HomeMy WebLinkAbout28- Admminstration CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Janis Ingels, Subject: AGREEMENT WITH NEXTEL, INC. FOR
Director of MIS OF SURPLUS 80OMhz EQUIPMENT
Dept: INFORMATIONISERVICESEMENT ORIGINXC
Date: May 7, 1998
Synopsis of Previous Council action:
On December 6, 1993, the Council approved an agreement with
Motorola Inc. for the purchase of an 800Mhz trunked radio
communications system, including dispatch equipment and portable
radios.
Recommended motion:
Approve sale of surplus 800 Mhz equipment, as listed in Attachment "A" to Nextel, Inc.
for $450,000, and
Authorize the County of San Bernardino to install City-owned 800 Mhz radio system
upgrades provided by Nextel, Inc., as provided in Attachment "B".
Signature
Contact person:__ Janis Ingels, Director of MIS Phone: 384-5010
Supporting data attached: Staf f Report, Attachments Ward:
FUNDING REQUIREMENTS: Amount:
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
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75-0262
Agenda Item No.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Background: In 1987, San Bernardino County filed application with the Federal
Communications Commission (FCC)to implement a county wide integrated public safety
communications system using thirty-five 800 Mhz frequencies at five radio sites in the
valley area of the County. Because there were no frequencies available, the FCC allowed
the County to use "offset frequencies," which operate outside the rules of regularly
assigned frequencies. Commercial interests opposed the assignment and, as a result, the
FCC placed special conditions on the use of the frequencies by the County. (Note: the
City's 10 channel system operates under the County license.)
In 1997, the FCC reallocated the 800 Mhz radio frequencies. Nextel was the successful
bidder for all 800 Mhz commercial frequencies in Southern California. Under the rules
for reallocation, licensees impacted by the reallocation must be compensated by the
successful bidder by providing replacement primary frequencies, as well as equipment and
services to upgrade the current communications system.
Nextel could, at their discretion, wait for a 3-year period to elapse and be responsible only
for reprogramming City and County radio equipment. However, as an incentive to act
promptly on this matter, Nextel has offered the following to the City:
• Nextel will upgrade City-owned 800 Mhz equipment, currently in use,
to new, state-of-the-art, digital 800 Mhz equipment. The upgrade is valued
at approximately $170,000.
• Nextel will purchase existing City-owned 800 Mhz surplus simulcast specific
800 Mhz equipment for $450,000.
Resulting benefits to the City include:
• Upgrade of old technology to new at no cost to the City.
• Improved performance,speed, clarity, and overall efficiency of the City's 800
Mhz system.
• County agrees to reprogram all City-owned radios at no cost to the City and
will coordinate through MIS for the least downtime and impact to City
operations.
• County will manage the installation, testing and implementation of new
City equipment in conjunction with the new County equipment at no cost
to the City.
• Nextel will purchase surplus City equipment for $450,000.
MIS Staff Report
Meeting of the Mayor and Common Council
May 18, 1998
Page 2
Financial Impact: Nextel has proposed to purchase the City's surplus equipment for
$450,000, and provide a new 10 channel digital 800 Mhz radio system (valued at $170,000)
and reprogramming services.
The funds from the sale of the surplus equipment could be used to buy down the
remaining term of the lease/purchase financing of the 800 Mhz radio system, or,
potentially, could be used to help balance the General Fund. It is recommended that a
final decision on this matter be made as part of the Fiscal Year 98-99 budget review
process, after the lease terms have been reviewed in detail.
Recommendation: Staff recommends Council approve the motions authorizing the sale
of surplus 800 Mhz equipment to Nextel, and authorizing the County of San Bernardino
to install City owned 800 Mhz equipment upgrades provided by Nextel.
Exhibit A
List of surplus equipment to be sold to Nextel Inc.
