HomeMy WebLinkAbout05.J- Informatioin Technology RESOLUTION (ID # 4627) DOC ID: 4627 A
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Purchase Order
From: Jason Suarez M/CC Meeting Date: 09/19/2016
Prepared by: Jason Suarez, (909) 384-
5947
Dept: Information Technology Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing
the Issuance of Annual Purchase Orders for the City's 800 Mhz Rack and Circuit
Rental, Dispatch Console Maintenance, Citywide 800 Mhz Backbone Maintenance,
Citywide 800 Mhz Time and Materials Maintenance, MDC User Fees, and Citywide 800
Mhz Radio Maintenance from the County of San Bernardino's 800 Mhz Group. (#4627)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account No. 679-250-00625171
Account Budgeted Amount: $8,860.80
Balance as of 08/29/2016: $65,048.00
-----------------------------------------------------------
Account No. 679-250-0062*5172
Account Budgeted Amount: $211,791.00
Balance as of 08/29/2016: $354,715.53
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Account Budgeted Amount: $1,500.00
Account No. 679-250-0062*5502
Balance as of 08/29/2016: $5,020.00
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
September 8, 2015 - Resolution 2015-199 authorized the Issuance of Annual Purchase
Orders for the City's 800 Mhz Rack and Circuit Rental, Police and Fire Dispatch
Console Maintenance, Citywide 800 Mhz Backbone Maintenance, Citywide 800 Mhz
Time and Materials Maintenance, Fire MDC User Fees, and Citywide 800 Mhz Radio
Maintenance from the County of San Bernardino's 800 Mhz Group.
September 2, 2014 - Resolution 2014-330 authorized the Issuance of Annual Purchase
Orders for the City's 800 Mhz Rack and Circuit Rental, Police and Fire Dispatch
Console Maintenance, Citywide 800 Mhz Backbone Maintenance, Citywide 800 Mhz
Time and Materials Maintenance, Fire MDC User Fees, and Citywide 800 Mhz Radio
Maintenance from the County of San Bernardino's 800 Mhz Group.
Replacement Page
MCC 9/19/16
ITEM# 4627/ Packet Page 193
Updated: 9/13/2016 by Georgeann "Gigi" Hanna A Page 1
4627
July 6, 1998 - Resolution 1998-188 approved service agreement with the County of
San Bernardino's 800 MHz Group (a government agency) for the City's 800 MHz voice
system backbone, 800 MHz data system backbone and user radio equipment.
Background:
The City of San Bernardino operates 800 MHz radio equipment (mobile, portable and
base station) on an 800 MHz data system managed by the County of San Bernardino.
Police, Public Services, Public Works, Animal Control, City Attorney, and Code
Enforcement Departments all use the 800 MHz systems. Since the City desires to have
radio interoperability with surrounding cities and county agencies, a portion of our 800
MHz radio equipment is located at the County of San Bernardino's 800 MHz Group
headquarters in Rialto, California.
The County of San Bernardino's 800 MHz Group operates a 24 hour-a-day full service
radio maintenance facility. Using the County 800 MHz Group is a cost-effective way to
maintain our valuable radio equipment and guarantee interagency communications.
The City has used the County 800 MHz Group in this capacity since 1994.
The services provided by the County include:
Rack Space/Circuit Rental
800 MHz Radio Backbone Maintenance
800 MHz Mobile/Portable Radio Maintenance
Mobile Data Computer Maintenance
Dispatch Console Maintenance
Additionally, managing emergency vehicle safety equipment is a unique process that
the County 800 MHz Group also provides to the City of San Bernardino on a time-and-
materials basis. This service helps ensure the economic maintenance of our electronic
public safety communications and safety equipment:
800 MHz Radio Time-and-Materials Repair
"Build" and "Strip" Services for public safety vehicles
"Build" and "Strip" Services for non-public safety vehicles
These services are provided through an annual contract (Resolution # 1998-188). This
Agreement shall remain in effect until the City or the County terminates the Agreement
by giving thirty 30 days written notice to the other.
