HomeMy WebLinkAbout05.V- Public Works 5.V
RESOLUTION (ID # 4587) DOC ID: 4587 A
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Capital Improvement Program (CIP)
From: Chris Alanis M/CC Meeting Date: 09/06/2016
Prepared by: Saba Engineer, (909) 384-
5284
Dept: Public Works Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Awarding a
Contract in the Amount of $263,250 to Leonida Builders Inc., Per Plan No. 13076 (SS-
P) for Construction of Annual Concrete Repairs - Citywide. (#4587)
Current Business Registration Certificate: No
Financial Impact:
$368,346 is available in account 126-160-8017-5504 for this project.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
None.
Background:
On June 22n , 2015 the Mayor and Common Council approved Resolution 2015-130
adopting the City's final budget document for Fiscal Year 2015/2016. The budget
included Capital Improvement Project SS-P "Annual Concrete Repair - Citywide
Project". The approved budget for the project was $500,000. As of June 28, 2016 the
account has remaining balance of$368,346.20.
As part of the City's ongoing pedestrian improvements, this project entails the Citywide
repair of damaged concrete which presented a tripping hazard to the public. The project
was budgeted in Fiscal Year 15/16 and will be continued as funding will be carried over
from Fiscal Year 15/16 as part of the "carryover process" with no impact to the planned
Fiscal Year 16/17 Capital Improvement Project.
The Project was advertised for public bidding on May 16 and May 21 of 2016 in the San
Bernardino County Sun Newspaper, F. W. Dodge, Construction Bid Board, High Desert
Plan Room, San Diego Daily Transcript, Reed Construction Data, Bid America Online,
Construction Bid Source, Bid Ocean, the City's web sites, and the San Bernardino Area
Chamber of Commerce.
Sealed bids were received and opened on June 14, 2016 and the results are tabulated
below:
Table 1:
Updated: 8/30/2016 by Georgeann Gigi" Hanna A
Packet Pg.758
5.V
4587
Name of Bidder City Amount of
Leonida Builders, Inc. Glendora, CA $ 263,250.00
EBS General Engineering, Inc. Corona, CA $ 297,455.00
Norbest, Inc. Garden Grove, CA $ 322,861.95
CJ Concrete Construction, Inc. Santa Fe Springs, $ 411,478.00
CA
Matich Corp. San Bernardino, CA $ 512,000.00
Engineer's Estimate $ 261,535.00
Based on review of the sealed competitive bids received, staff has determined Leonida
Builders, Inc. of Glendora, CA. to be the lowest responsive and responsible bidder, with
a bid in the amount of$263,250.00.
Staff recommends that Leonida Builders, Inc. be awarded the contract.
The detailed estimated project costs are as follows:
Table 2:
Construction Cost (Basic Bid/Purchase Order) $ 263,250.00
Construction Contingency (Approx. 10% ❑) $ 26,325.00
Estimated Contract Project Cost $ 289,575.00
Administration, and Inspection (approx. 8% ❑) $ 23,166.00
Estimated Total Project Cost $ 312,741.00
Recommendation:
Staff recommends that the Mayor and Common Council:
1. Award a construction contract for this work to Leonida Builders Inc.
2. Authorize the City Manager to approve change orders not to exceed 10% of
original bid amount.
City Attorney Review:
Yes
Supporting Documents:
Resolution (DOC)
agrmt 4587 (PDF)
Bid Opening Report for Annual Conc. Repair SS-P-2015 (PDF)
Bid Documents for Annual Conc. Repair SSP-2015 (PDF)
SS-P 2015 Locations (PDF)
Updated: 8/30/2016 by Georgeann "Gigi" Hanna A Packet Pg.759
5.V.a
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT IN THE AMOUNT OF $263,250.00 TO
3 LEONIDA BUILDERS, INC., PER PLAN NO. 13076 (SS-P) FOR CONSTRUCTION OF
4 ANNUAL CONCRETE REPAIRS-CITYWIDE.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
6
7 SECTION 1. Leonida Builders, Inc., 1822A East Route 66#401, California 91740 is the
8 lowest responsive responsible bidder for the Construction of Annual Concrete Repairs-Citywide a
9 U
(SS-P)2015,per Plan No. 13076. A contract is awarded to said bidder in a total amount of
10
11 $263,250.00 with a contingency amount of$26,325.00 but such contract shall be effective only
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12 upon being fully executed by both parties. All other bids,therefore, are hereby rejected. The o
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13 City Manager is hereby authorized and directed to execute said contract on behalf of the City.