Item Model Description Qty. Extended price
1 D530 Enh: Simulcast prime site controller 1 $13,116.10
2 T1786 Spectra-Tac Comparator 10 $23,070.00
3 C178 Signal Quality Module 20 $11,340.00
4 C87 Delete Cabinet 10 ($2,880.00)
5 C238 Console Interface 10 $980.00
6 C192 Test Handset 1 $93.61
7 TLN1718 Spare Signal Quality Module 1 $510.30
8 BLN6200 AC Utility Strap 2 $159.80
9 T5180 USCI Shelf 2 $6,256.50
10 D525AC USCI Module 10 $7,784.25
11 QKN7729 Cable USCI to Central Controller 10 $1,603.58
12 TRN7092 Cable USCI to Punchblock 4 $641.43
13 MWQ3208B Digital Simulcast Modem—Prime Site 21 $49,421.40
14 MWQRN4757 DSU DP Card 4 $2,099.20
15 DC2KG Simulcast Test radio 1 $1,519.15
16 071W 800 MHz 15 Watt Operation 1 $274.27
17 W992 Add Field Programming 1 $0.00
18 W665 Control Station Operation 1 $341.45
19 T5293 Remote Site Controller 2 $41,340.92
20 D391 Add: 7 Channels 2 $11,059.46
21 D396 Add: Service/Depot Manual 2 $105.00
22 C99CX Secure Capable MSF5000 20 $106,050.56
23 451C 75 Watt 800 MHz Trunked Repeaters 20 $95,738.18
24 C574 Alt: External Reference Capability 20 $24,102.40
25 C777 Enh: Simulcast Capability 20 $1,101.82
26 C153 Alt: 50 ft. Repeater Cables 20 $1,497.79
27 C553 Enh: Fast Failsoft 20 $0.00
28 C432 Add: Service Manual 2 $172.16
29 MWQ3208B Digital Simulcast Modem 21 $50,024.10
30 MWQRN4757 DSU DP Card 3 $1,593.60
Page 1
31 T5272 Smartnet II Single Site Controller 1 $37,114.14
32 D431 CentraCom II Console Interface 1 $6,161.93
33 C99CX MSF5000 Digital Repeater 5 $22,484.00
34 351C 800 MHz 35 Watt 5 $13,268.00
35 C153 50 ft. Repeater Cable 5 $356.75
36 C115 Console Priority Interface 5 $6,765.00
Total $535,266.85
Page 2
Exhibit B
List of new 800 MHz equipment to be purchased by Nextel for the City of San Bernardino.
Item Model Description Qty. Extended price
1 C99ED Quantar Digital Repeaters 10 $47,093.00
2 OO1C Quantar Configuration 10 $0.00
3 X750 Add: 100w 800 MHz Configuration 10 $43,882.00
4 X287 Del: Functional Manual 8 ($278.00)
5 X997 A 6809 Tnmking Operation 10 $0.00
6 X153 Add: Hardware Rackmount 10 $0.00
7 TRN7342 Seven ft.Rack 2 $654.00
8 HNW1001 Test Microphone 1 $40.00
9 HSN1000 Public Address Speaker 6w 1 $69.00
10 TRN7738 Cable for External Speaker 1 $35.00
11 T5303 Centralized Interconnect Terminal 1 $30,964.00
12 L1161 Telephone Line Interface Module 1 $1,370.00
13 T5496 Sims II Turbo Upgrade 1 $1,309.00
14 D68 Enh: License 3-4 User Term Sup. 1 $10,425.00
15 D977 Enh: License,Enh.Logging Sup. 1 $10,425.00
New equipment total $146,347.00
Integration services and reprogramming fees $24,000.00
Total equipment and services $170,347.00
,
3' Nextel Communications,Inc.
1505 Farm Credit Drive, McLean,VA 22102
703 394-3000 FAX 703 394-3001
9 March 25, 1998
= "
Via Fax to(909)889-2924; Original to Follow via FedEx
E
Ms.Janet Ingels
Director, MIS Division
City of San Bernardino
MIS Division
._.._ ' 300 North D Street
San Bernardino, CA 92418
q (909)384-5010
Dear Ms. Ingels:
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a As Daivd Seidel, Radio Division Chief of the County of San Bernardino ISD,has previously explained,
t .' Nextel Communications, Inc.,through one of its wholly-owned subsidiaries,wishes to upgrade the City's
800 MHz communications system.
The City has certain equipment previously used in operation of its simulcast system which is currently
unused and in storage. Nextel will purchase that equipment from the City for$450,000,and will provide
additional radio system upgrades worth approximately$170,000 to the City, for a total value to the City of
approximately$620,000. Nextel is making this offer in coordination with the County of San Bernardino,
in order to facilitate a Frequency Exchange Agreement concluded between the County and Nextel on
February 24, 1998. Nextel will use the purchased city equipment as part of its upgrade of various County
•• radio systems.
This opportunity will benefit the City in several ways: recouping the value of some of its surplus
equipment;receiving ten(10)new,state-of--the-art repeaters to replace its retrofitted simulcast repeaters
now in use; enhancement of the system controller to allow telephone interconnect; upgrade of the City's
�. Smartnet information management system to allow more dynamic system management; and a$4,000
annual savings in tower site rent on Little Mountain(a 33%annual decrease)because the new equipment
k' requires less rack space. The overall system improvements to be undertaken by the County and Nextel will
also upgrade microwave service between the Police Department and Little Mountain and will give the City
access to new data technology. These improvements will extend the useful life of the City's
communications system by three to five years. The improvements undertaken will benefit Nextel by
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allowing the City,the County and Nextel to make most efficient use of radio spectrum to meet their
respective communications needs, and will help Nextel to provide improved service to its current and
future customers in the City of San Bernardino.
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I am pleased to be able to make this offer to the City of San Bernardino,and I look forward to beginning a
relationship which,I believe,will bring great benefit to all involved.
Sincerely,
Morgan E. O'Brien
Vice Chairman
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By:
Robert L. Ritter,Esq.
� a . Acquisitions Manager
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cc: Daivd Seidel, Radio Division Chief,County of San Bernardino ISD
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