HomeMy WebLinkAboutR27 EDA.ECONOMIC DEVELOPMENT AGENCY
OF THE CITY OF SAN BERNARDINO
FROM: Ronald E. Winkler SUBJECT: SINGLE FAMILY REHABILITATION
Development Director PROGRAM - OUTSOURCING
NAL SERVICES PHASE III
DATE: October 5, 1998 ORIU
Synopsis of Previous Commission /Council /Committee Action(s):
On April 20, 1998, the Community Development Citizen Advisory Committee (CDCAC) completed the process of
reviewing project proposals and developing project recommendations for the Fourth Year Action Plan Component of the
1995 -1999 Consolidated Plan.
On May 11, 1998, the Mayor and Common Council approved and adopted the CDCAC's recommendation for the
Fourth Year Action Plan.
On July 13, 1998, the Redevelopment Committee recommended approval to forward a request to the Council to
outsource a portion of the Single - Family Rehabilitation Program to a private lending institution.
On September 28, 1998, the Redevelopment Committee recommended approval to forward a request to the Council to
outsource a Phase II portion of the Single - Family Rehabilitation Program to Neighborhood Housing Services of the
Inland Empire, Inc.
On October 26, 1998, the Mayor and Common Council approved a one -year contract, as Phase III outsourcing of
services, for a Handyworker Program with a non - profit agency.
Recommended Motion(s):
(Mayor and Common Council)
MOTION: That the Mayor and Common Council authorize the one (1) year contract with San Bernardino West
Side Community Development Corporation for a Handyworker Grant Program and set -aside $100,000
from the Single - Family Rehabilitation Loan Program for this effort.
Contact Person(s): Ronald E. Winkler/ Norma J. Owens Phone: 5081
Project Area(s) All Ward(s): One -Seven (1 -7)
Supporting Data Attached: ll Staff Report ❑ Resolution(s) ❑ Agreement(s) /Contract(s) ❑ Map(s) ❑ Letter /Memo
FUNDING REQUIREMENTS Amount: $ 100,000 Source: 1998 CDBG Line of Credit
Budget Authority:
SIGNATURE: Z -� t
an sde , Executive irector
Ec omic Development Agency
�;Z Z.
Ronald . Winkler, Director
Development Department
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Commission /Council Notes:
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REW:lag:11- 16- 01.cdc COMMISSION MEETING AGENDA
Meeting Date: 11/16/1998
Agenda Item Number:
CITY OF SAN BERNARDINO
ECONOMIC DEVELOPMENT AGENCY
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
AGREEMENT
FOR
CAPITAL IMPROVEMENT/REHABILITATION PROJECTS
THIS AGREEMENT is entered into effective as of the 1" day of November 1998, at San
Bernardino, California, between the CITY OF SAN BERNARDINO, a municipal corporation,
referred to as "City ", and San Bernardino West Side Community Development Corporation,
a nonprofit community service organization, referred to as "Subrecipient ". City and Subrecipient
agree as follows:
1. RECITALS
(a) Subrecipient has requested financial assistance from City for fiscal year 1998/1999
from funds available through the U.S. Department of Housing and Urban
Development - Community Development Block Grant (CDBG) Program.
(b) Subrecipient represents that the expenditures authorized by this Agreement are for the
Handyworker Grant Program which is a valid and eligible community development
purpose, as defined in 24 CFR, Part 570 in accordance with federal law and
regulations, and that all funds granted under this Agreement will be used for no
purpose other than those purposes specifically authorized. The specific purpose and
scope of services of this particular grant are set forth in Exhibit "A ", attached hereto
and incorporated into this Agreement as though fully set forth herein.
(c) Subrecipient will comply with applicable uniform administrative requirements, as
described in 24 CFR, Part 570.502.
(d) Subrecipient will carry out each activity, program and/or project in compliance with
all federal laws and regulations as set forth in 24 CFR, Part 570, with the following
exceptions, (i) the Subrecipient does not assume the environmental responsibilities of
the City as described in 24 CFR, Part 570.604; (ii) the Subrecipient does not assume
the Grantee's responsibilities for initiating the review process under Executive Order
Number 12372.
