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HomeMy WebLinkAbout20- Police Department - CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lee Dean, Chief of Police Subject: Resolution of the City of San Bernardino ratifying the proposed Citizens Options for Public Safety (COPS) Dept: Police expenditure plan for FY 1998/99, submitted by the Chief Date: September 23, 1998 ORIGINAL of Police. Synopsis of Previous Council Action: Resolution No. 97-346, ratified on October 13, 1997, by the Mayor and Common Council, approving the Police Department's proposed expenditure plan for the Citizens Option for Public Safety for FY 1997/98. Resolution No. 96-291, ratified on September 23, 1996, by the Mayor and Common Council, approving the Police Department's proposed expenditure plan for the Citizens Option for Public Safety program for FY 1996/97. Recommended Motion: 1. That the Mayor and Common Council close the public hearing for the proposed Citizens Option for Public Safety (COPS) expenditure plan for FY 1998/99. 2. That the Police Department's proposed expenditure plan for the COPS program for FY 1998/99 be ratified. Signature Contract Person: Captain R. Curtis Phone: 384-5606 Supporting data attached: yes Ward: All FUNDING REQUIREMENTS: Amount: $412,060 Source: Department 529 FY 1998/99 COPS Option Allocation (Acct Description) Finance: Council Notes: Agenda Item No. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT BACKGROUND AB 3229 (Brulte), the Citizens Option for Public Safety program (COPS) declared that there was an urgent need for additional resources at the local level to fight crime and protect public safety. The State of California has allocated 100 million dollars to cities and counties for law enforcement and public safety programs: to include county jail construction and operation, criminal prosecution by the District Attorney's Office, and front line law enforcement services by local police agencies. Seventy-five percent (75%) of the funds are allocated to local police and sheriff's departments within the county based on the most recent January population estimates by the Department of Finance. In FY 1998/99, the City of San Bernardino's share of the 75 million dollars is $412,060.19. FINDINGS The Chief of Police has submitted the proposed Citizens Option for Public Safety (COPS) expenditure plan for FY 1998/99 (Attachment A) that outlines the critical needs of the Police Department and details the personnel, equipment, and programs that are necessary to meet those needs. The major categories in this year's expenditure plan include the local cash match for two federal grants, equipment support for police officers hired under the new federal Distressed Neighborhoods Grant, automation support items, efficiency enhancements and overtime. The City Council must ratify the expenditure plan subsequent to holding a public hearing (to be heard by the Council on Monday, October 19, 1998. RECOMMENDATION That the Mayor and Common Council ratify the proposed Citizens Option for Public Safety (COPS) expenditure plan for FY 1998/99, submitted by the Chief of Police. COPY 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE 3 PROPOSED CITIZENS OPTION FOR PUBLIC SAFETY (COPS) EXPENDITURE PLAN 4 FOR FY 1998/99, SUBMITTED BY THE CHIEF OF POLICE. 5 BE IT RESOLVED: 6 SECTION 1. The Chief of Police of the City of San Bernardino is hereby 7 authorized and directed to expend $412,060 allocated from the State of California to the City 8 of San Bernardino as a result of AB 3229 (Brulte), the Citizens Option for Public Safety 9 10 Program (COPS). All expenditures will be used to supplement front line law enforcement 11 services as defined in AB 3229 and are outlined in the Citizens Option for Public Safety 12 (COPS) expenditure plan for FY 1998/99. 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE 1 PROPOSED CITIZENS OPTION FOR PUBLIC SAFETY (COPS) EXPENDITURE PLAN 2 FOR FY 1998/99, SUBMITTED BY THE CHIEF OF POLICE. 3 4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor 5 and Common Council of the City of San Bernardino at a meeting thereof, held 6 on the day of , 1998, by the following vote, to wit: 7 COUNCILMEMBERS AYES NAYS ABSTAIN ABSENT 8 ESTRADA 9 LIEN ARIAS 10 SCHNETZ 11 DEVLIN ANDERSON 12 MILLER 13 14 City Clerk 15 The foregoing resolution is hereby approved this day of , 1998. 