African American &White 982 American Indian /Alaskan Native & Black or African American 765 Other Multi-Racial 26210 Total 51,659 6 0 Hispanic 0 1 0 Not Hispanic 4,645 5 0 Table 3—Table of assistance to racial and ethnic populations by source of funds Narrative The 2010 United States Census reported that San Bernardino had a population of 209,924. The racial makeup of San Bernardino was 95,734 (45.6%) White (19.0% Non- Hispanic White), 31,582 (15.0%) African American, 2,822 (1.3%) Native American, 8,454 (4.0%) Asian, 839 (0.4%) Pacific Islander, 59,827 (28.5%) from other races, and 10,666 (5.1%) from two or more races. Hispanic or Latino of any race was 125,994 persons (60.0%). For FY 2015-2016, the racial composition of all families assisted with federal funds (e.g. CDBG, HOME and ESG) was as follows: 9,557 Whites; 1,747 Black or African Americans;1,528 Asians; 136 American Indian or American Native; 141 Native Hawaiian or Other Pacific Islander; For ethnicity, the City assisted the following families with federal funds: 22,235 Hispanic and 29,424 Not Hispanic. The racial and ethnic composition of the families assisted with the HOME program reported in Table 2 varies from the accomplishments reflected on the PR23 report. This variation occurs because IDIS includes beneficiary data for projects done under "completed" contracts only. Data from FY 2015-2016 will update on the system once the current contracts with the City's partnering agencies are closed-out. Table 2 above includes actual racial and ethnic composition of households assisted during FY 2015- 2016. DRAFT FY 2015-2016 CAPER August 31,2016 Page 1 CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made ` Amount Expended Available During Program Year CDBG federal $4,800,000 $2,969,279 HOME federal $2,406,500 $2,325,513 ESG federal L $600,000 $541,547 Table 4- Resources Made Available Resources Made Available During FY 2015-2016 the City of San Bernardino had a total of $4,800,000 in Community Development Block Grant funds, $600,000 in Emergency Solution Grant funds and $2,406,500 in Home Investment Partnership (HOME) funds available to use for programs and projects to address the goals and objectives in the 2015-2019 Five Year Consolidated Plan and 2015-2016 Annual Action Plan. HOME funds available were funds carried over from previous years. As a member of the County Consortium, the City's 2015-2016 HOME funds were awarded to the County of San Bernardino to carry out affordable housing activities on behalf of the City. Expenditure of Program Funds The City of San Bernardino invested $2,967,279 in CDBG, $2,325,513 in HOME and $541,547 in ESG on projects and programs that benefit low and moderate income residents and/or arrest blighting conditions that exist in the City. Identify the geographic distribution and location of investments CDBG Benefit Service Areas are defined as geographic locations within the City of San Bernardino boundaries where 51 percent or more of the households residing in those areas are low- to-moderate-income. Much of the City qualifies as a CDBG Benefit Service Area. Based on 2007-2011 CHAS data, about 59 percent of households in the City are considered low- or moderate-income households. Narrative 1 The City used its funding to finance a variety of housing, community development, economic development, and capital improvement projects. During FY 2015-2016, all of the City's CDBG funding was used to finance projects targeting low- to moderate- income individuals and families throughout the City, including those in special needs categories such as abused children, battered spouses, elderly persons, severely disabled adults, homeless persons, illiterate adults, and persons living with HIV/AIDS. DRAFT FY 2015-2016 CAPER August 31,2016 Page 2 Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. Due to the City's housing and community development needs, the ability to leverage its entitlement grant funds with a variety of other resources is important in maximizing the effectiveness of limited federal dollars. The following table outlines how the City's subrecipients were able to implement their programs by leveraging federal funds with other sources. CDBG Public Services Leveraging Resources Source Agency Activity of Amount Source of Leveraged Amount Federal Funds Funds Al Shifa Health Care CDBG $42,0000 Federal/State/Local/Private $0 Clinic Clinic Anointed After School Vessels Performing Arts CDBG $10,000 Federal/State/Local/Private $30,000 Production Program Catholic Charities of Hope in the CDBG $20,000 Federal/State/Local/Private $30,515 San City Program Bernardino Central City Youth Services Lutheran CDBG $30,000 Federal/State/Local/Private $0 Mission Program Children's Family Services CDBG $20,000 Federal/State/Local/Private $1,002,990 Fund, Inc. Program Family Services Friends of the Agency of CID CDBG $20,000 Federal/State/Local/Private $67,500 San Bernardino Friends of CID Kitchen CDBG $35,200 Federal/State/Local/Private $0 the CID Highland Senior Center Senior Program CDBG $20,000 N/A $0 Center Inland Fair Housing Fair Housing CDBG $54,000 Federal/State/Local/Private $3,516,035 Mediation Program Board DRAFT FY 2015-2016 CAPER August 31,2016 Page 3 San Battered and Bernardino Abused CDBG $15,000 Federal/State/Local/Private $45,014 Sexual Spouses Assault Program LJR Intellect Youth Service CDBG $15,000 Federal/State/Local/Private $7,500 Academy Program Project Project Fighting Fighting Chance CDBG $47,000 Federal/State/Local/Private $26,200 Chance Santa Youth Services CDBG $15,000 Federal/State/Local/Private $0 Clause, Inc. Program So. Cal Urban CDBG Federal/State/Local/Private Mountain Conservation $46,800 $18,700 Foundation Corp Program St. John's Community Safe Space CDBG $23,000 Federal/State/Local/Private $34,000 Success Program Center Time for Direct CDBG Federal/State/Local/Private Change Substance $50,000 $75,000 Foundation Abuse Services Youth Youth Scholars CDBG Federal/State/Local/Private Action Program $22,000 $300,000 Program CDBG Capital Expenditure Leveraging Resources Source of Source of Leveraged Agency Activity Federal Amount Funds Amount Funds City of San Park Bernardino Improvements CDBG $332,540 N/A $0 Parks @ Anne Shirrells Park City of San Camera $0 Bernardino Expansion CDBG $267,324 Federal/State/Local Project City of San Bernardino CDBG City Fire Equipment $837,674 Federal/State/Local/Private $0 Manager's Lease Project Office City of San Micro CDBG $150,000 Federal/State/Local $0 Bernardino City Enterprise DRAFT FY 2015-2016 CAPER August 31,2016 Page 4 Manager's Program Office CDBG Capital Expenditure Leveraging Resources (cont.) Source Agency Activity of Amount Source of Leveraged Amount Federal Funds Funds City of San Commercial CDBG Bernardino Rehabilitation City Program $300,000 Federal/State/Local/Private $0 Manager's Office City of San Single Family CDBG Bernardino Beautification City Program $100,000 Federal/State/Local $0 Manager's Office City of San Section 108 $731,969.20 Federal/State/Local/Private $0 Bernardino Payment City of San Feldhyem Roof Federal/State/Local $0 Bernardino Replacement CDBG $650,000 Library City of San Bernardino City Homeless ESG $400,000 Manager's Federal/State/Local/Private $0 Access Center Office HOME Match Cities receiving HOME Program funds are generally required to provide a HOME match of 25% of their annual allocation. The City of San Bernardino has qualified for a HOME match reduction of 100%; therefore the City is not required to comply with this requirement. Furthermore, 2015-2016 HOME funds were awarded under the County Consortium. Therefore, the County of San Bernardino is responsible for any HOME match required in 2015-2016. ESG Match City requires each ESG subrecipient to match its funding with an equal amount of funds from other sources. During FY 2015-2016, the City awarded $599,933 to the City's Homeless Access Center, Catholic Charities, Luther Mission, and Time for Change DRAFT FY 2015-2016 CAPER August 31,2016 Page 5 These agencies satisfied the match requirement by utilizing a combination of funds received from other federal and non-federal sources (including CDBG Administration), volunteer hours, and various fundraising efforts. Program Income Program income includes (1) funds returned to revolving loan funds; (2) program income from float funded activities; (3) income from the sale of real property; (4) other loan repayments; (5) prior period adjustments; (6) loans outstanding or written off; and (7) and lump sum drawdown payments. The table below identifies the receipt and use of program income received during FY 2015-2016. Program Income—Enter the program amounts for the reporting period Balance on hand Amount received Total amount Amount Balance on hand at beginning of during reporting expended during expended for at end of reporting period period reporting period TBRA reporting period $0 $44,220.87 $0 $0 $44,220.87 Table 5—Program Income HOME Minority Business Enterprise (MBE) / Women Business Enterprise (WBE) Report As a recipient of Federal funds from HUD, the City is required to implement a program that ensures that small and disadvantaged businesses, minority firms, and women- owned businesses can compete for and win a fair share of the contracts funded with Federal dollars. The following report summarizes the City's outreach efforts for its HOME Program. Minority Business Enterprises and Women Business Enterprises=Indicate the number and dollar value of contracts for HOME projects completed during the.reporting,period Total Minority Business Enterprises White Non- Alaskan Asian or Black Non- Hispanic Hispanic Native or Pacific Hispanic American Islander Indian Contracts Dollar Amount $15,975,064 $0 $0 $64.638 $12,991 $15,897,435 Number 15 0 0 3 1 11 Sub-Contracts Number 27 0 1 0 4 22 Dollar Amount $9,737,595 $0 $104,650 $0 $552,629 $9,080,316 DRAFT FY 2015-2016 CAPER August 31,2016 Page 6 Total Women Male Business Enterprises Contracts Dollar Amount $15,975,064 $0 $15,975,064 Number 15 0 0 Sub-Contracts Number 27 3 24 Dollar Amount $9,737,595 $153,637 $9,583,968 Table 6—Minority Business and Women Business Enterprises Minority Owners of Rental Property— Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted Total Minority Property Owners White Non- Alaskan Asian or Black Non- Hispanic Hispanic Native or Pacific Hispanic American Islander Indian Number 2 0 0 0 0 0 Dollar Amount $3,068,999 $0 $0 $0 $0 $3,068,999 Table 7—Minority Owners of Rental Property Relocation and Real Proierty Acquisition—Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired 0 0 Businesses Displaced 0 0 Nonprofit Organizations Displaced 0 0 Households Temporarily Relocated, not Displaced 0 0 Households Total Minority Property Enterprises White Non- Displaced Alaskan Asian or Black Non- Hispanic Hispanic Native or Pacific Hispanic American Islander Indian Number 0 0 0 0 0 0 Cost 0 0 0 0 0 0 Table 8—Relocation and Real Property Acquisition DRAFT FY 2015-2016 CAPER August 31,2016 Page 7 CO-20 -Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low- income, low-income, moderate-income, and middle-income persons served. Below is a summary of the affordable housing accomplishments during FY 2015-2016. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 0 0 Number of Non-Homeless households to be provided affordable housing units 50 2 Number of Special-Needs households to be provided affordable housing units 0 0 Total 50 2 Table 5 — Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 0 0 Number of households supported through Rehab of Existing Units 50 15 Number of households supported through Acquisition of Existing Units 0 0 Total 50 15 Table 6—Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The City of San Bernardino will continue to evaluate and assess the goals and outcomes identified in the 2015-2019 Five-Year Consolidated Plan. During FY 2015-2016, the City made significant progress towards its five year goals and objectives. The City completed the rehabilitation of three (3) single-family homes through its Acquisition/Rehabilitation/Resale Program, of which one home was sold to an eligible homebuyer, and 2 homes are currently for sale. In addition, the City completed the rehabilitation of six (6) homes owned and occupied by eligible low- income households. Nine (9) other single family rehabilitation projects were approved, and are at different stages of construction. Six (6) eligible households received assistance through the Exterior Beautification Grant program, funded with CDBG. Two DRAFT FY 2015-2016 CAPER August 31,2016 Page 8 of these projects are completed. Four projects are under construction and will be carried over to FY 2016-2017 for completion. Discuss how these outcomes will impact future annual action plans. The City of San Bernardino will continue to assess the best and most effective use of federal funds to provide affordable housing options to all residents in the City. During the 2015-2019 Consolidated planning period the City will reevaluate and reassess as necessary to provide the best and most effective use of federal funds to address affordable housing in the City. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Persons Served CDBG'Actual HOME Actual Extremely Low-income 7,275 4 Low-income 1,570 4 Moderate-income 11190 8 Total 10,035 16 Table 7 — Number of Persons Served Narrative Information During FY 2015-2016, the City of San Bernardino assisted 7,279 extremely low incomes, 1,574 low-income and 1,198 moderate income persons for a total of 10,051 families served during the 2015-2016 program year. The composition of households assisted through the HOME Program listed on Table 7 represents actuals. This data may differ from IDIS records, since IDIS includes only beneficiary information for "completed" projects that are closed-out in the system. DRAFT FY 2015-2016 CAPER August 31,2016 Page 9 CR-25 - Homeless and Other.Special Needs 91.220(4, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs According to the 2015 San Bernardino County Homeless Count, there has been a substantial decline in homelessness throughout the County. However, despite this decline, the City of San Bernardino still holds the lion's share of people living on the streets, in homeless shelters or transitional housing. During FY 2015-2016 the City continued to take aggressive actions to address the emergency shelter an transitional housing needs of homeless individuals and families including significant subpopulations such as those living on the streets. Furthermore, the City continued to support the efforts of the San Bernardino County Homeless Partnership (SBCHP) that was formed to promote a strong collaboration between agencies to direct the planning, development, and implementation of the County's 10-year Strategy to end chronic homelessness. The City also supported the efforts of the San Bernardino Homeless Access Center that provides essential and housing placement services to homeless and near-homeless persons. Addressing the emergency shelter and transitional housing needs of homeless persons The City continues to fund various organizations that provide emergency shelter and transitional housing for the homeless. During FY 2015-2016, ESG funds were awarded to the following agencies: Agency Program FY Funding Amt. # of Persons Sheltered / Housed City of San Homeless Access 2015 $400,000 530 Bernardino Center 2016 Time for Change Housing Solutions for 2012 $75,000 69 Women and Children 2014 Central City Men's Emergency 2012 - $50,000 323 Lutheran Mission Shelter 2014 Catholic Charities Hope in the City 2012 - $74,933 232 2014 f DRAFT FY 2015-2016 CAPER i August 3-11,2016 Page 10 1 Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. The City of San Bernardino continues to funds various non-profit organizations that address the needs of low income residents that are at risk of becoming homeless through services such as health care, mental health facilities, youth facilities and corrections programs. The non-profit organizations funded in FY 2015-2016 include the following: Agency Program FY 2015-2016 Accomplishment Al Shifa Clinic Health Care Clinic 1,030 people Anointed Vessels After School Performing 102 people Production Arts Program Catholic Charities Youth Services Program 2,674 people Catholic Charities Hope in the City Program 232 people Central City Lutheran Youth Services Program 150 people Mission Central City Lutheran Men's Emergency Shelter 323 people Mission Children's Fund, Inc. Youth Emergency Needs & 762 people Care Campaign Family Services Agency Family Services Program 221 people Friends of the CID CID Kitchen 450 people Highland Senior Center Senior Center Program 3,102 people Inland Fair Housing Fair Housing Services 2,880 people Mediation Board San Bernardino Sexual Battered and Abused 1,129 people Assault Spouses Program LJR Intellect Academy Youth Services Program 1,433 people Project Fighting Chance Project Fighting Chance 175 people Santa Clause, Inc. Youth Services Program 15,756 people So. Cal Mountain Urban Conservation Corps 85 people DRAFT FY 2015-2016 CAPER August 31,2016 Page 11 Foundation St. John's Community Safe Space Program 120 people Success Center Time for Change Direct Substance Abuse 102 people Foundation Services Time for Change Housing Solutions for the 137 people Foundation Homeless Youth Action Program Youth Scholars 269 people City of San Bernardino Homeless Access Center 615 people Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again During FY 2015-2016, the City continued to support the "Zero Tolerance" discharge policy implemented by the San Bernardino County Homeless Partnership (SBCHP) through the implementation of the 10-Year Strategy for Ending Homelessness. The discharge policy prevents persons being discharged into homelessness. The City also provided ESG and CDBG funding to the San Bernardino Homeless Access Center that provides essential and housing placement services to homeless and near-homeless persons and the Homeless Street Outreach Team that provides daily mobile outreach to the most service-resistant homeless population in San Bernardino. DRAFT FY 2015-2016 CAPER August 31,2016 Page 12 CR-30 - Public Housing 91.220(h); 91.3206f) Actions taken to address the needs of public housing The City falls within the jurisdiction of the Housing Authority of the County of San Bernardino (HACSB). This agency administers the Housing Choice Voucher Program, which provides rental assistance to eligible residents of San Bernardino by providing monthly rental assistance to participants who want to rent from a private landlord, but cannot afford the full monthly rental payment. The Housing Choice Voucher program is funded by the U.S. Department of Housing and Urban Development (HUD). During FY 2015-2016, the HACSB distributed approximately 19,942 housing vouchers throughout San Bernardino County. Of these 19,942 vouchers, 5,756 were issued to the San Bernardino residents. