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Home My WebLink About05.J- Police 5.J RESOLUTION (ID # 4411) DOC ID: 4411 D CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Budget Amendment From: Jarrod Burguan M/CC Meeting Date: 05/02/2016 Prepared by: Susan Stevens, Dept: Police Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Appropriation of $240,000 from AB109 Funds into the FY2015/2016 Budget and Issuance of Purchase Orders to Fairview Ford in an Amount Not to Exceed $285,000 and West Coast Lights & Sirens in an Amount Not to Exceed $55,000. (#4411) Current Business Registration Certificate: Yes Financial Impact: Account Budgeted Amount: $0.00 Account No. 123-210-0972-0000-5701 Account Description: Grant— Police —AB109 - Vehicles Balance as of: 4/1/16, $0.00 Balance after approval of this item: $240,000 Account Budgeted Amount: $250,000 Account No. 001-210-0078*5181 Account Description: General Fund — Police— Patrol — Other Operating Expense Balance as of: 4/1/16, $239,267.01 Balance after approval of this item: $139,267.01 Account Budgeted Amount: $0.00 Account No. 001-210-0078*5701 Account Description: General Fund — Police — Patrol —Vehicles Balance as of: 4/1/16, 0.00 Balance after approval of this item: $100,000 Please note this balance does not indicate available funding. It does not include non- encumbered reoccurring expenses or expenses incurred, but not yet processed. Motion: Adopt the Resolution. Synopsis of Previous Council Action: 2/23/15 Resolution 2015-44 adopted approving the FY14/15 mid-year budget amendments which included the purchase of 32 police vehicles using $593,936 from the Traffic Safety Fund and $600,000 from General Fund salary savings. 10/9/14 Resolution 2014-357 adopted approving the purchase of four police vehicles using $160,000 in AB109 funding. Updated: 4/25/2016 by Georgeann "Gigi" Hanna D Packet Pg. 181 5.J 4411 Background: In a continuing effort to replace the Police Department's aging vehicle fleet the department is requesting the purchase of 15 used Ford vehicles. These vehicles will replace four unmarked vehicles for police executive staff and 11 unmarked vehicles used by homicide detectives. The department will purchase eleven 2014/2015 Ford Fusions in an amount not to exceed $18,000 per vehicle and four 2014/2015 Ford Taurus Limited, at an estimated cost of$21,000 each. Quotes for used vehicles are not available until a week or two prior to that actual purchase of the vehicle and is based on availability. The police department would like to continue to purchase its fleet vehicles from Fairview Ford, as its staff has worked well with the police department in the past when purchasing used vehicles through their rental outlet. In addition to the vehicle purchase price, each vehicle will have to be outfitted with police equipment at an additional cost of approximately $3600 per vehicle. Vehicle outfitting will be completed by West Coast Lights and Sirens, whose quote is attached hereto as Exhibit "A." The police department will use two different funding sources to purchase these vehicles. The sum of$100,000 from budgeted, unspent General Fund monies from the department's Maintenance and Operations budget and $240,000 from the AB 109 Grant Fund will be used to purchase and outfit all 15 vehicles. General Fund account 001-210- 0078-5181 has sufficient funds remaining for the budget amendment. The Asset Forfeiture account 123-210-0972-0000 has a fund balance over$1,500,000. The police department is requesting the appropriation of$240,000 from the AB109 Grant Fund and a budget amendment increasing the FY15/16 Police Grant budget by the same amount, as well as a budget transfer of$100,000 from the General Fund, Police Maintenance and Operations account, to a Capital Expense account. Purchase Orders are to be issued to Fairview Ford in the amount of$285,000 and West Coast Lights & Sirens in the amount of$55,000. City Attorney Review: Supporting Documents: Budget Amendment for POs to Fairview Ford and West Coast (DOC) West Coast Lights&Sirens - Exhibit "A" (PDF) Updated: 4/25/2016 by Georgeann "Gigi" Hanna D Packet Pg. 182 5.J.a 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA ID 3 BERNARDINO AUTHORIZING THE APPROPRIATION OF $240,000 FROM AB10 FUNDS INTO THE FY2015/2016 BUDGET AND ISSUANCE OF PURCHASE ORDER > 4 TO FAIRVIEW FORD IN AN AMOUNT NOT TO EXCEED $285,000 AND WEST U COAST LIGHTS & SIRENS IN AN AMOUNT NOT TO EXCEED $55,000 a 5 y NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL 6 OF THE CITY OF SAN BERNARDINO AS FOLLOWS: a 7 SECTION 1. That the City Manager, or his designee, is hereby authorized and directed o a� 8 to appropriate $240,000 from AB109 fund account number 123-210-0972-3405 to account m 9 number 123-210-0972-5701 and incorporate the changes into the FY2015/2016 budget. 