HomeMy WebLinkAbout20 Public ServicesCITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
Dept: Public Services
Date: August 2, 1999 i I � �A L
Synopsis of Previous Council Action
Resolution 98 -20
98 -105
98 -107
98 -209
98 -211
99 -73
Recommended Motion:
Adopt resolution
adopted January 26, 1998
adopted May 4, 1998
adopted May 4, 1998
adopted July 20, 1998
adopted July 20, 1998
adopted April 19, 1999
Contact person: Sill Oppenheim
Supporting data attached: Staff Report - Resolution
FUNDING REQUIREMENTS:
FIX Tlow Me
Source
Council Notes:
Subject:: Resolution authorizing an Annual Purchase
Order for heavy duty truck parts to be utilized by the
Fleet Division
Council Date: August 16, 1999
,4,4w
Lynn Merrill
Phone: 5220
Ward: All
$80,000
635 - 341 -5111
Materials & Supplies
lG
Finance
Agenda Item No.�
Colton Truck, Carter Co, Assoc. Truck JI G/ �5
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing an Annual Purchase Order for Heavy Duty Truck Parts to be utilized
by the Fleet Division
BACKGROUND
Operational requirements, vendor stock levels, and vendor backlog dictates the use of multiple
vendors. It continues to be the policy of the Fleet Division to use local San Bernardino
vendors when cost and availability are consistent with the operational requirements of the
fleet.
Notices inviting bids for FY 99/00 annual purchases of heavy duty truck parts were sent to
thirty (30) vendors and the San Bernardino Chamber of Commerce. Bidders were required to
bid on eighty -two (82) truck parts for Bid No. F- 00 -10; four (4) sealed bids were received and
opened on June 24, 1999.
Rank List ofBidders Location
1 Colton Truck Supply San Bernardino
2 Carter Company Bloomington
3 Associated Truck Parts Fontana
4 Franklin Truck Parts City of Commerce
Based on percent of lowest bid items, the vendors were ranked from lowest bid to highest bid.
Due to vendor stock and operational requirements, the top three vendors are recommended for
bid award. Orders will be directed to these three vendors according to bid rank and verifying
their ability to perform in a timely manner.
FINANCIAL IMPACT
Funds for these purchase orders are contained in the Public Services Department, Fleet
Division Fiscal Year 99/00 Budget.
RECOMMENDATION
It is recommended that the Mayor and Common Council authorize the Purchasing Manager to
issue a purchase order "not to exceed" $80,000 for the purchase of heavy duty truck parts for
FY 99/00. Heavy duty truck parts will be supplied to the City by Colton Truck Supply, Carter
Company and Associated Truck Parts.
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00FIV
Resolution No.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF PURCHASE ORDERS BETWEEN THE CITY OF SAN
BERNARDINO AND COLTON TRUCK SUPPLY, CARTER COMPANY AND
ASSOCIATED TRUCK PARTS FOR HEAVY DUTY TRUCK PARTS TO BE
UTILIZED BY THE FLEET DIVISION OF THE PUBLIC SERVICES
DEPARTMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Colton Truck Supply, Carter Company and Associated Truck Parts
provide heavy duty truck parts to be utilized by the Fleet Division. The Purchasing Manager is
hereby authorized and directed to issue a purchase order, as a result of Bid No. F- 00 -10, to Colton
Truck Supply, Carter Company and Associated Truck Parts for heavy duty truck parts in the
maximum amount not to exceed $80.000.
SECTION 2. The authorization to execute the above referenced is rescinded if a
purchase order is not issued within sixty (60) days of the passage of this resolution.
August 10, 1999
�-114
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M
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF PURCHASE ORDERS BETWEEN THE CITY OF SAN
BERNARDINO AND COLTON TRUCK SUPPLY, CARTER COMPANY AND
ASSOCIATED TRUCK PARTS FOR HEAVY DUTY TRUCK PARTS TO BE
UTILIZED BY THE FLEET DIVISION OF THE PUBLIC SERVICES
DEPARTMENT.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a meeting thereof, held on
the day of , 1999, by the following vote, to wit:
Council Members:
ESTRADA
LIEN
McGINNIS
SCHNETZ
VACANT
ANDERSON
MILLER
Ayes Nays Abstain Absent
The foregoing resolution is hereby approved this
, 1999.
Approved as to form and
Legal content;
James F Penman, City Attorney
BY: ✓�
August 10, 1999
City Clerk
Judith Valles, Mayor
City of San Bernardino
day of