HomeMy WebLinkAbout18 Human ResourcesCITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Fiom: EDWARD S. RAYA Subject: REORGANIZATION OF THE
FACILITIES MANAGEMENT DIVISION
Dept: HUMAN RESOURCES COPY
Date: OCTOBIER 12, 1998
Synopsis of Previous Council Action:
On October 12, 1998, the Personnel Committee recommended this item for approval.
Recommended Motion:
1. Delete one (1) position of Telephone Systems Coordinator, Range 2365, $2,741- $3,332/month.
2. Establish one (1) position of Administrative Analyst I, Range 4350, $2,543- $3,092/month.
3. Direct the Human Resources Department to update Resolution 6433, Section 2, to reflect this
Particular action.
Sig
Contact Person: Edward S Rava Phone: 384 -5161
Supporting Data Attached: Yes Ward:
FUNDING REQUIREMENTS: Amount: $1,500
Source: (Acct No)
(Acct De
Finance
Council Notes:
Agenda Item No. /9
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
The Telephone Support Division of Facilities Management is responsible for coordinating and maintaining
the City's telephone system. One (1) Telephone System Coordinator position and (2) clerical positions
staff the Telephone Support Division. With the installation of the new telephone equipment in 1996, the
responsibilities of the Telephone Support Division have become less technical and more administrative in
nature. Facilities Management is proposing a reorganization of the Telephone Support Division, which
will meet the changing needs of the division with minimal cost to the City.
BACKGROUND
Prior to the! installation of the new telephone equipment in 1996, the Telephone Support Division required
a technical position in order to maintain and service the City's phone system. With the installation of more
sophisticated and automated equipment, the division now requires a position more administrative and
analytical in nature. Because the City's equipment is so specialized in nature, it is not cost effective or
practical to maintain the telephone system in- house. Most of the maintenance of City telephone
equipment is supported through maintenance contracts with equipment suppliers.
Facilities (Management is proposing to delete the technical position of Telephone Systems Coordinator
and replace it with the addition of an Administrative Analyst I position. The Administrative Analyst I will be
responsible for tracking all costs associated with telephone service (local and long distance service
charges, equipment maintenance charges, service requests, etc.) This position will also be responsible
for developing charge -backs for telephone services to all City departments and will assist in budget
projections.
The Administrative Analyst I position will also be cross - trained with management staff in other areas of
Facilities Management and work on special projects as needed.
PROPOSED REORGANIZATION
In order for the Telephone Support Agency to function more efficiently, the following staffing changes are
recommended:
1. Delete the one (1) vacant position of Telephone Systems Coordinator, Range 2365, $2,741 -
$21,332/month.
2. Establish one (1) position of Administrative Analyst I, Range 4350, $2,543- $3,092/month.
COSTING
Deletion:
One (1) Telephone Systems Coordinator
Step 1 (12 months) $34,600
Benefits 7.300
$41,900
Addition:
One (1) Administrative Analyst I
Step 1 (6 months)
$15,258
Step 2 (6 months)
16.026
$31,284
Benefits
12.085
$43,400
Total net increase of reorganization: $1,500
The cost for this reorganization will be funded with salary savings from the vacant Telephone Systems
Coordinator position (beginning July 1, 1998).
RECOMMENDATION
That the Mayor and Common Council authorize the following:
Delete one (1) position of Telephone Systems Coordinator position, Range 2365, $2,741 -
$3,332/monthl
2. Establish one (1) position of Administrative Analyst I position, Range 4350, $2,543- $3,092/month.
3. Direct the Human Resources Department to update Resolution 6433, Section 2, to reflect these
actions.
ADMINISTRATIVE ANALYST I
Under administrative direction, performs a variety of analytical
functions, including research and report writing on a variety of
municipal issues. Collects, analyzes, and presents information
concerning City operations, policies and procedures and provides
conmuniity education and training in a variety of areas; and
performs other related duties as required.
Provides courteous and expeditious customer service to the general
public and City department staffs.
Conducts special studies and prepares reports, including recom-
mendations for corrective action and methods for implementation.
Conducts surveys and performs administrative research and
statistical or financial analysis. Gathers and analyzes data;
coordinates data collection from outside sources, and makes
recommendations on the formation of policy and procedures.
Coordinates departmental activities with other City departments and
divisions and other civic organizations and agencies.
Makes presentations before City committees and various citizen and
community groups.
Incumbents assigned to various City departments assist with
analysis, employee salary and benefit issues, departmental budgets
and other personnel issues.
Incumbents assigned to the Fire Department disseminate information
concerning city emergency plans and procedures and home and
business preparedness measures; serve as liaison between the City
and community to maintain up -to -date knowledge in- the field of
disaster preparedness; assist in the production and coordination of
disaster exercises and disaster preparedness. Routinely adheres to
and maintains a positive attitude towards City and Department
goals.
Y Y��Y • * •
Bachelor's degree in public administration, business admin-
istration, political science, finance or related field and six (6)
months experience performing analysis, research and report writing.
One year of related experience may be substituted for six months of
ester units) up to six months.
education (15 sem
Possession of a valid Class "C" California driver's license is
required. For out -of -state applicants, a valid driver's license is
required. A valid Class "C" California Driver's License must be
obtained within ten (10) days of appointment (CA Vehicle Code
12405c) .
Principles of data gathering and presentation techniques;
General principles relating to the preparation and presenta-
tion of surveys and reports;
Standard recordkeeping methods;
Principles of program budget development and administration;
Computer terminal and work processing operations and database
computer software.
Demographic composition of the City;
Use of tools for the development and delivery of public
education programs.
See in the normal visual range with or without correction;
Hear in the normal audio range with or without correction;.
Prepare and present written and oral reports with
recommendations;
Collect, compile, and analyze data relating to major municipal
issues;
Establish effective working relationships with all those
contacted in the course of work;
Communicate effectively, orally and in writing;
Adjust working hours to accommodate evening programs and
activities;
Utilize audio - visual equipment and develop graphic displays
for public education;
ORGANIZATIONAL RELATIONSHIPS
The Administrative Analyst I is an entry -level position in the
Analyst series. Supervision is received from the Department Head,
or his /her designee.
APPROVED: DATE:
Director of ersonnel
C.S.B. APPROVED DATE: 1/27/98
JD: ADMIN. ANALYST. I 1/27/98 ds