16 17 Judith Valles, Mayor City of San Bernardino 18 Approved as to 19 Form and legal content: 20 JAMES F. PENMAN, 21 City Attorney 22 23 By: 24 i 25 26 27 28 Citizen's Option for Public Safety (COPS) Expenditure Plan for FY 1998199 Revised 10/13/98 LOCAL MATCH - LOCAL LAW ENFORCEMENT BLOCK GRANT $ 98,819 DISTRESSED NEIGHBORHOODS GRANT SUPPORT $121,690 Lease/purchase payments on (4) police $ 47,800 pursuit vehicles - first year Emergency equipment for (4) police 23,125 vehicles to include: Motorola spectrum radio with microphone, light bar with corner strobes, siren with speaker, shotgun with rack, push bumper, trunk organizer, prisoner cage, console and MDT mounts, plastic rear seat and fire extinguisher (8) Motorola MTS2000 800 MHz handie 22,000 talkie radios with single unit chargers and spare batteries (4) laptop computers with MS Office 10,535 Professional software (2) desk top computers, 17" monitors 4,500 and MS Office Professional software (1) HP 4000TN laser printer with 32MB memory and Xip print accelerator cards 2,330 Emergency board ups of blighted structures 10,000 (8) 35 mm cameras, film and film developing and printing 1 ,400 $121,690 AUTOMATION SUPPORT ITEMS $ 82,130 Tiburon CAD CLETS "Q" command line $ 3,855 software Prolog work station for Watch 3,200 Commander's Office 1999 calendar year, unlimited user license 3,500 for Penal Code, Vehicle Code and Ca. Peace Officers' Legal Sourcebook software Laptop with Imageware software 3,110 Subtotal 13,665 Document Imaging Enhancements Document imaging/Travis software 25,000 enhancements Document imaging PC/scanner with A.I.S. 17,050 station license (5) desk top computers, 17" monitors and 11 ,200 MS Office Professional software (6) 17" monitors/multi-monitor video cards 1 ,400 (2) HP 4000TN laser printers with 32 MB 4,655 memory and Xip print accelerator cards Additional memory and Xip print accelerator cards for (12) existing printers 9,160 Subtotal $68,465 EFFICIENCY ENHANCEMENTS $ 30,190 Shotgun racks with electronic locks 21 ,335 for marked police units (2) MP-5 .9mm suppressed rifles 5,000 (15) computer aided traffic accident 2,055 diagram software programs/16MB RAM upgrades for (15) desk top computers Plain paper fax machine 1 ,800 Total $30,190 CITY EMERGENCY OPERATION CENTER REDESIGN $ 24,400 Desk top computer $ 1 ,420 Overhead multi-use, computer compatible projector/VCR 7,980 EOC redesign to include soundproofing for folding room dividers, expansion of UPS system coverage, purchase of three ceiling mounted televisions and four 8' tables. 15,000 Total $24,400 OVERTIME $ 52,771 ADMINISTRATIVE OVERHEAD $ 2,060 AGGREGATE TOTAL $412,060 CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) FY 1998/99 Expenditure Plan Narrative LOCAL MATCH — LOCAL LAW ENFORCEMENT BLOCK GRANT On 7-21-98, the Mayor and Common Council authorized the Police Department to apply for the FY 98 Local Law Enforcement Block Grant in the amount of $988,189. Acceptance of the grant required a 10% local cash match of$98,819 that will not be waived. This year's block grant will be utilized to purchase NCIC 2000 technology, which will improve the department's efficiency, networking capability with other law enforcement agencies, and crime fighting ability. DISTRESSED NEIGHBORHOODS GRANT SUPPORT In June 1998, the City of San Bernardino was selected to participate in the Distressed Neighborhoods Pilot Program Grant funded by the U.S. Department of Justice. The grant will provide $1,656,712 to fund 100% of the salary and benefits for eight police officer positions for three years. The funding contained in this expenditure plan will provide officers assigned to the Distressed Neighborhoods Team with fully equipped police vehicles, radios and computer equipment necessary to achieve the grant objectives. Cameras, film and film developing and printing along with emergency board ups of blighted structures is essential to the success of the grant objectives and to improve the quality of life and conditions of the targeted neighborhood. AUTOMATION SUPPORT ITEMS The Police Department's replacement RMS/CAD computer system was placed in operation in September 1998. This expenditure plan includes funding to purchase the CAD/CLETS 'Q' command line software to allow dispatchers to run vehicle license plates during pursuits and other calls for service without pulling up a separate data entry screen. This allows dispatchers to be more efficient in supporting patrol operations and avoids time delays in running license plates and keeping track of officer activity during emergency situations. The Prolog workstation in the watch commander's office will provide watch commanders with the ability to immediately access and play taped telephone