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership The City does not own any public housing units, therefore has not undertaken efforts to encourage public housing residents to become more involved in the management of public housing units. As for homeownership opportunities, the City started the Homebuyer Assistance Program, that helps low and moderate-income households become homeowners. As a requirement of this program, applicants are required to complete homebuyer education classes from a HUD-approved homebuyer education provider. Actions taken to provide assistance to troubled PHAs The Housing Authority of the County of San Bernardino (HACSB) accepts applications for Section 8 Project-Based housing for families and senior households. Each year HUD reviews and scores the housing authority's Section 8 program management based on 14 different criteria. This score is a reflection of how well the Housing Authority manages the Section 8 waiting list, the physical quality of housing assisted with Section 8 and the financial management of the program. As a "Moving to Work Demonstration" provider, HACSB is not subject to the traditional Public Housing Authority (PHA) and Section Eight Management Assessment Program (SEMAP) scoring; however, HACSB is a "High Performer" agency per HUD standards. DRAFT FY 2015-2016 CAPER August 31,2016 Page 13 CR-35 - Other Actions 91.2200)-(k); 91,320(i)-0) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 0); 91.320 (i) The City recently undertook a major effort to eliminate constraints, with respect to land use regulations, by developing and adopting a new Development Code that unified and simplified the City's development regulations and processes. That effort was followed by a reorganization of the City to unify the various development-related departments into a single Community Development Department and a one-stop permit counter. Moreover, the City is in the process of making the following additional amendments to the Municipal Code in order to further reduce barriers to affordable housing: Corridor Improvement Program - The four Corridor Strategic Areas (Mount Vernon, E Street, Baseline, and Highland) are generally characterized by underperforming strip commercial, vacant or underutilized parcels, deteriorating structures, and inconsistent fagades and signage. The Corridor Improvement Program is an optional package of policy, regulatory, and incentives intended to stimulate investment and development in the Corridor Strategic Areas. While the underlying land use designations and zones still apply, the property owner may request, and the City may choose to apply, aspects of the Corridor Improvement Program necessary to achieve the desired results. General Lot Consolidation Incentive - Small, individual lots offer limited development potential, and generally cannot support onsite property management. Development opportunities could be increased through a small-lot consolidation program that offers a 15 percent density bonus for projects with a residential component that are committing to a maintenance plan and having on-site management. The City is anticipating amending the Development Code to incentivize lot consolidation by 2016. Density Bonus Provisions - Density bonus projects can be an important source of housing for lower and moderate income households. The City anticipates amending the Development Code to reflect the latest amendments to State density bonus law. Transitional and Supportive Housing - The City plans to amend the Development Code to adequately define transitional and permanent supportive housing and permit these uses based on unit type, in accordance with Senate Bill 2. Streamlined Processing - The City is committed to continuing the streamlining of development activities and regulations and will continue to analyze potential programs that seek to eliminate land use constraints, particularly as related to the provision of new housing and rehabilitation of existing housing. The City amended its Development Code DRAFT FY 2015-2016 CAPER August 31,2016 Page 14 in 2012 to make it more user-friendly and to minimize confusion for staff and the development community. As part of the Development Code update, the City also introduced a new streamlined type of Conditional Use Permit: the Minor Use Permit (MUP). The MUP is reviewed by the Development/Environmental Review Committee rather than the Planning Commission, which requires less staff time (and a relatively shorter process for developers), lower fees, and can be used in lieu of a CUP for certain qualified projects. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.3200) For FY 2015-2016, the City of San Bernardino used all of its CDBG, HOME and ESG to fund activities that meet the needs of the underserved. Per federal regulations, the City may budget up to 15 percent of its CDBG allocation to public service activities. Each year the City receives applications and proposals from local nonprofit service organizations for more than the amount of funding available for public service activities. Priority was given to proposals where funds would be used to expand long-term organizational service capacity, serve an unmet need, and/or not require on-going future grant funds to maintain capacity. The primary criteria used to determine funding among competing proposals was the ability of the activity to meet one or more of the priority needs listed in the City's 2015-2019 Consolidated Plan. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.3206) The Residential Lead Based Paint Hazard Reduction Act of 1992 (Title X) emphasizes prevention of childhood lead poisoning through housing-based approaches. This strategy requires the City to implement programs that protect children living in housing built prior to 1978 from lead hazards. An estimated 17,809 housing units occupied by low- and moderate-income households in San Bernardino may contain lead-based paint; this constitutes approximately 27% of the City's housing stock. To reduce possible lead-based paint hazards, the City has taken the following actions: • Included lead testing and abatement procedures in all rehabilitation activities, where appropriate. • Monitored the lead-poisoning data maintained by the San Bernardino County Department of Health Services. • Educated residents on the health hazards of lead-based paint through the use of brochures and encouraged screening children for elevated blood-lead levels. • Disseminated brochures about lead hazards through the Housing Rights Center and the City's housing rehabilitation activities. DRAFT FY 2015-2016 CAPER August 31,2016 Page 15 During FY 2015-2016, 18 housing units were rehabilitated either through the Acquisition, Rehabilitation, Resale Program or Single Family Rehabilitation Program. Seventeen out of eighteen housing units were inspected for lead hazards. Appropriate levels of remediation were performed on each home. Procedurally, the City will continue to monitor the HUD website for any revisions to the lead-paint hazards regulations and ensure that the City's policies and procedures remain current. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.3200) The City's goal is to help families that are self-sufficient, yet still at risk of becoming homeless, increase their financial stability. The focus of the City's anti-poverty strategy is three-fold: (1) to help these families accumulate assets; (2) to help these families address issues, such as substance abuse and domestic violence that may threaten the family's stability; and (3) to provide families with employment-related supportive services such as child care. A detailed list of activities the City supported during FY 2015-2016 that assisted families maintain their current level of independence, avoid an increased dependence on public assistance, and/or establish a higher level of self-sufficiency can be found on pages 18 & 19 of this document. Actions taken to develop institutional structure. 91.220(k); 91.3200) There are a variety of agencies, local governments, non-profit organizations, businesses and financial institutions play a vital role in carrying out San Bernardino's housing and community development goals and objectives. The relationships and interaction of these entities as they work toward achieving these goals and objectives is referred to as institutional structure. As the lead for the City's 2015-2019 Consolidated Plan, the City's Housing Division analyzes its performance in addressing the community's housing and community development needs and develops strategies to improve its institutional structure. In conjunction with other City departments, such as Public Works, Parks, Recreation and Community Services, and Code Enforcement, staff will continue to identify the community's greatest needs and allocate resources accordingly. Staff will continue to work with for-profit and non-profit developers and lenders to facilitate the improvement, preservation, and/or creation of affordable housing opportunities for low and moderate income households within the City. Furthermore, the City will continue to work on coordinating activities with County of San Bernardino agencies such as the Department of Behavioral Health and the San Bernardino County Housing Authority to continue to meet the needs of the City's special needs populations by providing services and affordable housing opportunities. DRAFT FY 2015-2016 CAPER August 31,2016 Page 16 In addition, the City will continue to improve internal processes regarding the allocation and administration of all federal and state funded programs by identifying structural gaps and enhancing protocols to allow for greater accuracy in reporting and monitoring. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.3200) During FY 2015-2016, the City made the following progress toward improving communication and coordination between itself, nonprofit service organizations, and residents: • The City improved its Notice of Funding Availability (NOFA) application for federal funding and held public meetings to announce the release of the CDBG Program NOFA, to explain the application process and answer questions. • The City provided technical assistance to CDBG public service providers at its annual "Subrecipient Workshop". • The City posted its Consolidated Plan, Action Plan, CAPER, and Notice of Funding Availability (NOFA) for federal funds on the City's website (www.sbcity.org). In addition the City will continue to participate in the following regional planning groups: • City of San Bernardino Successor Agency • Hope through Housing • Inland Housing Development Corporation) • Institute of Public Strategies • National Community Renaissance (CORE) • Neighborhood Housing Services of the Inland Empire (NHSIE) • Neighborhood Transformation Collaborative • San Bernardino HOME Program Consortium • San Bernardino County Homeless Partnership (SBCHP) • San Bernardino Housing Authority • County of San Bernardino Community Development and Housing Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) Each year the City pledges to affirmatively further fair housing and take appropriate actions to overcome the effects of the impediments to fair housing that are identified in the City's five-year planning document called the Analysis of Impediments to Fair Housing Choice (A.I.). HUD guidance indicates that the City must report on the actions taken during the fiscal year to overcome the effects of private sector impediments within the community. DRAFT FY 2015-2016 CAPER August 31,2016 Page 17 The following accomplishments were made during FY 2015-2016 for the thirteen (13) impediments that were identified in the City of San Bernardino's A.I. as barriers to fair housing choice: 1. Housing Discrimination Impediment 1.0: Discriminatory practices by some landlords and apartment managers continue in the City, especially based on disability, race, and familial status. While race discrimination has shown some improvement, discrimination against persons with disabilities has increased. Recommendation: The City should continue its outreach efforts through its fair housing service provider to educate landlords and tenants regarding fair housing rights and responsibilities. Random audits should be conducted periodically to identify problem properties and implement reconciliation efforts. FY 2015-2016 Action: The City continues to fund the Inland Fair Housing Mediation Board to provide variety of fair housing services, landlord/tenant and mobile home mediation, housing counseling alternative dispute resolution and senior services to San Bernardino residents. During FY 2015-2016 2,880 San Bernardino residents were served. 2. Public Policies and Program Affecting Housing Development Impediment 2.1: The City of San Bernardino has extensive needs for affordable housing. While the lack of affordable housing is not a fair housing issue per se, it disproportionately affects minority households (especially Hispanic households) in the community. Expanding affordable housing opportunities in the City will directly expand access of decent and adequate housing for minority households. Housing conditions issues, such as substandard housing conditions, overcrowding, and lead-based paint hazards, also tend to impact minority households disproportionately. Recommendation: The City should continue to encourage the development of affordable housing through: (1) development fee waivers/reductions; (2) streamlined permit processing; (3) flexibility in applying design and development standards; (4) density bonuses; (5) other general plan, administrative and zoning efforts; and (6) public-private partnerships with developers of affordable housing. The City should continue to offer housing rehabilitation assistance to all households and ensure affirmative marketing efforts are extended to minority households to encourage participation in City programs. FY 2015-2016 Action: For FY 2015-2016, the following affordable housing developments are underway. • Val 9 — The construction of 76 affordable rental housing units, including one on-site manager unit. DRAFT FY 2015-2016 CAPER August 31,2016 Page 18 • The Waterman Gardens I — Rehabilitation of 62 affordable family units, including one on-site manager unit. • Acquisition/Rehabilitation/Resale Program — For FY 2015-2016, the City acquired and rehabilitated three (3) housing units. One (1) unit was sold; the remaining two (2) housing units are pending sale. • Single Family Rehabilitation Loan Program - During FY 2015-2016 six projects were completed, and nine were approved and are currently under construction. Impediment 2.2: With budget constraints, sensitivity training was not provided periodically to staff with direct interaction with the public. Currently, the City of San Bernardino offers two cultural diversity training sessions each year that are open to all staff members. Cultural Diversity training is currently not required for any staff and the City does not track which staff members attend the training sessions. Recommendation: The City should require that staff members in each department, specifically those who interact with the public, attend cultural diversity training periodically, at a minimum at time of employment. FY 2015-2016 Action: The City has taken this recommendation under consideration. Impediment 2.3: A substantial income disparity also exists between owner- and renter- households. Lower income households in are more likely to be renter-households than owner-households. In general, housing discrimination issues are more prevalent in the rental housing market since renters are more likely to be subject to conditions in the housing market that are beyond their control. Recommendation: Homeownership is particularly important as a vehicle for providing decent housing for working families. In cooperation with lending institutions, local associations of realtors and fair housing providers, the City should provide outreach to inform lower income households of special local, State and federal homebuyer assistance programs. FY 2015-2016 Action: The City's First Time Home Buyer and Single Family Beautification programs are implemented by subrecipients. Program marketing is built into the scope of work of our agreement. Subrecipients market these programs utilizing the following techniques: Mailers, presentations to lenders, press releases, and postings on the City's website. Impediment 2.4: Seniors over 65 years of age represent nearly eight percent of the City's total population. Overall, these senior or elderly households may be less able to make improvements to their housing, deal with challenging situations (such as confronting the landlords or managers), or find affordable housing due to limited income and disabilities. Seniors, particularly the frail elderly with disabilities, are vulnerable to DRAFT FY 2015-2016 CAPER August 31,2016 Page 19 housing discrimination as they often have increased difficulty in finding housing accommodations or face targeted evictions. Recommendation: The City should continue its efforts to expand the variety of available housing types and sizes. In addition to persons with disabilities, senior households can also benefit from a wider range of housing options. To allow seniors to age in place, small one-story homes, townhomes or condominiums may be needed. FY 2015-2016 Action: During FY 2015-2016, the following affordable housing developments are underway. • Val 9 — The construction of 76 affordable rental housing units, including one on-site manager unit. • The Waterman Gardens I — Rehabilitation of 62 affordable