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HomeMy WebLinkAboutR6- Economic Development ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO v u REQUEST FOR COMMISSION/COUNCIL ACTION FROM: RONALD E.WINKLER SUBJECT: FOURTH YEAR ACTION: Development Director CONSOLIDATED PLAN DATE: April 30, 1998 ------------------------------------------------------------------------------------------------------------------------------------------- Synopsis of Previous Commission/CounciVCommittee Action(s): On April 6, 1997,the Mayor and Common Council set May 4, 1998 at 2:00 p.m.,in City Council Chambers,as the date,time and place for the second public hearing to receive citizen comments on and to consider approval of,the Draft Fourth Year Action Plan component of the 1995-1999 Consolidated Plan. Synopsis Continued to Next Page... ------------------------------------------------------------------------------------------------------------------------------------------- Recommended Motion(s): OPEN PUBLIC HEARING (Mayor and Common Council) CLOSE PUBLIC HEARING MOTION A: That the Mayor and Common Council approve and adopt the Community Development Citizen Advisory Committee(CDCAC)recommendations for Fiscal Year 1998-1999 Community Development Block Grant(CDBG),HOME Investment Partnership Act(HOME)and Emergency Shelter Grant(ESG)funded projects that meet the environmental review requirements. Motion(s)Continued to Next Page... ------------------------------------------------------------------------------------------------------------------------------------------- Contact Person(s): Ronald E.Winkler/Norma J.Owens Phone: 5081 Project Area(s): City Wide Ward(s): One-Seven(1-7) Supporting Data Attached:ll Staff Report 0 Resolution(s) ❑ Agreement(s)/Contract(s)❑ Map(s) ❑Ltr/Memo FUNDING REQUIREMENTS: Amount: $5,658,000 Source: FY1998-1999 Line of Credit Budget Authority: SIGNATURE: Administrator R nald E.Vinkler,Director Development ------------------------------------------------------------------------------------------------------------------------------------------- Commission/Council Notes: ------------------------------------------------------------------------------------------------------------------ REW:lag:05-04-02.cdc COMMISSION MEETING AGENDA MEETING DATE:05/04/1998 Agenda Item Number: REQUEST FOR COMMISSION/COUNCIL ACTION Fourth Year Action: Consolidated Plan April 29, 1998 Page Number-2- ------------------------------------------------------------------------------------------------------------------ Synopsis of Previous Commission/Council Action (Continued): On February 2 and 16, 1998 and April 20, 1998, the Community Development Citizen Advisory Committee held meetings to complete the process of reviewing project proposals and developing project recommendations for the Fourth Year Action Plan. On September 15, 1997, the Mayor and Common Council held the first public hearing regarding the Fourth Year Action Plan component of the 1995-1999 Consolidated Plan. The public hearing was the formal initiation of the process to identify federally funded project activities for the 1998- 1999 Program Year. Recommended