HomeMy WebLinkAbout16 Developjment ServicesCITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: MICHAEL E. HAYS, Director Subject: Award of Contract – Pavement Rehabilitation by
Slurry Seal Method Phase VI between 5` ". St. and
Dept: Development Services Baseline and between I -215 and Lytle Creek Per
Date: October 27, 1998 ORIGINAL Plan No. 9869
File No: 1.7120 -6
Synopsis of Previous Council Action:
MCC DATE: 11 -16 -98
June 1997 Allocation of $500,000 for pavement rehabilitation at various locations approved in 1997/98 1/2 -cent
Sales Tax fund approved. Carryover of $539,000.00
June 1998 Allocation of $500,000, for pavement rehabilitation at various locations approved in the 1998/99 1/2-
Cent Sales Tax Fund and $500,000 in Gas Tax Fund approved.
09 -21 -98 Approval of Plans and Authorization to Advertise for Bids per Plan No. 9869 given.
Recommended Motion:
Motion 1. Adopt resolution
Contact Person: Gene R. Klatt
Michaeft. Hays
Phone: 5125
Supporting data attached: Staff Report Report of bids, Reso, Map Ward: 1, 3 & 6
FUNDING REQUIREMENTS: Amount: $585,000.00
Council Notes:
Source (Acct. No.) 129- 367 -5504 -7101
(Acct. Description) Rehabilitation of Pavement at Various Locations
Finance:
Agenda Item No.—/ 6
1
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Award of Contract — Pavement Rehabilitation by Slurry Seal Method Phase VI between 5`''. Street and Baseline and
between I -215 and Lytle Creek per Plan No. 9869
Background:
Each year an allocation is made in the 126 Gas Tax Fund and in the 129 %2 -Cent Sales Tax Fund for the
rehabilitation of various streets within the community. In a joint effort, the Department of Development Services
and the Department of Public Services reviews and recommends streets for the rehabilitation. Such items as traffic
volumes, condition of the street, service life of pavement and improvements to be realized with the rehabilitation as
well as available funding are considered.
Area VI is located on the west side of the community and the Departments of Development Services and Public
Services have reviewed the streets and determined that significant useful life remains for this pavement and that it
will benefit from a slurry seal along with crack sealing and surface preparation. The streets have generally been
rated average under the City rating system and they do meet the criteria of the slurry seal program adopted by the
Mayor and Common Council. The slurry seal will extend the useful life of the pavement and follows the program
established to address the concerns of the citizens on pavement condition.
The project will consist of grinding cracks that cause a rough ride, filling the cracks with crack sealant, cleaning the
street and applying a latex modified slurry seal that is both a pavement restorative and weather seal.
Bids for this project were received and opened at 2:00 PM on Tuesday October 27, 1998. A total of 4 bids were
received and ranged between $523,431.50 and $636,811.75. The low bid is 10% above the Engineer's Estimate of
$474,850.00. Analysis indicates that this is due to the crack preparation required ($164,500) and that overall the bid
reflects a reasonable price for the work.
Several slurry seal projects have been awarded in the past months and sufficient funding exists from the carry over
and allocated funding to complete the work.
Listed below are the estimated Construction Costs using the low Bid amount for the Contract:
Construction Contract
Engineering /Inspection
Subtotal
Contingencies (10 %)
TOTAL
Financial Impact:
$523,431.50
$ 8,000.00
$531,431.50
$ 53,568.50
$585,000.00
Funds for this project are allocated in several accounts and carry over funding. The project account number of 129-
367 -5504 -7101 has adequate funding to complete this project.
Recommendation:
Staff recommends adoption of the resolution awarding the contract to the low bidder.
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C0pY
RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OI
SAN BERNARDINO AWARDING A CONTRACT TO VALLEY SLURRY SEAI
COMPANY FOR PAVEMENT REHABILITATION BY SLURRY SEAL METHOD
PHASE VI, BETWEEN FIFTH STREET AND BASELINE, AND BETWEEN 1 -215 ANI
LYTLE CREEK.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. Valley Slurry Seal Company is the lowest responsible bidder for :I
Pavement Rehabilitation by Slurry Seal Method, Phase VI, between Fifth Street and Baseline,
and between I -215 and Lytle Creek per Plan No. 9869. A contract is awarded accordingly to
said bidder in a total amount of $523,431.50, but such award shall be effective only upon being
fully executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is
hereby authorized to execute said contract on behalf of the City; a copy of the contract is on file
in the office of the City Clerk and incorporated herein by reference as fully as though set forth
at length.
SECTION 2. This contract and any amendment or modifications thereto shall not
effect or become operative until fully signed and executed by the parties, and no agreements
amendments, modifications or waivers are intended or authorized and shall not be implied
any act or course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute i
within sixty (60) days of the passage of the resolution.