Rack and Circuit Rentals
800 WAN Fee 1 @ $324.00/month $ 3,888.00
Pager charges 5 @ 9.00/month $ 540.00
I CPU for IMS 2 @ 295.52/month $ 3,546.24
CPU for Shadow Direct .50 @ 73.88/month $ 886.56
ACCT: 679-250-0062*517 Total $8,860.80
Updated: 9/13/2016 by Georgeann "Gigi" Hanna A Packet Pg. 194
5.J
4627
Radio Maintenance
ACCT: 679-250-0062*5172 1450 @ $6.97 ea./month $121,278.00($83.64 ea./year)
Dispatch Consoles
ACCT: 679-250-0062*5172 9.25 @ $383 ea./month $42,513.00 ($3,542.75 ea./yr)
800 MHz radio
ACCT: 679-250-0062*5172 1 @ $48,000 $ 48,000.00
T&M repair
ACCT: 679-250-0062*5172 Total $211,791.00
MDC user fees Total $1,500.00
ACCT: 679-250-0062*5502
TOTAL $222,151.80
$222,151.80 is included in the Information Technology FY 2016/17 budget.
City Attorney Review:
Supporting Documents:
County 800 MHz Resolution 15/16 (DOC)
FY 2016-17 Board Approved ISD Rate Sheet (PDF)
1998-188 (Original Reso/Contract Between City and County)(PDF)
Updated: 9/13/2016 by Georgeann "Gigi" Hanna A Packet Pg. 195
7
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE ISSUANCE OF ANNUAL PURCHASE
3 ORDERS FOR THE CITY'S 800 MHz RACK AND CIRCUIT RENTAL, DISPATCH
4 CONSOLE MAINTENANCE, CITYWIDE 800 MHz BACKBONE MAINTENANCE,
CITYWIDE 800 MHz TIME AND MATERIALS MAINTENANCE, MDC USER FEES,
5 AND CITYWIDE 800 MHz RADIO MAINTENANCE FROM THE COUNTY OF SAN
BERNARDINO'S 800 MHz GROUP.
6
7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE U
CITY OF SAN BERNARDINO AS FOLLOWS: �'�,
8
M
9 SECTION 1. The Director of Finance, or designee, is hereby authorized to issue a
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10 purchase order in the amount of $65,048.00 for Citywide 800 MHz rack and circuit rentals. N
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The Purchase Order shall reference this Resolution and shall incorporate the terms and °o
12 0°
conditions of the existing maintenance contract (Resolution #1998-188), which is on file in
13
14 the City Clerk's Office. The Purchase Order shall read, "Annual FY 2015/2016 contract W
LO
15 Purchase Order for materials/services. Not to exceed $65,048.00." c
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16 0
17 SECTION 2. The Director of Finance, or designee, is hereby authorized to issue a
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18 purchase order for $139,345.00 for Citywide 800 MHz radio maintenance. The Purchase E
0
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19 Order shall reference this Resolution and shall incorporate the terms and conditions of the
20 existing maintenance contract (Resolution #1998-188), which is on file in the City Clerk's v
21
Office. The Purchase Order shall read, "Annual FY 2015/2016 contract, for
22
23 materials/services. Not to exceed $139,345.00" Q
24
25 SECTION 3. The Director of Finance, or designee, is hereby authorized to issue a
26 purchase order for $51,120.00 for dispatch radio console maintenance. The Purchase Order
27
shall reference this Resolution and shall incorporate the terms and conditions of the existing
28
maintenance contract, which is on file in the City Clerk's Office. The Purchase Order shall
1
Packet Pg. 196
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1 read, "Annual FY 2015/2016 contract (Resolution #1998-188), for materials/services. Not to
2 exceed $51,120.00."
3
4 SECTION 4. The Director of Finance, or designee, is hereby authorized to issue a
5
purchase order for $9,500.00 for Citywide 800MHz backbone maintenance. The Purchase
6
Order shall reference the number of this Resolution and shall incorporate the terms and °2'
d
8 conditions of the existing maintenance contract, which is on file in the City Clerk's Office.