Motion(s) Continued: (Mayor and Common Council) MOTION B: That the Mayor and Common Council authorize staff to complete and the Mayor to submit these projects as part of the Final Fourth Year Action Plan component of the 1995/1999 Consolidated Plan, to the U.S. Department of Housing and Urban Development (HUD). MOTION C: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO APPROVING A CERTAIN FOURTH YEAR ACTION PLAN OF THE CONSOLIDATED PLAN IN CONNECTION WITH IMPLEMENTING VARIOUS FEDERAL GRANT FUNDED PROGRAMS. MOTION D: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE SUCH DOCUMENTS AND TAKE SUCH ACTIONS AS MAY BE DEEMED NECESSARY TO IMPLEMENT THE CITY'S FOURTH YEAR ACTION PLAN OF THE CONSOLIDATED PLAN. ------------------------------------------------------------------------------------------------------------------ REW:lag:05-04-02.cdc COMMISSION MEETING AGENDA MEETING DATE:05/04/1998 Agenda Item Number: ECONOMIC DEVELOPMENT AGENCY STAFF REPORT ------------------------------------------------------------------------------------------------------------------ Fourth Year Action: Consolidated Plan BACKGROUND Beginning with the 1995/1996 Program Year, the U.S. Department of Housing and Urban Development (HUD) required that all entitlement jurisdictions prepare and submit an action plan for each year of the 1995-1999 Consolidated Plan. The Consolidated Plan I a comprehensive five (5)year strategy that addresses the use of Federal grant/entitlement funds including Community Development Block Grant, HOME Investment Partnership Act and Emergency Shelter Grant Programs to meet the goals of providing decent housing, a suitable living environment and expanded economic opportunities , principally for low- and very-low income persons. The annual action plan, in this case the Third Year Action Plan, combines the application and reporting requirements for the three grant programs available to the City and acts as a one year expenditure plan by indicating the intended use of the resources and the number of individuals and families to be assisted and describes activities to be undertaken. CITIZEN PARTICIPATION In compliance with the Citizen Participation Plan component of the requirement of the Consolidated Plan, the City of San Bernardino implemented the community outreach process for the Fourth Year Action Plan to obtain input from the community on the housing and non-housing needs of the City. On September 15, 1997, the Common Council held a public hearing in order to solicit public comments regarding housing and community development needs, and to update the issues and problems which were addressed in the needs assessment portion of the Consolidated Plan. The Community Development Citizen Advisory Committee (CDCAC), with members appointed by the Mayor and Common Council, have met extensively since the public hearing and reviewed all project and activity applications. PROJECT AND ACTIVITY REVIEW PROCESS A. Community Development Block Grant (CDBG) Program FY1998-99 The anticipated 1998/1999 CDBG allocation for the City of San Bernardino is $3,861,000. A total of 57 proposals were received and reviewed by the CDCAC for a