(e) Subrecipient will comply with the requirements set forth in the Uniform Relocation
Assistance and Real Property Acquisition Policy Act of 1970, as amended, (URA),
49 CFR, Part 24 in accordance with federal regulations when attempting to or
acquiring any building or parcel of land. Subrecipient will be required to obtain
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written approval from the Director of the Development Department of the Economic
Development Agency (EDA) of the City of San Bernardino, the administrative entity
appointed by the City, referred to as Director prior to any activity taking place
within the confines of URA 49 CFR, Part 24, as amended.
2. PAYMENTS
City shall reimburse Subrecipient for allowable costs, if applicable, incurred under the scope
of this Agreement and applicable federal regulations, which have not been paid, on,
Subrecipients behalf. Reimbursement will be made at least on a monthly basis, with the total
of all such payments and/or reimbursements not to exceed One Hundred Thousand Dollars
($100,000).
3. TERM
This Agreement shall commence November 19 1998, and terminate October 31, 1999. The
Agency Executive Director of the EDA is hereby authorized, with the concurrence of the
other parties to this Agreement, to extend for a period not to exceed ninety (90) days, in
order to complete the project(s) and other obligations required to be performed herein.
4. USE OF FUNDS; BUDGET; TRAVEL LIMITATION
(a) The funds paid to Subrecipient shall be used by it solely for the purposes set forth in
Paragraph 1(b) of this Agreement, and in accordance with the program budget
submitted by Subrecipient to EDA for review and approval, a copy of which is
attached to this Agreement as Exhibit "B ". The comprehensive budget, included in
the application, shall list all sources of funding for the program covered by this
Agreement, whether from State, Federal, local or private sources, and shall identify
which sources are paying for which specific portions of the program, by line -item, to
the extent practicable.
(b) No travel expenses for out -of -state travel shall be included in this program unless
specifically listed in the budget as submitted and approved, and all travel expenses to
be funded from funds provided hereunder shall be specifically identified as travel
expense, which shall be negotiated between the Director, or designee, and
Subrecipient as listed in the budget. Any travel expenses incurred by Subrecipient
above the budgeted amount or for out -of -state travel shall not be eligible for
reimbursement unless the prior written approval of the Director, or designee, has been
obtained.
(c) Funds shall be used for purposes authorized by the Community Development Block
Grant Program only, and no portion of the funds granted hereby shall be used for any
purpose not specifically authorized by this Agreement.
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(d) Subrecipient shall be allowed, with the prior written approval of the Director, to
modify the budget during the first three (3) quarters of the term oft is Agreement,
so long as Subrecipient is in compliance with Section "2" of this Agreement at the
time of submission of the budget modification request. A variation in the itemization
of costs as set forth in the proposed budget submitted to EDA, not to exceed ten
percent (10 %) shall be allowed, provided that the prior written approval of the
Director is obtained, it being understood that the total amount of the grant shall not
be varied thereby.
(e) The parties intend that grant funds be utilized within the time period covered by this
Agreement, and entitlement to any funds not expended or obligated shall revert to the
City. No reserve for the future shall be established with the fund except as may be
authorized to meet commitments made for services provided during the period of this
Agreement, but not yet paid for at the conclusion of this Agreement.
(f) Subrecipient shall remain in compliance with all state, federal and local laws prior
to the receipt of any reimbursement hereunder. This includes, but is not limited to,
all laws and regulations relative to the form of organization, local business licenses
and any laws and regulations specific to the business and activity carried out by
Subrecipient. Reimbursement shall not be made to Subrecipient which is not
operating in compliance with all applicable laws. Reimbursements may be
subsequently paid, at the direction of the Director of the Development Department
of EDA for reimbursement costs incurred during the period when compliance is
achieved before expiration of this Agreement.
5. ACCOUNTING: AUDIT
(a) Prior to the final payment under this Agreement, and at such other times as may be
requested by the Director of the Development Department of EDA, Subrecipient
shall submit to the Director an accounting of the proposed and actual expenditures
of all revenues from whatever source accruing to the organization for the fiscal year
ending June 30, 1999 and 2000.
(b) Financial records shall be maintained by Subrecipient in accordance with Generally
Accepted Accounting Principles, and in a manner which permits City to trace the
expenditures of funds to source documentation. All books and records of
Subrecipient are to be kept open for inspection at any time during the business day
by the City, its officers or agents, and by any representative of the United States
Department of Housing and Urban Development authorized to audit Community
Development Block Grant programs.