and radio conversations. This capability is critical for in-progress type events. The calendar year 1999 renewal of the unlimited user license for the Penal Code, Vehicle Code, and California Peace Officers Legal Source Book software places these reference items readily available on each desktop and laptop computer in the department. An expansion of our Imageware software program will provide Identification Technicians with a laptop computer with Imageware software to construct electronic composites of crime suspects. Our service to the public will be improved by providing this immediate investigative follow up 24 hours-a-day, 7 days a week. The document imaging enhancements provide additional hardware necessary to streamline the workflow, speed up the processing and distribution of crime and arrest reports and reduce the time associated with handling paper documents. The additional desktop PC will provide document-imaging access in each of the Community Services Offices to support the area detective and POP team activities. The document imaging/TRAVIS software interface will allow reports collected on TRAVIS report software to be electronically scanned into document imaging without a paper hard copy. This enhancement will speed up the distribution of crime and arrest reports as well as crime statistical data needed to support deployment of field and investigative personnel. Twelve existing laser printers need to be upgraded with additional memory and Xip print accelerator cards to support document imaging. EFFICIENCY ENHANCEMENTS The Police Department will replace the shotgun racks with manual locks in marked police units with racks having electronic locks. This purchase will provide additional officer safety as the rack will be repositioned within the unit for immediately accessible. The purchase of MP-5 .9mm suppressed rifles will enhance the Multiple Enforcement Team's (MET) mission of conducting SWAT operations and provide stealth capabilities. A pilot program for computer-aided traffic accident diagram preparation pilot program will implemented and evaluated. Diagram software will be installed in desk top PC located in the report room, traffic unit and community services offices. Employees will be able to prepare diagrams utilizing a database of stored "master diagrams" previously researched and entered. This will save time in preparing diagrams and ensure accuracy. A multi-feature plain paper fax machine is needed in Records to receive numerous subpoenas for our employees that are faxed by the District Attorney's Office and other agencies with subpoena powers and to fax crime reports directly from document imaging to insurance companies and other requestors. CITY EMERGENCY OPERATION CENTER REDESIGN Representatives from the police and fire departments have met to evaluate the readiness of the City's primary Emergency Operation Center, located at the police department. They will be preparing an action report that identifies expenditures needed for efficient EOC operations. These expenditures include the purchase of computer equipment, tables and televisions as well as construction items necessary to support the reconfigured EOC operations. OVERTIME Overtime expenditures for department personnel, above approved General Fund overtime appropriations, will support proactive, directed crime suppression programs; i.e. saturation patrols following a crime of high community interest to prevent retaliation, stakeouts and surveillance, and curfew enforcement programs using a joint-agency curfew center concept. This funding, combined with $176,755 earmarked in our FY 97-99 Local Law Enforcement Block Grant, totals $229,526 in available overtime to augment General Fund appropriations. ADMINISTRATIVE OVERHEAD COPS Option legislation authorizes the charging of 0.5% of total COPS funds for city administrative overhead associated with the grant. The intent of this provision is to offset in part the costs associated with procuring equipment and software and payroll processing expenses for overtime expenditures. Citizen's Option for Public Safety (COPS) Expenditure Plan for FY 1998199 Revised 10/7/98 LOCAL MATCH - LOCAL LAW ENFORCEMENT BLOCK GRANT $ 98,819 DISTRESSED'NEIGHBORHOODS GRANT SUPPORT $121,690 Lease/purchase payments on (4) police $ 47,800 pursuit vehicles - first year Emergency equipment for (4) police 23,125 vehicles to include: Motorola spectrum radio with microphone, light, bar with corner strobes, siren with speaker, shotgun with rack, push bumper, trunk organizer, prisoner cage, console and MDtmounts, plastic rear seat and fire extinguisher (8) Motorola MTS2000 800 MHz hah,die 22,000 talkie radios with single unit chargers'' , and spare batteries (4) laptop computers with MS Office 10,535 Professional software (2) desk top computers, 17" monitors 4,500 and MS Office Professional software (1) HP 4000TN laser printer with 32MB memory and Xip print accelerator cards 2,330`\.