total of$1,178,689, in the area of public services, but only a total of$579,200 in funding was available for allocation. In the capital improvement/economic development/rehabilitation category, a total of$5,732,400, in funding requests were received with only$2,278,889 available for allocation given the $230,761 reserve for the Year 2 payment on fire engine leases. The balance of the $3,861,000, or $772,150, is set-aside for program administration and a reserve to allow for the coverage of project cost overviews). ------------------------------------------------------------------------------------------------------------------ REW:1ag:05-04-02.cdc COMMISSION MEETING AGENDA MEETING DATE:05/04/19`9„8 Agenda Item Number: lG' Economic Development Agency Staff Report Fourth Year Action: Consolidated Plan April 29, 1998 Page Number - 2- Following the process used over the last several years, the CDCAC conducted its review, between January 28 and April 20, 1998, by evaluating applications, conducting interviews and formulating final recommendations. All proposals received were considered by the CDCAC and the recommendations were based on the merit of each individual proposal. Whenever applicable, the CDCAC took into consideration the needs assessment, the strategic plan, the past performance of applicants and the list of ranked City priority projects provided by the City Administrator's office. Staff also reviewed the basic eligibility of all programs, projects and activities recommended by the CDCAC. However, final eligibility will be determined by HUD. The CDCAC deliberated on the project proposals on February 2, 16, and April 20, 1998. The Committee's recommendations for funding are presented on Table I. Also for your information, Table IIA and IIB lists all applications for funding received, dollar amounts requested and resultant committee recommendations. B. Reallocation of Fiscal Year 1997-98 CDBG funds As in prior years, CDBG funds have become available, after financial reconciliation, at the end of each fiscal year. Instead of a separate application process for these funds, the CDCAC agreed to develop a list of projects, in priority order, should funds become available for reallocation after the close of the 1997-1998 fiscal year. The reallocation recommendations are, noted in Table IIIA . Through this process the CDCAC attempted to add monies to projects not recommended for full funding with available 1998-99 CDBG funds. Should this occur the resultant dollars received by each project from both 1998-99 CDBG funds together with reallocation dollars are summarized on Tables IVA and IVB. It should be noted the CDCAC did not recommend year two funding for the Fire Prevention/Code Enforcement Officer position and full funding for City Code Enforcement. This action is of particular concern to the City Administrator's Office because of continued need. Specifically regarding Fire Prevention/Code Enforcement Officer, the Department views the position as critical to long-term need in addressing occupancy and related inspections for code compliance. For this reason an additional$18,983 is requested to fund the position