family units, including one on-site manager unit. Although these housing developments are not restricted for seniors or persons with disabilities, they will be available to all segments of the City's population upon the completion of the projects. Impediment 2.5: Large households are defined as those with five or more members. Large households are at risk because the availability of adequately sized, affordable housing units is often limited. Overall, 27 percent of the City's households were large households and 76 percent of them had housing problems (compared with 50 percent of the all households). Housing problems include housing overpayment, overcrowding and/or substandard housing conditions. Due to the limited availability of affordable housing many small households double-up to save on housing costs and tend to opt for renting. Finding affordable housing of adequate size may be a challenging task for many households, particularly lower and moderate income renter households. However, large households also often face added discrimination in the housing market. Landlords may discriminate against large families for fear of excessive wear and tear or liability issues related to children. Recommendation: The City should continue its efforts to expand the variety of available housing types and sizes. Rental housing units of adequate size for large households should be encouraged as a large portion of the City's large renter-households experience housing problems. FY 2015-2016 Action: For FY 2015-2016, the Waterman Gardens I and Val 9 affordable housing projects are currently under construction/rehabilitation. Impediment 2.6: Physical disability is the greatest cited basis for discrimination, according to HUD and the Department of Fair Housing and Employment (DFEH). DRAFT FY 2015-2016 CAPER August 31,2016 Page 20 Mentally ill tenants also face the barrier of stigmatization and biases from landlords and managers. Recommendation: The City should consider incentivizing or requiring universal design features in new construction or substantially rehabilitation of housing, especially projects that receive financial assistance from the City. FY 2015-2016 Action: The City has taken this recommendation under consideration. Impediment 2.7: State law (AB 2634 and SB 2) requires local jurisdictions to address the provisions for transitional and supportive housing. Pursuant to SB 2, transitional and supportive housing constitutes a residential use and therefore local governments cannot treat it differently from other types of residential uses (e.g., requiring a use permit when other residential uses of similar function do not require a use permit). The City of San Bernardino does not currently have provisions in place for transitional and supportive housing. Recommendation: The City plans to amend its Development Code to define and permit transitional and supportive housing based on the unit type rather than the potential occupants. FY 2015-2016 Action: The City has taken this recommendation under consideration. Impediment 2.8: California Government Code Section 65915 provides that a local government shall grant a density bonus of at least 20 percent (five percent for condominiums) and an additional incentive, or financially equivalent incentive(s), to a developer of affordable housing. The statute includes a sliding scale of bonuses depending on the amount of affordable units developed. These bonuses reach a maximum density bonus of 35 percent when a project provides either 11 percent Very Low income units, 20 percent Low income units or 40 percent Moderate income units. In addition to a density bonus developers may also be eligible for one or more concessions or incentives. Currently, the San Bernardino Development Code does not comply with State law regarding density bonus provisions. Recommendation: According to the City's 2013-2021 Housing Element, the City commits to amending their density bonus provisions to comply with State law. FY 2015-2016 Action: The City anticipates amending the Development Code to reflect the latest amendments to State density bonus law. 3. Lending Practices Impediment 3.1: HMDA data reveals that the racial/ethnic makeup of applicants for conventional home loans was not necessarily reflective of the racial/ethnic demographics of San Bernardino. In 2010, 60 percent of San Bernardino residents were DRAFT FY 2015-2016 CAPER August 31,2016 Page 21 i of Hispanic origin. However, in 2013, Hispanics made up just 40 percent of all applicants. By comparison, White residents made up 19 percent of the population in 2010 and 35 percent of the loan applicants. In San Bernardino, White and Asian applicants generally had the highest approval rates in both 2008 and 2013. Black applicants, meanwhile, had the lowest approval rates across all income categories in 2008 and 2013, and were also more likely than all other applicants to be denied loans. Recommendation: The City should expand outreach efforts to minority households, especially Black households, to raise awareness of and education about homeownership opportunities. FY 2015-2016 Action: The City worked with the Inland Fair Housing Mediation Board to provide fair housing services (including housing discrimination investigation services) to San Bernardino residents. 4. Demographics Impediment 4.1: Residential segregation refers to the degree to which groups live separately from one another. The term segregation historically has been linked to the forceful separation of racial groups. Table 9 presents dissimilarity indices for the City of San Bernardino. Overall the City has moderate levels of segregation. In 2010 segregation was highest between Asians and Hispanics, as well as Asians and Blacks. Recommendation: The City should continue to offer a range of housing options to allow the greatest residential mobility among its residents. The City should ensure developers and housing providers utilizing local, State, and federal funds adhere to the Affirmative Fair Marketing Plan as required. FY 2015-2016 Action: The City has mechanisms in place to affirmatively market CDBG and HOME assisted programs. Marketing plans include advertising housing programs in local publications, outreach, and providing information online and on the City's website. The City continues to offer information in both Spanish and English. The City collects and maintains statistical information on race and ethnicity to ensure all segments of the community are being served. Impediment 4.2: A higher percentage of renter-households (58 percent) were affected by cost burden than all households in the City (50 percent). While housing affordability per se is not a fair housing issue, the lack of affordable housing can create a market condition that offers financial incentives for housing discrimination, and makes discrimination more likely to occur because of the large applicant pool. Recommendation: The City should continue to promote economic development and expand its housing stock to accommodate a range of housing options and income levels. FY 2015-2016 Action: The City continues to support the development of the North Arden/Guthrie Section 108 project. When complete this project should DRAFT FY 2015-2016 CAPER August 31,2016 Page 22 result in approximately 400 new jobs. In addition, the construction/rehabilitation of the Waterman Gardens I and Val 9 affordable housing projects is underway. These projects will result in 138 new units of affordable housing. 5. Housing Market Conditions Impediment 5.1: Approximately 67 percent of the housing stock in San Bernardino is over 30 years old, indicating the possibility of needed repair and rehabilitation for almost + half of the City's housing stock. Home rehabilitation can be an obstacle for senior homeowners with fixed incomes and mobility issues. Typically, lead-based paint hazards also disproportionately impact minority households who tend to be of lower incomes and reside in older housing units. Recommendation: San Bernardino should continue operating their housing rehabilitation programs and increase efforts to promote the housing rehabilitation iprograms. FY 2015-2-2016 Action: The City provided six (6) grants and fifteen (15) loans to eligible households for the rehabilitation of their homes. Eight (8) of these projects were completed, while the rest are still under construction and will be carried over to FY 2016-2017. DRAFT FY 2015-2016 CAPER August 31,2016 Page 23 CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements. As the lead for the City's Consolidated Plan, the Housing Division is continually honing its standards and procedures to monitor the performance and effectiveness of housing and community development activities. The City's Manager's Office monitors all housing projects and federal compliance of housing and non-housing projects funded with CDBG, HOME and ESG. It undertakes two types of monitoring: program monitoring and Consolidated Plan monitoring. Both types of monitoring ensure the success of Consolidated Plan projects and activities. Program Monitoring The City is responsible for managing the day-to-day operation of federally-funded programs and ensures that these funds are used in keeping with the program requirements. Prior to the beginning of each fiscal year, staff held a mandatory Subrecipient Training Workshop with its public services providers to discuss methods for complying with federal and city requirements. For capital improvement related activities, because of the uniqueness of each project, this training was provided as one- on-one meeting with the subrecipient. The City used a combination of desk review and on-site monitoring techniques to ensure compliance of Federally-funded activities. Desk reviews involved examining information (e.g. quarterly performance reports) and materials provided by the subrecipient as a means of tracking performance and identifying any potential problems. This process was conducted no less than quarterly. Any issues that are discovered during this process were resolved through one-on-one assistance (referred to as technical assistance) by the City. On an annual basis the Housing Division staff conducts on-site monitoring visits of its public service subrecipients. Prior to the visit, staff would notify the subrecipient of its intent to monitor the subrecipient's program and discussed the parameters of the monitoring. During the visit, staff examined client records, progress reports, compliance reports, and financial information to determine the subricipient's ability to comply with CDBG regulations, federal regulations and other contractual obligations. For capital improvement activities, staff held regular meetings or conference calls to discuss issues and provide technical any assistance. Staff also reviewed quarterly DRAFT FY 2015-2016 CAPER August 31,2016 Page 24 performance and financial reports and made periodic site visits to evaluate progress in meeting all major milestones outlined in the subrecipient's performance schedule. For FY 2015-2016, the City monitored seventeen CDBG-funded public services and three CDBG and/or HOME funded activities. Monitoring Review letters were prepared summarizing the results of the Housing Division's review of the subrecipient's records. Subrecipients were given an opportunity to make any necessary corrective actions to bring the activity into compliance. This correspondence between the Housing Division staff and Subrecipient is maintained in the project file. Minority Business Outreach As an Entitlement recipient of CDBG, HOME and ESG funds, the City of San Bernardino is required to provide business opportunities to minority and women-owned businesses in connection with the activities funded through the CDBG, HOME and ESG grant. This requirement is applicable to contracting and subcontracting opportunities funded in whole or in part with the federal housing and community development assistance provided to the City as a grantee. To comply with these requirements, the City includes MBE-WBE firms on its bid solicitation lists and encourages MBE-WBE firms to compete for CDBG, HOME and ESG funded construction contracts. City staff ensures the Contract-Subcontract Activity Report and the MBE-WBE Summary Report is submitted to the Los Angeles Field Office of the U.S. Department of Housing and Urban Development as required. Consolidated Plan Monitoring Staff performed the following Consolidated Plan monitoring duties: • Oversaw the planning and budgeting process to ensure that federally-funded activities were consistent with the Consolidated Plan's identified high- and possibly medium-priority objectives and grant requirements. • Provided technical guidance regarding: program structure, income requirements and document compliance. At a minimum, staff strived to perform quarterly draw downs in HUD's Integrated Disbursement and Information System (IDIS) against the appropriate grant. For IDIS, staff gathered quarterly program statistical reports and updated all necessary fields from setup to completion of each project and activity. Environmental reviews records were prepared for each federally- funded activity and monitoring of construction activities that triggered Davis- Bacon and Federal Labor compliance was conducted. • Review invoices and ensure timeliness with expenditures. DRAFT FY 2015-2016 CAPER August 31,2016 Page 25 Staff's assessment of the 2015-2016 CAPER has revealed that some adjustments to the FY 2015-2019 Consolidated Plan are needed in order to clarify and bring the City's goals and objectives in line with what can be achieved with the given resources. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. The City encouraged public participation in the review and assessment of FY 2015- 2016 by making the draft CAPER available for public review and comment from August 18th through September 6th, 2016. The announcement about the availability of the CAPER was published in English and Spanish the San Bernardino Sun on August 18, 2016. A copy of this notice can be found as Appendix A. The City also held a public hearing on the CAPER and the City's performance for Program Year 2015-2016. The public hearing was conducted by the Mayor and Common Council on September 6, 2016 at 4:30 p.m. at the San Bernardino Council Chambers, located at 300 North "D" Street, San Bernardino, California. DRAFT FY 2015-2016 CAPER August 31,2016 Page 26 CR-45 - CDDG 91,520(c) Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. The City pursued all resources indicated in the one-year Action Plan and did not, through action or willful inaction; attempt to hinder the implementation of the Consolidated Plan. All funds were used to meet a qualified national objective. For activities that served a target clientele that was not presumed to be primarily low- and moderate-income, the City or its designated sub-recipients documented household income. For FY 2015-2016, Certifications of Consistency to the City's Consolidated Plan were not issued. CDBG funds were not used on a project that led to the displacement or relocation of a household or business. Does this Jurisdiction have any open Brownfields Economic No Development Initiative (BEDI) grants? [BEDI grantees] Describe accomplishments and program outcomes during the last year. DRAFT FY 2015-2016 CAPER August 31,2016 Page 27 CR-50 - HOME 91.520(d) Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations During FY 2015-2016, the City conducted on-site inspections of fifty (50) rental units. No issues were identified during the inspections. The City will continue to conduct on- site inspections as required to ensure decent safe and sanitary living conditions for housing funded with federal funds. Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units. 92.351(b) The City has mechanisms in place to affirmatively market CDBG and HOME assisted programs. Marketing plans include advertising housing programs in local publications, outreach, and providing information online and on the City's website. The City continues to offer information in both Spanish and English. The City collects and maintains statistical information on race and ethnicity to ensure all segments of the community are being served. Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics The City utilizes its HOME program income for low and moderate income housing activities. Program income is deposited into a separate account used to finance current and future housing activities. There were no float-funded activities or revolving loan funds. A total of $224,727.25 in HOME program income was receipted in FY 2015-2016. Ninety percent (90%) of program income has been allocated to partially fund the Homebuyer Assistance Program, IDIS activity #2222, and ten percent (10%) has been allocated for the continued administration of the HOME program. Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES ONLY: Including the coordination of LIHTC with the development of affordable housing). 