9 The Purchase Order shall read, "Annual FY 2015/2016 contract (Resolution #1998-188), for
0
10 materials/services. Not to exceed$9,500.00." N
11 �
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SECTION 5. The Director of Finance, or designee, is hereby authorized to issue a N
13 _
14 purchase order for $48,000.00 for Citywide 800MHz time and materials maintenance. The W
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15 Purchase Order shall reference the number of this Resolution and shall incorporate the terms c
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16 and conditions of the existing maintenance contract, which is on file in the City Clerk's o
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17 Office. The Purchase Order shall read, "Annual FY 2015/2016 contract (Resolution #1998- _
18
188), for materials/services. Not to exceed $48,000.00." o
19 ;,
20 0
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21 SECTION 6. The Director of Finance, or designee, is hereby authorized to issue a
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22 purchase order for $33,546.96 for MDC user fees. The Purchase Order shall reference the
23 number of this Resolution and shall incorporate the terms and conditions of the existing
24
maintenance contract, which is on file in the City Clerk's Office. The Purchase Order shall
25
26 read, "Annual FY 2015/2016 contract (Resolution #1998-188), for materials/services. Not to
27 exceed $33,546.96."
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Packet Pg.197
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE ISSUANCE OF ANNUAL PURCHASE
2 ORDERS FOR THE CITY'S 800 MHz RACK AND CIRCUIT RENTAL, DISPATCH
CONSOLE MAINTENANCE, CITYWIDE 800 MHz BACKBONE MAINTENANCE,
3 CITYWIDE 800 MHz TIME AND MATERIALS MAINTENANCE, MDC USER FEES,
4 AND CITYWIDE 800 MHz RADIO MAINTENANCE FROM THE COUNTY OF SAN
BERNARDINO'S 800 MHz GROUP.
5
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
6 1W
7 and Common Council of the City of San Bernardino at a meeting 2
8 thereof, held on the day of , 2016, by the following vote, to wit:
9 Council Members: AYES NAYS ABSTAIN ABSENT
U
10 MARQUEZ
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11 BARRIOS °o
12 °°
VALDIVIA N
13
SHORETT
14
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15 NICKEL
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16 RICHARD o
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17 MULVIHILL
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19 ;,
20 Georgeann Hanna, City Clerk o
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The foregoing Resolution is hereby approved this day of , 2016.
22
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23 a
24 R. Carey Davis, Mayor
City of San Bernardino
25
26 Approved as to form:
Gary D. Saenz, City Attorney
27
By:
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Packet Pg.'498
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ATTACHMENT C
2016-17 Board Approved Rates
Q_ Information Services Department
Division 2015-16 2016-17 Charge Measurement
Information Systems Services:
Cpu Usage(Batch, Teleprocessing, Shadow, Comp.Ops $149.48 $147.76 Per cpu hour
Db2)
IT Infrastructure Charge: Includes basic standard Comp.Ops $77.91 $84.29 Per email/month
services for data storage, server mgt, intregrated ai
document mgt, exchange &email, Help Desk, 2
Security, Windows active & domain services
and WAN connectivity. N
Anti-Virus Protection Services Comp. Ops Actual cost Actual cost Per workstation or hourly
Mall Synchronous Services Comp. Ops� Actual cost Actual cost By quote,direct charge d
FileNet IDM User Software License &Support Comp. Ops Actual cost Actual cost Direct Charge 2
Data Entry (outsourced keypunch services) Comp. Ops Actual cost Actual cost Direct Charge j
.........
Enterprise Printing Comp. Ops $0.17 $0.16 Per print impression N
Comp.ops =
Payroll System Services (EMACS) P�_P $4.84 $5.05 Per payroll warrant �
System Support& Infrastructure Comp.Ops $118.74 $117.44 Per hour or FTE quote
WAN Hourly Services(broken out of System Telec.Svcs $118.74 , Per hour 00
Support&Infrastructure) r.
Application Development &Support Services Applic Dev4_ $107.75 $110.36 Per hour
(Also includes: Internet & CAD)
Local Area Network Hourly Svcs(AST&ASA) ! Comp. ops $72.09 $77.02 Per hour m
Project Management Services Comp. ops By quote By quote Per project(cost plus)
Juvenile Network (JNET) Comp. ops $25.00 $0.00 Perseat/month U)
%V............ Virtual Private Network (VPN)(remote dial in) Telec.Svcs $15.00 $15.00 Per month
- _.
VPN Reassign Telec.Svcs
g $15.00 Per reassign
..... ..._.-
VPN One Time Setup (remote dial in) Telec.Svcs $175.00 $175.00 Per setup/install/training U)
Internet Connection charge(one-time) Comp.Ops N/C N/C One time o
_. -_ -.