through June 30, 1999. Also the CDCAC's recommended funding for City Code Enforcement is $200,000 below the amount requested. The impact on Code Compliance would be loss of four Code Officer positions through transfer to vacant positions in other sections. This would reduce needed field work/inspection and case follow-up including demolition. As a result the Council is requested to allocate an additional$200,000 to the Code Compliance program. ------------------------------------------------------------------------------------------------------------------ REW:lag:05-04-02.cdc COMMISSION MEETING AGENDA MEETING DATE: 05/04/1998 Agenda Item Number: Economic Development Agency Staff Report Fourth Year Action: Consolidated Plan April 29, 1998 Page Number- 3- Both requests could be drawn from administrative reserves provided in the program budget. C. Emergency Shelter Grant (ESG) The anticipated amount of funds available for FY1998/1999 under the ESG program is $152,000. The program is recommended as a mix of activities only, with specific agencies selected through a request for proposal process after HUD's review of the Fourth Year Actin Plan. The Program, for the 1998/1999 fiscal year, is recommended as follows in Table IV. TABLE IV EMERGENCY SHELTER GRANT PROGRAM Shelter Rehabilitation $15,000 Essential Services $7,600 Shelter Operations $114,200 Homeless Prevention $7,600 Shelter Program Administration $7,600 TOTAL PROJECTS ESG PROGRAM $152,000 D. HOME Funds The anticipated amount of HOME funds available for the FYI 998/1999 is $1,645,000. The CDCAC initially considered the mix of HOME Program activities as funded for the 1997/1998 fiscal year, which included the Mobilehome Park Purchase Program. In early April, a proposed change in the City's policy regarding park purchases prompted the CDCAC to reconsider their initial recommendation. With assistance from EDA staff, recommendations for the mix of activities for the 1998/1999 Fiscal Year under the HOME Program are as follows: TABLE V HOME PROGRAM Acquisition, Rehabilitation and Resale Program $687,500 Mortgage Assistance Program $496,250 Community Housing Development $246,750 Organization Project Community Housing Development $50,000 Organization Operations Program Administration $164,500 TOTAL HOME PROGRAM $1,645,000 ------------------------------------------------------------------------------------------------------------------ REW:Iag:05-04-02.cdc COMMISSION MEETING AGENDA MEETING DATE: 05/04/1998 Agenda Item Number: Economic Development Agency Staff Report Fourth Year Action: Consolidated Plan April 29, 1998 Page Number- 4- RECOMMENDATION Attached for information is a copy of the CDCAC minutes. Staff recommends adoption of the form motions A and B, and the attached Resolutions C and D. R NALD JK WINKLER, Director Development Department ------------------------------------------------------------------------------------------------------------------ REW:Iag:05-04-02.cdc COMMISSION MEETING AGENDA MEETING DATE: 05/04/1998 Agenda Item Number: TABLE I CDCAC RECOMMENDATIONS FOR CDBG FUNDING - FY 1998 - 1999 PUBLIC SERVICE PROJECTS VOTE PROJ AGENCY PROJECT AMT. Y-N-A # REC'D 1 9-0-0 100 S B COMMUNITY AGNST DRUGS PREVENTION/INTERVENTION $9,578 2 9-0-0 101 MEADOWBROOK BOXING YOUTH BOXING $9,038 3 9-0-0 102 MARY'S MERCY CENTER MARY'S TABLE $16,467 4 9-0-0 103 LIBRERIA DEL PUEBLO IMMIGRATION/CITIZENSHIP $14,367 5 9-0-0 104 LOS PADRINOS YOUTH GANG INTERVENTION $14,367 6 B-0-1 105 FRAZEE COMMUNITY CENTER COMPREHENSIVE EMERGENCY SERVICES $16,467 7 9-0-0 106 CHILDREN'S FUND DAILY REFERRAL PROGRAM $9,578 8 9-0-0 107 COUNTY DPSS,CHILDR'S NETWK CHILD CARE ASSISTANCE $9,578 9 9-0-0 108 CITY-EDA ARDEN-GUTHRIE COMMUNITY CENTER $14,367 10 9-0-0 110 CORNERSTONE CHRISTIAN SCH SUBSIDIZED CHILD CARE $9,578 11 9-0-0 112 S B CHILD ADVOCACY PROG. COURT ADVOCATES FROG. $16,467 12 9-0-0 113 CITY-POLICE COPS GRANT MATCH $131,000 13 8-1-1 114 LEGAL AID SOCIETY LEGAL SERVICES $14,367 14 9-0-0 119 CITY-PARKS WESTSIDE STEPPERS $9,578 15 9-0-0 120 ASIAN-AMERICAN RES.CENTER JOB TRAINING/ESL $9,578 16 9-0-0 122 YMCA OF S B YOUTH/TEEN LEADERSHIP $14,367 17 B-0-1 123 GREATER S B SPECIAL OLYMPICS SPECIAL OLYMPICS $7,670 18 9-0-0 124 S B SEXUAL ASSAULT SERVICES SPANISH/ENGLISH OUTREACH $16,467 19 6-0-2 130 CITY-LIBRARY LITERACY PROG. $16,283 20 8-0-1 131 OPTION HOUSE CRISIS INTERV.SHELTER $16,467 21 8-0-1 134 ARROWHEAD UNITED WAY INFO&REFERRAL $14,367 22 9-0-0 135 ASA LEARNING CENTER EMPLOYMENT CLASSES $16,467 23 9-0-0 136 HIGHLAND SENIOR CENTER SENIOR SERVICES $14,367 24 8-0-1 137 ADOPT A BIKE BIKES/COMPUTER PROG. $16,467 25 9-0-0 138 CAMP FIRE BOYS&GIRLS KIDS KLUB $16,467 26 9-0-0 139 FAMILY SERVICE AGENCY SUICIDE INTERVENTION SRVS $16,467 27 B-0-1 140 THE SALVATION ARMY EMERGENCY FOOD SERVICE $16,467 28 9-0-0 141 YWCA AFTER SCHOOL SWIM+FROG. $14,367 29 9-0-0 142 BOYS&GIRLS CLUB CLUB UTILITY ASSISTANCE $16,467 30 9-0-0 147 WATERMAN GARDENS SCHOOL OF OPPORTUNITY $16,467 31 9-0-0 148 EASTER SEAL SOCIETY HEAD INJURY SERVICES $16,467 32 8-0-1 149 SAC-HEALTH SYSTEM SAC-FRAZEE CLINIC SRVCS $14,367 33 B-0-1 154 HOME OF NEIGHBORLY SERVICES FAMILY LITERACY $14,367 TOTAL PUBLIC SERVICE PROJECTS $579,200 CAPITAL IMPROVEMENT PROJECTS VOTE PROJ AGENCY PROJECT AMT. Y -N-A # REQT'D 34 9-0-0 200 CITY-FACILITIES ADA CITY HALL PARK STRUCTURE PH 1 $86,000 35 8-1-0 201 CITY-EDA SINGLE FAMILY REHAB. $400,000 36 9-0-0 202 CITY-EDA EMPLOYMENT LINKAGE $50,000 37 8-0-0 205 SAC-HEALTH SYSTEM SAC-FRAZEE CLINIC PURCHASE $197,000 38 9-0-0 206 TEDDY BEAR TYMES DAY CARE CENTER $39,000 39 9-0-0 211 CAMP FIRE BOYS&GIRLS REHAB PHASE 111 $16,500 40 9-0-0 212 FAMILY SERVICE AGENCY SECURITY FENCING $10,500 41 9-0-0 213 COUNTY DEPT OF AGING KITCHEN REHABS $10,000 42 9-0-0 214 HIGHLAND SENIOR CENTER KITCHEN REHAB $99,200 43 8-0-1 216 OPTION HOUSE REMODEL BATHROOMS $15,000 44 8-0-1 217 CITY-EDA INSPECTION PROG $25,000 45 8-0-1 218 CITY-EDA HANDY WORKER $25,000 46 6-3-0 219 CITY-FIRE APPARATUS REPLACEMENT' $119,689 47 8-1-0 221 CITY-PUBLIC SERVICES SIDEWALK REPLACEMENT/CURB CUTS $100,000 48 8-1-0 222 THE SALVATION ARMY SECURITY FENCING $20,000 49 7-2-0 227 CITY-ADMINISTRATOR'S OFFICE CODE ENFORCEMENT $500,000 50 9-0-0 229 CITY-PARKS NINTH STREET RESTROOM $135,000 51 9-0-0 232 CITY-FACILITIES ADA CITY HALL DOORS,PHASE 1 $16,000 52 7-2-0 233 CITY-PUBLIC