91.3200) The City's primary strategies for fostering and maintaining affordable housing are to: • Expand homeownership opportunities • Provide access to fair housing services • Improve Neighborhood Conditions • Preserve and rehabilitate housing DRAFT FY 2015-2016 CAPER August 31,2016 Page 28 During FY 2015-2016, the other strategies the City used to foster and maintain affordable housing include: • Working with the San Bernardino Successor Agency to identify parcels of land that would be ideal for affordable housing development. • Monitoring affordable housing developments at risk of converting to market rate units and working with the owner to preserve the affordability of these units. • Partnering with developers or subrecipients who have other sources of funds (e.g. Calhome, Tax Credit, etc.) available to them that will help stretch our federal funds set aside for affordable housing development. • Implementing Density Bonus Law to build affordable or senior housing units in exchange for more favorable local development requirements. DRAFT FY 2015-2016 CAPER August 31,2016 Page 29 CR-60 - ESG 91.52O(g) (ESG Recipients only) ESG Supplement to the CAPER in a-snaps For Paperwork Reduction Act 1. Recipient Information—All Recipients Complete Basic Grant Information Recipient Name SAN BERNARDINO Organizational DUNS Number 121146302 EIN/TIN Number 956000772 Identify the Field Office LOS ANGELES Identify CoC(s) in which the recipient San Bernardino City & County CoC or subrecipient(s)will provide ESG assistance ESG Contact Name Prefix Mr. First Name MA Middle Name 0 Last Name SCOTT Suffix 0 Title CITY MANAGER ESG Contact Address Street Address 1 CITY OF SAN BERNARDINO Street Address 2 300 NORTH "D" STREET City SAN BERNARDINO State CA ZIP Code 92418- Phone Number 9093845122 Extension 0 Fax Number 9098889413 Email Address Scott_Ma @sbcity.org ESG Secondary Contact Prefix First Name Last Name Suffix Title Phone Number Extension Email Address 2. Reporting Period—All Recipients Complete Program Year Start Date 07/01/2015 Program Year End Date 06/30/2016 DRAFT FY 2015-2016 CAPER August 31,2016 Page 30 3a. Subrecipient Form — Complete one form for each subrecipient Subrecipient or Contractor Name City State Zip Code DUNS Number Is subrecipient a victim services provider Subrecipient Organization Type ESG Subgrant or Contract Award Amount DRAFT FY 2015-2016 CAPER August 31,2016 Page 31 Ili I CR-6S - Persons Assisted 4. Persons Served 4a. Complete for Homelessness Prevention Activities G Adults 110 Children 142 Don't Know/Refused/Other 0 Missing Information 0 Total 252 Table 9— Household Information for Homeless Prevention Activities 4b. Complete for Rapid Re Housing Activities Number of Persons in Total Households Adults 130 Children 99 Don't Know/Refused/Other 0 Missing Information 0 Total 229 Table 10—Household Information for Rapid Re-Housing Activities 4c. Complete for Shelter Number of Persons in Total Households Adults 500 Children 174 Don't Know/Refused/Other 0 Missing Information 0 Total 674 Table 11 —Shelter Information 4d. Street Outreach �ea, Adult � s 198 Children 3 Don't Know/Refused/Other 0 Missing Information 0 Total 201 Table 12— Household Information for Street Outreach DRAFT FY 2015-2016 CAPER August 31,2016 Page 32 4e. Totals for all Persons Served with ESG Number of Persons in Total Households< Adults 864 Children 443 Don't Know/Refused/Other 0 Missing Information 0 Total 1307 Table 13—Household Information for Persons Served with ESG 5. Gender—Complete for All Activities Total Male 755 Female 552 Transgender 0 Don't Know/Refused/Other 0 Missing Information 0 Total 1307 Table 14—Gender Information 6. Age—Complete for All Activities Under 18 443 18-24 105 25 and over 759 Don't Know/Refused/Other 0 Missing Information 0 Total 1307 Table 15—Age Information 7. Special Populations Served—Complete for All Activities Number of Persons in Households _ Subpopulation Total Total Total Total Persons Persons Persons Served - Served Served in Prevention RRH Emergency Shelters Veterans 45 1 3 38 DRAFT FY 2015-2016 CAPER August 31,2016 Page 33 Subpopulation Total Total ` Total Total , Persons Persons Persons Served — Served — Served in Prevention RRH Emergency Shelters Victims of Domestic Violence 71 0 10 45 Elderly 51 3 8 - 33 HIV/AIDS 15 0 0 14 Chronically Homeless 1 104 0 1 100 R�lfrS011S Wlth''bfS�,�?7,�I•t1eS" F �. ',,,'. �,.,'. ��, .>".r ; ...1w. . ,` ,_ �� � ,�Ej`,�' Severely Mentally III 192 8 17 155 Chronic Substance Abuse 73 2 2 60 Other Disability 306 11 38 230 Total (Unduplicated if possible) 0 0 0 0 Table 16—Special Population Served DRAFT FY 2015-2016 CAPER August 31,2016 Page 34 -0-70 -- ESG 91.520(g) -Assistance Provided and Outcomes 10. Shelter Utilization 0",NOM Number of New Units - Conversion 0 Total Number of bed-nights available 0 Total Number of bed-nights provided 0 Capacity Utilization 0.00% Table 17—Shelter Capacity 11. Project Outcomes Data measured under the performance standards developed in consultation with the CoC(s) The City of San Bernardino provided funds to the following nonprofit organizations that have expertise in addressing the needs of the homeless and providing those individuals with housing and other essential supportive services to get them to self- sufficiency while assisting in making them vital members and contributors to the community that they live in. The City's goals and objectives are to reduce the number of homelessness by providing funding organizations that specialize in helping this segment of our population become more self-sufficient. During FY 2015-2016 the City funded the Central Lutheran Mission, Catholic Charities, Time for Change, and Homeless Access Center with ESG funds. All of these organizations play a pivotal and vital role in assisting this segment of the community in becoming contributing members of the community. DRAFT FY 2015-2016 CAPER August 31,2016 Page 35 CR-75 -- Expenditures 11. Expenditures 11a. ESG Expenditures for Homelessness Prevention Dollar Amount of Expenditures in Program Year 2013 2014 2015 Expenditures for Rental Assistance 0 0 0 Expenditures for Housing Relocation and Stabilization Services - Financial Assistance 0 0 0 Expenditures for Housing Relocation & Stabilization Services - Services 0 0 0 Expenditures for Homeless Prevention under Emergency Shelter Grants Program 0 0 0 Subtotal Homelessness Prevention 0 0 0 Table 18—ESG Expenditures for Homelessness Prevention 11 b, ESG Expenditures for Rapid Re-Housing s Dollar Amount of { _ Pro 8 ram 3 _ 2014 Expenditures for Rental Assistance 0 0 0 Expenditures for Housing Relocation and Stabilization Services - Financial Assistance 0 0 0 Expenditures for Housing Relocation & Stabilization Services - Services 0 0 0 Expenditures for Homeless Assistance under Emergency Shelter Grants Program 0 0 0 Subtotal Rapid Re-Housing 0 0 0 Table 19—ESG Expenditures for Rapid Re-Housing 11c. ESG Expenditures for Emergency Shelter Dollar Amount of Expenditures in Program Year 2013 2014 2015 Essential Services 0 0 0 Operations 0 0 0 Renovation 0 0 0 Major Rehab 0 0 0 Conversion 0 0 0 DRAFT FY 2015-2016 CAPER August 31,2016 Page 36 Subtotal 0 1 0 Table 20—ESG Expenditures for Emergency Shelter 11d. Other Grant Expenditures Dollar Amount of Expenditures in Program ,, Yeah.: 2013 2014 2015 HMIS 0 0 0 Administration 0 0 0 Street Outreach 0 0 0 Table 21 -Other Grant Expenditures 11e. Total ESG Grant Funds Total ESG Funds 2013 2014 2015 Expended 0 0 0 0 Table 22 -Total ESG Funds Expended 11f. Match Source 2013 2014 2015 Other Non-ESG HUD Funds 0 0 0 Other Federal Funds 0 0 0 State Government 0 0 0 Local Government 0 0 0 Private Funds 0 0 0 Other 0 0 0 Fees 0 0 0 Program Income 0 0 0 Total Match Amount 0 0 0 Table 23 -Other Funds Expended on Eligible ESG Activities 11 g. Total Total Amount of 2013 2014 2015 Funds Expended on ESG Activities 01 01 01 0 Table 24-Total Amount of Funds Expended on ESG Activities DRAFT FY 2015-2016 CAPER August 31,2016 Page 37 A. Proof of Public Notices DRAFT FY 2015-2016 CAPER August 31,2016 Page 38 B. Public Comments DRAFT FY 2015-2016 CAPER August 31,2016 Page 39 C. Amendments DRAFT FY 2015-2016 CAPER August 31,2016 Page 40 D. IDIS Reports-PR02, PR03, PR06, PR22, PR23, PR26, PR 27, PR91 DRAFT FY 2015-2016 CAPER August 31,2016 Page 41 A. Proof of Public Notices SAN BERNARDINO COUNTY SUN fKfst,tdce 6lfiling stamp only 2016 AUG 23 PM 3: 01 4030 N GEORGIA BLVD,SAN BERNARDINO,CA 92407 Telephone (909)889-9666 /Fax (909)885-1253 VALERIE MONTOYA S13#:2915328 SAN BERNARDINO CITY CLERK 300 NORTH D ST., 2ND FLR PUBLIC NOTICE of a Public Hearing to be Held SAN BERNARDINO, CA-92418 September 5,2016 INFORMATION AVAILABLE: Pursuant to the Un%1;,ed ,Stgtes Department of Housmg.;pnd`.Urbdn PROOF OF PUBLICATION Development regulations,the City of J San Bernardi no has preparedthe draft ft Consolidated Annual Performance Evaluation Report (CAPER) for the (2015.5 C.C.P.) 2015-2016 Program Year.The CAPER provides an assessment of the City's' performance in meeting housing and State of California ) community development goals as County of SAN BERNARDINO )ss outlined in the previously adopted, 20 5-2016 Annual Action Plan. Additionally, the CAPER discusses Notice Type: GPNSB-GOVERNMENT PUBLIC NOTICE-SB aq ;potential changes the City may ant, Pate making'in the upcoming year as a result of the assessment. Ad Description: CITIZEN INVOLVEMENT: You are invited to Consolidated Annual Performance Evaluation Report(CAPER)for 20 attend a public hearing to be held' by the City of San' Bernardino on Tuesday, September 6, 2016, at 4 I am a citizen of the United States and a resident of the State of California;I am p.m..in the City of San Bernardino over the age of eighteen years,and not a party to or interested in the above Council Chambers at,City Hall, 300"D:"Street,San Bernardino,CA 924181 entitled matter.I am the principal clerk of the printer and publisher of the SAN to provide public comment on the BERNARDINO COUNTY SUN,a newspaper published in the English language CAPER. in the city of SAN BERNARDINO,county of SAN BERNARDINO,and adjudged If.vou are interested in participating a newspaper of general circulation as defined by the laws of the State of in the discussion of the 2015- California by the Superior Court of the County of SAN BERNARDINO,State of 2016 CAPER, please attend the California,under date 06/27/1952,Case No.73081. That the notice,of which September attend t hearing. If you are unable to attt end the hearing,written the annexed is a printed copy,has been published in each regular and entire comments will be accepted until issue of said newspaper and not in any supplement thereof on the following 12:00 p.m. on September 6, 2016, at the Housing Division at the address dates,to-wit: listed below. NOTE: The City of Son Bernardino encourages citizen participation in the Community Development Block Grant, HOME Investment Partnerships and Effiergency Solutions Grant Prograffs grant management process.A copy of the 2015-2016 CAPER will be available for public review and comment from August 18,2016,to September 6,2016, 08/18/2016 at the following location:. -City of San Bernardino City Executed on: Ma tage.r's�O fKStr6. 08/18/2016 20a No_,ft E treef, Suite 301, San At Riverside, California Be'rna`r mo,CA 92401 -City of San Bernardino - City I certify (or declare) under penalty of perjury that the foregoing is true and I Manager's Office-Housing Division 201 North "E'':Street, Suite 301, San correct. ( Bernardino,CA 92401 -Feldhevm.Public Library - 555 W. E 6th.Street, < San Bernardino,CA 92401 It is the intention of the City of San Bernardino, to comply with the Americans with Disabilities Act in all respects. If as an attendee at this meeting, you will need specialf Signature I IIIIiII IIII VIII VIII VIII VIII II II VIII I I I VIII I I II I I II II III * A 0 0 0 0 0 4 1 9 5 0 5 9 Jdssisfa ce lieyond"wFigt�is norma��yj Pro tl CiNZ - Bernardino, wit 0 a comma qq,, vo a ; egga�le manner Please , og lerk's office_ ateO Q 5002.' Assisted listening c�evicesdgte available at the meetin9ifor intlwlduals with hearing impairments Notiftcatibn, 48 hours prior to ahe rraeet" will :enable the City to makOTted'sonable arrangements to ensure acce'ssibilitY to this meeting. (28-CFR`35 102-35. 104 ADA Title 11) CITY CONTACT: - For more information,call Diane Cotto,CDBG Coordinator,. at 909-663-2295 or vid email at Cotto di@sbcity.org., ` PUBLISHED: August 18, 2016 (San Bernardino Sun) - 8/18/16 SBS-2915328# PUBLISHED: August 18,2016 (San Bernardino Sun) 8/18/16 S BS-2915328# Y L- Thld dale r6r filrn'g stamp only SAN BERNARDINO COUNTY SUN 2015 AUG 24 PH 3: 21 4030 N GEORGIA BLVD,SAN BERNARDINO,CA 92407 Telephone(909)889-9666 /Fax (909)885-1253 VALERIE MONTOYA SB #:2915350 SAN BERNARDINO CITY CLERK 300 NORTH D ST., 2ND FLR AYUNTAMIENTO DE LA CIUDAD DE SAN BERNARDIN0 SAN BERNARDINO, CA-92418 AVISO DE AUDI ENCIA PUBLICA ' QUEDE SEPTIEMBREA EL 01 Informaci6n General: En conformidad con los re5lamentos' PROOF OF PUBLICATION del Departamento de`Vivienda Y Desar(.olio Urbana de Ids Estados Unldos*(HUD, por sus siglas en (2015.5 C.C.P.) ingles)}'el,Ayuntamientode la Ciudad de SannBernardino ha'preparado la redac6i6n del Reporte Consolidado de Evaluaci6n del Desempeno, State of California ) Anual (CAPER, por sus siglas en County of SAN BERNARDINO )ss ingl6s) Para el Ano Fiscal 2015-2016. . El CAPER eval6a el Progreso de la Ciudad en las metas establecldas en Notice Type: GPNSB-GOVERNMENT PUBLIC NOTICE-SB el Plan Anual de Desempeno 2015= 2016, Y propone cambios basados 6n la evaluaci6n. Participaci6n Publica: Ad Description: La Ciudad de San Bernardino p orpueve la Participaci6n de' AYUNTAMIENTO DE LA CIUDAD DE SAN BERNARDINO I s�.ciudadanos en el proceso de pjnificaci6n. Es por eso que; m9diante la presence, se les invita I am a citizen of the United States and a resident of the State of California; I am y'ea ponle a sus cam nitarios p cerca over the age of eighteen years,and not a party to or interested in the above del .reporte CAPE R:PZQ1.5-2016. La entitled matter. I am the principal clerk of the printer and publisher of the SAN audiencia Publica se^ilevard.a cabo BERNARDINO COUNTY SUN,a newspaper published in the English language 4:00 O l map el rtes 6 cls m ptier ientto6del la in the city of SAN BERNARDINO,county of SAN BERNARDINO,and adjudged Ciudad de San Bernardino ubicado a newspaper of general circulation as defined by the laws of the State of en el 300 N. "D"St.,San Bernardino, California by the Superior Court of the County of SAN BERNARDINO,State of CA 92418. California,under date 06/2711952,Case No.73081. That the notice,of which Si no puede estar presente en la the annexed is a printed copy,has been published in each regular and entire audiencia ,Publica, Puede enviar issue of said newspaper and not in any supplement thereof on the following comentarlos por escrrto a la Divisi6n de Vivienda de la Ciudad dates,to-wit: a la-direcci6n',escrita abaio. Sus comentarios serbW_qceptados hasto las 12:00 Pm del 6 sepflembre,2016, Nota: La redacci6n del CAPER estar6 disponible Para revisi6n:Y comentario p6blico a partir del 18 de agosto,2016 hasta el 6 de septiembre, 2016 en Ids Pr6ximos lugares: - 08/18/2016 Ayuntamiento de la Ciudad de.San Brnardlno-Oficina de la Secretaria M rlicipal-300 N.„D" Executed on: 8118/2016 517eet,'San Bernardino,CA 92418 0 Dision de"Vivienda de la.Ciudad de At Riverside, California Spn'Bernardino -201 N. "E" Street; #301,San Bernardino CA 92401 I certify (or declare) under penalty of perjury that the foregoing is true and liot e ld rnoW. 6St et b San Bernadi , CA correct. 92401 — i.iuuuu - cumplir en todo con respecto a la Secci6n 504 de la Ley de Rehabilitaci6n de 1973,tal y como se enmend6, la Ley de Americanos con Signature 1 1111111 IIII VIII VIII VIII 111111011111111 VIII 11111 VIII 11111 * A 0 0 0 0 0 4 1 9 5 0 6 0 * La Ciudad tiene :.como' obietivo cumplir en todo;� con respecto a la Seccion 504 de la Ley de Rehabilitaci6n de 1973; tal v como se enmend6,.la Ley de Americanos con Discapacidades (ADA) de 1990 y la Ley de Enmienda,a ADA del 2008, la Ley de,Viviendq�'.t�ta, Y la Ley de Barreras Arquiteo8t�lcas. SI, usted necesito d6cumento35PUbliCos en un formato accesible )cciudad hara to posible de t o c>e to azonable para.cumplir's P.0,11 �l,� :usted, requiere acomodacion in ec of Para', asistir o participar en la aiencia publics;.,por,favor.coemu )q.0 ) con Ia.Secretarid Munichh a a ( 0 9) a Ia 5002 por to menos 48, oras.ante's de la fechd de la audienciai lica, para hdcer los.grreglos razonables. Pdr�gbs Informaci6n::Para mayor; inforrrlacton,comuniquese con Diane' Cotta;'Codrdinadora de Vivienda al (909) 663-2296, o via a-mail,al Cotto_ di @sbcity.or9: 8/18/16 - � SBS-2915350# �I B. Public Comments I i I I No public comments have been received as of 9/1/2016. C. Amendments I 'SAN BERNARDINO COUNTY SUN TMscspdce 16014169 scamp only i 2016 WC 2.3 PO 3: 01 4030 N GEORGIA BLVD,SAN BERNARDINO,CA 92407 t Telephone(909)889-9666 /Fax (909)885-1253 I f f VALERIE MONTOYA i SB #:2915328 SAN BERNARDINO CITY CLERK 300 NORTH D ST.,2ND FLR PUBLIC NOTICE of a Public Hearing to be field SAN BERNARDINO, CA-92418 September 5,2016 INFORMATION AVAILABLE: Pursuant to the United states I Department of Housing and Urban Development regulations,the city of PROOF OF PUBLICATION San Bernard Ino has prepared file drofl, Consolidated Annual Performance Evaluation Report (CAPER)for the (2015.5 C.C.P.) 2015-2016 Program Year,The CAPE R provides an assessment of the City's Performance in meeting housing and State of California ) community development goals as County of SAN BERNARDINO )ss outlined In the previously adopted 2015-2016 Annual Action Plan. Additionally, the CAPER discusses Notice Type: GPNSB-GOVERNMENT PUBLIC NOTICE-SB any potential changes the.City may anticipate making in the upcoming Year as a result of the assessment. Ad Description: CITIZEN INVOLVEMENT: YOU are Invited to Consolidated Annual Performance Evaluation Report(CAPER)for 20 at ei d publiif hearing ring to be on Tuesday, September 6, 2016, at 4 am a citizen of the United States and a resident of the State of California;I am Council in the City of San Bernardino t Council Chambers at City Hall, 300 over the age of eighteen years,and not a party to or interested in the above "D"Street,San Bernardino,CA 92418 entitled matter.I am the principal clerk of the printer and publisher of the SAN to provide public cornmeal on the, BERNARDINO COUNTY SUN,a newspaper published in the English language CAPER. in the city of SAN BERNARDINO,county of SAN BERNARDINO,and adjudged If you are interested in participating a newspaper of general circulation as defined by the laws of the State of in the discussion of the 2015- California by the Superior Court of the County of SAN BERNARDINO,State of 2016 CAPER, please attend the September 6,2016 hearing.if You are California,under date 06127/1952,Case No.73081. That the notice,of which unable to attend the hearing,written the annexed is a printed copy,has been published in each regular and entire comments will be accepted until Issue of said newspaper and not in any supplement thereof on the following 12:00 p.m, on September a 2016, at the Housino Division at the address dates,to-wit: listed below. NOTE: The City of San Bernardino n cthea Comm�nily Development Block Grant, HOME investment Partnerships and Emergency Solutions Grant Programs grant management process. A copy of the 2015.2016 CAPER will be available for public review and comment from August 18,2016,to September 6,2016, I 08/18/2016 at the following location: -City of San Bernardino - City Manager's Office Executed on:08118/2016 : 201 North "E" Street,Suite 301, Scan r At Riverside,California Bernardino,CA 92401 -City of San -Bernardino - City Manager's Office`-Housing Division I certify (or declare) under penalty of perjury that the foregoing is true and / 201'North "E" Street, Suite 301, San, correct. E Bernardino,CA 92401 Feldheym Public Library - 555 W.l 6th Street, San Bernardino,CA 92401 It Is the intention of the City of Scull Bernardino to comply with the', 1 Americans with Disabilities Act in all respects. If, cis an attendee at, this meeting, You will need special+ Signature IE�VII I 11111 VIII VIII VIII 11111 VIII VIII VIII IIII IIIIIII IIII VIII * A 0 0 0 0 0 4 1 9 5 0 5 9 * I s 1 I MEN o .