1 RESOLUTION... AWARDING A CONTRACT TO VALLEY SLURRY SEAL
2 COMPANY FOR PAVEMENT REHABILITATION BY SLURRY METHOD, PHASE VI...
3 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
4 Common Council of the City of San Bernardino at a meeting thereof, held on the _day
5 of , 1998, by the following vote, to wit:
6
7 Council Members: AYES NAYS ABSTAIN
8 ESTRADA
9 LIEN
10
(VACANT)
11
SCHNETZ
12
13 DEVLIN
14 ANDERSON
15 MILLER
16
17
City Clerk
18
The foregoing ordinance is hereby approved this day
19 of f , 1998.
20
21
22
23
24
Approved as to
form and legal content:
25
26
JAMES F. PENMAN,
City Attorney
27
By:
28
Judith Valles, Mayor
City of San Bernardino
ABSENT
ATTACHLIENT "A"
PAYENENT REHABILITATION BY SLURRY SEAL, METHOD
AT VARIOUS LOCATIONS
( PHASE NI )
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hroughout California, city and county officials are saving money and landfill space
simultaneously by using rubberized asphalt in hot mix overlays, stress absorbing mem.
branes, and slurry seals. Rubberized asphalt, which was initially developed for chip
seals by the city of Phoenix in the 1960s, has proved to be a cost - effective solution to
maintaining roadway infrastructure. Currently, rubberized asphalt is used extensively in South-
ern California and in the San Francisco /Sacramento areas.
"If resistance to reflective cracking
is a primary concern on an overlay
project, rubberized asphalt can be
used up to one -half the thickness of
conventional asphalt," said Frank
Lancaster, head of the County of Los
Angeles Department of Public
Works, Materials Engineering Labo-
ratory. "Not only is money saved on
the cost of the overlay but the
buildup of the crown of the roadway
is reduced. And, that reduction
delays the need for reconstruction."
According to Lancaster, rubber-
ized asphalt has saved the county mil-
lions of dollars in its resurfacing
program because thinner sections
can be used t0 make up for the rub-
berized mix's increased cost and they
require less new material. Natural
resources such as aggregate and
asphalt cement are conserved.
California annually generates
about 30 million scrap tires, 60 per-
cent of which are currently recycled.
Using rubberized asphalt in roadway
resurfacing projects reduces stock-
piled tires because over 2,000 tires per
lane mile are used. Rubberized
asphalt becomes an attractive recy-
cling option for public works agencies.
52 n PUBLIC WORKS /September 1998
Lynn D. Nicholson
Mr. Nicholson is the ProgramDirectorfor
the County of Los Angeles Rubberized
Asphalt Concrete Technology Center,
Alhambra, California.
"Santa Monica has recycled over
30,000 tires in their rubberized
asphalt program this year," said Tony
Antich, city engineer for Santa Moni-
ca. "Our city council isvery concerned
about the environment. Rubberized
asphalt diverts tires from landfills
while it provides the added benefit of
increasing pavement durability."
"Since 1993, over 80,000 tires have
been recycled in Culver City by using
rubberized asphalt on resurfacing
projects," said David Shissler, the city's
deputy public works director. "In addi-
tion to benefiting the environment,
we are giving our residents a long -last
ingpavementwhile reducing roadway
noise in our neighborhoods."
"We have been using gap graded
rubberized asphalt concrete since
1991 with excellent results," said
Theron Roschen, senior civil engi-
neer, Sacramento County Trans-
portation Division. "Initially, we
selected rubberized asphalt for its
long -term performance qualities,
but, recently, we conducted a study
which indicated that using rubber-
ized asphalt on roadways would
result in the additional benefit of
reducing tire noise by three to five
decibels. In fact, on recent projects,
resurfacing with rubberized
asphalt eliminated the need for
sound walls."
Rubberized asphalt is manufac-
tured for hot mix overlays by two
processes —the wet process and the
dry process. The more common wet
process blends the crumb rubber
with the asphalt cement before
adding the resulting binder to the
aggregates. Currently, only the wet
process is permitted by Caltrans spec-
ifications or the Standard Specifica-
tions for Public Works Construction
( Greenbook). Most southern Cali-
fornia cities and counties use the
Greenbook. The majority of Los
Angeles County's county's 300 rub-
berized asphalt resurfacing projects
have been constructed using the wet
process, according to Lancaster.
Recently, an Orange Count-,
paving company developed a new
dry process that mixes the rubber
//-J6 -97
CITY OF SAN BERNARDINO
INTEROFFICE MEMORANDUM
CITY CLERK'S OFFICE
RECORDS & INFORMATION MANAGEMENT (RIM) PROGRAM
DATE: November 18, 1998
TO: Leslie Crawford, Civil Engineering Assistant I
FROM: Rachel Clark, City Clerk by Melanie Miller, Senior Secretary
RE: Transmittal for signature — Res 98 -323 Documents
Attached are the following:
Original documents awarding a contract to Valley Slurry Seal.
Please obtain signatures where indicated on all copies.
Please return the executed original to the City Clerk's office as soon as possible, to my attention.
Be advised that the resolution and agreement will be null and void if it is not executed within sixty (60)
days — January 15, 199?.
If you have any questions, please do not hesitate to contact me at ext. 3212. Thank you.
Rachel Clark
City Clerk
By: Melanie Miller
I here
Signe
Date:
RC : nlalll