WORKS/HABA HIGHLAND AVE STREETSCAPE $110,000 53 9-0-0 240 YWCA REHAB-PHASE 11 $55,000 54 7-2-0 242 CITY-ADMINISTRATOR'S OFFICE DEMOLITION $250,000 SUBTOTAL CAP.IMPROVE.PROJS. $2,278,889 CARRY OVER CAPITIAL IMPROVEMENT PROJECTS 55 N/A 243 CITY-FIRE FIRE ENGINE LEASES $230,761 TOTAL CAPITAL IMPROVEMENT PROJS. $2,509,650 56 N/A 300 CITY-EDA PROGRAM ADMINISTRATION $772,150 TOTAL CDBG PROGRAM ACTIVITIES $3,861,000 *This project and amount would be a ten year commitment njoC:TBL15 14/98 04129/98 J TABLE IIA SUMMARY OF APPLICATION DISPOSITIONS - 1998-1999 CDBG FUNDS PUBLIC SERVICE PROJECTS 04/29/98 PROJ. AGENCY PROJECT AMT. AMT # REQT'D RECD 1 100 S B COMMUNITY AGNST DRUGS PREVENTION/INTERVENTION $20,000 $9,578 2 101 MEADOWBROOK BOXING YOUTH BOXING $18,870 $9,038 3 102 MARY'S MERCY CENTER MARY'S TABLE $20,000 $16,467 4 103 LIBRERIA DEL PUEBLO IMMIGRATION/CITIZENSHIP $20,000 $14,367 5 104 LOS PADRINOS YOUTH GANG INTERVENTION $20,000 $14,367 6 105 FRAZEE COMMUNITY CENTER COMPREHENSIVE EMERGENCY SERVICE $20,000 $16,467 7 106 CHILDREN'S FUND DAILY REFERRAL PROGRAM $20,000 $9,578 8 107 COUNTY DPSS,CHILDR'S NETWK CHILD CARE ASSISTANCE $10,000 $9,578 9 108 CITY-EDA ARDEN-GUTHRIE COMMUNITY CENTER $20,000 $14,367 10 109 SAN GORGONIO GIRL SCOUTS MEMBERSHIP EXTENSION PROJECT $20,000 $0 11 110 CORNERSTONE CHRISTIAN SCH SUBSIDIZED CHILD CARE $20,000 $9,578 12 111 S B UNIFIED SCH DIST READER'S PROGRAM $20,000 $0 13 112 S B CHILD ADVOCACY PROG. COURT ADVOCATES PROG. $20,000 $16,467 14 113 CITY-POLICE COPS GRANT MATCH $146,571 $131,000 15 114 LEGAL AID SOCIETY LEGAL SERVICES $20,000 $14,367 16 115 GRACE CHAPEL HOMELESS SERVICES $20,000 $0 17 116 OPERATION GRACE LOW INCOME/HOMELESS SERVICES $20,000 $0 18 117 LUTHERAN SOCIAL SERVICES CARING NEIGHBORS PROG. $20,000 $0 19 118 CITY-PARKS KIDS R ART $10,000 $0 20 119 CITY-PARKS WESTSIDE STEPPERS $10,000 $9,578 21 120 ASIAN-AMERICAN RES.CENTER JOB TRAINING/ESL $20,000 $9,578 22 121 MINNOW LAKE FOUNDATION YOUTH/FAMILY CAMP $20,000 $0 23 122 YMCA OF S B YOUTH/TEEN LEADERSHIP $20,000 $14,367 24 123 GREATER S B SPECIAL OLYMPICS SPECIAL OLYMPICS $10,000 $7,670 25 124 S B SEXUAL ASSAULT SERVICES SPANISH/ENGLISH OUTREACH $20,000 $16,467 26 125 CID MERRI-MAKERS $8,000 $0 27 126 SELF EDUCATION TECHNOLOGY CENTER $20,000 $0 28 127 COUNTY-BEHAVIOR HEALTH PROJECT FOUR SEASONS $20,000 $0 29 128 SAVILLE'S SENIOR CENTER, INC. ADULT DAY CARE $20,000 NOT ELIG. 30 129 CENTRAL CITY LUTHERAN MISSION YOUTH FOR BETTER S B $20,000 $0 31 130 CITY-LIBRARY LITERACY PROG. $20,000 $16,283 32 131 OPTION HOUSE CRISIS INTERV.SHELTER $20,000 $16,467 33 132 FADD DRUG EDUCATION $20,000 $0 34 133 GOODWILL INDUSTRIES WELFARE TO WORK $20,000 $0 35 134 ARROWHEAD UNITED WAY INFO&REFERRAL $20,000 $14,367 36 135 ASA LEARNING CENTER EMPLOYMENT CLASSES $20,000 $16,467 37 136 HIGHLAND SENIOR CENTER SENIOR SERVICES $20,000 $14,367 38 137 ADOPT A BIKE BIKES/COMPUTER PROG. $20,000 $16,467 39 138 CAMP FIRE BOYS&GIRLS KIDS KLUB $20,000 $16,467 40 139 FAMILY SERVICE AGENCY SUICIDE INTERVENTION SRVS $20,000 $16,467 41 140 THE SALVATION ARMY EMERGENCY FOOD SERVICE $20,000 $16,467 42 141 YWCA AFTER SCHOOL SWIM+PROG. $20,000 $14,367 43 142 