�a.-rdi o. I cosl nip two. neat °�. . 9p� ' RE ` .. �n silk g e> tai : hIF PUBLISHED: August 18,2016 (San j Bernardino Sun) i 8/18/16 SBS-2915328# I i i I ' i I ' i f i V I_ 3 This} ate for riling stamp.only SAN BERNARDINO COUNTY SUN 20I6 MfG 2Lv (1l'1 3: 2 i 4030 N GEORGIA BLVD,SAN BERNARDINO,CA 92407 Telephone(909)889-9666 1 Fax (909)885-1253 I VALERIE MONTOYA SB#:2915350 SAN BERNARDINO CITY CLERK 300 NORTH D ST.,2ND FLR AYUNTAMIENTO DE LACIUDAD DE SAN BERNARDINO SAN BERNARDINO, CA-92418 QUE SEE LLEVARA A CABO EIL 5 DE SEPTIEMBRE,2016 Informacl6n General: En conformidad con los reglamentos PROOF OF PUBLICATION del rrollo Urbane de los Esto Y Deidoso�(HUD, pordsus�siglas�Je i (2015.5 C.C.P.) ingies),elAvuntamlento de la Ciudad` cie San Bernardino ha preparado la redacct6n del Reporte Consolldado cle Evaluaci6n del Desempeno. State of California ) Anual (CAPER, por sus siglas en County of SAN BERNARDINO )ss ingles) para el Alto Fiscal 2015-2016. El CAPER evalua el Progreso de la Ciudad en Jos metas establecldas en Notice Type: GPNSB-GOVERNMENT PUBLIC NOTICE-SB el Plan Anual de Desempefio 2015- 2016, Y propone cambios basados en to evdluacl6n. Participaci6n P6blica: Ad Description: Lo Ciuclad de San Bernardino pronlueve la participtici6n -de AYUNTAMIENTO DE LA CIUDAD DE SAN BERNARDINO Jos ciudadcmos en el proceso;de pianiflcacl6n. Es per eso que, mechante to presence, se les invita I am a citizen of the United States and a resident of the Stale of California;I am Y eat ipa sus eomeditc r is t ceica over the age of eighteen years,and not a party to or interested in the above del reporle CAPER 2015-2016. La entitled matter.I am the principal clerk of the printer and publisher of the SAN audiencta publica se Ilevpra.a Cabo 2016 a Ins BERNARDINO COUNTY SUN,a newspaper published in the English language el 00 pmSencfeisAyuntamiento de Ia in the city of SAN BERNARDINO,count of SAN BERNARDINO,and adjudged Ciudad de San Bernardino ubicado a newspaper of general circulation as defined by the laws of the State of en el 300 N. "D,,St.,San Bernardino, California by the Superior Court of the County of SAN BERNARDINO,State of CA 92418. California,under date 06/2711952,Case No.73081. That the notice,of which Si no-puede esior presente en 101, the annexed is a printed copy,has been published in each regular and entire audiencia pubiica, Puede enviar issue of said newspaper and not in any supplement thereof on the following Divts OnrrdesViv enda sir ilo Ciudad'; dates,to-wit: a la direcci6n escrilci abaio, Sus; Iasi 12;00 pm cielr6 sept embre,2016. 1 Noto: La reciacci' del CAPER estar6 disponible Para" revisi6n Y comentarlo'PUblico a partir del 18 de agosto,2016 hasta el 6 de septiembre, 2016 en los 131'6ximos lugares: 0811812016 p rnardino-Oficinci dell dSecretar n Municipal-300 N."D" ' Street,San Bernardino,CA 92418 Executed on:08/18/2016 Divisi6n de'Viviendo de la Ciudad de At Riverside,California San Bernardino 201 N. "E" Street, #301,San Bernardino CA 92401 certify (or declare) under penalty of perjury that the foregoing is true and W-Biblioteca CA� correct. 92401 lu laUauu , cumplir en todo con respecta a la Reho6 litacibn de 1973,tal Y como se enrnenc16, to Lev de Americanos con Signature 1 1111111 IIII IIIII IIIII IIIII IIIII 111111111 Itt 11I 1111111 Ili!It * A 0 0 0 0 0 4 1 9 5 0 6 0 * I i � r spew{ Zurraal er1 ndb, , �Y a rs ants; YX t► Y min . '7; rmQs bl >x� tuaa� i LW MIN S. 'i= fg�s�jx� Ate n a.V 5 eQ>Z3 t+E Vie.`��`•': n.d�>q� i Vie+ zsr3 A ew:af -O m .— - I I i No Comments i I SUBSTANTIAL AMENDMENTS 1. Seccombe Lake Park Restoration Project—August 15, 2015 2. Camera Expansion Project—April 6, 2015 3. Library Roof Replacement Project— March 7, 2015 f r t I i I I f f I I RESOLUTION (ID #4266) DOC ID: 4266 C CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Grant From: Brandon Mims M/CC Meeting Date: 03/07/2016 Prepared by: Brandon Mims, (909) 384- 5122 Dept: City Manager Ward(s): 1 Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Approving a Substantial Amendment to the CDBG Consolidated Annual Action Plan for Fiscal Year 2015/2016; and Authorizing the City Manager or His Designee to Amend the 2015/2016 Fiscal Year Budget, Execute, on Behalf of the City, After Review and Approval by the City Attorney, Such Documents as Requested by the United States Department of Housing and Urban Development to Effectuate the Supplemental Appropriation. (#4266) Current Business Registration Certificate: Not Applicable Financial Impact: Appropriate $650,000 in CDBG Funds in account no. 119-470-0001-5502 for the Library's Roof Replacement Project. Mayor to open the hearing. . . Motion: Close the hearing; and adopt the Resolution. Synopsis of Previous Council Action: On April 6, 2015, the City Council approved the City's CDBG Action Plan ("CDBG Budget") for the 2015/2016 Fiscal Year Budget. The total budget is $4,429,414.20, including amendments and budget adjustments (Exhibit A) Background: Each year the City adopts a CDBG Budget which includes funding for a broad range of city projects and priorities. Each project approved by Council is tracked by the Housing Division of the City Manager's Office to ensure the funds are spent in a timely manner. It is typical for program staff to analyze the spending patterns and trends of departments carrying out projects funded entirely or in part with CDBG funds to determine whether those projects will complete within the specified timeline. The primary purpose of tracking funded projects is to determine whether funding should be reallocated from stagnant projects to shovel ready projects. Each City receiving CDBG funds is required to show its intent to expend in a timely manner by committing not less than 1.5 times its annual allocation amount to projects. Each year, the timeliness test is applied by May 02. As an example, if the City received $1,000,000 per year on average in CDBG funds, then the City could not maintain Undated- 3/3/2016 by Georaeann "Giai" Hanna C Paqe 1 4266 $1,500,000 in its credit line by May 02. If it were anticipated that on or after May 02 that $1,600,000 would be the credit line balance then staff would prepare a substantial amendment to allocate $100,000 to additional projects. Unfortunately, spending patterns suggest that department expenditures will not cause the City to meet the timeliness test. The total amount of funded projects for this fiscal year, $4,429,414.20, is still $1,439,963 less than the amount necessary to ensure the city's timely expenditure of CDBG funds. (Exhibit B) In order to meet the expenditure goal, staff is recommending allocating CDBG funds to eligible protects already in the City's Public Works' Department pipeline, particularly in the areas of Americans with Disabilities Act (ADA), and pipeline projects in Parks and Recreation, particularly in the areas of playground mobility improvements. Analysis: Currently, $4,429,414.20 of CDBG funds is programmed into the current fiscal year budget as shown in Exhibit A. Of that amount, $1,608,956.80 has been spent by on program and projects and of those expenditures, a total of $1,350,566.39 has been reimbursed. Statement of the Issue Changes to the CDBG Budget can only be made through the City's adopted Substantial Amendment/Citizen Participation Process (Exhibit B), which requires: 1. The entire text of the proposed amendment be made available for reasonable public review and comment period; and 2. Following the public comment period a public hearing is held to consider the proposed changes to the Annual Action Plan; and 3. At the conclusion of the public hearing, the proposed changes may be adopted by the Mayor and Common Council as part of the Annual Action Plan. Federal regulation requires that HUD be notified of all changes to the City's Action Plan. An updated Plan and/or activity listing will be forwarded to HUD upon final approval by the City Council. Substantial Amendment Process: The project proposed is a roof replacement of the City's main Public Library, Feldheym Central Library, located at 555 West 6t" Street (Exhibit C). According to the Project Proposal provided by the Department of Public Works the total roof replacement cost for the Feldheym Central Library would be $650,000. The City of San Bernardino Engineering Division estimates that this project will be complete by September 1, 2016. It is anticipated that a recommendation for award of contract with a construction company will be presented to the Mayor and Common Council on May 2, 2016. Financial Impact: I ImArt+-4. 2/1/tM19 hit(_'onrncnnn °(`ini° Wnnnn (` panP 9 4266 All expenses would be-covered with Community Development Block Grant (CDBG) funds, there is no impact to the General Fund. Citizen Participation Process In accordance with federal regulations the Draft Substantial Amendment to the One- Year Action Plan will be available for public review for a thirty (30) day period, at the following locations: 1. City Clerk's Office, 300 North "D" Street, San Bernardino, CA, 92418 2. City Manager's Office, 300 North "D" Street, San Bernardino, CA, 92418 3. Norman F. Feld heym Central Library, 555 W 6th St, San Bernardino, CA 92410 You may also request a digital copy of the amendment by e-mailing Mims Br(cD-sbcity.org your request prior to March 7, 2016 at 4:00 p.m. The San Bernardino City Council will hold a Public Hearing to solicit public comment from interested citizens, non-profit public service organizations and other public agencies. The Public Hearing will be held on March 7, 2016, 5:30 p.m. at San Bernardino City Council Chambers, located at 300 North "D" Street, San Bernardino 92418. The City of San Bernardino encourages citizen participation in the CDBG process. If you are unable to attend the hearing, written comments will be accepted up to the date of the hearing. If you have any questions, please contact Brandon Mims, Deputy Housing Director at Mims Br @sbcity.orq <mailto:Mims Br(a sbcity.org> or (909) 663- 2282. City Attorney Review: Supporting Documents: Substantial Amendment Resolution (DOCX) Exhibit A - PR02 - List of Activities by Program Year and Project (PDF) Exhibit B - Citizen Participation Plan (DOC) Feldheym Library Roof Package (PDF) Felheym Central Library Roofing PPT (PPTX) Updated: 3/312016 by Georgeann "Gigi" Hanna C Page 3 I RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 3 SAN BERNARDINO APPROVING A SUBSTANTIAL AMENDMENT TO THE CDBG 4 CONSOLIDATED ANNUAL ACTION PLAN FOR FISCAL YEAR 2015/2016; AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO AMEND THE 2015/2016 5 FISCAL YEAR BUDGET, EXECUTE, ON BEHALF OF THE CITY, AFTER REVIEW AND APPROVAL BY THE CITY ATTORNEY, SUCH DOCUMENTS AS REQUESTED 6 BY THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN 7 DEVELOPMENT TO EFFECTUATE THE SUPPLEMENTAL APPROPRIATION 8 WHEREAS, in Fiscal Year 2015/2016 the City of San Bernardino, California (the "City"), 9 is entitled to receive funding from the United States Department of Housing and Urban 10 Development ("HUD") under the Community Development Block Grant program ("CDBG") for 11 the purpose of assisting individuals; and 12 WHEREAS, CDBG is subject to certain statutory and regulatory provisions governing the 13 Community Development Block Grant ("CDBG") program and as a direct recipient of CDBG 14 funds, has submitted to HUD and HUD has approved a Consolidated Plan for Fiscal Years 2015- 15 2019 and a Consolidated Annual Action Plan for Fiscal Year 2015-2016 (the "Action Plan"); and 16 WHEREAS, the City is required by its own Citizen Participation Plan, to prepare and 17 submit a substantial amendment to the annual Action Plan whenever a new project/activity is added, 18 in accordance with the consolidated plan procedures for a substantial amendment under the annual 19 CDBG program; and 20 WHEREAS, the City has provided citizens adequate opportunity to review and comment on 21 the proposed substantial amendment to the annual Action Plan as stipulated by the City's Citizen 22 Participation Plan; and 23 WHEREAS, the "Feldheym Main Library" is a public library that serves low income 24 individuals with books, computer literacy courses, digital media center, etc. and the City is seeking 25 to replace the roof at the main library to prevent its closure. 26 27 28 1 I NOW, THEREFORE,IT IS HEREBY RESOLVED,DETERMINED AND ORDERED 2 BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, AS 3 FOLLOWS: 4 Section 1. That the Mayor and Common Council hereby approve the Substantial 5 Amendment #2 to the Consolidated Annual Action Plan for Fiscal Year 2015/2016 to include a 6 supplemental appropriation in the amount of $650,000 under the Community Development Block 7 Grant program (CDBG) for the purpose of replacing the roof at Feldheym Main Library. 8 Section 2. That the City Manager, or his designee, is authorized to amend the 2015/2016 9 Fiscal Year Budget to execute and, after review and approval by the City Attorney, submit to HUD 10 the appropriate applications, agreements and ancillary documents necessary to implement the 11 CDBG as said applications, agreements and ancillary documents that are prepared and herein 12 approved, a copy of which are on file with the City Clerk, and are incorporated herein by reference 13 as though fully set forth at length. 14 Section 3. This Resolution shall take effect upon its adoption and execution in the manner 15 as required by the City Charter. 16 17 /// 18 /// 19 20 21 22 23 24 25 26 27 28 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 1 SAN BERNARDINO APPROVING A SUBSTANTIAL AMENDMENT TO THE CDBG 2 CONSOLIDATED ANNUAL ACTION PLAN FOR FISCAL YEAR 2015/2016; AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO AMEND THE 2015/2016 3 FISCAL YEAR BUDGET, EXECUTE, ON BEHALF OF THE CITY, AFTER REVIEW AND APPROVAL BY THE CITY ATTORNEY, SUCH DOCUMENTS AS REQUESTED 4 BY THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN 5 DEVELOPMENT TO EFFECTUATE THE SUPPLEMENTAL APPROPRIATION 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 7 Common Council of the City of San Bernardino at a meeting 8 thereof,held on the day of , 2016, by the following vote to wit: 9 Council Members: Ayes Nays Abstain Absent 10 MARQUEZ 11 BARRIOS 12 VALDIVIA 13 SHORETT 14 NICKEL 15 RICHARD 16 MULVIHILL 17 18 Gigi Hannah, City Clerk 19 20 The foregoing Resolution is hereby approved this day of , 2016. 21 22 R. Carey Davis,Mayor City of San Bernardino 23 24 Approved as to Form: Gary D. Saenz, City Attorney 25 By: 26 27 28 3 RESOLUTION (ID # 3776) DOC ID: 3776 E CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Purchase Order From: Jarrod Burguan M/CC Meeting Date: 05/04/2015 Prepared by: Mike Eckley, Dept: Police Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Purchase of a CDBG Grant Funded Park Safety Camera Expansion for the San Bernardino Police Department. (#3776) Current Business Registration Certificate: Yes Financial Impact: Account Budgeted Amount: $300,000.00 Account No. 119-210-0001-5702 Account Description: CDBG FY 2014/2015 Balance as of: 04/28/2015 - $300,000.00 Balance after approval of this item: $0.00 Account Budgeted Amount: $75,000.00 Account No. 119-380-0077-5502 Account Description: CDBG FY 2014/2015 Balance as of: 04/28/2015 - $75,000.00 Balance after approval of this item: $0.00 Motion: Adopt the Resolution. Synopsis of Previous Council Action: Resolution 2012-0073 - 05-07-2012, Resolution of the Mayor and Common Council authorizing the execution of a Vender Services Agreement with CelPlan Technologies for the purchase of a Downtown Camera Protection Zone System with additional cameras for the San Manuel Area Camera Protection Zone. Resolution 2014-3583 - 12-01-2014, Resolution of the Mayor and Common Council authorizing the execution of a Vendor Services Agreement with CelPlan Technologies for the purchase of a five camera expansion to the Downtown Camera Protection Zone System (covering the Mt Vernon corridor). Resolution 2014-0420 - 12-16-2014, Resolution of the Mayor and Common Council authorizing an increase in the Fiscal Year 2014/2015 budget by $725,000 using undesignated AB109 funds. Resolution 2014-3732 - 04-06-2014, Resolution of the Mayor and Common Council authorizing Substantial Amendment#5 to the 2014-2015 Action Plan for the Federal Community Development Block Grant (CDBG) allocating funding totaling $923,00 to various eligible projects . Updated: 4/30/2015 by Georgeann "Gigi" Hanna E Page 1 3776 Background: The Department of Homeland Security (DHS) designated the City of San Bernardino as a high-threat urban area. In 2008, the City of San Bernardino became a member of the Riverside Area UASI in cooperation with the cities of Riverside and Ontario. The intent of the UASI program is to enhance regional preparedness and expand collaboration efforts. On January 31, 2011, the City of Riverside Office of Emergency Management notified the City of San Bernardino that the final modifications for the 2010 UASI grant funding cycle were approved and expenditures against the grant were authorized. The 2010 UASI grant provided funding in the amount of$440,000 to the Police Department to purchase the first phase of a Downtown Camera Protection project that builds off the Police Department's existing Crime Camera project. In 2010, the US DOJ COPS Office authorized an amendment to the Police Department's 2007 COPS Technology Grant that allowed the Police Department to purchase a single "Crime Camera" to test the technology and it's suitability within our community. The City of Redlands has a large "Crime Camera" project