Wireless Device Infrastructure Charge Comp.Ops $15.05 $17.47 : Per >
Street Network Subscription Comp. $10,500.00 $10500.00 Per subscription/year
_.._..._.. p,
File Sharing Comp.ops $65.99 $65.04 Per 500 GB Q
Desktop Su pp ort Comp.Ops $90.89 $82.66 Per active desktop/month ,o
Video Conferenang Comp. Ops $41.29 $41.299 Per month/account o
Communication Labor Services: m ,
..........- ........ ......._..... ...................................................... ..........
Technical Services(telephone, data, microwave, Telec.Svcs $86.81 $86.07 Normal hours:Per hour+ r`
cabling, repair, network, and other specialized materials/or fixed quote ua
services as provided)
... ......... ........ _ ......--
Technical Services(telephone, data, microwave, Telec.Svcs $130.22 $129.11 After hours,holidays,weekends: >_
cabling, repair, network, and other specialized Per hour+materials/or fixed LL
services as provided). quote
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Circuits/Network: ( �'
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Fractional, Full T1 Circuits or higher bandwidth Telec.Svcs Actual cost Actual cost By quote
Private telephone corrpany_drcuits Telec.Svcs Actual cost Actual cost Paid by department J Q
Rack Space Lease (non-contract customer) Telec.Svcs N/A N/A Per rack/year
Packet Pg. 199
5.J.b
ATTACHMENT C
2016-17 Board Approved Rates
Information Services Department
Tvoes of Services Division 2015-16 2016-17 Charge Measurement
Telephone:
Basic Telephone Dial Tone Service -single line Telec.Svcs
and does $30.43 $28.44 Per phone/month+long distance ai
not include charges for long distance v
TSS Consulting Services,Software Changes(1/4 Telec.Svcs N/C N/C Included in Dial Tone
hour min. charge), Message Center Greeting(in j
select situations), Call Waiting,Call Forwarding,
Local Toll Charges(Telco cost of calls off County's C1
network) m
Voice Mail Telec.Svcs $5.49 $5.20 Per mailbox/month
— ....
800 Number Service Telec.Svcs $10.61 $10.42 Per number/mo+usage N
—.....- —-- . . -...
Long Distance Telec.Svcs Actual cost Actual cost Direct charge =
Private telephone company monthly phone Telec.Svcs Actual cost Actual cost Paid by department
services °
....... _.....--. ......._-.._..._- ......... ........... 00
Video Conferencing Comp.Ops $41.29 $0.00 Per month/account
Radio Services: N
Radio Access Telec.Svcs $45.44 $47.33 Per month/each
....... ....... ........ ......... . ............. _ ...... ........ -..--- - ._.........._.
Telephone Interconnect Telec.Svcs $7.17 $8.38 Per month/each a>
Radio Maintenance Telec.Svcs $6.97 $5.64 Per month/each
Mobile Data Access Telec.Svcs $103.54 $126.40 Per month/each m
R
Labor Services regular worki .. _ .. ......... --...... — D
Dispatch Console Maintenance Telec.Svcs $351.00 $382.94 Per month/unit CO)
Backbone Maintenance Telec.Svcs By quote By quote Per project(cost plus) O
800 MHZ Paging System: o
Alpha/Numeric Paging Access(no pager) Telec.Svcs $9.21 $9.21 Per month/each Q
-Customer provides text entry terminal Q.
WAN Expansion": V
One-time connection charges to pay for equipment
........................................ _. _.. O
Primary WAN sites: pp
LAN expansion charge Telec.Svcs $4,000.00 $4,000.00 Per connection n
WAN access Telec.Svcs $324.00 $0.00 Per connection/month �p
rin stomer responsible for all costs related to circuit o
allation,ongoing circuit charges and office N
ling. _ LL
Material and Parts: -_..._ w'
Telephone/radio related equipment prices(one
time charge at current vendor cost plus 15%
markup) M
InFTE Support Services: Services provided during Q
ormal county business hours at Direct cost.
Overhead covers employee general admin support,
onsite supervision,training,workstation equipment
and specialized tools.