(c) Standards for financial management systems and financial reporting requirements
established by 24 CFR, Parts 85.20 and 85.22 shall be fully complied with by
Subrecipient. Subrecipient acknowledges that the funds provided are federal funds.
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(d) Subrecipient's financial management system shall provide for accurate, current and
complete disclosure of the financial results of each program sponsored by this
Agreement. It is the responsibility of Subrecipient to adequately safeguard all assets
of the program, and Subrecipient shall assure that they are used solely for authorized
purposes.
(e) Subrecipient will be required to submit an audited financial statement during the
monitoring visit by the City.
6. SERVICES AVAILABLE TO RESIDENTS• MONITORING AND REPORTING
PROGRAM PERFORMANCE.
The services of Subrecipient shall be made available to residents and inhabitants of the City
of San Bernardino unless otherwise noted in Exhibit "A ". No person shall be denied service
because of race, color, national origin, creed, religion, sex, marital status, or physical
handicap. Subrecipient shall comply with Affirmative Action guidelines in its employment
practices. Subrecipient shall also monitor the program's activities and submit written reports
quarterly, or more often if requested, to the Director of the Development Department, in
accordance with 24 CFR, Part 85.41 (c)(d) and Part 85.21. Failure to provide such quarterly
performance reports may prevent the processing by City of Subrecipient's requests for
reimbursement, and may justify temporary withholding as provided for in Paragraph "11"
hereof. City reserves the right to waive such breach, without prejudice to any other of its
rights hereunder, upon a finding by the Director of the Development Department that such
failure was due to extraordinary circumstances and that such breach has been timely cured
without prejudice to the City.
7. PROCUREMENT PRACTICES• CONFLICT OF INTEREST
Subrecipient shall comply with procurement procedures and guidelines established by 24
CFR, Part 85.36 (d)(1), Subrecipient "Procurement Standards ". In addition to the specific
requirements of 24 CFR, Part 85, Subrecipient shall maintain a code or standards of conduct
which shall govern the performance of its officers, employees or agents in contracting with
and expending the federal grant funds made available to Subrecipient under this Agreement.
Subrecipienfs officers, employees or agents shall neither solicit nor accept gratuities, favors,
or anything of monetary value from contractors or potential contractors. To the extent
permissible by state law, rules, and regulations, the standards adopted by Subrecipient shall
provide for penalties, sanctions or other disciplinary actions to be applied for violations of
such standards by either the Subrecipient's officers, employees or agents, or by contractors
or their agents. Subrecipient shall provide a copy of the code or standards adopted, to City
forthwith. All procurement transactions without regard to dollar value shall be conducted
in a manner so as to provide maximum open and free competition. The Subrecipient shall
be alert to organizational conflicts of interest or non - competitive practices among contractors
which may restrict or eliminate competition or otherwise restrain trade. Subrecipient agrees
to adhere to conflict of interest provisions set forth in 24 CFR Section 570.611 and to the
procurement rules specified in 24 CFR, Part 85.36, in its expenditure of all funds received
under this Agreement:
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8. ANTI KICK BACK PROVISIONS; EQUAL EMPLOYMENT OPPORTUNITY
All contracts for construction or repair using funds provided under this Agreement shall
include a provision for compliance with the Copeland "Anti -Kick Back" Act (18 U.S.C. 874)
as supplemented in Department of Labor Regulations (29 CFR, Part 3). This Act provides
that each contractor or subgrantee shall be prohibited from inducing, by any means, any
person employed in the construction, completion or repair of public work, to give up any part
of the compensation to which he /she is otherwise entitled. Subrecipient shall report all
suspected or reported violations to City. All contracts in excess of $10,000.00 entered into
by Subrecipient using funds provided under this Agreement shall contain a provision
requiring compliance with Equal Employment Opportunity provisions established by
Executive Order Number 11246, as amended and 24 CFR, Part 135, Section 135.38.
9. PREVAILING WAGE REQUIREMENT
Any construction contracts awarded by Subrecipient using funds provided under this
Agreement in excess of $2,000.00 shall include a provision for compliance with the Davis -
Bacon Act [40 U.S.C. 276(a) to 276(a)(7)] and as supplemented by Department of Labor
Regulations (29 CFR). Under this act, contractors shall be required to pay wages to laborers
and mechanics at a rate not less than the minimum wages specified in a wage determination
made by the Secretary of Labor. In addition, contractors shall place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation and
the award of a contract shall be conditioned upon the acceptance of the wage determination.
