HomeMy WebLinkAbout18- Police CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lee Dean, Chief of Police Subject: Budget Amendment to
Transfer Funds from
Dept: Police ORI GI Lease Payments to
N AL Contractual Services.
Date: April 27, 1998
Synopsis of Previous Council Action: On 7-3-97, the Mayor and Common Council approved the Police
Department's budget reduction plan (including outsourcing of certain Dispatch and Records Division positions).
Recommended Motion:
1. That the Mayor and Common Council approve the Police Department's request for budget transfer/
amendment in the amount of $65,747 from Lease Payments, Account #001-213-5803, to Professional
Contractual Services, Account #001-222-5505.
2. That the Mayor and Common Council approve continuing contractual services with Wackenhut Corporation
for document imaging scanning and quality control within the Police Department's Records Bureau for the
remainder of FY 1997/98.
Vsig4fature
Contact person: Captain Robert W. Curtis Phone 384-5606
Supporting data attached: Yes Ward: All
FUNDING REQUIREMENTS: Amount: $65,747
Source:(Acct. No.) 001-21.3.5803 (Vehicle Leases)
Acct. Description) N/A
Finance: Z,�=
Council Notes: Transfer only, no increases in overall appropriations.
Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject
Approve a Budget Transfer/Amendment request submitted by the police department
to cover increases in professional contractual services in the Records Bureau and
continue contractual services for document imaging scanning and quality control with
Wackenhut Corporation.
Background
On 7/3/97, the Mayor and Common Council ratified *the police department's Budget
Reduction Plan. This plan included the outsourcing of document imaging scanning,
permits desk, subpoena coordinator and file clerk in the Records Bureau and the
service desk in Police Communications.
On 8/3/97, Requests for Bids were prepared and released by Finance. The responses
were evaluated with A.B.I. selected for document imaging scanning and Wackenhut
Corporation selected for the permits desk, subpoena coordinator, file clerk and service
desk positions.
Purchase Order #991573 in the amount of $34,371 for document imaging scanning
was issued to A.B.I. On 12/1/97, A.B.I. submitted their 30-day notice to terminate
the contract effective 12/31/97. Subsequently, the second lowest bidder, Wackenhut
Corporation, assumed the duties of document imaging scanning.
The purchase order for document imaging scanning will require an additional $60,185
over budgeted for the remainder of FY 1997/98 due to an increase in the number of
police reports scanned, an increase in contract staff to perform essential quality
control and a billing rate of $2.58 per hour greater than projected due to the change
in vendors.
Wackenhut Corporation has met or exceeded the required level of services requested
in the Request for Bids. Early termination of these purchase orders will result in a lack
of staffing in these critical areas that would need to be back filled with regular city
employees working on an overtime basis. Full implementation of document imaging
is anticipated by 6/1/98 making the timely scanning and quality control of police
reports essential.
'5-0264
Staff Report
Page 2
Financial Impact
The funding source to cover the increase for the remainder of FY 1997/98 is
contained in the police department's Lease Payments, account #001-213-5803.
Approximately $60,185 is available in the Lease Payments account due to the timing
of lease payment payments for marked police units.
The police department will include the appropriate costs for contractual services in its
proposed budget for FY 1998/99 based on historical costs.
Recommendations
1 . That the Mayor and Common Council approve the police department's request
for a budget transfer/amendment in the amount of $60,185 from Lease
Payments, account #001-213-5803, to Professional Contractual Services,
account #001-222-5505.
2. That the Mayor and Common Council approve continuing contractual services
with Wackenhut Corporation for document imaging scanning and quality control
within the police department's Records Bureau for the remainder of FY
1997/98.