HomeMy WebLinkAbout16- Parks, Recreation & Community Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Subject: ADOPTION OF RESOLUTION
From: ANNIE F. RAMOS, DIRECTOR AUTHORIZING EXECUTION OF
Dept: PARKS, RECREATION & COMMUNITY SERVICES AMENDMENT NO. 8 TO THE AGREEMENT FOR OPERATION OF A
Date: APRIL 30, 1998 ORIGINAL RAMONA INC. FOR FY 1998-99.
Synopsis of Previous Council Action:
July 7, 1997 Mayor and Common Council adopted Resolution No. 97-204 authorizing execution of
Amendment No. 7 to the Agreement with Casa Ramona, Inc. relative to operation of
a Drop-In Center for Fy 1997-98.
APR 3 0 1998
Recommended Motion:
Adopt the Resolution.
Signature
Contact person: TOM BOGGS Phone: 5032
Supporting data attached: Staff Report and Resolution Ward: 1
FUNDING REQUIREMENTS:Amount: $50,783
Source: (Acct. No.) 001-381-5505
Acct. Description)Parks Recreation & Community Services Dept. Profes/Contractual Services "
Finance: f-
Council Notes: /. _ Z%
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Agenda Item No.
4/30/98
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
ADOPTION OF RESOLUTION AND AGREEMENT
FOR OPERATION OF A DROP-IN CENTER BY
CASA RAMONA, INC. FOR FY 1998-99.
This department has contracted with Casa Ramona, Inc. for operation of Ramona Drop-
In Center located at 1524 West 7th Street since September 1, 1983. The center offers
information and referral services on a variety of citizen needs as well as assistance in
completing forms and making applications for various services and social programs. The
center is also a site for the city-sponsored Summer Lunch Program which provides free
lunches to children. Other services are provided to the poor, elderly, homeless,
unemployed, non-English speaking, new arrivals, and crime victims. City residents are
aided directly and non-city residents are referred to appropriate sources.
The Ramona Drop-In Center contract cost has remained the same since 1990-91 with
no increase in compensation. Based on previous experience and the service record at
the center, it is recommended that the Ramona Drop-In Center contract be approved for
1998-99 at the current and requested $50,783 level.
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT
3 TO EXECUTE AMENDMENT NO. 8 TO THE AGREEMENT BETWEEN THE CITY AND
CASA RAMONA, INC. RELATING TO THE OPERATION OF A DROP-IN CENTER
4 LOCATED AT 1524 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA, TO
EXTEND THE TERM OF THE AGREEMENT FOR AN ADDITIONAL ONE YEAR
5 PERIOD.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS :
7 SECTION 1 . The Director of Parks, Recreation and
8 Community Services Department of the City of San Bernardino is
9 hereby authorized and directed to execute on behalf of said City
10 Amendment No. 8 to the Agreement with Casa Ramona, Inc . relating
11 to the operation of a drop-in center located at 1524 West 7th
12 Street, San Bernardino, California, to extend the term of the
13 Agreement for an additional one year period. A copy of said
14 Amendment No. 8 is attached hereto, marked Exhibit 1, and
15 incorporated herein by reference as fully as though set forth at
16 length. All other terms and conditions of the Agreement shall
17 remain in full force and effect .
18 SECTION 2 . The agreement authorized by this resolution
19 shall not take effect until fully signed and executed by both
20 parties . Neither party shall be obligated hereunder unless and
21 until the agreement is fully executed and no oral agreement
22 relating thereto shall be implied or authorized.
23 SECTION 3 . The authorization granted hereunder shall
24 expire and be void and of no further effect if the agreement is
25 not executed by both parties within 60 days following the
26 effective date of the resolution.
27 4/30/98 -1-
28
1 RE : RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AMENDMENT NO. 8 TO THE AGREEMENT WITH CASA RAMONA,
2 INC. RELATING TO THE OPERATION OF A DROP-IN CENTER LOCATED AT
1524 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA.