10 Q SECTION 2. That the City Manager, or his designee, is hereby authorized and directed r 11 to transfer$100,000 from General Fund account number 001-210-0078-5181 to account number 12 001-210-0078-5701. v ® 13 N 14 SECTION 3. That the City Manager, or his designee, is hereby authorized and directed c 15 to issue Purchase Orders to Fairview Ford in an amount not to exceed $285,000 and West Coast -0 U- 16 Lights & Sirens in an amount not to exceed$55,000 utilizing AB109 fund account number 123- 17 210-0972-5701 and 001-210-0078-5701-0000. Pursuant to San Bernardino Municipal Code LL 0 18 3.04.101(b)(3), the Mayor and Common Council approve a selected source justification for this oN a. 19 purchase. ,° c 20 E 21 E 22 d 23 m 24 25 a 1 Packet Pg.183 5.J.a 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA BERNARDINO AUTHORIZING THE APPROPRIATION OF $240,000 FROM ABI0 2 FUNDS INTO THE FY2015/2016 BUDGET AND ISSUANCE OF PURCHASE ORDERSd 2 3 TO FAIRVIEW FORD IN AN AMOUNT NOT TO EXCEED $285,000 AND WEST COAST LIGHTS & SIRENS IN AN AMOUNT NOT TO EXCEED $55,000 > 4 v I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 0 5 y Common Council of the City of San Bernardino at a meeting thereof, f°c 6 held on the day of , 2016, by the following vote, to wit: a 7 0 i+ 8 COUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT a� m 9 MARQUEZ 10 BARRIOS a VALDIVIA 11 SHORETT 12 NICKEL 0 U 13 RICHARD W m 14 MULVIHILL _ -a 15 0 Georgeann Hanna, City Clerk "' 16 The foregoing Resolution is hereby approved this of ,2016. 17 U- 0 18 ON R. Carey Davis, Mayor a 19 City of San Bernardino - Approved as to form: 20 GARY D. SAENZ, 21 City Attorney E 22 By. -� 23 m c 24 t 25 1° a 2 Packet Pg. 184 5.J.b WEST COAST LIGHTS & SIRENS, INC. Estimate 601 COLUMBIA AVENUE UNIT "B" Date Estimate# RIVERSIDE, CA 92507 2/29/2016 5223 Name/Address Ship To CITY OF SAN BERNARDINO SAN BERNARDINO POLICE DEPT. N ACCOUNTS PAYABLE 710 NORTH D STREET OFFICE OF THE PURCHASING DIVISION SAN BERNARDINO,CA 92401 300 N."D"ST. SAN BERNARDINO,CA 92418 j SAN BERNARDINO,CA 92418 MATT GILLESPIE O a m N fSS t U L 7 Project a 0 r w w Item Description Qty Cost Total M 70.00/HOUR LABOR 70.00 PER HOUR 25 70.00 1,750.00 >>TO INSTALL THE FOLLOWING EQUIPMENT IN E A 2015 FORD FUSION Q 5026B FUSE BLOCK STBLADE 12 CIRC W/GND/CVR 1 28.73 28.73T 7185B 70 AMP CIRCUIT BREAKER 1 25.57 25.57T j EVM-IDM308VS IGNITION DELAY MODULE 30 MIN TO 8HRS- 1 54.08 54.08T VOTAGE SENSE FABRICATED FABRICATION-VISOR MOUNT W/SHROUD 1 142.50 142.50T Q FABRICATED FABRICATION-ELECT BOARD FOR TRUNK 1 65.00 65.00T (INSTALL BOARD BEHIND REAR SEAT) 'Q 416200-43 TWO-HEAD IN-LINE CORNER LED SYSTEM 1 148.72 148.72T x LU (RED/BLUE) I ES100C ESIOOC SPEAKER W/O BRACKET 1 166.31 166.31T to ESB-U KIT,UNIVERSAL BAIL BRACKET,ALL VEHICLES 1 18.75 18.75T d FHL-TAIL FLASHER,TAILLIGHT,UNIVERSAL 1 46.80 46.80T N APPLICATIONS, 18"WIRE LEADS 06 MPS600-BA 6-LED SURFACE MOUNT LIGHTHEAD,BLACK( 2 78.00 156.00T y AMBER /BLUE)REAR DECK LIGHTS 0) MPS600-BB 6-LED SURFACE MOUNT,BLACK(BLUE/BLUE) 1 78.00 78.00T J VISOR N MPS600-RR 6-LED SURFACE MOUNT,BLACK(RED/RED) 1 78.00 78.00T o VISOR U MPSM6-LB FEDERAL SIGNAL SINGLE L-BRACKETS 2 9.56 19.12T N MS4000U MS4000 UNDERCOVER, 100W AIR HORN WITH 1 190.46 190.46T REMOTE :r UM3500K 4 POS.UNDER COVER SWITCH 1 207.64 207.64T = m E Subtotal r w ALL ESTIMATES ARE GOOD FOR 30 DAYS Q Sales Tax (8.0%) Total Phone# 9517799257 Page 1 Packet Pg.;185 WEST COAST LIGHTS & SIRENS, INC. Estimate 601 COLUMBIA AVENUE UNIT "B" Date Estimate# RIVERSIDE, CA 92507 2/29/2016 5223 Name/Address Ship To CITY OF SAN BERNARDINO SAN BERNARDINO POLICE DEPT. N ACCOUNTS PAYABLE 710 NORTH D STREET OFFICE OF THE PURCHASING DIVISION SAN BERNARDINO,CA 92401 300 N."D"ST. SAN BERNARDINO,CA 92418 > SAN BERNARDINO,CA 92418 MATT GILLESPIE v O a Q N fII t V L Project a 0 m co Item Description Qty Cost Total M UPKM-3 PARK KILL DEACTIVATOR MODULE 1 33.85 33.85T d JOB MATERIALS MISC.PARTS,WIRE,ZIP TIES,CLAMPS, 1 125.00 125.00T E FASTENERS,RELAYS,ETC. Q 90-201 BOSCH 75 AMP RELAY 1 23.27 23.27T FHL-CHG FLASHER,HEADLIGHT 1 51.60 51.60T j a r X w f11 C L1 06 w t J N R O U >N C d E Subtotal $3,409.40 w ALL ESTIMATES ARE GOOD FOR 30 DAYS Q Sales Tax (8.0%) $132.76 Total $3,542.15 Phone# 9517799257 Page 2 Packet Pg. 186