HomeMy WebLinkAbout14- Public Works CITY- OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Michael E. Hays, Acting Subject: Award of contract for pavement rehabilitation on
Director Sierra Way from Mill Street to Rialto Avenue, and
on Mill Street from Mt. Verno Avenue to "I"
Dept: Public Works/Engineering Street per Plan No. 9734A ORIGIN L
Date: May 28, 1998 File No. 1.7103 & 1.7104
MCC Date: June 15, 1998 MAY 199&
Synopsis of Previous Council Action:
June 1997 Allocation of $125,000 approved in 1997/98 1/2-Cent Sales Tax Fund for
pavement rehabilitation on Sierra Way between Mill Street and Rialto Avenue;
and allocation of $155,000 approved in 1997/98 1/2-Cent Sales Tax Fund for
pavement rehabilitation on Mill Street between Mt. Vernon Avenue and "I"
Street.
12/15/97 Plans for pavement rehabilitation on Sierra Way and Mill Street approved and
authorization granted to advertise for bids per Plan No. 9734.
4/06/98 Rejection of all bids and authorization given to re-advertise for bids per Plan No.
9734A.
Recommended Motion:
1. Authorize transfer of $150,000 from Account No. 126-369-5504-7008 - 40th Street, 3rd to Acre Lane,
to Account No. 129-367-5504-7103 and 129-367-5504-7104 - Sierra Way, Mill to Rialto and Mill, "I" to Mt.
Vernon.
2. Adopt Resolution
Michael E. Hays
Contact person: Gene R. Klatt Phone: 384-5125
Supporting data attached: Staff Report, Report of Bids & Ward(s): 1 & 3
Resolution
FUNDING REQUIREMENTS: Amount: $430,000
Source: 129-367-5504-7103 & 129-367-5504-7104
(Acct. Description) Sierra Way- Mill to Rialto and Mill - Mt. Vernon to
"I" Street
Finance-
Council Notes:
-W
CITY. OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Award of Contract for the rehabilitation on Sierra Way from Mill Street to Rialto Avenue and on Mill Street from
Mt. Vernon to "I" Street per Plan No. 9734A.
BACKGROUND:
Bids for this project were first received and opened on March 11, 1998 at 2:00 pm. A total of 8 bids were received
and ranged from $307,485.26 to $453,046.30, but the low bidder withdrew the bid based on clerical errors. The
second low bidder also claimed a clerical error and withdrew their bid. The apparent third low bidder also made
a clerical error that placed them in the number eight bidders position. Due to the large number of clerical errors
related to one specific bid item, staff recommended the rejection of all bids. The Mayor and Council rejected all bids
and directed modifications to the project and authorized a re-advertising for bids.
The second bid opening was held May 26, 1998 at 2:00 pm. A total of 4 bids were received and ranged from a low
of$394,251.00 to a high of$421,956.10. The low bid is 0.82% over the Engineer's Estimate of$391,008.00. The
bid is made up of Schedule 1 for Sierra Way, Schedule 2 for Mill St. and Additive Alternate for Handicapped Access.
Schedule 1 was 5.32% below the Engineer's Estimate, Schedule 2 was 1.62% over the Engineer's estimate
and Additive Alternate was 32.33% over the Engineer's Estimate.
Listed below are the estimated contract costs based on the actual low bid:
Construction Contract
Sierra Way $189,752.00
Mill St. $157,919.00
Alternate $ 46,580.00
$394,251.00
Engineering and Inspection
(W.O. 7103 and 7104) $ 11,000.00
subtotal $405,251.00
Contingencies (6.11%) $ 24.749.00
TOTAL $430,000.00
Considering this project has been bid twice and this last bidding represents very close costs among the contractors,
it is believed that the bid price represents a fair cost for the improvements needed.
FINANCIAL IMPACT:
Presently, funding exists for Sierra Way in Mill St. in the following accounts: 129-367-5504-7103 Sierra Way -
$125,000; 129-367-5504-7104 Mill St. - $155,000, subtotal $280,000.00; 126-369-5504-7008 (Transfer) - $150,000;
40th Street - 3rd to Acre Lane, TOTAL $430,000. The transfer from 126-369-5504-7008 is recommended as
the 40th Street project is complete and there are sufficient funds remaining in the project to fund these improvements.