Subrecipient shall report all suspected or reported violations to City.
10. APPROVAL OF CITY OF ANY CHARGES, OF PROGRAM INCOME
(a) City hereby requires Subrecipient to notify the City in writing, of its intent to charge
a fee for any service, the provision of which is assisted pursuant to the Agreement.
City requires Subrecipient to obtain the prior written approval of City for any
charges or fees to be charged by Subrecipient for such services, and of any rules and
regulations governing the provision of services hereunder.
(b) Program income represents gross income received by the Subrecipient directly
generated from the use of funds provided hereunder. Such earnings include interest
earned on advances and may include, but will not be limited to, income from service
fees, sale of commodities, usage and rental fees for real or personal property using
the funds provided by this Agreement. As to such income, it shall be first applied to
eligible program activities, before requests for reimbursement and, in the use, shall
be subject to all applicable provisions of this Agreement. Income not so applied shall
be remitted to City. Subrecipient shall remit all unspent program income to the City
within thirty (30) days subsequent to the end of the program year, if applicable.
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11. TEMPORARY WITHHOLDING
The Director of the Development Department of the EDA is authorized to temporarily
withhold the payment of funds to Subrecipient when the Director determines that any
violation of this Agreement has occurred. Funds shall be withheld until the violation is
corrected to the satisfaction of the Director. Subrecipient shall have the right to appeal the
decision of the Director to the Mayor and Common Council. The sole grounds for such
appeal shall be that no violation of the Agreement has occurred. Subrecipient shall file such
appeal within fifteen (15) days after such first withholding. The Mayor and Common
Council shall set a date for the hearing of such appeal which is within thirty (30) days
following the date of filing.
12. RECORDS RETENTION
Financial records, supporting documents, statistical records, and all other records pertaining
to the use of the funds provided under this Agreement shall be retained by Subrecipient for
a period of three (3) years, at a minimum, and in the event of litigation, claim or audit, the
records shall be retained until all litigation, claim or audit findings involving the records,
have been fully resolved. Records for non - expendable property acquired with federal funds
provided under this Agreement shall be retained for three (3) years after the final disposition
of such property.
13. PROPERTY MANAGEMENT STANDARDS
Non - expendable personal property, for the purposes of this Agreement, is defined as tangible
personal property, purchased in whole or in part with federal funds, which has useful life or
more than one (1) year and an acquisition cost of one - thousand dollars ($1,000.00) or more
per unit. Real property means land, including land improvements, structures and
appurtenances thereto, excluding movable machinery and equipment. Non - expendable
personal property and real property purchased with or improved by funds provided under this
Agreement shall be subject to the property management standards set forth in 24 CFR, Part
85.32.
14. TERMINATION FOR CAUSE
(a) City reserves the right to terminate this Agreement in accordance with 24 CFR, Part
85.43, and any and all grants and future payments under this Agreement, in whole
or in part, at any time before the date of completion of this Agreement whenever City
determines that the Subrecipient has materially failed to comply with the terms and
conditions of this Agreement. In the event City seeks to terminate this Agreement
for cause, City shall promptly notify the Subrecipient in writing of the proposed
termination and the reasons therefore, together with the proposed effective date.
Subrecipient shall be given an opportunity to appear before the Mayor and Common
Council at the time at which the Mayor and Common Council are to consider such
recommended termination, and shall be given a reasonable opportunity to show cause
why, if any exists, the Agreement should not be terminated for cause. Upon
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determination by the Mayor and Common Council that the contract should be
terminated for cause, notice thereof, including reasons for the determination, shall
promptly be mailed to the Subrecipient, together with information as to the effective
date of the termination. Such notice may be given orally at that hearing. The
determination of the Mayor and Common Council as to cause shall be final.
(b) In the event of any termination whethet for cause or for convenience, Subrecipient
shall forthwith provide to the Development Department of EDA any and all
documentation needed by the Development Department of EDA to establish a full
record of all monies received by Subrecipient and to document the uses of same.
15. TERMINATION FOR CONVENIENCE
City or Subrecipient may terminate this Agreement in whole or in part provided both parties
agree that the continuation of the project would not produce beneficial results commensurate
with further expenditure of funds. In such event, the parties shall agree upon the termination
conditions, including the effective date and, in the case of partial terminations, the portion
to be terminated. The Subrecipient shall not incur new obligations for the terminated portion
after the effective date and shall cancel as many outstanding obligations as possible. City
shall allow Subrecipient full credit for the City's share of the non - cancelable obligations
properly incurred by the Subrecipient prior to termination.