which allows dispatchers to view about 60 cameras in parks, at schools, and on streets around the city of Redlands. Their system served as a model for the City of San Bernardino. Utilizing the same vendor as the City of Redlands, the City of San Bernardino would have been able to purchase a total of 11 cameras for the Downtown Protection Zone given the funding secured under the UASI 2010 grant. After a competitive open public bid process, the City awarded CelPlan Technologies with the contract for crime cameras. CelPlan was able to provide service at a significantly reduced rate which enabled the purchase of 21 cameras for the Downtown Camera Protection Zone (which included two cameras funded by the San Manuel Band of Mission Indians to form the San Manuel Camera Protection Zone). The system platform was developed and the cameras were activated and brought on line as installation occurred throughout 2012. CelPlan Technologies, who has offices in Reston Virginia and San Diego, California is the designer of the existing Camera Protection Zone system (both for Downtown and the San Manuel area). CelPlan Technologies is also the current maintenance provider for the City's Camera Protection Zone (both at the camera sites as well as at the Police Dispatch Center). Having had success with the single camera trial system and the larger City system, the Police Department began investigating funding opportunities for further expansion. In the last quarter of 2014, several new camera locations were identified by the Police Department. CelPlan Technologies provided a quote to integrate the top five new camera locations into the existing system and cover all maintenance issues for the new sites until the current maintenance contract expires on 06-30-2015. City Council approved this purchase at the regular 12-01-2014 Common City Council meeting. Updated: 4/30/2015 by Georgeann "Gigi" Hanna E Page 2 3776 Installation of these new cameras is almost complete (all five cameras have been installed and three have already been activated). In February 2015, at the direction of the Chief of Police, the Police Department contacted CelPlan Technologies to develop a plan to deploy crime cameras into the Hospitality Lane area. Testing revealed some communications difficulties in the area. Three of the five cameras were designed to use the existing private radio network to deliver camera video to the Police Dispatch Center. The other two cameras were configured to utilize cellular data services to communicate with the Dispatch Center in order to overcome some of the signal connectivity concerns. Funds for this expansion project are to be provided by the Police Department's AB109 budget. The Police Department recommends placement of 5 cameras at: Hospitality Lane/Hunts Lane 1 Camera Hospitality Lane/Diners Court 1 Camera Hospitality Lane/Waterman Avenue 1 Camera Hospitality Lane/Tippecanoe Avenue 1 Camera Harriman Ave/Tippecanoe Avenue 1 Camera Recently, the Police Department and the Parks Department met to discuss how the camera system might be deployed at some of our City park locations as safety cameras to help promote safety and reduce the chance of vandalism as well as other crimes that occur within our parks. Key issues for the Parks Department are portability of the cameras as well as the ability to readily send the signal back to the Police Department for monitoring. The Parks Department seeks a solution that will allow us movement of the cameras within the parks (or to completely new park locations) easily. To do this, CelPlan Technologies worked with the Police and Parks Departments to provide a solution that incorporates safety cameras which use cellular telephone connections to send data to the Police Dispatch Center. This allows for a more simplified relocation process than cameras that use a microwave path to return data to our dispatch center. The Parks Department and the Police Department identified seven parks that are located within qualifying CDBG Census tracks. A total of 15 cameras are to be deployed at the following locations: Perris Hill Park 5 Cameras Seccombe Lake Park 3 Cameras Nunez Park 3 Cameras Lytle Creek Park 1 Camera La Plaza Park 1 Camera Ann Sherrill's Park 1 Camera Delman Heights Park 1 Camera Most cameras will use cellular technology for connectivity. However cameras suggested for Ann Sherrill's Park and La Plaza Park are close to existing microwave networking infrastructure for the City's existing camera network. The project hopes to Updated: 4/30/2015 by Georgeann "Gigi" Hanna E Page 3 3776 forego recurring monthly cellular costs at these two locations by connecting to the existing camera system microwave network. As the camera system grows, we have identified the following "back-end" expansion items that are required to host a platform that can provide quality performance to both the Police Department and the Parks Department as additional cameras come online. CelPlan Technologies was asked to provide a project plan to prepare the server "back- end" for our planned growth and the near term future. Their quote will provide the following items: Rackable Dell R520 server for camera management 1 Server Retask the existing serve for mobile user viewing access (retask existing) Add mobile viewing licenses 5 User Licenses Installation services and one fiscal year of maintenance Professional Svcs Overall Project Costs: 1. Hospitality Lane - 5 Cameras $ 121,605.28 2. Park Safety Project - 15 Cameras $ 323,578.79 3. Server Back-end Upgrades $ 18,345.83 Total CelPlan Proposal Costs $ 463,529.90 4. IT Data Circuit and Firewall Costs (external*) $ 36,470.10 The external IT data circuit and firewall costs are associated with a direct public Internet connection that must be added in the Police Department's Dispatch Center to isolate the large volume of incoming cellular video data from the remote project cameras. The firewall was selected by the City IT Department to insure that it matches existing security/virus protection equipment managed by our IT Department networking team. The circuit costs for Fiscal Year 2015/2016 are covered in this project budget; however, approximately $12,000 in monthly cellular service charges will have to be budgeted by the Police and Parks Departments for Fiscal Year 2015/2016. Overall Project Funding Sources: 1. Hospitality Lane - AB109 FY 14/15 Budget $ 125,000.00 2. Park Safety - PD FY 14/15 CDBG Amendment 5 $ 300,000.00 3. Park Safety - Parks FY 14/15 CDBG Amendment 5 $ 75,000.00 Total Proposal Funding $ 500,000.00 To assist the City, CelPlan Technologies offered a one-time discount of approximate 20% to allow all 20 of the cameras being added to this system to match the rough overall cost of our previously purchased cameras (approximate average of$22,300.00 per camera). External to the monthly cellular service costs for Fiscal Year 2015/2016, all twenty cameras are being added to the existing system without the use of any City Updated: 4/30/2015 by Georgeann "Gigi" Hanna E Page 4 3776 General Fund monies. This Request for Council Action seeks permission to move forward with the purchase and installation of five new camera sites in the Hospitality Lane area (as outlined in the Statement of Work provided by CelPlan Technologies, of Reston, Virginia which is dated March 26, 2015, and numbered as Quote #SAN150326), seeks permission to move forward with the purchase and installation of fifteen new Park Safety camera sites (as outlined in the Statement of Work provided by CelPlan Technologies, of Reston, Virginia which is dated April 5, 2015, and numbered as Quote #SAN150405), and seeks permission to move forward with the upgrade of the projects back-end servers (as outlined in the Statement of Work provided by CelPlan Technologies, of Reston, Virginia which is dated April 8, 2015, and numbered as Quote #SAN150408),. CelPlan Technologies was awarded the contract for our first phase camera project based on an open competitive bid and that they are our current contracted maintenance provider for the entire camera system. In addition, they are offering an approximate 20% discount off their regular pricing for this expansion project. It is therefore recommended pursuant to San Bernardino Municipal Code 3.04.010(b)(3), that the Mayor and Common Council approve a selected source justification for the purchase of this combined group of expansion projects for our Downtown Camera Protection Zone project from CelPlan Technologies, of Reston, Virginia. Financial Impact: The Police Department was awarded $125,000.00 for the Hospitality Lane camera expansion program as part of the Fiscal year 2014/2015 AB109 budget plan. Additionally, the Police Department was awarded $300,000.00 for the Park Safety camera expansion project and the server upgrade as part of Amendment 5 for the Community Development Block Grant (CDBG) action plan for FY2014/2015. The Parks Department was awarded $75,000.00 for the Park Safety camera expansion project as part of Amendment 5 for the Community Development Block Grant (CDBG) action plan for FY2014/2015. City Attorney Review: Supporting Documents: Reso CelPlan Expansion 20150504 (DOC) agrmt 3776 (PDF) CelPlan Proposal SAN 15032-6 (Hospitality Lane) (PDF) CelPlan Proposal SAN 150405 (Park Safety Cameras)(PDF) CelPlan Proposal SAN150408 (Server Upgrades) (PDF) Updated: 4/30/2015 by Georgeann "Gigi" Hanna E Page 5 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASE OF A CDBG GRANT 3 FUNDED PARK SAFETY CAMERA EXPANSION FOR THE SAN BERNARDINO 4 POLICE DEPARTMENT 5 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 6 7 SECTION 1. After a review of official responses to City public bid F-12-10, CelPlan 8 Technologies Incorporated, of Reston, Virginia was found to be the lowest compliance bidder 9 10 for the Downtown Camera Protection Zone system as described in City public bid F-12-10. 11 Considering that CelPlan Technologies is the current contracted maintenance provider for the 12 existing Downtown Camera Protection Zone and considering that CelPlan has presented a 13 Statement of Work for a five camera expansion of the project, pursuant to San Bernardino 14 Municipal Code 3.04.010(b)(3), the Mayor and Common Council hereby approve a selected 15 source justification for the purchase of this expansion project for our Downtown Camera 16 17 Protection Zone project for CelPlan Technologies, of Reston,Virginia 18 SECTION 2. That the City Manager is hereby authorized to execute a Vendor 19 Service Agreement (attached and labeled as Exhibit A) between CelPlan Technologies 20 Incorporated and the City of San Bernardino. 21 SECTION 3. The authorization to sign the Vendor Service Agreement referenced in 22 23 Section 2 of this resolution is rescinded if the Vendor Service Agreement is not signed by 24 both parties within sixty (60) days of the passage of this resolution. 25 HI 26 /// 27 28 1 I SECTION 4. The Finance Department is hereby authorized to issue a purchase order 2 to CelPlan Technologies Incorporated, of Reston, Virginia, for the purchase of a twenty 3 camera expansion of the Downtown Camera Protection Zone system for the San Bernardino 4 Police Department in an amount not to exceed $463,529.90. The purchase order shall read 5 "Twenty Camera Expansion of the Downtown Camera Protection Zone System". 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASE OF A CDBG GRANT 2 FUNDED PARK SAFETY CAMERA EXPANSION FOR THE SAN BERNARDINO POLICE DEPARTMENT 3 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 5 Common Council of the City of San Bernardino at a meeting 6 thereof, held on the day of , 2015, by the following vote,to wit: 7 COUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT 8 MARQUEZ 9 BARRIOS 10 VALDIVIA 11 SHORETT 12 NICKEL 13 JOHNSON 14 MULVIHILL 15 16 Georgeann Hanna, City Clerk 17 The foregoing Resolution is hereby approved this of_ 2015. 18 19 R. Carey Davis, Mayor 20 City of San Bernardino Approved as to form: 21 Gary D. Saenz, City Attorney 22 23 By: 24 25 26 27 28 3 RESOLUTION (ID # 3583) DOC ID: 3583 C CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Purchase Order From: Jarrod Burguan M/CC Meeting Date: 12/01/2014 Prepared by: Mike Eckley, Dept: Police Ward(s): Citywide Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Purchase of a Five Camera Expansion for the Downtown Camera Protection Zone System. (#3583) Current Business Registration Certificate: Not Applicable Financial Impact: Account Budgeted Amount: $112,500.00 Account No. 119-210-0001*5702-2168 Account Description: CDBG Grant Balance as of: November 8, 2014 Balance after approval of this item: <<Insert Amount>> Please note this balance does not indicate available funding. It does not include non- encumbered reoccurring expenses or expenses incurred, but not yet processed. Motion: Adopt the Resolution. Synopsis of Previous Council Action: Resolution 2012-0073 - 05-07-2012, Resolution of the Mayor and Common Council authorizing the execution of a Vender Services Agreement with CelPlan Technologies for the purchase of a Downtown Camera Protection Zone System with additional cameras for the San Manuel Area Camera Protection Zone. Background: The Department of Homeland Security (DHS) designated the City of San Bernardino as a high-threat urban area. In 2008, the City of San Bernardino became a member of the Riverside Area UASI in cooperation with the cities of Riverside and Ontario. The intent of the UASI program is to enhance regional preparedness and expand collaboration efforts. On January 31, 2011, the City of Riverside Office of Emergency Management notified the City of San Bernardino that the final modifications for the 2010 UASI grant funding cycle were approved and expenditures against the grant were authorized. The 2010 UASI grant provided funding in the amount of $440,000 to the Police Department to purchase the first phase of a Downtown Camera Protection project that builds off the Police Department's existing Crime Camera project. In 2010, the US DOJ COPS Office authorized an amendment to the Police Updated: 11/25/2014 by Jolena E. Grider C Pagel 3583 Department's 2007 COPS Technology Grant that allowed the Police Department to purchase a single "Crime Camera" to test the technology and it's suitability within our community. The City of Redlands has a large "Crime Camera" project allows dispatchers to view about 60 cameras in parks, at schools, and on streets around the city. Their system served as a model for the City of San Bernardino. The 2010 UASI grant authorized the Police Department to purchase 11 cameras to form the Downtown Camera Protection Zone. After a competitive open public bid, the City awarded CelPlan Technologies with a purchase order for 21 cameras for the Downtown Camera Protection Zone (which included two cameras funded by the San Manuel Band of Mission Indians to form the San Manuel Camera Protection Zone). The system was activated, as cameras were installed, during 2012. Having had success with the single camera trial system and the larger city system, the Police Department investigated funding opportunities for expansion. CelPlan Technologies, who has offices in Reston Virginia and San Diego, California is the designer of the existing Camera Protection Zone system (both for Downtown and the San Manuel area). CelPlan Technologies is the current maintenance provider for the City's Camera Protection Zone (both at the camera sites and at the dispatch center). Several new camera locations were identified by the Police Department. CalPlan Technologies has provided a quote to integrate the top five new camera locations into the existing system and cover all maintenance issues for the new sites until the current maintenance contract expires on 06-30-2015. To assist the City, CelPlan Technologies offered a one-time discount of approximate 20% to allow all five of the top camera locations to fit into the existing CDBG budget. This would mean that all five cameras could be added to the existing system without the use of any City General Fund monies. This Request for Council Action seeks permission to move forward with the purchase and installation of five new camera sites as the second phase of our Downtown Camera Protection Zone project as outlined in the Statement of Work provided by CelPlan Technologies, of Reston, Virginia which is dated November 8, 2014. Based on the facts that CelPlan Technologies was awarded the contract for our first phase camera project based on an open competitive bid, the fact that they area our current contracted maintenance provider for the entire camera system, that the fact that they are offering a 20% discount off their regular pricing for this expansion project, it is recommended pursuant to San Bernardino Municipal Code 3.04.010(b)(3), that the Mayor and Common Council approve a selected source justification for the purchase of this second phase expansion project for our Downtown Camera Protection Zone project from CelPlan Technologies, of Reston, Virginia. Financial Impact: The Police Department was awarded $112,500.00 for the camera expansion program as part of the Community Development Block Grant (CDBG) action plan for FY2014/2015. This project will be funded using the awarded CDBG grant funds. City Attorney Review: Updated: 11/25/2014 by Jolena E. Grider C Page 2 3583 Supporting Documents: Reso CelPlan Expansion 20141109 (DOC) agrmt 3583 (PDF) Exhibit A CelPlan Expansion SOW SAN 141108 (PDF) Updated: 11/25/2014 by Jolena E. Grider C Page 3 1 ,RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASE OF A FIVE CAMERA 3 EXPANSION FOR THE DOWNTOWN CAMERA PROTECTION ZONE SYSTEM 4 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON 5 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 6 7 SECTION 1. After a review of official responses to City public bid F-12-10, CelPlan 8 Technologies Incorporated, of Reston, Virginia was found to be the lowest compliance bidder 9 for the Downtown Camera Protection Zone system as described in City public bid F-12-10. 