BOYS&GIRLS CLUB CLUB UTILITY ASSISTANCE $20,000 $16,467 44 143 STURGES CENTER FOR THE FINE ARTS CHILDREN'S PLAYHOUSE $20,000 NOT ELIG. 45 144 COMMUNITY UNION, INC. EDUCATION ENHANCEMENT $20,000 $0 46 145 SAN BERNARDINO BLAST SOCCER CLUB SOCCER CLUB $20,000 NOT ELIG. 47 146 THE BOOK OF ACTS CHURCH PROJECT NETWORK $20,000 NOT ELIG. 48 147 WATERMAN GARDENS SCHOOL OF OPPORTUNITY $20,000 $16,467 49 148 EASTER SEAL SOCIETY HEAD INJURY SERVICES $20,000 $16,467 50 149 SAC-HEALTH SYSTEM SAC-FRAZEE CLINIC SRVCS $20,000 $14,367 51 150 CITY-HUMAN RELATIONS COMMISSION FACE-TO-FACE $20,000 WTHDWN 52 151 CITY-HUMAN RELATIONS COMMISSION ANTI-HATE CRIME $17,300 WTHDWN 53 152 CITY-HUMAN RELATIONS COMMISSION EXPOSURE $9,000 WTHDWN 54 153 PEOPLE'S CHOICE TEEN PREGNANCY PROG $20,000 $0 55 154 HOME OF NEIGHBORLY SERVICES FAMILY LITERACY $20,000 $14,367 56 155 S B CHRISTIAN CENTER EMERGENCY ASSISTANCE $9,348 WTHDWN 57 156 CTY MEDICAL CENTER-EDUC. FOUNDA. KIDS KAMP $9,600 WTHDWN NJOC:TBLE35/4/98 TOTAL PUBLIC SERVICE PROJECTS $1,178,689 $579,200 TABLE IIB SUMMARY OF APPLICATION DISPOSITIONS - 1998-1999 CDBG FUNDS CAPITAL IMPROVEMENT PROJECTS 04/29/98 PROJ. AGENCY PROJECT AMT. AMT # REQT'D RECD 58 200 CITY-FACILITIES ADA CITY HALL PARK STRUCTURE PH 1 $86,000 $86,000 59 201 CITY-EDA SINGLE FAMILY REHAB. $700,000 $400,000 60 202 CITY-EDA EMPLOYMENT LINKAGE $100,000 $50,000 61 203 MARY'S MERCY CENTER CASA MERCED PURCHASE $81,000 $0 62 204 S.B.JUNIOR ALL AMERICAN FOOTBALL EQUIPMENT FACILITY REHABILITATION $30,000 NOT ELIG. 63 205 SAC-HEALTH SYSTEM SAC-FRAZEE CLINIC PURCHASE $197,000 $197,000 64 206 TEDDY BEAR TYMES DAY CARE CENTER $39,000 $39,000 65 207 CITY-EDA ARR PROGRAM* $500,000 SEE HOME 66 208 CID REHAB-PHASE III $14,000 $0 67 209 CITY-LIBRARY FELDHEYM ART GALLERY REHAB $9,000 $0 68 210 CITY-LIBRARY VILLASENOR ART GALLERY REHAB. $4,000 $0 69 211 CAMP FIRE BOYS&GIRLS REHAB PHASE III $16,500 $16,500 70 212 FAMILY SERVICE AGENCY SECURITY FENCING $10,500 $10,500 71 213 COUNTY DEPT OF AGING KITCHEN REHABS $10,000 $10,000 72 214 HIGHLAND SENIOR CENTER KITCHEN REHAB $99,200 $99,200 73 215 ASSOC FOR RETARDED CITIZENS PARKING LOT REHAB $25,000 $0 74 216 OPTION HOUSE REMODEL BATHROOMS $15,000 $15,000 75 217 CITY-EDA,MOBILEHOME BOARD INSPECTION PROG $50,000 $25,000 76 218 CITY-EDA,MOBILEHOME PARK HANDY WORKER $50,000 $25,000 77 219 CITY-FIRE APPARATUS REPLACEMENT* $537,000 $119,689 78 220 CITY-EDA MORTGAGE ASSISTANCE PROGRAM* $500,000 SEE HOME 79 221 CITY-PUBLIC SERVICES SIDEWALK REPLACEMENT/CURB CUTS $100,000 $100,000 80 222 THE SALVATION ARMY SECURITY FENCING $20,000 $20,000 81 223 OPERATION GRACE- REHAB. PHASE II $80,000 $0 82 224 GRACE CHAPEL CRISTY ACQUISITION $76,000 $0 83 225 HOME OF NEIGHBORLY SRVCS REHAB-PHASE II $80,000 $0 84 226 OPERATION GRACE BRONSON ACQUISITION $77,900 $0 85 227 CITY-ADMINISTRATOR'S CODE ENFORCEMENT $700,000 $500,000 86 228 CITY-PARKS GALAXY REROOF $70,000 $0 87 229 CITY-PARKS NINTH STREET RESTROOM $135,000 $135,000 88 230 CITY-PARKS MEADOWBROOK TOT LOT $73,500 $0 89 231 CITY-PUBLIC WORKS HANDICAPPED ACCESS $100,000 $0 90 232 CITY-FACILITIES ADA CITY HALL DOORS, PHASE 1 $16,000 $16,000 91 233 CITY-PUBLIC WORKS/HABA