3 I HEREBY CERTIFY that the foregoing resolution was duly
4 adopted by the Mayor and Common Council of the City of San
5 Bernardino at a meeting thereof, held on the
6 day of 1998 by the following vote,
7 to wit :
8 COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT
9 ESTRADA
10 LIEN
11 ARIAS
12 SCHNETZ
13 DEVLIN
14 DEAN-ANDERSON
15 MILLER
16
17 Rachel Clark, City Clerk
18 The foregoing resolution is hereby approved this
19 day of 1998 .
20
21 Judith Valles, Mayor
22 City of San Bernardino
Approved as to form
23 and legal content :
24 JAMES F. PENMAN
City Attorney
25
By:
26
Casa rop-i n
27 4/30
28
1 AMENDMENT NO. 8
2 AGREEMENT
(Drop-In Center)
3 This Amendment to Agreement is entered into this day
4 of 1 1998, by and between the CITY OF SAN
BERNARDINO and CASA RAMONA, INC. , relating to the operation of a
5 Drop-In Center at 1524 West 7th Street, San Bernardino,
California.
6 1 . That certain Agreement between the parties dated
7 September 1, 1990 is hereby amended as follows :
8 A. Paragraph 2 (c) relating to the term of the
Agreement is amended to extend the term of this
9 contract for an additional one year period as
follows :
10 . . . "commencing July 1, 1998 and expiring June
11 30 , 1999" . . .
12 2 . All other terms and conditions of the Agreement
described shall remain in full force and effect .
13 IN WITNESS WHEREOF, the parties have executed this instrument
14 upon the date first herein above appearing.
15 ATTEST: CITY OF SAN BERNARDINO
16 By By
17 City Clerk Director, Parks, Recreation
and Community Services
18 Department
19 CASA RAMONA, INC.
20
21 By
Title
22 Approved as to form
23 and legal content :
24 JAMES F . PENMAN
City Attorney
25
26 By
27 t i g (
4/3 /9
28
CASA RAMONA INC. 1524 West 7th Street
� San Bernardino, CA 92411
Telephone 909/889-0011
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APRIL 21 , 1998 .
MR . TOM BOGGS
PARKS AND RECREATION DEPT .
CITY OF SAN BERNARDINO
547 NORTH SIERRA WAY
SAN BERNARDINO , CA . 92401
DEAR MR . BOGGS ,
ENCLOSED YOU WILL FIND OUR PROPOSAL FOR THE DROP- IN CENTER
FOR FISCAL YEAR 1998-99 .
THE BUDGET PROPOSAL FOR 1998-99 , WILL REMAIN THE SAME AS
BUDGET FOR FISCAL YEAR 1997-98 .
SHOULD YOU HAVE ANY QUESTIONS REGRADING THIS MATTER , PLEASE
FEEL FREE TO CALL ME . WE APPRECIATE VERY MUCH THE CONTINUED
SUPPORT FROM THE CITY IN PROVIDING THESE SERVICES TO THE
COMMUNITY .
RESPECTFFULY ,
LOURDES COLLAZO
DROP- IN CENTER COORDINATOR
C A S A R A M O N A , I N C . D R O P - I N C E N T E R
B U D G E T P R O P O S A L
F/Y 1998- 99
FUNDING SOURCE : CITY OF SAN BERNARDINO
BUDGET ITEM AMOUNT
SALARIES AND BENEFITS 41 , 000
RENTAL/LEASE 6 , 366
PRINTING 300
OFFICE SUPPLIES 350
OFFICE EQUIPMENT 500
PROFESSIONAL FEES 400
TRAVEL/CONFERENCE 400
TELEPHONE 967
SECURITY 500
TOTAL EXPENDITURE 50 , 783
�CASA RAMONA INC. 1524 West 7th Street
� San Bernardino, CA 92411
Telephone 909/889-0011
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The Casa Ramona Drop-In Center provides San Bernardino residents with a wide
range of services. Outlined below are the specific services and programs which the center
proposes to provide during Fiscal Year 1998-99. More detailed information is provided
on accompanying pages. An approximate schedule for the delivery of these services and
the implementation of programming is also included.