Packet Pg. 200
1 RESOLUTION NO. 98-188
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING A
3 FISCAL YEAR 98/99 MAINTENANCE SERVICES AGREEMENT WITH THE
COUNTY OF SAN BERNARDINO FOR MAINTENANCE OF 800 Mhz VOICE
4 AND DATA BACKBONE AND USER RADIO EQUIPMENT.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS: n
6
7 SECTION 1. The Mayor is hereby authorized and directed to execute on
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8 behalf of the City a fiscal year 98/99 maintenance services agreement by and N
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9 between the City of San Bernardino and the County of San Bernardino for °o
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10 maintenance of system backbone, MDT's, radios, and dispatch consoles for the
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the total amount of$199,142.00, for the City of San Bernardino.
12
SECTION 2. The authorization to execute the above referenced agreement v
13
order is rescinded if it is not executed within sixty (60) days of the passage of this ;,
14
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15 resolution. _
3
16 1 HEREBY CERTIFY that the foregoing resolution was duly adopted by the m
17 Mayor and Common Council of the City of San Bernardino at a regular meeting L
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18 thereof,held on the 6th day of July , 1998, by the following vote, to wit: o
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1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING A
FISCAL YEAR 98/99 MAINTENANCE SERVICES AGREEMENT WITH THE
2 COUNTY OF SAN BERNARDINO FOR MAINTENANCE OF 800 Mhz VOICE
3 AND DATA BACKBONE AND USER RADIO EQUIPMENT.
4 N
Council Members Ayes Nays Abstain Absent
5 x
ESTRADA t"
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7 LIEN x
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8 ARIAS x N
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9 SCHNETZ x °o
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10 DEVLIN x N
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MILLER x 0
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15 RAgl G. Clark, City Clerk
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The foregoing resolution is hereby approved this f� day of 3u1y, 1998.
17
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19 Judi h Valles, Mayor
City of San Bernardino
20 S
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21 °
Approved as to form and legal content: 00
22 James F Penman, City Attorney T-
23 BY:
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S.J.c
REPO RTIRECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY, CALIFORNIA
AND RECORD OF ACTION
JULY 217 1998
FROM: ELIAS S. CORTEZ, CHIEF INFORMATION OFFICER
INFORMATION SERVICES DEPARTMENT
SUBJECT: RACK SPACE/CIRCUITS AMENDMENT NO. 1 AND AGREEMENT FOR 800 MHz •2
RADIO MAINTENANCE SERVICE
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RECOMMENDATION: 2 CU
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1) Approve Amendment No. 1 to license agreement 97-701 with the City of San Bernardino for rack •®
space use and circuits at Little Mountain to extend the term from July 1, 1998 through June 30, >
1999 in the amount of$34,112, AGREEMENT NO. 97-701 A-1
2) Approve Agreement with the City of San Bernardino for 800 MHz Radio Maintenance services in
the total amount of$199,142 for a one-year period. AGREEMENT NO. 98-621
BACKGROUND INFORMATION: ISD provides a variety of contract communication services to local
municipalities in support of the county's public safety communication network. These contract
services include leasing unused space at county maintained communications facilities for placement o
of customer-owned equipment, providing point to point microwave communication circuits, and 00
maintenance of customer-owned public safety equipment. c
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a On August 19, 1997, the Board of Supervisors approved an agreement with the City of San
Bernardino for rack space and microwave circuits at Little Mountain, located in the City of San c
Bernardino. Under its terms and conditions the contract ended June 30, 1998. This one-year 3
amendment provides the City of San Bernardino with ongoing rack space and microwave circuits.
m
Additionally, the one-year agreement provides maintenance for the City of San Bernardino's 800 MHz o
Mobile/Portable Radios, 800 MHz Mobile Digital Terminals, 800 MHz Radio Dispatch Equipment and
their 800 MHz Backbone Radio Equipment. v
0
REVIEW BY OTHERS: Deputies County Counsel, Jean Rene Basle reviewed the amendment and 0
agreement on May 7, 1998, Paula Tobier reviewed the maintenance agreement November 30, 1997.
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FINANCIAL IMPACT: This contract will produce approximately $233,254 in revenue and was .T
included in Communication's Internal Service Fund 1998-99 budget. There is no impact to local cost. O
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SUPERVISORIAL DISTRICT(S): Fifth co
PRESENTER: Elias S. Cortez, Chief Information Officer, 388-5501.