\ Emergency board ups of blighted n4 structures 10,000 (8) 35 mm cameras, film and film developing and printing 1 ,400 $121,690 AUTOMATION SUPPORT ITEMS 5 2,130 Tiburon CAD CLETS "Q" command line $ 3,855 software Prolog work station for Watch 3,200 Commander's Office 1999 calendar year, unlimited user license 3,500 for Penal Code, Vehicle Code and Ca. Peace Officers' Legal Sourcebook software Laptop with Imageware software 3,110 Subtotal 13,665 Document Imaging'enhancements Document imaging/Travis software 25,000 enhancements Document imaging PC/scanner with A.I.S. 17,050 station license (5) desk top computers, 17" monitors and 11 ,200 MS Office Professional software (6) 17" monitors/multi-monitor video cards 1,400 (2) HP 4000TN laser printers with 32 MB 4,655 memory and Xip print accelerator cards Additional memory and Xip print accelerator cards for (12) existing printers 94160 Subtotal $68,465 EFFICIENCY ENHANCEMENTS $ 30,190 Shotgun racks with electronic locks 21,335 for marked police units (2) MP-5 .9mm suppressed rifles 5,000 `. (15) computer aided traffic accident 2,055 \ diagram software programs/16MB RAM upgrades for (15) desk top computers Plain paper fax machine 1 ,800 Total $30,190 CITY EMERGENCY OPERATION CENTER REDESIGN $ 24,400 Desk top computer $ 1 ,420 Network file server 7,980 EOC redesign to include construction of permanent wall, expansion of UPS system coverage,'purchase of two ceiling mounted televisions and four 8' tables. 15,000 Total $24,400 OVERTIME $ 52,771 ADMINISTRATIVE OVERHEAD $ 2,060 AGGREGATE TOTAL $412,060 ,t CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) FY 1998/99 Expenditure Plan Narrative LOCAL MATCH — LOCAL LAW ENFORCEMENT BLOCK GRANT On 7-21-98, the Mayor and Common Council authorized the Police Department to apply for the FY 98 Local Law Enforcement Block Grant in the amount of $988,189. Acceptance of the grant required a 10% local cash match of$98,819 that will not be waived. This yea's block grant will be utilized to purchase NCIC 2000 technology, which will improve the department's efficiency, networking capability with other law enforcement agencies, and crime fighting ability. DISTRESSED NEIGHBORHOODS GRANT SUPPORT In June 1998, the City of San Bernardin was selected to participate in the Distressed Neighborhoods Pilot Program Grant funded b`X the U.S. Department of Justice. The grant will provide $1,656,712 to fund 100% of the '81alary and benefits for eight police officer positions for three years. The funding contained in this expenditure plan ill provide officers assigned to the Distressed Neighborhoods Team with fully equippe olice vehicles, radios and computer equipment necessary to achieve the grant objectives. Cameras, film and film developing and printing along with emergency board ups of blig ted structures is essential to the success of the grant objectives and to improve the qu lity of life and conditions of the targeted neighborhood. 1 AUTOMATION SUPPORT ITEMS The Police Department's replacement RMS/CAD compute system was placed in operation in September 1998. This expenditure plan includes funding to purchase the CAD/CLETS 'Q' command line software to allow dispatchers to n vehicle license plates during pursuits and other calls for service without pulling up a sep rate data entry screen. This allows dispatchers to be more efficient in supporting patrol operations and avoids time delays in running license plates and keeping track of officer activity during emergency situations. The Prolog workstation in the watch commander's office will provide watch commanders with the ability to immediately access and play taped telephone and radio conversations. This capability is critical for in-progress type events. The calendar year 1999 renewal of the unlimited user license for the Penal Code, Vehicle Code, and CaliforrZia Peace Officers Legal Source Book software places these reference items readily available on each desktop and laptop computer in the department. An expansion of our Imageware software program will provide Identification Technicians with a laptop computer with Imageware software to construct electronic