We provide services to those in need, the poor, elderly, homeless, unemployed,
children, families, non-English speaking, new arrivals and crime victims. No one is turned
away. City residents are aided directly and others sometimes are referred elsewhere for
assistance. Most center clients reside in the Spanish speaking neighborhoods of the city's
West and South Central areas, however, we see many persons at the Drop-In Center from
other areas throughout the City of San Bernardino.
OMBUDSMAN SERVICES / CLIENT ADVOCACY
Originally,the Casa Ramona Drop-In Center was envisioned as a"Satellite" City Hall. It offers a wide
range of city services"close to home." Today,the center has evolved from a generalized"Mini City Hall" into a
more of an office of first-and often last resort assistance for a large number of city residents. Primarily,we now
serve those who lack the confidence, social,or language skills or stamina to confront public agencies or municipal
departments on their own.
The Drop-In Center is thus the only entry-by which many thousands of city residents can confidentially
seek information with issues regarding city services,public health,employment,education,housing,etc.
Conversely, most city offices and a great many public agencies serving San Bernardino citizens refer persons to our
Drop-In Center. We are asked to do a case review and"work-ups",translations, aid with forms,counseling,family
needs,assessments and a variety of referrals.
Many times our clients are undergoing periods of physical and emotional stress. City departments and
public agencies often employ our staff and facilities as"Safety Valves" to avoid confrontation with volatile
individuals. The Drop-In Center thus functions as a primary "entry point"for many city residents seeking
information and guidance for people who are not as informed, isolated,fearful,or skeptic about going directly to
local government downtown offices for assistance. We see many persons each week who are solely Spanish
speaking and who may even be unable to read or write in any language. Many of these individuals are
understandably very sensitive about"expressing"their disability to others.
Finally, the Drop-In Center staff acts in the roll of ombudsman. We do not make policy decisions. We
only report and make recommendations to our supervisors. However,very often we are able to assist citizens by
cutting through the bureaucratic red-tape.
At the Drop-In Center we have learned to tailor our words and actions to the varied requirements of
people in crisis. As professionals,we are also here to explain these needs to our City Hall personnel and the other
personnel of other public and private agencies in San Bernardino. We are a central component in what may be
viewed as a"mutual aid pact"for individuals and families in need.
Our ultimate goal in serving persons and families is to foster self-confidence and the highest possible
degree of independence,pride and good health in our clientele. Interestingly,many of our best volunteers,who
spend up to 20 to 30 hours monthly,were once themselves clients of the Drop-In Center seeking assistance. This
self-help recycling within the community is one of our most notable San Bernardino success stories.
DIRECT SERVICES
The Casa Ramona Drop-In Center now works in conjunction with the County Department of
Public Services. County Welfare refers a large number of their monolingual Hispanic clients to
us. We have an increasing number of Center clients requesting assistance with forms,
documentation and explanation of the requirements they must meet.
1. There are people in need of learning about the services of Casa Ramona Drop-In Center.
2. The needs of the local client population have grown while the availability of services have
decreased.
3. The declining economy has created more social problems than ever.
FILLING OUT FORMS
One of the most important functions of the Drop-In Center is to provide assistance to the Spanish
Speaking with:
1. Explaining and competing a variety of forms.
2. Translation of documents, instructions, official correspondence, etc.
3. Typing letters for our clients.
4. Referrals to specific agencies or service providers.
These services will continue to be provided on Mondays, Wednesdays, and Fridays form 1:30
p.m. to 5:00 p.m.
EMPLOYMENT SERVICES
Throughout the year, we assist clients with finding jobs and applying for employment. We
network with other agencies and act as a clearinghouse and referral. We prescribe certain
telephone and personal interview techniques to our clientele, after assisting with job applications if
necessary. We often bring job seekers together with prospective employers.
Special attention is provided to older "returning" workers, the young and entry-level of"first
time" workers. All groups needs particular guidance in job search activities.
HEALTH SERVICES
We continue working with the County of San Bernardino on the immunization clinic. The
immunization clinic adds to our once a year Health Fair in which hundreds of children and adults
are examined free of charge. The examination includes a variety of tests for many health
problems.