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Record of Action of the Board of Supervisors
cc: ISD--Judy Cline w/agreement E
City of San Bernardino w/agree. APPROV OF SUPERVISORS
c/o ISD
Auditor wlagreement C W04k NARDINO Q
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DATED: Jul
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FOR COUNTY USE ONLY
E X New Vendor Code Dept. Contract Number 5.J.0
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i X Cancel SC IAM t"t �O
Y County Department Dept. Orgn. Contractor's License No.
INFORMATION SERVICES DEPARTMENT ISD IAM
County Department Contract Representative Ph. Ext. Amount of Contract
JUDY CLINE 3885518 $ 199,142
County of San Bernardino Fund Dept. Organization Appr. Obj/Rev Source Activity GRC/PROJ/JOB Number
F A S [AM MHz MHz 900 9800
Commodity Code Estimated Payment Total by Fiscal Year
STANDARD CONTRACT FY Amount 1/D FY Amount I/D
Project Name 98199 $199.142
800 MHz Radio Maintenance
— to
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THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called a)
_he County, and •o
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'ITY OF SAN BERNARDINO hereinafter called CUSTOMER =
Address
100 NO. "D"STREET °o
00
SAN BERNARDINO. CA 92418-0001 r-
:'hone Birth Date N
909)384-5010
=-decal 10 No.or Social Security No. r
IT IS HEREBY AGREED AS FOLLOWS:
"se space belctiv and additional bond sheets. Set forth service to be rendered.amount to be paid,manner of payment, time for performance or completion.determination of �
arrsjacrvry performance and cause for termination. other terms and conditions,and attach plans,specifications.and addenda, if any.)
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MHZ RADIO AND EQUIPMENT MAINTENANCE SERVICES 3
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The County of San Bemardino Information Services Department (ISD) provides a number of 800 MHz radio and ;
equipment maintenance services. The specific service(s) rendered to Customer and charges for such service(s) are
set forth and attached hereto as Exhibit A, "800 MHz Equipment Maintenance Services and Payment Terms"_ v
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T COUNTY RESPONSIBILITIES IN PROVIDING MAINTENANCE SERVICES �
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A. Maintain sufficient "loaner equipment' or "spare" mobile radios to temporarily replace equipment that is •°'
removed from service for maintenance reasons. O
B. Remove, reinstall and maintain MDTs, radios or other equipment that has become defective from normal weal
and usage. ISD shall determine whether or not defects are normal wear and usage; said determination will be 00
final. Repair work will be performed at ISD or elsewhere as prescribed by ISD.
C. Maintenance for Radio Dispatch Equipment and Backbone Radio Equipment will be provided 24 hours per
day, seven days per week with a two-hour response time. Maintenance for MDTs and Mobile/Portable E
Radios to be provided during normal County work hours on normal County business days. After hours 5
service will be available on a premium rate basis.
D. ISD reserves the right to subcontract for all or part of services from authorized Motorola repair facilities.
E. ISD assumes no liability for equipment failure in the field, nor for any adverse consequences caused by such
failed equipment.
F. ISD assumes no liability for failure to provide or delay in providing services, under this agreement, due directly
or indirectly to causes beyond the control of ISD or other designated repair facility.
City of San Bernardino 800 MHz Maintenance
Packet Pg.204
98-188
III. COUNTY SERVICES PROVIDED ON A TIME AND MATERIALS BASIS
A. Service required due to Customer abuse or abnormal wear.
B. Service to correct attempts by Customer or unatithorized third parties to repair or modify MOTS or othe
equipment.
C. Facility electrical problems at Customer location(s) or vehicle electrical problems.
D. Services not covered in Paragraph ll., to the extent feasible/cost-effective as determined by ISO.
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E. Program or re-program radios at Customer's request or in response to abnormal wear and usage, except fo
County originated systems reconfigurations.