composites of crime suspects. Our service to the public will be improved by providing this immediate investigative follow up 24 hours-a-day, 7 days a week. The document imaging erttiancements provide additional hardware necessary to streamline the workflow, speed up the processing and distribution of crime and arrest reports and reduce the time associated with handling paper documents. The additional desktop PC will provide docurn4pt-imaging access in each of the Community Services Offices to support the area d'otective and POP team activities. The document imaging/TRAVIS software interface ill allow reports collected on TRAVIS report software to be electronically scanned into d ument imaging without a paper hard copy. This enhancement will speed up the distrib .tion of crime and arrest reports as well as crime statistical data needed to support deploy of field and investigative personnel. Twelve existing laser printers need to be upg ;ded with additional memory and Xip print accelerator cards to support document ima4{ng. °x EFFICIENCY ENHANCEMENTS The Police Department will replace the shotgun ra'�ks with manual locks in marked police units with racks having electronic locks. This purchase will provide additional officer safety as the rack will be repositioned within the unit for imn*diately accessible. r The purchase of MP-5 .9mm suppressed rifles will a hance the Multiple Enforcement Team's (MET) mission of conducting SWAT operations \Recor vide stealth capabilities. A pilot program for computer-aided traffic accident diagparation pilot program will implemented and evaluated. Diagram software will be i in desk top PC located in the report room, traffic unit and community services oEmployees will be able to prepare diagrams utilizing a database of stored "mastems" previously researched and entered. This will save time in preparing diagrams re accuracy. A multi-feature plain paper fax machine is needed ir to receive numerous subpoenas for our employees that are f axed by the Dtto ey's Office and other agencies with subpoena powers and to fax crime reportly fr m document imaging to insurance companies and other requestors. ; CITY EMERGENCY OPERATION CENTER REDESIGN Representatives from the police and fire departments have met to evaluate the readiness of the City's primary Emerger py Operation Center, located at the police department. They will be preparing an action, report that identifies expenditures needed for efficient EOC operations. These expenditures include the purchase of computer equipment, tables and televisions as well as construction items necessary to support the reconfigured EOC operations. OVERTIME Overtime expenditures for department personnel, above approved General Fund overtime appropriations, will support proactive, directed crime suppression programs; i.e. saturation patrols following a crime of High community interest to prevent retaliation, stakeouts and surveillance, and curfew enforcement programs using a joint-agency curfew center concept. This funding, combirted with $176,755 earmarked in our FY 97-99 Local Law Enforcement Block Grant, totals $229,526 in available overtime to augment General Fund appropriations. ADMINISTRATIVE OVERHEAD COPS Option legislation authorizes the charging of',,0.5% of total COPS funds for city administrative overhead associated with the grant. The,intent of this provision is to offset in part the costs associated with procuring equipment and software and payroll processing expenses for overtime expenditures. ,t t CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lee Dean, Chief of Police Subject: Public Hearing for the awarded 1998 Citizens ' Option for Public Safety Dept: Police (COPS) grant. Date: September 23, 1998 Synopsis of Previous Council action: NONE Recommended motion: That the Mayor and Common Council set a Public Hearing for 10:00 a.m. on Monday, October 19,1998, to ratify the expenditure of the awarded Citizens ' Option for Public Safety (COPS) 1998 funding. Signature Contact person: Phone: Supporting data attached: Ward: FUNDING REQUIREMENTS: Amount: Source: (Acct. No.) (Acct. Description) Finance: Council Notes: i" c 75-0262 Agenda Ite CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT As recipient of the AB 3229 (Brulte) , Citizens' Option for Public Safety (COPS) funds, the Police Department is required to hold a public hearing. At the hearing, persons shall be given an opportunity to provide written and oral opinions to the Mayor and Common Council, regarding the intended use of grant funds .