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Home My WebLink About12 Development ServicesCITY OF SAN EERNARDINO - REQUEST FOR COUNCIL ACTION From: Michael E. Hays, Director Subject: Dept: Development Services Date: November 16, 1998 ORIGINAL File No.: Resolution providing authorization to execute an amendment to the agreement for professional engineering services with National Plant Services, Inc. for professional sewer cleaning and maintenance. 3.01 MCC Date: December 7, 1998 Synopsis of Previous Council Action: 5/06/96 Authorization given to issue Requests for Proposals to provide sewer maintenance services. 7/01/96 Authorization given to execute agreement for professional services for sewer maintenance to National Plant Services. 7/09/97 Authorization given to execute first amendment to agreement for provision of sewer maintenance services. Recommended Motion: Adopt Resolution. tCf1-AV-- Michael E. H Contact person: Gene R. Klatt Phone: 384 -5125 Supporting data attached: Staff Report Resolution Ward(s): All FUNDING REQUIREMENTS: Amount: $150,000 Council Notes: Source: (Acct No) 132- 432 -5504 -7128 Agenda Item No. 1 Ig'11Iv CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Authorization to Execute Amendment to Agreement for Sewer Maintenance Services - City Wide - National Plant Services Background: In July of 1996, the city entered into an agreement with National Plant Services to provide sewer cleaning and repair services on an as needed basis. This firm had access to equipment that the City did not have, had equipment that could be used in emergency situations and had staff trained in confined space entry. These services were used to supplement the City sewer forces and to complete necessary repairs in a timely manner. The overall impact was to reduce the number of claims against the City and improve the condition and operations of the City sewer system. The agreement has provisions for two one -year extensions upon mutual consent of the parties; the first extension was granted in July of 1997. We have received notification from the provider that they are willing to extend for a second year at the rates fixed in the 1996 agreement. Staff has met with other providers of this service and, after checking on prices, has been unable to find any provider willing to meet or beat the price we presently pay. In view of this, staff of both the Public Services Department and Development Services Department agrees that an extension of this contract is both desirable and prudent. Financial Impact: Funding for this contract extension is contained in the adopted budget under account 132 - 432 -5504 -7128 in an amount of $150,000.00. Recommendations: Staff recommends adoption of the resolution amending the contract to the present provider. 1 2 3 4 5 6 7 8 41 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 K -11 00FT RESOLUTION NO. RESOLLTTION OF THE CITY OF SAN. BERNARDINO PROVIDING AUTHORIZATION TO EXECUTE SECOND AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES WITH NATIONAL PLANT SERVICES, INC. FOR SEWER CLEANING AND MAINTENANCE. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERiNARDINO AS FOLLOWS: SECTION 1. THAT THE MAYOR is authorized to execute the second amendment to the professional services agreement with National Plant Services, Inc. for sewer cleaning and maintenance services. A contract amendment is entered into with said firm for the total amount not to exceed $150,000.00 but such amendment shall be effective only upon being fully executed by both parties. The Mayor is hereby authorized and directed to execute said contract amendment on behalf of the City; a copy of the contract amendment attached as Exhibit A and incorporated herein by reference as fully as though set forth at length. SECTION 2. This contract and any amendment or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no parry shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of the passage of the resolution. 1 2 3 4 5 6 7 8 9'. 10! 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION_ PROVIDING AUTHORIZATION TO EXECUTE SECOND ANIENDMEN'T TO THE AGREEMENT FOR PROFESSIONAL SERVICES WITH NATIONAL PLANT SERVICES, INC. FOR SEWER CLEANING AND MAINTENANCE. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 1998 by the following vote, to -wit: Council Members: AYES ESTRADA LIEN (VACANT) SCHNETZ ANDERSON DEVLIN MILLER NAYS ABSTAIN ABSENT Rachel Clark, City Clerk The foregoing resolution is hereby approved this day of , 1998 Approved as to form And Legal Content: James F. Penman City Attorney By: Judith Valles, Mayor City of San Bernardino N1 1 2 3 4 5 [.1 V7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECOND AMENDMENT TO AGREEMENT This Second Amendment to the Agreement for Professional Services, made and enterec into this day of , 19 , by and between the City of San Bernardino. a Municipal Corporation, 300 North "D" Street, San Bernardino, California 92418 (City) and NATIONAL PLANT SERVICES, INC., WITH MAILING ADDRESS OF 1461 Harbor Avenue, Long Beach, California 90813 -2741 (Contractor). RECITALS WHEREAS, the parties hereto entered into that certain Agreement dated July 1, 1996, relating to the provision of sewer maintenance services throughout the City; and WHEREAS, the Agreement provides that the term may be extended for two one -year extensions by mutual consent; and WHEREAS, the First Amendment was approved August 4, 1997, and WHEREAS, the parties desire now to amend said Agreement to extend the term of the Agreement for a period of one year, from December 7, 1998 to December 7, 1999. NOW. THEREFORE, the parties agree as follows: A. The Contract shall be extended for one year from December 7, 1998 to December 7, 1999, at no increase in the unit prices, and subject not to exceed amount of $150.000. B. Except as amended by the First and Second Amendments to Agreement and as amended herein, all other terms, specifications and conditions of the original agreement shall remain unchanged and in full force and effect. EXHIBIT "A" 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25I 26 271! 28 AGREEMENT: EXTENSION OF CONTRACT -- -SEWER MAINTENANCE SERVICES IN WITti"ESS WHEREOF, the parties have executed this Amendment to Contract on the day and date first shown. Attest: Rachel Clark, City Clerk Approved as to form and legal content: James F. Penman City Attorney `� B Y / • By CITY OF SAN BERNARDINO Judith Valles, Mayor NATIONAL PLANT SERVICES, INC. OeRNARp�N O C I T Y O F an bernardino 'QED IS R A C H E L C L A R K C I T Y C L E R K December 9, 1998 National Plant Services, Inc. 1461 Harbor Avenue Long Beach, CA 90813 -2741 Dear Sirs: At the Mayor and Common Council meeting of December 7, 1998, the City of San Bernardino adopted Resolution 98 -329. Enclosed is an original agreement. Please sign in the appropriate location and return the original agreement to my attention as soon as possible. You will be mailed an executed copy for your files. Please be advised that said resolution will be null and void if it is not executed within sixty (60) days — February 6, 1999. If you have any questions, please do not hesitate to contact me at (909) 384 -002. Sincerely, Rachel Clark City Clerk By: Melanie Miller, Senior Secretary RC:mam Enclosures P. O. B O X 1 3 1 8 S A N B E R N A R D 1 N O, C A 9 2 4 0 2 3 0 0 N O R T H D S T R E E T. S A N B E R N A R D I N O C A L I F O R N I A 9 2 4 1 8 - 0 0 0 1 ( 9 0 9) 3 8 4- S 0 0 2 ( 9 0 9) 3 8 4 - 5 1 0 2 F A X - ( 9 0 9) 3 8 4- S 1 S 8 T D D I T T Y - ( 9 0 9) 3 8 4 -S 5 4 0 { ��1tNARp�M C I T Y O F r � .� an bernardino f9 18 A8'57 G�'pED !N t$, R A C H E L C L A R K C I T Y C L E R K December 9, 1998 National Plant Services, Inc. 1461 Harbor Avenue Long Beach, CA 90813 -2741 Dear Sirs: At the Mayor and Common Council meeting of December 7, 1998, the City of San Bernardino adopted Resolution 98 -329. Enclosed is an original agreement. Please sign in the appropriate location and return the original agreement to my attention as soon as possible. You will be mailed an executed copy for your files. Please be advised that said resolution will be null and void if it is not executed within sixty (60) days — February 6, 1999. If you have any questions, please do not hesitate to contact me at (909) 384 -5002. Sincerely, Rachel Clark City Clerk Ale By: Melanie Miller, Senior Secretary RC:mam Enclosures P. O. B O X 1 3 1 8, S A N B E R N A R D I N O, C A 9 2 4 0 2 3 0 0 N O R T H D' S T R E E T S A N R E R N A R D I N O. C A L I F O R N I A 9 2 4 1 8 - 0 0 0 1 ( 9 0 9) 3 8 4. 5 0 0 2 ( 9 0 9) 3 8 4 - 5 1 0 2 F A X -( 9 0 9) 3 8 4- 5 1 5 8 T D 0 / T T Y ( 9 0 9) 3 8 4- 5 5 4 0