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IV. CUSTOMER RESPONSIBILITIES
0
A. Customer shall own its own equipment. _
2
B. Customer shall provide ISD with model and serial numbers of all equipment to be covered under thi! °o
agreement. 00
C. Customer shall designate an individual as the single point of contact for maintenance coordination. N
D. Customer shall coordinate and schedule service requirements with ISO in advance whenever possible.
E. Customer shall advise ISO of all MDT or radio relocations or reassignments within their fleet, within 2, 3
hours of relocation or reassignment. 0
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V. EFFECTIVE DATE AND TERMINATION
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This agreement shall commence on the first day of the month following its execution. This agreement shall remain ii
effect until the County or the Customer, at the sole discretion of either, terminates the agreement by giving thirty (30 3
days written notice to the other. Any such termination date shall coincide with the end of a calendar month. Neithe d
party shall incur any liability to the other by reason of such termination. m
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VI. RATES AND PAYMENT TERMS 0
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Payment rates and conditions are set forth on Exhibit A, "800 MHz Equipment Maintenance Services and Paymen rr
Terms". Payments shall be due within sixty(60)days of invoice date. In order to amend this agreement for a change c
in service levels, County will provide to Customer a revised Exhibit A incorporating such change(s) which shall bi
signed by Customer and returned to County. Customer's subsequent invoice shall be adjusted in accordance with the p
change(s), on a prorated basis, as necessary. 00
00
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Any rate change(s) shall become effective on July 1 of the County fiscal year(July 1, through June 30) in which sucl rn
rate change(s) is adopted as part of the County's budget. County shall provide notice to Customer by May 1 of thi To
fiscal year in which a rate change occurs by providing Customer with a revised Exhibit A reflecting such rata
change(s). Customer's subsequent invoice shall be adjusted in accordance with the rate change(s), on a prorates
basis, as necessary.
Payment address is: Information Services Department
670 E. Gilbert Street, 111 Floor
San Bemardino, CA 92415-0915
Attn: Fiscal and Personnel Services
City of San Bernardino 800 MHz Maintenance
Packet Pg.205`
98-188
5.J.c
VI' CUSTOMER REPRESENTATIONS
The Customer represents that the person signing this agreement is a duly authorized representative of the Custome
and has the authority to execute this agreement on the Customer's behalf.
Jill. ASSIGNMENT
This agreement, or any interest therein, including any claims for monies due with respect thereto, shall not bE in
assigned, and any such assignment shall be void and without effect.
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X. DEFAULT
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If the Customer does not make timely payment of amounts due under this agreement or breaches any term of N
condition of this agreement, County may declare immediately due and payable the entire unpaid amount, plus al 2
other amounts due hereunder, less any unearned charges. County may also exercise all rights and remedies of z o
secure party under the Uniform Commercial Code (or other similar law) of the State of California and pursue any other 00.
remedies existing in law or in equity. ti
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X. GENERAL TERMS AND CONDITIONS 7t
A. Indemnification - Customer agrees to indemnify, defend and hold harmless the County and its authorizec o
agents, employees, agents and volunteers from any and all claims, actions, losses, damages and/or liability
arising from Customer's acts, errors or omissions and for any costs or expenses incurred by the County or
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account of any claim therefore, except where such indemnification is prohibited by law.
County agrees to indemnify and hold harmless the City and its authorized agents, officers, volunteers and
employees against any and all claims or actions arising from County's negligent acts or omissions on account a
of any claim therefore. 3
City of San Bernardino and County of San Bernardino acknowledges that each party is legally self-insured for m
workers' compensation up to statutory limits. The city is self-insured for comprehensive general liability and
automobile liability, and each party shall provide a certificate of self-insurance to the other. The City and the o
County accept such self-insurance as satisfaction of the insurance and workers' compensation requirements 0
under this agreement. o
B. Permits -Customer is responsible for obtaining and paying any costs of all permits, licenses or approvals by
any regulatory bodies having jurisdiction over the uses authorized herein, as appropriate. @
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C. Exercise of County's Rights and Authority - The ISD Chief Information Officer or its designee, shall have p
the authority to exercise County's rights under this agreement. 00
D. Waiver - No waiver of a breach of any provision of this agreement shall constitute a waiver of any other o
breach, or of such provision. Failure of County to enforce at any time, or from time to time, any provision of
this agreement shall not be construed as a waiver thereof. The remedies herein reserved shall be cumulative
and additional to any other remedies in law or equity. c
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E. Validity-The invalidity in whole or in part of any provision of this agreement shall not void or affect the validity
of any other provision.
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F. Caption and Paragraph Headings-Captions and paragraph headings used herein are for convenience only a
and are not a part of this agreement and shall not be used in construing it.