10 Considering that CelPlan Technologies is the current contracted maintenance provider for the 11 existing Downtown Camera Protection Zone and considering that CelPlan has presented a 12 Statement of Work for a five camera expansion of the project, pursuant to San Bernardino 13 14 Municipal Code 3.04.010(b)(3), that the Mayor and Common Council approve a selected 15 source justification for the purchase of this expansion project for our Downtown Camera 16 Protection Zone project from CelPlan Technologies, of Reston, Virginia 17 SECTION 2. That the Mayor and Common Council authorize the City Manager, or 18 his designee, to sign the Vendor Service Agreement, attached hereto as Exhibit "A," between 19 20 CelPlan Technologies Incorporated and the City of San Bernardino for services outlined in 21 Exhibit A. 22 SECTION 3. The authorization to sign the Vendor Service Agreement referenced in 23 Section 2 of this resolution is rescinded if the Vendor Service Agreement is not signed by 24 both parties within sixty (60) days of the passage of this resolution. 25 26 SECTION 4. That the Mayor and Common Council authorize the purchasing manager 27 to issue a purchase order to CelPlan Technologies Incorporated, of Reston, Virginia, for the 28 purchase of a five camera expansion of the Downtown Camera Protection Zone system for the I San Bernardino Police Department as outlined in Exhibit "A," in an amount not to exceed 2 $112,000.00." The purchase order shall read "Five Camera Expansion of the Downtown 3 Camera Protection Zone System". 4 5 6 8 9 10 HI 11 /// 12 /// 13 14 15 /// 16 17 18 19 20 21 /// 22 23 24 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 25 SAN BERNARDINO AUTHROIZING THE PURCHASE OF A FIVE CAMERA EXPANSION FOR THE DOWNTOWN CAMERA PROTECTION ZONE SYSTEM 26 27 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 28 Common Council of the City of San Bernardino at a meeting 1 thereof, held on the day of , 2014,by the following vote,to wit: 2 COUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT 3 MARQUEZ _ 4 5 BARRIOS 6 7 VALDIVIA 8 SHORETT 9 10 NICKEL 11 1.2 JOHNSON _ 13 14 MULVIHILL _ 15 16 17 Georgeann Hanna, City Clerk 18 The foregoing Resolution is hereby approved this of 2014. 19 20 R. Carey Davis, Mayor 21 City of San Bernardino Approved as to form: 22 23 GARY D. SAENZ, City Attorney 24 By: 25 26 27 28 RESOLUTION (ID # 3815) DOC ID: 3815 G CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Purchase Order From: Jarrod Burguan M/CC Meeting Date: 05/04/2015 Prepared by: Michael Madden, (909) 384- 5742 Dept: Police Ward(s): 1 Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Purchase of a Four Camera Expansion for the Downtown Senior Mobility Corridor Camera Protection Zone System. (#3815) Current Business Registration Certificate: Yes Financial Impact: Account Budgeted Amount: $100,000 Account No. 119-400-0092-5502-2168 Account Description: CDBG Grant Funds Balance as of: April 28, 2015 / $100,000 Balance after approval of this item: <<Insert Amount>> Motion: Adopt the Resolution. Synopsis of Previous Council Action: Resolution 2012-0073 - 05-07-2012, Resolution of the Mayor and Common Council authorizing the execution of a Vender Services Agreement with CelPlan Technologies for the purchase of a Downtown Camera Protection Zone System with additional cameras for the San Manuel Area Camera Protection Zone. Resolution 2014-3583 - 12-01-2014, Resolution of the Mayor and Common Council authorizing the execution of a Vendor Services Agreement with CelPlan Technologies for the purchase of a five camera expansion to the Downtown Camera Protection Zone System (covering the Mt Vernon corridor). Resolution 2014-0420 - 12-16-2014, Resolution of the Mayor and Common Council authorizing an increase in the Fiscal Year 2014/2015 budget by $725,000 using undesignated AB109 funds. Resolution 2014-3732 - 04-06-2014, Resolution of the Mayor and Common Council authorizing Substantial Amendment#5 to the 2014-2015 Action Plan for the Federal Community Development Block Grant (CDBG) allocating funding totaling $923,00 to various eligible projects . Background: The Department of Homeland Security (DHS) designated the City of San Bernardino as Updated: 4/30/2015 by Georgeann "Gigi" Hanna G Page 1 3815 a high-threat urban area. In 2008, the City of San Bernardino became a member of the Riverside Area UASI in cooperation with the cities of Riverside and Ontario. The intent of the UASI Program is to enhance regional preparedness and expand collaboration efforts. On January 31, 2011, the City of Riverside Office of Emergency Management notified the City of San Bernardino that the final modifications for the 2010 UASI grant funding cycle were approved and expenditures against the grant were authorized. The 2010 UASI grant provided funding in the amount of$440,000 to the Police Department to purchase the first phase of a Downtown Camera Protection project. After a competitive open public bid process, the City awarded CelPlan Technologies with the contract for crime cameras. CelPlan was able to provide service at a significantly reduced rate than that offered by the next closest bidder. This enabled the purchase of 21 cameras for the Downtown Camera Protection Zone (which included two cameras funded by the San Manuel Band of Mission Indians to form the San Manuel Camera Protection Zone). The system platform was developed and the cameras were activated and brought on line as installation occurred throughout 2012. CelPlan Technologies, who has offices in Reston Virginia and San Diego, California is the designer of the existing Camera Protection Zone system (both for Downtown and the San Manuel area). CelPlan Technologies is also the current maintenance provider for the City's Camera Protection Zone (both at the camera sites as well as at the Police Dispatch Center). Having had success with the single camera trial system and the larger City system, the Police Department began investigating funding opportunities for further expansion. The Department of Public Works is aware of the camera infrastructure that the Police Department has in place. The cameras which are located throughout the City are capable of being monitored in the Police Department's Dispatch Center on a round the clock basis. The Police Department's ability to monitor activity and immediately summon police and fire responders to any issues within the cameras purview, represents a significant component toward enhancing public safety. The Public Works Department has invested heavily in development of the downtown "Senior Mobility Corridor". The construction of the San Bernardino Transit Center will bring a significant amount of pedestrian traffic to the downtown corridor. As such, it is imperative to utilize all available resources to help facilitate the flow of vehicle and pedestrian traffic as well as enhance the overall safety of the downtown corridor. Four cameras are to be installed under this project to build upon the existing public safety viewing platform which is already in place and monitored through the Police Department's Dispatch Center. Cameras will be located at the intersection of Rialto Avenue and E Street as well as at the intersection of Rialto Avenue and F Street. These two intersections will border the northern boundary of the San Bernardino Transit Center and will be capable of monitoring pedestrian and vehicle traffic within the vicinity of the Center. A camera is also to be installed at the intersection of F Street and 4th Updated: 4/30/2015 by Georgeann "Gigi" Hanna G Page 2 3815 Street. This is within the immediate proximity of several senior assisted living complexes. It is also directly adjacent to the California Theater as well as the Regal Cinema. The fourth camera will be located at the intersection of G Street and 6t Street. There are two large senior assisted living facilities within one hundred feet of this intersection as well as the Greyhound Depot which is also located at the same intersection. There is a heavy volume of vehicle and traffic related activity within these locations. The ability to continuously monitor the activity within this zone by means of the safety cameras will further enhance the safety with the Downtown Senior Mobility Corridor. To assist the City, CelPlan Technologies offered a one-time discount of approximate 20% to allow all four of the cameras being added to this system to match the rough overall cost of our previously purchased cameras (approximate average of$22,300.00 per camera). This Request for Council Action seeks permission to move forward with the purchase and installation of four new camera sites in the Downtown Mobility Corridor area (as outlined in the Statement of Work provided by CelPlan Technologies, of Reston, Virginia which is dated April 23, 2015, and numbered as Quote #SAN 150423). CelPlan Technologies was awarded the contract for our first phase camera project based on an open competitive bid and that they are our current contracted maintenance provider for the entire camera system. In addition, they are offering an approximate 20% discount off their regular pricing for this expansion project. It is therefore recommended pursuant to San Bernardino Municipal Code 3.04.010(b)(3), that the Mayor and Common Council approve a selected source justification for the purchase of this expansion project for our Downtown Camera Protection Zone project from CelPlan Technologies, of Reston, Virginia. Financial Impact: As part of the Fiscal year 2014/2015 CDBG budget plan, The Department of Public Works received funding as part of their enhancement to the Downtown Senior Mobility Corridor Infrastructure Program. A total of$100,000 has been allocated for the purchase of public safety cameras for the project. City Attorney Review: Supporting Documents: Council Reso for Public Works Project (DOC) agrmt 3815 (PDF) CelPlan Proposal SAN150423 (PDF) Updated: 4/30/2015 by Georgeann "Gigi" Hanna G Page 3 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASE OF A FOUR CAMERA 3 EXPANSION FOR THE DOWNTOWN SENIOR MOBILITY CORRIDOR CAMERA 4 PROTECTION ZONE SYSTEM 5 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 6 7 SECTION 1. After a review of official responses to City public bid F-12-10, CelPlan 8 Technologies Incorporated, of Reston, Virginia was found to be the lowest compliance bidder 9 10 for the Downtown Camera Protection Zone system as described in City public bid F-12-10. 11 Considering that CelPlan Technologies is the current contracted maintenance provider for the 12 existing Downtown Camera Protection Zone and considering that CelPlan has presented a 13 Statement of Work for a four camera expansion of the project, pursuant to San Bernardino 14 Municipal Code 3.04.010(b)(3), the Mayor and Common Council hereby approve a selected 15 source justification for the purchase of this expansion project for our Downtown Senior 16 17 Mobility Corridor Camera Protection Zone project for CelPlan Technologies, of Reston, 18 Virginia 19 SECTION 2. That the City Manager is hereby authorized to execute the Vendor 20 Service Agreement (attached and labeled as Exhibit A) between CelPlan Technologies 21 Incorporated and the City of San Bernardino. 22 23 SECTION 3. The authorization to sign the Vendor Service Agreement referenced in 24 Section 2 of this resolution is rescinded if the Vendor Service Agreement is not signed by 25 both parties within sixty(60) days of the passage of this resolution. 26 27 28 I 1 1 2 SECTION 4. That the Finance Department is hereby authorized to issue a purchase 3 order to CelPlan Technologies Incorporated, of Reston, Virginia, for the purchase of a four 4 camera expansion of the Downtown Senior Mobility Corridor Camera Protection Zone system 5 for the San Bernardino Police Department in an amount not to exceed $100,000.00. The 6 7 purchase order shall read "Four Camera Expansion of the Downtown Senior Mobility 8 Corridor Camera Protection Zone System". 9 /// 10 12 HI 13 14 15 /// 16 /// 17 18 19 20 HI 21 /// 22 /// 23 /// 24 /// 25 26 27 28 2 I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO AUTHORIZING THE PURCHASE OF A FOUR CAMERA EXPANSION FOR THE DOWNTOWN SENIOR MOBILITY CORRIDOR CAMERA 3 PROTECTION ZONE SYSTEM 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 5 Common Council of the City of San Bernardino at a meeting 6 7 thereof, held on the day of , 2015, by the following vote, to wit: 8 COUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT 9 MARQUEZ 10 BARRIOS 11 VALDIVIA 12 SHORETT NICKEL 13 JOHNSON 14 MULVIHILL 15 16 Georgeann Hanna, City Clerk 17 The foregoing Resolution is hereby approved this of 18 2015. 19 20 R. Carey Davis, Mayor City of San Bernardino 21 Approved as to form: 22 Gary D. Saenz, City Attorney 23 24 By: 25 26 27 28 3 I i D. IDIS Reports-PR02, PR03, PR06, PR22, PR23, PR26, PR 27, PR91 1 f i f I I t IDIS Reports for Program Year 2015-2016 CITY OF SAN BERNARDINO CAPER FOR PROGRAM YEAR 2015- 2016 PR01- HUD Grants and Program Income (Dgco oa N M (jj W M N it Q W 0_ W Q W 3 C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 R c O O O O O O O O O O O O O O O O O O O O O O O O O N r tq Ln 0 0 0 0 0 0 O O C) O O O O C> O O O Cj 0 0 0 C7 0 0 0 0 0 0 0 0 0 C> O a 00 0 00 0 C V> W 69> 64 64 W V> 64 V3 63 69 V> 64 V> 64 69 V> V> V> 69 (fl 64 V> V3 N O O W) V> V> 64 W. W 60 CO O O 0>Q O LO 00 CO z � Lnll- v a O LO) M 69 ao 00 � 69. 69. 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E § / § \ 2 IA o '0 � � k m \ G 0 CL E � 0 E t $ _ _ . _ m o n f / f vul 2 • _ m o m m E ° E ® 3 : ■ . ■ k E W E M 4) k / � E� / c [ k S o * ( 0 E v ru © ° o _ m� 2 Q § ~ 8 ' _ ■ 5 ` \ < 2 § p 2 ® ® # d I E j <® y \ E p w 0- % u\\\ <\ k CL E _ ( \ \ E I w o _ f a % E 0 CD { / 7 § § � c ■ c CL # / ƒ ' J C k E z 2 / / _ o @ 0 ° E 2 0 2 22 ® ® E � C § CL E u v q ( k E � \ / — u � m CITY OF SAN BERNARDINO CAPER FOR PROGRAM YEAR 2015- 2016 PR26 - CDBG Financial Summary Report U.S. ent ._ * Integratad'DisBurserrientrd InformationSysfem PAGE: 1 ' �I�IIII� PR26-CDBG Financial Summary Report G9 04� Program Year 2015 eq/V DEVE�' SAN BERNARDINO,CA PART I: SUMMARY OF CDBG RESOURCES 01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 0.00 02 ENTITLEMENT GRANT 3,136,510.00 03 SURPLUS URBAN RENEWAL 0.00 04 SECTION 108 GUARANTEED LOAN FUNDS 0.00 05 CURRENT YEAR PROGRAM INCOME 0.00 05a CURRENT YEAR SECTION 108 PROGRAM INCOME(FOR SI TYPE) 0.00 06 FUNDS RETURNED TO THE LINE-OF-CREDIT 1,620,723.75 06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT 0.00 07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 2,115,621.14 08 TOTAL AVAILABLE(SUM,LINES 01-07) 6,872,854.89 PART II: SUMMARY OF CDBG EXPENDITURES 09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 2,054,467.03 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT (916,103.49) 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT(LINE 09+LINE 10) 1,138,363.54 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 598,945.51 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 731,969.20 14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES 0.00 15 TOTAL EXPENDITURES(SUM,LINES 11-14) 2,469,278.25 16 UNEXPENDED BALANCE(LINE 08-LINE 15) 4,403,576.64 PART III:LOWMOD BENEFIT THIS REPORTING PERIOD 17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 0.00 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING 0.00 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 1,998,959.59 20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT (860,596.05) 21 TOTAL LOW/MOD CREDIT(SUM,LINES 17-20) 1,138,363.54 22 PERCENT LOW/MOD CREDIT(LINE 21/LINE 11) 100.00% LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS 23 PROGRAM YEARS(PY)COVERED IN CERTIFICATION PY: PY: PY: 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 0.00 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS 0.00 26 PERCENT BENEFIT TO LOW/MOD PERSONS(LINE 25/LINE 24) 0.00% PART IV: PUBLIC SERVICE(PS)CAP CALCULATIONS 27 DISBURSED IN IDIS FOR PUBLIC SERVICES 657,114.06 28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 0.00 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 0.00 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS (214,293.85) 31 TOTAL PS OBLIGATIONS(LINE 27+LINE 28-LINE 29+LINE 30) 442,820.21 32 ENTITLEMENT GRANT 3,136,510.00 33 PRIOR YEAR PROGRAM INCOME 0.00 34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP 0.00 35 TOTAL SUBJECT TO PS CAP(SUM,LINES 32-34) 3,136,510.00 36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES(LINE 31/LINE 35) 14.12% PART V: PLANNING AND ADMINISTRATION(PA)CAP 37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 598,945.51 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 0.00 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 0.00 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS 0.00 41 TOTAL PA OBLIGATIONS(LINE 37+LINE 38-LINE 39+LINE 40) 598,945.51 42 ENTITLEMENT GRANT 3,136,510.00 43 CURRENT YEAR PROGRAM INCOME 0.00 1 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP 0.00 .j TOTAL SUBJECT TO PA CAP(SUM,LINES 42-44) 3,136,510.00 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES(LINE 41/LINE 45) 19.10% w2� ��nc:�r�Fyo Office of Community Planning and Development DATE: 08-29-16, G U.S.Department of Housing and Urban Development TIME: 13:35 Integrated Disbursement and Information System PAGE: 2 G9 'IIIIII�oQ�z PR26-CDBG Financial Summary Report Program Year 2015 BAN DEIJy SAN BERNARDINO,CA LINE 17 DETAIL:ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 Report returned no data. LINE 18 DETAIL:ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 Report returned no data. LINE 19 DETAIL:ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Plan Year IDIS Project IDIS Activity Voucher Activity Name Matrix National Number Code Objective Drawn Amount 2014 2 2131 5849802 Fire Lease Payments 03 LMA $244,450.00 2014 50 2169 5847771 Camera Expansion Project 03 LMA $300,500.00 2015 37 2194 5909086 Central City Lutheran Mission-Public Services-SBA- 03 LMC $27,359.41 570.201(e) 2015 37 2194 5949427 Central City Lutheran Mission-Public Services-SBA- 03 LMC $2,172.25 570.201(e) 03 Matrix Code $574,481.66 2014 44 2134 5849835 Parks Improvement Project 03F LMA $86,613.41 2015 4 2176 5868399 Park Restoration-Public Facilities and Improvements-LMA- 03F LMA $2,030.00 570.201(c) 2015 4 2176 5909086 Park Restoration-Public Facilities and Improvements-LMA- 03F LMA $543,951.82 570.201(c) 2015 4 2176 5929237 Park Restoration-Public Facilities and Improvements-LMA- 03F LMA $792,00 570.201(c) 03F Matrix Code $633,387.23 '5 39 2204 5895765 Fire Lease Payments 030 LMA $154,313.38 