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HomeMy WebLinkAbout22 Public ServicesCITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lynn Merrill, Director Dept: Public Services Department Date: August 2, 1999 Uri I rvr Synopsis of Previous Council Action December 1, 1997 Adopted Resolution 97 -351 May 4, 1998 Adopted Resolution 98 -106 July 8, 1998 Adopted Resolution 98 -185 April 19, 1999 Adopted Resolution 99 -73 Recommended Motion: To adopt resolution Contact person: Bill Oppenheim, Fleet Manager Supporting data attached: Staff Report, Resolution FUNDING REQUIREMENTS: Council Notes: Subject: Resolution authorizing an Annual Purchase Order with Amrep, Inc. for services and materials to support the City's Refuse Fleet. Council Date: August 16, 1999 Lynn Merrill Phone: 384 -5220 Ward: All Amount: 4f/y�' //A/-/O Source: 635- 341 -5111 Materials & Supplies y� Outside Vehicle Maintenance Finance Agenda Item No.p?� 00/1tp ?/ l x CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution authorizing an Annual Purchase Order to Amrep, Inc. for services and materials to support the City's Refuse fleet. BACKGROUND It is requested that the Mayor and Common Council approve an Annual Purchase order in the amount of$175,410 for Amrep, Inc. to provide maintenance, materials, and service for the City's fleet of refuse collection trucks. The City Refuse Fleet contains forty -one (41) trucks manufactured by Amrep, Inc. Due to Amrep's proprietorship of design, manufacturing, and parts, it is considered a sole source provider and, therefore, there is no value in bidding this item.. Actual expenditures fluctuate from year to year based on equipment, malfunctions, availability requirements, and inflationary increases to parts and service. FINANCIAL IMPACT Funds for these purchase orders are contained in the Public Services Department, Fleet Division Fiscal Year `99/00 budget. RECOMMENDATION It is recommended that the Mayor and Common Council adopt the resolution authorizing the Purchasing Manager to issue an Annual Purchase Order to Amrep, Inc. for a "not to exceed" limit of $175,410 for service and materials in support of the City's Refuse Fleet. [1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Q0[P%7 Resolution No. RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING AN ANNUAL PURCHASE ORDER TO AMREP, INC. FOR SERVICES AND MATERIALS TO SUPPORT THE CITY'S REFUSE FLEET TO BE UTILIZED BY THE FLEET DIVISION OF PUBLIC SERVICES DEPARTMENT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Amrep, Inc. is the sole provider of materials and service in support of the City's Refuse Fleet . Pursuant to this determination, the Purchasing Manager is hereby authorized and directed to issue an Annual Purchase Order to Amrep, Inc. for service and materials in an amount not to exceed $175,410. SECTION 2. The authorization to execute the above referenced is rescinded if a purchase order is not issued within sixty (60) days of the passage of this resolution. May 7, 1999 1 2 3 4 5 6 7 8 9 10 11 12 13 14! 15 16 17 18 19 20 21 22 23 24 25 26 27 28 sit RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING AN ANNUAL PURCHASE ORDER TO AMREP, INC. FOR SERVICES AND MATERIALS TO SUPPORT THE CITY'S REFUSE FLEET TO BE UTILIZED BY THE FLEET DIVISION OF PUBLIC SERVICES DEPARTMENT. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of Council Members: ESTRADA LIEN McGINNIS SCHNETZ VACANT ANDERSON MILLER 1999, by the following vote, to wit: Ayes Nays Abstain Absent City Clerk The foregoing resolution is hereby approved this day of 1999. Judith Valles, Mayor City of San Bernardino Approved as to form and Legal content; James F. Penman, City Attorney BY: May 7, 1999