G. Exhibits - All Exhibits attached hereto, if any, are an integral part of this agreement and are incorporated
herein by reference.
City of San Bernardino 600 MHz Maintenance Packet Pg. 206
98-188
5.J.c
H. Entire Agreement - This agreement shall be governed by the laws of the State of California and constitute:
the entire agreement between the parties and supersedes all prior negotiations, discussions, and preliminary
V4W understanding. This agreement may be amended as County and the Customer mutually agree in writing
Any such amendment must be signed/approved by.authorized representatives of the County and Customer.
I. Notifications -All notices or demands required or permitted to be given or made hereunder shall be in writinc
and shall be deemed duly given:
1. Upon actual delivery, if delivery is by hand; or
2. Upon receipt by the transmitting party of confirmation or answer back if delivery is by telex, telegran rn
or facsimile; or M
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3. Three days following delivery into the First Class United States mail.
Each such notice is to be sent to the respective party at the address indicated below or to any other address o
or person that the respective party may designate by written notice delivered pursuant hereto: N
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Customer: City of San Bernardino c
300 N. °D"Street coco
San Bernardino, CA 92418-0001
Attn: Director, Management of Information Services
County: Information Services Department
670 E. Gilbert Street, First Floor
San Bernardino, CA 92415-0915 v
Attn: Finance and Personnel Services
R
lip JESS WHEREOF, the parties have hereunto set their hands and seals on the date set forth below their respective v
sid),11![Ures. _
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COUNTY ^AN BERN;�rQINO 0
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3hairm B and Supervisors
(Sfa e corporation, company, etc.) �
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Dated JUL 211998 By 10. :M
(Authorized Signature) 0
SIGNED AND CERTIFIED T A COPY OF THIS 00
DOCUMENT HAS BE TO THE CHAIRMAN Dated _ �� /3 ,�
OF THE BOARD. `90 $R if a)
Title Judith Valles Mayor
Clerk of the B County of San
Bernardino. Address
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By
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Approv as to L al Fo ftr,i�C ,,�yy Reviewed as to Affirmative Action Reviewed for Processing
Ilk
Jj t�
oo Counsel Agency Administrator/CAO
Date S— — �' Date Date
City of San Bernardino 800 MHz Maintenance Packet Pg. 207
98-188
EXHIBIT A
800 MHz EQUIPMENT MAINTENANCE
SERVICES AND PAYMENT TERMS
The following maintenance service(s) selected by check mark shall be rendered to Customer under this agreement:
800 MHz Backbone Radio Equipment N
800 MHz Mobile/Portable Radio Equipment
800 MHz Mobile Digital Terminals (MDTs)
800 MHz Radio Dispatch Equipment t°
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As stated in Paragraph V of this agreement, commencement of this agreement shall be the first day of the month fodowin, o
its execution. The following payment conditions selected by check mark shall be in effect during the term of thi >
agreement: _
Semi-annual Payment- each six months of services shall be invoiced:
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In advance of each six month period of services to be rendered.
At the end of each six-month period of services rendered or upon termination of this agreement,
whichever comes first.
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Annual Payment-each year of services rendered shall be invoiced:
_
On the commencement date of this agreement and each anniversary date thereafter.
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Payments shall be due within sixty days of invoice date.
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CHARGES FOR SERVICES
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EQUIPMENT • of • L
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Units Unit Rate Rate
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Motorola 9100-11800 MHz Mobile Digital 480 $25.00 $54,001 a 0
Centra-Com II CRT console and related 800 MHz central electronics equipment. 13 $387.50 $60,45( i
MOSCAD System Host and 11 Stations 12 $80 $11.52( .�
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MSF 5000 Repeaters 11 $80 $10,561 co
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Prime Controllers 1 $80 $961 0
Antenna Systems (antenna,amplifier,combiner and feedlines) 1 $80
Microwave/Microwave Distribution 3 $80 $2,881
STX Gemini portable radios 383 $6.00 $27,571 0
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Spectra mobile radios 413 $6.00 $29,75 a
TOTAL 800 MHZ MAINTENANCE SERVICES ------ -------- $198.64:
C ct Development Fee ------ -------- $501
TO,AL CONTRACT - -------- 199,14:
City of San Bernardino 800 MHz Maintenance Packet Pg. 208