030 Matrix Code $154,313.38 2015 1 2175 5868399 Demolition-LMA-570.201(d) 04 LMA $44,413.73 2015 1 2175 5895765 Demolition-LMA-570.201(d) 04 LMA $96,499.99 2015 1 2175 5949427 Demolition-LMA-570.201(d) 04 LMA $49,002.57 04 Matrix Code $189,916.29 2014 4 2136 5842547 Health Clinic 05 LMA $9,267.96 2014 5 2146 5842547 Children's Dental Health Center 05 LMC $7,708.31 2014 6 2139 5842547 Hope in the City 05 LMC $8,633.35 2014 7 2140 5842547 Promoting Community Health 05 LMC $3,308.02 2014 9 2158 5842547 Perspectives 05 LMA $4,625.00 2014 10 2153 5842547 C.I.D.Technology Center/Art Program 05 LMA $11,469.96 2014 11 2151 5842547 Youth Eduational Training 05 LMC $6,499.30 2014 12 2148 5842547 Senior Programs&Services 05 LMC $4,625.00 2014 16 2160 5842547 Salary Supplement for Program Coordinator 05 LMA $2,394.68 2014 17 2149 5842547 Mary's Table 05 LMC $5,550.00 2014 19 2152 5842547 Operation Grace Shelter 05 LMA $4,450.00 2014 22 2147 5842547 PATH Program 05 LMC $14,800.00 2014 24 2138 5842547 Santa Claus Inc. 05 LMA $5,550.00 2014 27 2143 5846344 SafeSpace 05 LMA $6,799.00 2014 28 2155 5842547 Home of Neighborly Serviee 05 LMA $7,708.38 2014 29 2161 5842547 Havens of Hope 05 LMA $15,416.69 2014 30 2142 5842547 Youth Scholars Program 05 LMA $5,400.00 2015 37 2180 5892601 Time for Change Foundation-Public Services-LMC- 05 LMC $16,666.68 570.201(e) 2015 37 2180 5909086 Time for Change Foundation-Public Services-LMC- 05 LMC $13,974.83 570.201(e) 2015 37 2180 5929237 Time for Change Foundation-Public Services-LMC- 05 LMC $6,452.84 570.201(e) 1915 37 2180 5949427 Time for Change Foundation-Public Services-LMC- 05 LMC $12,905.65 570.201(e) 1015 37 2183 5892601 Southern California Mountains Foundation-Public Services- 05 LMCSV $11,700.00 LMCSV-570.201(e) ... >.. U.S.Depertrnent of Housing andUrban'Developrnent, Integrated Disbursement and Information System 3 PR26-CDBG Financial Summary Report G9 oe�� Program Year 2015 eAN DE'J SAN BERNARDINO,CA Plan Year IDIS Project IDIS Activity Voucher Activity Name Matrix National Number Code Objective Drawn Amount 2015 37 2183 5909086 Southern California Mountains Foundation-Public Services- 05 LMCSV $7 800.00 LMCSV-570.201(e) 2015 37 2183 5949427 Southern California Mountains Foundation-Public Services- 05 LMCSV $27300.00 LMCSV-570.201(e) 2015 37 2189 5892601 Catholic Charities-Public Services-LMC-570.201(e) 05 LMC $5,000.01 2015 37 2189 5909086 Catholic Charities-Public Services-LMC-570.201(e) 05 LMC $6,666.68 2015 37 2189 5929237 Catholic Charities-Public Services-LMC-570.201(e) 05 LMC $1,666.67 2015 37 2189 5949427 Catholic Charities-Public Services-LMC-570.201(e) 05 LMC $6,666.64 2015 37 2198 5909086 Family Service Agency 05 LMC $4,998.00 2015 37 2198 5929237 Family Service Agency 05 LMC $4,998.00 2015 37 2198 5949427 Family Service Agency 05 LMC $10,004.00 05 Matrix Code $261,005.65 2015 37 2197 5868399 Highland Senior Center-Senior Services 05A LMC $3,333.34 2015 37 2197 5892601 Highland Senior Center-Senior Services 05A LMC $3,333.34 2015 37 2197 5909086 Highland Senior Center-Senior Services 05A LMC $6,666.68 2015 37 2197 5929237 Highland Senior Center-Senior Services 05A LMC $1,666.67 2015 37 2197 5949427 Highland Senior Center-Senior Services 05A LMC $4,999.97 O5A Matrix Code $20,000.00 2015 37 2185 5892601 Friends of the CID-Handicapped Services-LMC-570.201(e) 05B LMC $1,980.31 2015 37 2185 5909086 Friends of the CID-Handicapped Services-LMC-570.201(e) 05B LMC $19,620.48 2015 37 2185 5929237 Friends of the CID-Handicapped Services-LMC-570.201(e) 05B LMC $3,675.75 2015 37 2185 5949427 Friends of the CID-Handicapped Services-LMC-570.201(e) 05B LMC $2,219.51 0513 Matrix Code $27,496.05 ^14 14 2145 5842547 Legal Aid 05C LMC $8,633.32 05C Matrix Code $8,633.32 2014 8 2141 5842547 Emergency Needs Program 05D LMC $4,625.00 2014 21 2157 5842547 Youth Activities Program 05D LMC $18,447.17 2014 26 2150 5842547 Urban Conservation Corps 05D LMC $14,430.00 2015 37 2182 5892601 Youth Action Project-Youth Services-LMC-570.201(e) 05D LMC $7,683.33 2015 37 2182 5909086 Youth Action Project-Youth Services-LMC-570.201(e) 05D LMC $3,655.54 2015 37 2182 5949427 Youth Action Project-Youth Services-LMC-570.201(e) 05D LMC $10,441.06 2015 37 2184 5892601 St.John's Community Success Center-Public Services-LMC- 05D LMC $5,748.00 570.201(e) 2015 37 2184 5909086 St.John's Community Success Center-Public Services-LMC- 05D LMC $9 580.00 570.201(e) 2015 37 2184 5929237 St.John's Community Success Center-Public Services-LMC- 05D LMC $1,916.00 570.201(e) 2015 37 2184 5949427 St.John's Community Success Center-Public Services-LMC- 05D LMC $5,748.00 570.201(e) 2015 37 2186 5909086 LIR-Youth Services-LMC-570.201(e) 05D LMC $7,500.00 2015 37 2186 5949427 LJR-Youth Services-LMC-570.201(e) 05D LMC $7,500.00 2015 37 2187 5868399 Project Fighting Chance-Youth Services-LMC-570.201(e) 05D LMC $3,916.66 2015 37 2187 5892601 Project Fighting Chance-Youth Services-LMC-570.201(e) 05D LMC $11,749.98 2015 37 2187 5909086 Project Fighting Chance-Youth Services-LMC-570.201(e) 05D LMC $11,567.70 2015 37 2187 5929237 Project Fighting Chance-Youth Services-LMC-570.201(e) 05D LMC $3,916.66 2015 37 2187 5949427 Project Fighting Chance-Youth Services-LMC-570.201(e) 05D LMC $15,565.85 2015 37 2190 5868399 Children's Fund-Youth Services-LMC-570.201(e) 05D LMC $1,666.67 2015 37 2190 5892601 Children's Fund-Youth Services-LMC-570.201(e) 05D LMC $5,000.01 2015 37 2190 5909086 Children's Fund-Youth Services-LMC-570.201(e) 05D LMC $6,666.68 2015 37 2190 5929237 Children's Fund-Youth Services-LMC-570.201(e) 05D LMC $1,666.67 2015 37 2190 5949427 Children's Fund-Youth Services-LMC-570.201(e) 05D LMC $4,999.97 2015 37 2191 5892601 Anointed Vessel Productions-Project Heartbeat-Youth 05D LMC $3,300.00 Services-LMC-570.201(e) X15 37 2191 5909086 Anointed Vessel Productions-Project Heartbeat-Youth 05D LMC $2,555.38 Services-LMC-570.201(e) 2015 37 2191 5929237 Anointed Vessel Productions-Project Heartbeat-Youth 05D LMC $833.00 Services-LMC-570.201(e) „Office of Community Planning and Develop men ”08-29-16 U.S.Department of Housing and Urban Development TIME 13:35 Integrated Disbursement and Information System PAGE: 4 II]II�II n z PR26-CDBG Financial Summary Report Program Year 2015 ve�N DE] SAN BERNARDINO,CA Plan Year IDIS Project IDIS Activity Voucher Activity Name Matrix National Number Code Objective Drawn Amount 2015 37 2191 5949427 Anointed Vessel Productions-Project Heartbeat-Youth 05D LMC $2,847.00 Services-LMC-570.201(e) 2015 37 2261 5949427 Santa Claus Inc-Youth Services 05D LMC $15,000.00 05D Matrix Code $188,526.33 2014 13 2154 5842547 Recovery Center 05F LMC $5,933.35 05F Matrix Code $5,933.35 2015 37 2192 5892601 San Bernardino Sexual Assault Services-Battered and 05G LMC $3,281.04 Abused Spouses-LMC-570.201(e) 2015 37 2192 5929237 San Bernardino Sexual Assault Services-Battered and 05G LMC $7,878.84 Abused Spouses-LMC-570.201(e) 2015 37 2192 5949427 San Bernardino Sexual Assault Services-Battered and 05G LMC $3,840.12 Abused Spouses-LMC-570.201(e) OSG Matrix Code $15,000.00 2014 18 2162 5842547 Employment Center(Youth) 05H LMC $4,275.85 05H Matrix Code $4,275.85 2014 23 2156 5842547 Prevention Program 05I LMC $11,174.19 05I Matrix Code $11,174.19 2014 39 2135 5842547 Fair Housing 053 LMA $22,569.32 2015 42 2199 5892601 Inland Fair Housing and Mediation Board 053 LMC $18,480.99 2015 42 2199 5909086 Inland Fair Housing and Mediation Board 053 LMC $13,538.77 2015 42 2199 5929237 Inland Fair Housing and Mediation Board 053 LMC $8,765.66 2015 42 2199 5949427 Inland Fair Housing and Mediation Board 05J LMC $13,214.58 053 Matrix Code $76,569.32 -15 37 2188 5892601 AI-Shifa Clinic-Health Services-LMC-570.201(e) 05M LMC $14,000.00 .5 37 2188 5909086 AI-Shifa Clinic-Health Services-LMC-570.201(e) 05M LMC $10,500.00 2015 37 2188 5929237 AI-Shifa Clinic-Health Services-LMC-570.201(e) 05M LMC $3,500.00 2015 37 2188 5949427 AI-Shifa Clinic-Health Services-LMC-570.201(e) 05M LMC $10,500.00 05M Matrix Code $38,500.00 2015 6 2259 5929237 Single Family Beautification Grant 14A LMH $51,310.00 2015 6 2259 5949427 Single Family Beautification Grant 14A LMH $23,698.18 14A Matrix Code $75,008.18 2009 8 1866 5831280 CODE COMPLIANCE 15 LMA ($500,000.00) 2014 47 2166 5848473 AB 2533 Enforcement 15 LMA $14,738.79 2015 1 2174 5868399 Code Enforcement-LMA-570.202(c) 15 LMA $52,042.33 2015 1 2174 5909086 Code Enforcement-LMA-570.202(c) 15 LMA $73,915.18 2015 1 2174 5949427 Code Enforcement-LMA-570.202(c) 15 LMA $74,042.49 15 Matrix Code ($285,261.21) Total $1,998,959.59 LINE 27 DETAIL:ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27 Plan Year IDIS Project IDIS Activity Voucher Activity Name Matrix National Number Code Objective Drawn Amount 2014 4 2136 5842547 Health Clinic 05 LMA $9,267.96 2014 5 2146 5842547 Children's Dental Health Center 05 LMC $7,708.31 2014 6 2139 5842547 Hope in the City 05 LMC $8,633.35 2014 7 2140 5842547 Promoting Community Health 05 LMC $3,308.02 2014 9 2158 5842547 Perspectives 05 LMA $4,625.00 2014 10 2153 5842547 C.I.D.Technology Center/Art Program 05 LMA $11,469.96 2014 11 2151 5842547 Youth Eduational Training 05 LMC $6,499.30 2014 12 2148 5842547 Senior Programs&Services 05 LMC $4,625.00 ')014 16 2160 5842547 Salary Supplement for Program Coordinator 05 LMA $2,394.68 14 17 2149 5842547 Mary's Table 05 LMC $5,550.00 1014 19 2152 5842547 Operation Grace Shelter 05 LMA $4,450.00 2014 22 2147 5842547 PATH Program 05 LMC $14,800.00 2014 24 2138 5842547 Santa Claus Inc. 05 LMA $5,550.00 Office of Commum�Ptannir g and Development DINE ` 08;129 i6 j �� oG n U.S.,Department of Housing aii.Urban Development "TIME. 13,35 Integrated Disbursement and Information System PAGE: 5 J �IIIIIII �$ PR26-CDBG Financial Summary Report Program Year 2015 9egN DEVE SAN BERNARDINO,CA Plan Year IDIS Project IDIS Activity Voucher Activity Name Matrix National Number Code Objective Drawn Amount 2014 27 2143 5846344 SafeSpace 05 LMA $6,799.00 2014 28 2155 5842547 Home of Neighborly Serviee 05 LMA $7,708.38 2014 29 2161 5842547 Havens of Hope 05 LMA $15,416.69 2014 30 2142 5842547 Youth Scholars Program 05 LMA $5,400.00 2015 37 2180 5892601 Time for Change Foundation-Public Services-LMC- 05 LMC $16,666.68 570.201(e) 2015 37 2180 5909086 Time for Change Foundation-Public Services-LMC- 05 LMC $13,974.83 570.201(e) 2015 37 2180 5929237 Time for Change Foundation-Public Services-LMC- 05 LMC $6,452.84 570.201(e) 2015 37 2180 5949427 Time for Change Foundation-Public Services-LMC- 05 LMC $12,905.65 570.201(e) 2015 37 2183 5892601 Southern California Mountains Foundation-Public Services- 05 LMCSV $11,700.00 LMCSV-570.201(e) 2015 37 2183 5909086 Southern California Mountains Foundation-Public Services- 05 LMCSV $7,800.00 LMCSV-570.201(e) 2015 37 2183 5949427 Southern California Mountains Foundation-Public Services- 05 LMCSV $27,300.00 LMCSV-570.201(e) 2015 37 2189 5892601 Catholic Charities-Public Services-LMC-570.201(e) 05 LMC $5,000.01 2015 37 2189 5909086 Catholic Charities-Public Services-LMC-570.201(e) 05 LMC $6,666.68 2015 37 2189 5929237 Catholic Charities-Public Services-LMC-570.201(e) 05 LMC $1,666.67 2015 37 2189 5949427 Catholic Charities-Public Services-LMC-570.201(e) 05 LMC $6,666.64 2015 37 2198 5909086 Family Service Agency 05 LMC $4,998.00 2015 37 2198 5929237 Family Service Agency 05 LMC $4,998.00 "t5 37 2198 5949427 Family Service Agency 05 LMC $10,004.00 05 Matrix Code $261,005.65 2015 37 2197 5868399 Highland Senior Center-Senior Services 05A LMC $3,333.34 2015 37 2197 5892601 Highland Senior Center-Senior Services 05A LMC $3,333.34 2015 37 2197 5909086 Highland Senior Center-Senior Services 05A LMC $6,666.68 2015 37 2197 5929237 Highland Senior Center-Senior Services 05A LMC $1,666.67 2015 37 2197 5949427 Highland Senior Center-Senior Services 05A LMC $4,999.97 05A Matrix Code $20,000.00 2015 37 2185 5892601 Friends of the CID-Handicapped Services-LMC-570.201(e) 05B LMC $1,980.31 2015 37 2185 5909086 Friends of the CID-Handicapped Services-LMC-570.201(e) 05B LMC $19,620.48 2015 37 2185 5929237 Friends of the CID-Handicapped Services-LMC-570.201(e) 05B LMC $3,675.75 2015 37 2185 5949427 Friends of the CID-Handicapped Services-LMC-570.201(e) 05B LMC $2,219.51 0513 Matrix Code $27,496.05 2014 14 2145 5842547 Legal Aid 05C LMC $8,633.32 05C Matrix Code $8,633.32 2014 8 2141 5842547 Emergency Needs Program 05D LMC $4,625.00 2014 21 2157 5842547 Youth Activities Program 05D LMC $18,447.17 2014 26 2150 5842547 Urban Conservation Corps 05D LMC $14,430.00 2015 37 2182 5892601 Youth Action Project-Youth Services-LMC-570.201(e) 05D LMC $7,683.33 2015 37 2182 5909086 Youth Action Project-Youth Services-LMC-570.201(e) 05D LMC $3,655.54 2015 37 2182 5949427 Youth Action Project-Youth Services-LMC-570.201(e) 05D LMC $10,441.06 2015 37 2184 5892601 St.John's Community Success Center-Public Services-LMC- 05D LMC $5,748.00 570.201(e) 2015 37 2184 5909086 St.John's Community Success Center-Public Services-LMC- 05D LMC $9,580.00 570.201(e) 2015 37 2184 5929237 St.John's Community Success Center-Public Services-LMC- 05D LMC $1,916.00 570.201(e) 2015 37 2184 5949427 St.John's Community Success Center-Public Services-LMC- 05D LMC $5,748.00 570.201(e) 2015 37 2186 5909086 UR-Youth Services-LMC-570.201(e) 05D LMC $7,500.00 15 37 2186 5949427 LJR-Youth Services-LMC-570.201(e) 05D LMC $7,500.00 /015 37 2187 5868399 Project Fighting Chance-Youth Services-LMC-570.201(e) 05D LMC $3,916.66 2015 37 2187 5892601 Project Fighting Chance-Youth Services-LMC-570.201(e) 05D LMC $11,749.98 2015 37 2187 5909086 Project Fighting Chance-Youth Services-LMC-570.201(e) 05D LMC $11,567.70 ��p�KrAe;ar�Fy; Office of Community Planning and Development DATE: 08-29-16 U.S.Department of Housing and Urban Development TIME: 13:35 * jill Integrated Disbursement and Information System PAGE: 6 PR26-CDBG Financial Summary Report G9 oe�� Program Year 2015 eqN DEIJ SAN BERNARDINO,CA Plan Year IDIS Project IDIS Activity Voucher Activity Name Matrix National Number Code Objective Drawn Amount 2015 37 2187 5929237 Project Fighting Chance-Youth Services-LMC-570.201(e) 05D LMC $3,916.66 2015 37 2187 5949427 Project Fighting Chance-Youth Services-LMC-570.201(e) 05D LMC $15,565.85 2015 37 2190 5868399 Children's Fund-Youth Services-LMC-570.201(e) 05D LMC $1,666.67 2015 37 2190 5892601 Children's Fund-Youth Services-LMC-570.201(e) 05D LMC $5,000.01 2015 37 2190 5909086 Children's Fund-Youth Services-LMC-570.201(e) 05D LMC $6,666.68 2015 37 2190 5929237 Children's Fund-Youth Services-LMC-570.201(e) 05D LMC $1,666.67 2015 37 2190 5949427 Children's Fund-Youth Services-LMC-570.201(e) 05D LMC $4,999.97 2015 37 2191 5892601 Anointed Vessel Productions-Project Heartbeat-Youth 05D LMC $3,300.00 Services-LMC-570.201(e) 2015 37 2191 5909086 Anointed Vessel Productions-Project Heartbeat-Youth 05D LMC $2 555.38 Services-LMC-570.201(e) 2015 37 2191 5929237 Anointed Vessel Productions-Project Heartbeat-Youth 05D LMC $833.00 Services-LMC-570.201(e) 2015 37 2191 5949427 Anointed Vessel Productions-Project Heartbeat-Youth 05D LMC $2 847.00 Services-LMC-570.201(e) 2015 37 2261 5949427 Santa Claus Inc-Youth Services 05D LMC $15,000.00 05D Matrix Code $188,526.33 2014 13 2154 5842547 Recovery Center 05F LMC $5,933.35 05F Matrix Code $5,933.35 2015 37 2192 5892601 San Bernardino Sexual Assault Services-Battered and 05G LMC $3,281.04 Abused Spouses-LMC-570.201(e) 2015 37 2192 5929237 San Bernardino Sexual Assault Services-Battered and 05G LMC $7,878.84 Abused Spouses-LMC-570.201(e) 2015 37 2192 5949427 San Bernardino Sexual Assault Services-Battered and 05G LMC $3,840.12 Abused Spouses-LMC-570.201(e) 05G Matrix Code $15,000.00 2014 18 2162 5842547 Employment Center(Youth) 05H LMC $4,275.85 05H Matrix Code $4,275.85 2014 23 2156 5842547 Prevention Program 05I LMC $11,174.19 05I Matrix Code $11,174.19 2014 39 2135 5842547 Fair Housing 051 LMA $22,569.32 2015 42 2199 5892601 Inland Fair Housing and Mediation Board 05J LMC $18,480.99 2015 42 2199 5909086 Inland Fair Housing and Mediation Board 053 LMC $13,538.77 2015 42 2199 5929237 Inland Fair Housing and Mediation Board 053 LMC $8,765.66 2015 42 2199 5949427 Inland Fair Housing and Mediation Board 053 LMC $13,214.58 053 Matrix Code $76,569.32 2015 37 2188 5892601 AI-Shifa Clinic-Health Services-LMC-570.201(e) 05M LMC $14,000.00 2015 37 2188 5909086 AI-Shifa Clinic-Health Services-LMC-570.201(e) 05M LMC $10,500.00 2015 37 2188 5929237 AI-Shifa Clinic-Health Services-LMC-570.201(e) 05M LMC $3,500.00 2015 37 2188 5949427 AI-Shifa Clinic-Health Services-LMC-570.201(e) 05M LMC $10,500.00 05M Matrix Code $38,500.00 Total $657,114.06 LINE 37 DETAIL:ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37 Plan Year IDIS Project IDIS Activity Voucher Activity Name Matrix National Number Code Objective Drawn Amount 2015 38 2201 5892850 Salary 21A $58,125.67 2015 38 2201 5893485 Salary 21A $54,950.19 2015 38 2201 5949427 Salary 21A $150,657.33 2015 38 2202 5892850 Contract/Professional Services 21A $22,350.00 2015 38 2202 5893485 Contract/Professional Services 21A $3,945.00 2015 38 2202 5929237 Contract/Professional Services 21A $83,229.34 15 38 2202 5949427 Contract/Professional Services 21A $24,811.25 '015 38 2202 5956872 Contract/Professional Services 21A $2,273.36 2015 38 2203 5892850 Supplies 21A $304.59 2015 38 2203 5893485 Supplies 21A $1,560.71 i ar Office of Community Planning and Development DATE: 08-29-16 1 U.S.Department of Housing and Urban Development TIME: 13:35 a � z Integrated Disbursement and Information System PAGE: 7 PR26-CDBG Financial Summary Report G9 oQ� Program Year 2015 BqN DEV'�-' SAN BERNARDINO,CA Plan Year IDIS Project IDIS Activity Voucher Activity Name Matrix National Number Code Objective Drawn Amount 2015 38 2203 5949427 Supplies 21A $2,523.39 2015 40 2181 5892601 Homeless Access Center(CDBG) 21A $11,221.24 2015 40 2181 5909086 Homeless Access Center(CDBG) 21A $26,235.21 2015 40 2181 5929237 Homeless Access Center(CDBG) 21A $73,332.35 2015 40 2181 5949427 Homeless Access Center(CDBG) 21A $83,425.88 21A Matrix Code $598,945.51 Total $598,945.51 CITY OF SAN BERNARDINO CAPER FOR PROGRAM YEAR 2015- 2016 PR 91 — ESG Financial Summary r i M (L6 N .--1 0 O co o C7 w r 01 ° � O C c3 cc E 2° Ea m m � c w CAS > E ''+ 3 E v c M.. 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