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The City Manager is hereby authorized and directed to execute said contingency not to exceed o
15
$26,325.00 on behalf of the City. A copy of the contract is on file in the office of the City Clerk a
16
17 and incorporated herein by reference as though fully set forth at length. o
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18 SECTION 2. This contract and any amendment or modifications thereto shall not take o
2
19 effect or become operative until fully signed and executed by the parties and no party shall be
aD
20 of
obligated hereunder until the time of such full execution. No oral agreements, amendments,
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modifications or waivers are intended or authorized and shall not be implied from any act or
22 2
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23 course of conduct of any party.
24 SECTION 3. The authorization to execute this contract is rescinded if the parties to the
25 contract fail to execute it and return the fully executed contract to the Office of the City Clerk
26
within sixty(60) days of passage of this Resolution.
27
28
1
Packet Pg. 760
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT IN THE AMOUNT OF $263,250.00 TO
2 LEONIDA BUILDERS, INC., PER PLAN NO. 13076 (SS-P) FOR CONSTRUCTION OF
3 ANNUAL CONCRETE REPAIRS - CITYWIDE.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof, held on the
6
day of , 2016,by the following vote, to wit:
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8 Council Members: AYES NAYS ABSTAIN ABSENT 3
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9 MARQUEZ v
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10 BARRIOS
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11 VALDIVIA
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SHORETT L)
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14 NICKEL Q
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15 RICHARD
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16 MULVIHILL a
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18 Georgeann Hanna, City Clerk o
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19 The foregoing Resolution is hereby approved this day of , 2016.
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22 R. Carey Davis, Mayor
City of San Bernardino Q
23 Approved as to form:
Gary D. Saenz, City Attorney
24
25 By:
26
27
28
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Packet Pg. 761
AGREEMENT
CITY OF SAN BERNARDINO
THIS AGREEMENT is made and concluded this day of 20__,,between the
City of San Bernardino(owner and hereinafter"CITY"),and
(hereinafter "CONTRACTOR").
1. For and in consideration of the payments and agreements hereinafter mentioned,to be made and
performed by the CITY, and under the conditions expressed in the bond as deposited with the CITY,receipt of
which is hereby acknowledged,the CONTRACTOR agrees with the CITY,at the CONTRACTOles own proper
cost and expense in the Special Provisions to he fumished by the CITY, to furnish all materials, tools and
equipment and perform all the work necessary to complete in good workmanlike and substantial manner the
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ANNUAL CONCRETE REPAIRS -CITY WIDE( SS-P ) 2015
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in strict conformity with Plans and Special Provisions No. 13076, and also in accordance with Standard
Specifications for Public Works Construction, 2015 Edition, on file in the Office of the City Engineer, Public
Works Department,City of San Bernardino,which said Plans and Special Provisions and Standard Specifications <
are hereby especially referred to and by such reference made a part hereof. 0 4--
2, CONTRACTOR agrees to receive and accept the prices as set forth in the Bid Schedule as full
compensation for furnishing all materials and doing all the work contemplated and embraced in this agreement;
also for all loss or damage arising out of the nature of the work aforesaid or from any unforeseen difficulties or
obstructions which may arise or be encountered in the prosecution of the work and for all risks of every LO
description connected with the work; also for all expenses incurred by or in consequence of the suspension or
discontinuance of work,and for well and faithfully completing the work and the whole thereof,in the manner and 00
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according to the Plans and Special Provisions,and requirements of the Engineer under them.
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3. The CONTRACTOR herein covenants by and for himself or herself,his or her heirs,executors, 0
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administrators, and assigns,and all persons claiming under or through them,that there shall be no discrimination
against or segregation of, any person or group of persons on the basis of race,color,national origin,religion,sex,
marital status, or ancestry in the performance of this contract, nor shall the CONTRACTOR or any person E
claiming under or through him or her, establish or permit any such practice or practices of discrimination or
segregation with reference to the selection of subcontractors, vendees, or employees in the performance of this
contract. Failure by the CONTRACTOR to carry out these requirements is a material breach of this contract,
which may result in the termination of this contract or such other remedy,as recipient deems appropriate,
Packet Pg. 762
AGREEMENT: ANNUAL CONCRETE REPAIRS -CITY WIDE (SS-P) 2015
4. CITY hereby promises and agrees with the said CONTRACTOR to employ, and does hereby
employ the said CONTRACTOR to provide the materials and to do the work according to the terms and
conditions herein contained and referred to, for the prices aforesaid,and hereby contracts to pay the same at the
time, in the manner, and upon the conditions above set forth; and the same parties for themselves, their heirs,
executors,administrators,and assigns,do hereby agree to the full performance of the covenants herein contained,
S. It is further expressly agreed by and between the parties hereto that should there be any conflict
between the terms of this instrument and the bid of said CONTRACTOR,then this instrument shall control and
nothing herein shall be considered as an acceptance of said terns of said bid conflicting herewith.