LEGAL SERVICES
Since 1984, the Drop-In Center had provided free legal services to monolingual Hispanics that
need assistance with legal problems. We identify the problem and if it is something our staff can
do, the problem is handled in house. If the problem requires more experienced assistance we
consult outside legal counsel or we refer the client to a proper agency. The total number of
persona served with legal related problems at the Drop-In Center ranges from 600 to 1,000.
SOCIAL SECURITY OUTREACH
Each first Friday of the month, a field representative from the Social Security Administration visits
the center to advise our clients.
Center staff is responsible for the pre-arranging client appointments. Those who cannot wait for
an appointment in the center are referred directly to the local Social Security Office and may later
be assisted with their forms, translations, etc. Total number of persons coming into our office for
social security services range from 20 to 30 per week.
SUMMER YOUTH PROGRAM
Through the months of July and August, the Drop-In Center works with the City of San
Bernardino to help the young people of our city. All young people who apply must fill out an
application and qualify under guidelines declaring that they are from low income families and are
residents of the City of San Bernardino.
All those who qualify for this program are given the types of work where they can learn while on
the job. At Casa Ramona we often recruit helpers for our Senior Program, Child Development,
Administrative Office, and custodial work. Persons qualifying for this program are given a total
of 100 hours per month. Each young person is given the opportunity to choose the type of work
they wish to do. The Drop-In Center is responsible for maintaining time sheets and providing the
daily supervision of each summer youth person assigned to us.
Many of these Summer Youth employees return to the center for help during the school year in
seeking part-time employment in the private sector.
SUMMER LUNCH PROGRAM
Each summer the staff works with city representatives to coordinate the annual "Children Summer
Lunch Program" at Casa Ramona. This program offers a nutritional lunch to hundreds of needy
children in the community, June 29, through September 4, 1998.
Through this program we provide lunches to children age 1 through 18 years. Lunches are served
at the Casa Ramona dining room, Monday through Friday, between the hours of 11:30 a.m. to
12:30 p.m. Our center is recognized by the Department of Agriculture as one of the best
coordinated lunch sites in the City of San Bernardino. The number of children who benefit form
this program ranges from 1,900 to 2,000 per month.
CITIZENSHIP TEST
We offer Citizenship Test every second Saturday of each month to all individuals who meet all the
requirements to become US Citizens.
WORK SENTENCE /COMMUNITY SERVICE PROGRAM
The San Bernardino County Probation Department will continue to provide placements at Casa
Ramona in 1998-99. This allows individuals to comply with their community service alternative
work sentence. The Drop-In Center coordinator is responsible for the daily record keeping for
participants in this program. The director assigns each person the duties which they must
complete in the time allowed for their work sentence.
PUBLIC INFORMATION
During the fiscal year 1998-99, we will distribute informational flyers, we will contact radio
stations and news papers.
This will focus on issues and services provided by Social Services, agencies and organizations in
the area.
They will provide information on the activities of Casa Ramona Drop-In Center and also
information on other events organized by Casa Ramona.
W-e-collect and distribute,at the center, a variety of printed materials for distribution to our
clients. We also attend workshops, community events,job fairs, etc. and carry forth our
brochures and newsletters into the larger community.
COMMUNITY EDUCATION
Casa Ramona Drop-In Center coordinates and conducts public education speakers and
presentations to inform the community about different programs that are available throughout the
City and County of San Bernardino.
Casa Ramona Drop-In Center provides the following services to San Bernardino residents:
1. Assistance with forms and documents, including:
-Public Assistance (welfare)Forms -Accident Reports
-Social Security and Pension Forms -Citizenship applications
-Housing applications -Citizenship test registration
-Scholarship applications -Child Care applications
-School documents (for children, parents) -Child Support questionare
-Permits and licenses (for indigents) -Credit card applications
-Veteran's benefits eligibility -Disability applications
-Job applications
2. Employment:
-Referrals (refer people to different agencies where there are openings)
-Counseling(refer people to different counseling offices)
-Applications
-Special youth employment programming
3. Legal Service:
-Referrals to legal aid
-Preparation of materials
-Consumer protection counseling and referral
-Crime victin counseling and referral
4. Special (Holiday) Programs:
-Food baskets for the needy families
-Christmas Dinner
-Fiestas (5 de Mayo and 16 de Septiembre)
-Christmas toy distribution
5. Public Information:
-Updating client community on services, hours, staff availability, policy changes, etc.