/ 16. REVERSION OF ASSETS
4
Subrecipient agrees that upon expiration of this Agreement, the Subrecipient shall transfer
to the City any and all CDBG funds not used at the time of expiration and any accounts
receivable attributable to the use of CDBG funds. Subrecipient agrees that any real property
under its control, which was acquired or improved, in whole or in part, with CDBG funds
in excess of $500.00 shall either, (i) be used to meet one (1) of the three (3) national
objectives as set forth in 24 CFR, Part 570.208 until five (5) years after expiration of the
Agreement or such period of time as determined appropriate by the City, or; (ii) is disposed
of in a manner which results in the City being reimbursed in the amount of the current fair
market value of the property less any portion thereof attributable to expenditure of, or
improvement to, the property by Subrecipient. Such reimbursement is not required after the
period of time specified in "i" above.
17. CDBG REOUIREMENTS FOR PROPERTIES OWNED BY A RELIGIOUS ENTITY
Subrecipient agrees to all conditions and requirements set forth in 24 CFR, Part 570.483,
Section (6) (ii) (A) (B) (C) (D) (E) (F) (G) regarding the use of CDBG funds for the
rehabilitation of a building(s) owned primarily by a religious entity. In particular,
Subrecipient is apprized of and agrees to the following:
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A. The leased premises will be used exclusively for secular purposes available to
persons regardless of religion;
B. The portion of the cost of any improvements that also serve a non - leased part of the
building will be allocated to and paid for by the Lessor;
C. The Lessor will be required to enter into a binding agreement stating that unless the
Lessee (Subrecipient), or a qualified successor Lessee, retains the use of the leased
premises for a wholly secular purpose for at least the useful life of the improvements,
the Lessor will pay to the Lessee (Subrecipient) an amount equal to the residual value
of the improvements.
D. The Lessee (Subrecipient) must remit the amount received from the Lessor as
indicated above to the City from which the CDBG funds were received.
18. HOLD HARMLESS
Subrecipient agrees to indemnify, save and hold harmless the City and the Development
Department and their employees and agents from all liabilities and charges, expenses
(including counsel fees), suits or losses, however occurring, or damages, arising or growing
out of the use of or receipt of funds paid under this Agreement and all operations under this
Agreement. Payments under this Agreement are made with the understanding that the City
and the Development Department are not involved in the performance of services or other
activities of the Subrecipient. Subrecipient and its employees and agents are independent
contractors and not employees or agents of City and the Development Department.
19. AMENDMENT
This Agreement may be amended or modified only by written agreement signed by both
parties, and failure on the part of either party to enforce any provision of this Agreement
shall not be construed as a waiver of the right to compel enforcement of any provision or
provisions.
20. ASSIGNMENT
This Agreement shall not be assigned by Subrecipient without the prior written consent of
City.
21. NOTICES
All notices herein required shall be in writing and delivered in person or sent certified mail,
postage prepaid, addressed as follows:
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AS TO CITY: AS TO SUBRECIPIENT:
Ronald E. Winkler, Director
Development Department
Economic Development Agency
201 North "E" Street, Suite 301
San Bernardino, California 92401
EVIDENCE OF AUTHORITY
Valerie Pope- Ludlam
San Bernardino West Side
Communitv Development Corporation
1505 West Highland Avenue
San Bernardino California 92411
Subrecipient shall provide to City evidence in the form of a certified copy of minutes of the
governing body of Subrecipient, or other adequate proof, that this Agreement has been
approved in all its detail by the governing body of the Subrecipient, that the person(s)
executing it are authorized to act on behalf of Subrecipient, and that this Agreement is a
binding obligation on Subrecipient.
CERTIFICATION OF ASSURANCE
Subrecipient shall comply with the program requirements attached hereto as Exhibit "C ",
which are incorporated by reference as though fully set forth at length and made a part of this
Agreement by execution of all certifications and assurances of the CDBG program.
24. ENTIRE AGREEMENT
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This Agreement and any document or instrument attached hereto or referred to herein
integrates all terms and conditions mentioned herein or incidental hereto, and supersedes all
negotiations and prior writing in respect to the subject matter hereof. In the event of conflict
between the terms, conditions or provisions of this Agreement, and any such document or
instrument, the terms and conditions of the Agreement shall prevail.
