HomeMy WebLinkAbout21 Development ServicesCITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Michael E. Hays, Director Subject: Approval of Contract Change Order No. 1— installation of
underground fuel tanks and new fuel station at City Yard, and
Dept: Development Services removal of existing fuel tanks and contaminated soils; Spencer &
Jones General Contractors. ORIGINAL
Date: October 22, 1998
MCC Date: November 16, 1998
Synopsis of Previous Council Action:
2/16/98 Resolution No. 98 -39 adopted awarding a contract to Spencer & Jones General Contractors for
the low bid price of $503,890.
Recommended Motion:
That the Mayor and Common Council approve Contract Change Order No. 1 to the contract with Spencer &
Jones General Contractors for the design/build /installation of a new fuel station and the removal of the existing
fuel stations and contaminated soil at an increase of $8,627.34 to the original contract price of $503,890. This
increase will compensate the contractor for additional work required in the installation of a Sand /Oil Clarifier,
concrete pad, two additional catch basins, and the reduction in the qu 0i y of asphalvavement.
Contact person: Steven Enna
Michael E. Hays
Phone: 384 -5225
Supporting data attached: Staff Report; Contract Change Order Ward(s): 5
FUNDING REQUIREMENTS
Council Notes:
Amount: $8,627.34
Source: (Acct. No.) 210- 376 -5504 -5034
(Acct. Description) Bond Proceeds
Finance
Agenda Item No. f _
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Approval of Contract Change Order NO. 1-- installation of underground fuel tanks and new fuel
station at City Yard, and removal of existing fuel tanks and contaminated soils; Spencer &
Jones, General Contractors.
BACKGROUND:
During construction of the new fuel station several items of work were added that were not in
the original contract. These items were included as a requirement by the San Bernardino
Municipal Water Department, or to provide for an anticipated need in the future. The City was
also able to reduce the cost of the work by reducing the footprint of the new fuel station and the
square footage of asphalt pavement placed.
All drainage in and around the fuel islands is required to be directed into the sewer system and
not the storm drain system. This is a requirement of the National Pollution Discharge
Elimination System (NPDES) program and is necessary in order to prevent gas or oil residue
from infiltrating the streams and rivers. The plans provided for connection of the fuel islands
into the existing sewer system; however, the Water Department is requiring the City to also
install a sand /oil clarifier prior to the water entering the sewer system. This item of work is an
additional requirement that was not in the original bid. In order not to delay the project, a
sand /oil clarifier was provided and installed by the contractor prior to the pavement being
placed. The Public Services Department requested that a concrete pad be installed to
accommodate a propane tank that will be installed in the future. Additionally, to provide for
improved drainage of the site, two catch basins and cross gutters were installed. Grading and
drainage were not in the design of fuel station, nor included in the contract.
In reviewing the site conditions, it was determined that the footprint of the fueling station should
be reduced to avoid relocation of the hazardous materials building and the Public Services
trailers in the City Yard. This resulted in the elimination of 7,084 square feet of asphalt
concrete pavement, which will be a credit.
The total estimated project cost contained an amount of $51,701 for contingencies which will
be used to finance this Change Order.
FINANCIAL IMPACT:
All costs for Contract Change Order No. 1 will be charged to Account Nos. 210 - 376 -5504 -5034.
Contingency funds are adequate to complete this work without added allocations.
RECOMMENDATION:
Staff recommends approval of Contract Change Order No. 1 for Spencer & Jones General
Contractors.
File No.: 6.51 -17
Date: 10/7/98
C I T Y O F S A N B E R N A R D I N O
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
Project: INSTALLATION OF UNDERGROUND FUEL TANKS AND NEW FUEL STATION
AT CITY YARD, AND REMOVAL OF EXISTING FUEL TANKS AND
CONTAMINATED SOIL.
CONTRACT CHANGE ORDER NO. ONE
TO: SPENCER & JONES GENERAL CONTRACTORS
P.O. Box 645
Colton, CA 92324
Gentlemen:
You are hereby directed to perform the following extra work,
as directed by the Resident Engineer, as follows:
(1) Install a 9'x 20'x 6" concrete pad to accommodate
the propane tank, at the agreed price of ..............$ 504.00
(2) Furnish and install a Sand /Oil clarifier, an estimated
197- lineal feet of sewer and 800 S.F. of paving, at an
estimated cost of ........ ..............................$ 10,552.00
(3) Install 2 24 -inch catch basins, 4 -inch storm drain
line, and 69 S.F.of concrete cross gutter, at a total
cost of ................. ..............................$ 1,764.00
(4) Deletion of 7,084 S.F. of asphalt concrete pavement,
at a credit of ........... .............................<$ 4,681.00 >.
Overhead and markup $ 488.34
Total Estimated Extra Work Cost added to the Contract .....$ 8,627.34
Previous Contract Price .. ..............................$ 503,890.00
Amended Cost Price ....... ..............................$ 512,517.34
Additional time to complete Contract due to Change Order -O- Working Days
CONTRACTOR CITY OF SAN BERNARDINO
Accepted Recommended
By: l
Title:��
Date:
By:
MICHAEL HAYS DATE
Director of Development Services