IN FITNESS WHEREOF, the parties of these presents have executed this contract in four (4)
counterparts, each of which shalt be deemed an original in the year and day first above mentioned. v
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CONTRACTOR CITY OF SANaBERNARDINO
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NAME OF FIRM:
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BY: L)
MARK SCOTT
City manager _
BY: a
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ATTEST:
MAILING Q
MAILING ADDRESS:
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GEORGEANN HANNA LO
City Clerk
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Ff IONf:NO.;1....._._...,.3..__... — —__ _ APPROVED AS TO FORM: E
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G SAENZ, City Attorney
Secretary
NOTE: Secretary of the Owner should attest.
I£Contractor is a corporation,Secretary should attest.
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BID FORM
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TO THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO
3
The undersigned declares that he has carefully examined the location of the proposed work, that r
he has examined the Plan and read the accompanying instructions to bidders and hereby proposes
to furnish any and all required labor,materials,transportation and service for the 0.
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ANNUAL CONCRETE REPAIRS—CITY WIDE CD
(SS-P) 2015 0
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in strict conformity with Plans and Special Provisions No. 13076 , of the Department of Public
Works for the City of San Bernardino and also in accordance with Standard Specifications for a
Public Works Construction, latest edition in effect on the first day of the advertised "Notice c
Inviting Sealed Bids". The undersigned proposes and agrees if this bid is accepted, that he will
contract with the City of San Bernardino, in the form of the copy of the contract annexed hereto, Q
to provide all necessary machinery, tools, apparatus and other means of maintenance, and to do
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all the work and furnish all the materials specified in the contract, in the manner and time therein
prescribed, and that he will take in full payment therefor the following unit prices or lump sum LO
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BILE SCHEDULE
ANNUAL CONCRETE REPAIR- CITY V;MF
PLANS AND SPECIAL PROVISIONS NO. 13076
CrIP No. (SS-P)2015
Name of Bidder: Leonida Builders Inc.
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ITE=M DESCRIPTION OF ITEMS UNIT EESTIMATED UNIT PRICE TQTAl. 3 NO. ANTITY $1 MOBILIZATION LS 1 $ 5,130 . $5,130 2 TRAFFIC CONTROL LS 1 $ 6,000 . $6,000 a
3 TREE REMOVAL EA 3 $ 1,000 . $ 3,000
4 STUMP REMOVAL EA 2 $ 1,500 . $ 3,000 m
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5 ROOT PRUNING LF 3.300 $ 3-00 $ 9,900 c
S REMOVE AND REPLACE PCC RESIDENTIAL 5F 1,430 $ 15.00 $ 21,450 c0
DRIVEWAY APPROACH PER CITY STD 203
REMOVE AND REPLACE PCC COMMERCIAL
7 DRIVEWAY APPROACH PER CITY STD 204 SF 660 $ 30.00 $ 19,800 Q
REMOVE AND REPLACE- PCC CURB AND GUTTER w
8 PER CITY STD 200 CF=B"G=60" LF 30 $ 60.00 $1,800 0
REMOVE AND REPLACE PCC CURB AND GUTTER a
9 PER CITY STE)200 CF=B"G=36" LF 26 $ 100.0 $ 2,600 Q
REMOVE AND REPLACE PCC CURB AND GUTTER
10 PER CITY STD 200 CF=B"G=18" LF 15 $ 100.00 $ 1,500 00
REMOVE AND REPLACE PCC CURB AND GUTTER
11 PER CITY STD 200 CF=6"G=48" LF 24 $ 100 0 $2,400 U)
REMOVE AND REPLACE=PCC CURB RAMP PER o
12 SPPWC 111-5 SF 72 $ 50.00 $ 3,600 C'
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REMOVE AND REPLACE SIDEWALK PER CITY U)
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STD 202 SF 26,400 $ 6 00 $ 158,400 , U)
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14 ADJUST PULL BOX/UTILITY COVER TO GRADE. EA 26 $ 200.00 $ 5,200
GRIND PCC SIDEWALK SURFACES
15 INACCORDANCE WITH CALDAG FIG CD-8B �F 40 $ 200.00 $8,000 0
16 STREET STRUCTURAL RE=PAIR per CITY$TO 310 SF 102 $ 35.00 $6,720 U
17 RESET MAIL BOX EA 3 $ 250.00 $750 Q
18 IMPORTED FILL CY 4 $ 1000.00 $4,000
19 $ $
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ITOTAL:Two hundred sixty three thousand two hundred and fifty dollars 263,250 ■0 0
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