RECOMMENDATIONS:
Staff recommends that the transfer be approved and the resolution be adopted awarding the contract.
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO VANCE CORPORATION FOR PAVEMENT
3 REHABILITATION AT SIERRA WAY BETWEEN MILL STREET AND RIALTO AVE AND
MILL STREET BETWEEN MT. VERNON AND "I'$ STREET.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
5 SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. VANCE CORPORATION is the lowest responsible bidder
7 for: PAVEMENT REHABILITATION AT SIERRA WAY BETWEEN MILL STREET AND
8 RIALTO AVE AND MILL STREET BETWEEN MT. VERNON AND "I" STREET per
9 Plan No. 9734A . A contract is awarded accordingly to said bidder
10 in a total amount of $394, 251. 00, being comprised of a bid schedule
11 1 in an amount of $189,752 . 00. 00 and bid schedule 2 in an amount of
12 $157,919. 00, and additive alternate in the amount of $46,580. 00
13 but such award shall be effective only upon being fully executed
14 by both parties. All other bids, therefore, are hereby rejected.
15 The Mayor is hereby authorized and directed to execute said
16 contract on behalf of the City; a copy of the contract is on file
17 in the office of the City Clerk and incorporated herein by
18 reference as fully as though set forth at length.
19 SECTION 2 . This contract and any amendment or modifications
20 thereto shall not take effect or become operative until fully
21 signed and executed by the parties and no party shall be obligated
22 hereunder until the time of such full execution. No oral
23 agreements, amendments, modifications or waivers are intended or
24 authorized and shall not be implied from any act or course of
25 conduct of any party.
26 SECTION 3 . This resolution is rescinded if the parties to the
27 contract fail to execute it within sixty (60) days of the passage
28 of this resolution.
Date:
1
2 RESOLUTION. . .AWARD CONTRACT FOR REHABILITATION ON SIERRA WAY
3 FROM MILL STREET TO RIALTO AVENUE AND MILL STREET FROM MT. VERNON
4 TO nIn STREET. . .
5
6
7 I HEREBY CERTIFY that the foregoing resolution was duly
8 adopted by the Mayor and Common Council of the City of San
9 Bernardino at a meeting thereof, held on the
10 day of 1998 , by the following vote, to-wit:
11 Council Members: AYES NAYS ABSTAIN ABSENT
12 ESTRADA
13 LIEN
14 ARIAS
15 SCHNETZ
16 ANDERSON
17 DEVLIN
18 MILLER
19
20 Rachel Clark, City Clerk
21 The foregoing resolution is hereby approved this
22
day of 1998 .
23
24 Judith Valles, Mayor
25 City of San Bernardino
26 Approved as to form
and legal content:
27 James F. Penman
28 City Attorney t
( 1
By:
a
CITY OF SAN BERNARDINO
INTEROFFICE MEMORANDUM
CITY CLERK'S OFFICE
DATE: June 18, 1998
TO: Gene Klatt, Public Works/Engineering
FROM: Rachel Clark, City Clerk
SUBJECT: Transmittal for signatures and return executed documents to City
Clerk for filing with Res. No. 98-165
Attached are the following:
One (1) original bound contract and four (4) duplicate original bound contracts
awarding a contract to Vance Corporation for pavement rehabilitation at Sierra
Way between Mill Street and Rialto Ave and Mill Street between Mt. Vernon and
"I" Street.
Please obtain necessary signatures on all documents and return the fully
executed original to the City Clerk's office for filing with said resolution. Said
bound contracts have been executed by the Mayor, City Clerk and City Attorney.
Please be advised that said resolution was adopted on June 15, 1998, and will
be rescinded if parties fail to execute said documents within sixty (60) days of
the passage of this resolution. The documents must be executed and returned to
the City Clerk's office no later than Friday, August 14, 1998.
If you have any questions, please do not hesitate to call Eileen Gomez at 5102.
Thank you.
Rachel Clark
City Clerk
I hereby acknowledge receipt of the above mentioned documents.
Signed: Z"/
Dated: � :'
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