-Distributing information at other locations: welfare office, Employment office, schools, clinics,
retail centers, etc.
6. Referrals:
-Including but not limited to: housing, food, clothing, utility assistance, etc.
7. Seminars:
-Seminars are on issues of interest to our community (crime prevention)
8. Social Security:
-The first Friday of each month we have a representitive from the Social Security office in our
facility to inform clients about the services that Social Security offers.
9. Summer Youth Program:
Every year we get 5 to 6 youths to help in the different programs we offer. This program is
through the city of San Bernardino.
10. Summer Lunch Program:
During the summer, we serve lunch for children in the community from the age of 1 to 18 years.
11. Translations:
We assist all those that come through the Drop-In Center with the translation of letters and other
documentation.
12. Letter Preparations:
We assist all those that need a letter typed, or with the preparation of a letter.
13. Citizenship Test:
We offer citizenship testing for all those whom are interested in becoming U.S. Citizens.
14. Supervise work sentence/Community Service program:
This service allowa individuals to comply with their community services alternative.
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INTEROFFICE MEMORANDUM
CITY CLERK' S OFFICE
DATE: May 26, 1998
TO: Tom Boggs - Parks, Recreation & Community Services
FROM: Rachel Clark, City Clerk
SUBJECT: Transmittal for signatures and return to City Clerk for
filing with Resolution 98-120 authorizing the Director of
Parks to execute Amendment No. 8
---------------------------------------------------------------
Attached are the following:
One (1) original agreement and two (2) duplicate original
amendments to be filed with Res . No. 98-120 authorizing the
Director of Parks, Recreation and Community Services Department to
execute Amendment No. 8 to the agreement between the City and Casa
Ramona, Inc . relating to the operation of a drop-in center located
at 1524 West 7th Street, San Bernardino, California, to extend the
term of the agreement for an additional one year period.
Please obtain necessary signatures and return all three (3)
amendments to the City Clerk' s office for the City Clerk' s
signature . A fully executed amendment will be sent to you when
fully executed.
Be advised that said resolution will be rescinded if parties fail
to execute said documents within sixty (60) days of the passage of
this resolution. The documents must be executed and returned to
the City Clerk' s office no later than Friday, July 17, 1998 .
If you have any questions, please do not hesitate to call Eileen
Gomez at (909) 384-5002 .
Rachel Clark
City Clerk
I hereby acknowledge^ receipt of the above mentioned documents .
Signed: ltl
Dated:
CASA RAMONA, INC. 1524 West 7th Street
San Bernardino, CA 92411
aAM0IV9 Telephone 909/889-0011
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APRIL 21 , 1998 .
MR . TOM BOGGS
PARKS AND RECREATION DEPT .
CITY OF SAN BERNARDINO
547 NORTH SIERRA WAY
SAN BERNARDINO , CA . 92401
DEAR MR . BOGGS ,
ENCLOSED YOU WILL FIND OUR PROPOSAL FOR THE DROP- IN CENTER
FOR FISCAL YEAR 1998-99 .
THE BUDGET PROPOSAL FOR 1998-99 , WILL REMAIN THE SAME AS
BUDGET FOR FISCAL YEAR 1997-98 .
SHOULD YOU HAVE ANY QUESTIONS REGRADING THIS MATTER , PLEASE
FEEL FREE TO CALL ME . WE APPRECIATE VERY MUCH THE CONTINUED
SUPPORT FROM THE CITY IN PROVIDING THESE SERVICES TO THE
COMMUNITY .
RESPECTFFULY ,
LOURDES COLLAZO
DROP- IN CENTER COORDINATOR