NO THIRD PARTY BENEFICIARIES
No third party shall be deemed to have any rights hereunder against any of the parties hereto
as a result of this Agreement.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first
herein above written.
CITY OF SAN BERNARDINO
JUDITH VALLES, Mayor
City of San Bernardino
ATTEST
RACHEL CLARK, City Clerk
City of San Bernardino
Approved as to form and
legal content:
JAM
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Executive Director /CEO
President of the Board
Secretary
s� a
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EXHIBIT A
SCOPE OF SERVICES
1. Funds will be used to implement and manage a minor rehabilitation or Handyworker Program
for owner occupied single - family units located within the City boundaries.
2. The Program will consist of
a) Utilizing the Handyworker Rehabilitation Grant Program Policies and Procedures Manual,
to operate the Program per Economic Development Agency prescribed guidelines.
b) Accepting and processing grant applications to determine the eligibility of the
homeowners.
c) Inspecting the unit and the property to determine the appropriateness of a grant or a
rehabilitation loan. Selection of a property for minor rehabilitation must be based on the
eligibility of the homeowner and the appropriateness of the property for Handyworker
Program repairs.
d) Obtaining Economic Development Agency (EDA) concurrence on the grant versus loan
determination.
e) If a grant, completing the work write -up and providing the subsequent labor and materials
associated with the minor rehabilitation work.
f) If the work requires a subcontractor, coordinating with EDA regarding the selection of
a pre- approved firm.
3. Compensation will be paid as follows:
a) Fifteen Thousand Dollars ($15,000) for housing services including: Handyworker Grant
application processing; other assistance to the owner occupants seeking grants; and,
general management, oversight and coordination as allowed under 24 CFR Part 570.206
of the Community Development Block Grant regulations. Reimbursement requests under
this component must include evidence of actual hours worked by specific staff and details
on services provided.
b) Up to Five Thousand Dollars per property for minor rehabilitation work including
supplies, direct labor, materials and qualified direct supervision. If an estimate of the
materials, supplies, and labor necessary to rehabilitate any single property exceeds Five
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Thousand Dollars ($5,000.00), the Subrecipient shall so inform the Agency and if no
written agreement is arrived at, said structure can not be rehabilitated under the Program,
and should be referred to the Agency's Single Family Rehabilitation Program. Invoices
for reimbursement under this component shall contain: (1) the address of each structure
rehabilitated, (ii) a description of the improvements completed, (iii) an itemized
description of the materials and supplies used to complete such improvements, (iv) the
cost of all materials and supplies purchased, (v) the names, hours worked, and amount
paid to each of the individuals providing labor to the project, including both laborers and
supervisors, (vi) verification that the owner is income qualified, and (vii) signature of
EDA staff that the work was satisfactory, per CDBG regulations.
c) Work and materials shall include but not be limited to the following:
Roofing Repair: High and Low roofs, standards, and gable, various length
of overhand.
2. Electrical Repair: 100 amp service, replace box, wiring, riser, breakers.
Plumbing Repair: Fix leaks, clean main line, install water savers, replace sink
diverter valves.
4. Flooring Repair: Repair breaks and cracks, replace tile over concrete, replace
vinyl over wood, minor carpet repair and replacement.
5. Heating and CoolingLRepair: Install vents for gas, install water, heater
insulator blanket.
6. Replace/Repair Doors and Windows: Frames, jams, hinges, hollow and
solid core doors, re- screening (no burglar alarms, no swinging doors).
7. Handicapped Access and Safety Devices: Grab bars, shower handles, install
ramps.
8. Security Devices: Dead bolts, window locks and peepholes.
9. Sanitation and Debris Removal:
10. Painting: Exterior walls as needed. Interior walls and ceilings as needed.
11. Walkway Repair: Minor cement and asphalt replacement.
12. Fencing Repairs: Minor repair or replacement of wood or chain link gates.
4. Program monitoring as follows:
II1 Subrecipient identifies candidate properties notifies
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Agency inspector schedule site review with Subrecipient representative,
confirms owner eligibility, scope of work, cost estimate, etc.
2. Agency inspector schedule site review with Subrecipient completes work,
notifies Agency for final inspection. (Note: Agency inspections do not
replace those required by the City's Planning and Building Services
Department as part of a permit process).
4. Subrecipient submits form together with supportive information regarding
labor and material costs for each property as part of its quarterly request
for reimbursement.
5. The total compensation to be reimbursed under this Agreement shall not exceed One
Hundred Thousand Dollars ($100,000).
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EXHIBIT B
Services
$15,000
Ca ital Im rovements $85,000
Other
TOTAL $100,000
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..r
Planning Concepts
Design & Engineering
Advertisement for Bids
Bid Open
Award of Contract
Begin Construction
50% Construction
Comp lete Construction
Project Completion
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EXHIBIT C
CITY OF SAN BERNARDINO
DEVELOPMENT DEPARTMENT
"Certification and Assurance"
(To Accompany CDBG Agreement)
I, Valerie Pope-Ludlam, Executive Director , of the
(Name and Title of Official)
San Bernardino West Side Community Development Corporation located at
(Name of Agency /Organization)
1505 West Highland Avenue San Bernardino California 92411 dole-ebY
(Address of Agency /Organization)
make the following certification and assurance to accompany the Community Development Block
Grant Agreement between
San Bernardino West Side Community Development Corporation and the
(Name of Agency /Organization)
City of San Bernardino:
a) Certify that the information booklet for CDBG Program requirements has been read and
understood, and
b) Assure that the San Bernardino West Side Community Development Corporation will
(Name of Agency /Organization)
comply with all governing requirements as stipulated herewith in the performance of the CDBG
Agreement.
Signature of Official
NJO:Iag:CI AGMT- 98 -212E 15
Date
Proj #: 98 -212E
Rev. 2/27/97
K
ECONOMIC DEVELOPMENT AGENCY
OF THE CITY OF SAN BERNARDINO
INTER - OFFICE MEMORANDUM
TO: Rachel Clark
City Clerk
FROM: Norma J. Owens, Development Specialist
Housing & Community Development
SUBJECT: EXECUTED AGREEMENT - COUNCIL MEETING 11/16/98,
ITEM #27
DATE: December 10, 1998
COPIES: File
Attached, for City execution, is the agreement with San Bernardino West Side
Community Development Corporation ( WSCDC). Please note, three certified copies are
needed for our office once the agreement has been signed. Also, we will take
responsibility for providing WSCDC with their file copy.
Should you have any questions regarding this matter, please contact me at
(909) 384 -5081.
NJ 0: lag:12- 09 -01. mem
Attachment
� A
�� 7
CITY OF SAN BERNARDINO
INTEROFFICE MEMORANDUM
CITY CLERK'S OFFICE
RECORDS & INFORMATION MANAGEMENT (RIM) PROGRAM
DATE: November 25, 1998
TO: Norma Owens
FROM: Rachel Clark, City Clerk by Melanie Miller, Senior Secretary
RE: Transmittal for signature — 11/16/1998 #R27 Documents
Attached is the following:
Original documents approving an agreement with San Bernardino West Side Community
Development.
Please obtain signatures where indicated.
Please return the executed original to the City Clerk's office as soon as possible, to my attention.
If you have any questions, please do not hesitate to contact me at ext. 3212. Thank you.
Rachel Clark
City Clerk
By: Melanie Miller
I hereby acknowledge receipt of the above mentioned documents.
Signed:
Date:
RC:mam
s�.
�b
DATE:
TO:
FROM:
RE:
CITY OF SAN BERNARDINO
INTEROFFICE MEMORANDUM
CITY CLERK'S OFFICE
RECORDS & INFORMATION MANAGEMENT (RIM) PROGRAM
November 25, 1998
Norma Owens
Rachel Clark, City Clerk by Melanie Miller, Senior Secretary
Transmittal for signature — 11/16/1998 #R26 Documents
Attached is the following:
Original documents approving an agreement with Neighborhood Housing Services (SINGLE
FAMILY REHABILITATION LOAN PROGRAM).
Please obtain signatures where indicated on all copies.
Please return the executed original to the City Clerk's office as soon as possible, to my attention.
If you have any questions, please do not hesitate to contact me at ext. 3212. Thank you.
Rachel Clark
City Clerk
s�
By: Melanie Miller
�b
I hereby acknowledge receipt of the above mentioned documents.
Signed: A---
Date: �\— ZIS a
RC:mam