HIGHLAND AVE STREETSCAPE $220,000 $110,000 92 234 CITY-FACILITIES ADA CITY CLERK'S OFFICE $18,000 $0 93 235 CITY-FIRE FIRE STATION#5 REROOF $25,000 $0 94 236 CITY-FACILITIES ADA CITY HALL RESTROOMS $24,000 $0 95 237 CITY-FACILITIES FIRE STATION#7 REROOF $25,000 NOT ELIG. 96 238 CITY-PUBLIC WORKS SEAL CRACKS-STREETS $200,000 NOT ELIG. 97 239 ST ANTHONY'S SCHOOL CONSTRUCTION OF GROUP HOME $20,000 WTHDWN 98 240 YWCA REHAB-PHASE II $55,000 $55,000 99 241 CITY-FIRE FIRE CODE ENFORCE./PREY.OFFICER-YR $43,800 $0 100 242 CITY-ADMINISTRATOR'S OFFICE DEMOLITION $500,000 $250,000 NJOC:TBLE TOTAL REHABILITATION/CAPITIAL IMPROVEMENT/ACQUISITION PR $5,732,400 $2,278,889 TABLE III CDCAC RECOMMENDATIONS FOR REALLOCATION - CDBG FUNDING - FY 1997 - 1998 PUBLIC SERVICE PROJECTS PRIORIT PROJ. AGENCY PROJECT AMT. # RECD 1 P1 A 112 S B CHILD ADVOCACY PROG. COURT ADVOCATES PROG. $3,533 2 P1A 124 S B SEXUAL ASSAULT SERVICES SPANISH/ENGLISH OUTREACH $3,533 3 P1A 135 ASA LEARNING CENTER EMPLOYMENT CLASSES $3,533 4 PIA 138 CAMP FIRE BOYS&GIRLS KIDS KLUB $3,533 5 P1A 139 FAMILY SERVICE AGENCY SUICIDE INTERVENTION SRVS $3,533 6 P1A 140 THE SALVATION ARMY EMERGENCY FOOD SERVICE $3,533 7 P1A 142 BOYS&GIRLS CLUB CLUB UTILITY ASSISTANCE $3,533 8 P1A 147 WATERMAN GARDENS SCHOOL OF OPPORTUNITY $3,533 9 P1A 148 EASTER SEAL SOCIETY HEAD INJURY SERVICES $3,533 10 P1A 102 MARY'S MERCY CENTER MARY'S TABLE $3,533 11 P1A 105 FRAZEE COMMUNITY CENTER COMPREHENSIVE EMERGENCY SERVICES $3,533 12 PIA 131 OPTION HOUSE CRISIS INTERV.SHELTER $3,533 13 PIA 137 ADOPT A BIKE BIKES/COMPUTER PROG. $3,533 14 P1 B 101 MEADOWBROOK BOXING YOUTH BOXING $397 15 P1B 136 HIGHLAND SENIOR CENTER SENIOR SERVICES $633 16 P2A 100 S B COMMUNITY AGNST DRUGS PREVENTION/INTERVENTION $10,422 17 P2A 103 LIBRERIA DEL PUEBLO IMMIGRATION/CITIZENSHIP $5,633 18 P2A 104 LOS PADRINOS YOUTH GANG INTERVENTION $5,633 19 P2A 106 CHILDREN'S FUND DAILY REFERRAL PROGRAM $10,422 20 P2A 108 CITY-EDA ARDEN-GUTHRIE COMMUNITY CENTER $5,633 21 P2A 110 CORNERSTONE CHRISTIAN SCH SUBSIDIZED CHILD CARE $10,422 22 P2A 113 CITY-POLICE COPS GRANT MATCH $4,700 23 P2A 119 CITY-PARKS WESTSIDE STEPPERS $422 24 P2A 120 ASIAN-AMERICAN RES.CENTER JOB TRAINING/ESL $10,422 25 P2A 122 YMCA OF S B YOUTH/TEEN LEADERSHIP $5,633 26 P2A 141 YWCA AFTER SCHOOL SWIM+PROG. $5,633 27 P2B 107 COUNTY DPSS,CHILDR'S NETWK CHILD CARE'ASSISTANCE $422 28 P26 114 LEGAL AID SOCIETY LEGAL SERVICES $5,633 29 P2B 123 GREATER S B SPECIAL OLYMPICS SPECIAL OLYMPICS $2,330 30 P26 134 ARROWHEAD UNITED WAY INFO&REFERRAL $5,633 31 P213 149 SAC-HEALTH SYSTEM SAC-FRAZEE CLINIC SRVCS $5,633 32 P2B 154 HOME OF NEIGHBORLY SERVICES FAMILY LITERACY $5,633 33 P3A 130 CITY-LIBRARY LITERACY PROG. $717 TOTAL PUBLIC SERVICE PROJS $147,935 CAPITAL IMPROVEMENT PROJECTS 34 P4A 242 CITY-ADMINISTRATOR'S OFFICE DEMOLITION $250,000 35 P46 236 CITY-FACILITIES ADA CITY HALL RESTROOMS $24,000 36 P4C 225 HOME OF NEIGHBORLY SRVCS REHAB-PHASE II $80,000 37 P41D 209 CITY-LIBRARY FELDHEYM ART GALLERY REHAB $9,000 38 P4D 210 CITY-LIBRARY VILLASENOR ART GALLERY REHAB. $4,000 39 P4E 215 ASSOC FOR RETARDED CITIZENS PARKING LOT REHAB $25,000 40 P41F 228 CITY-PARKS Galaxy Reroof $35,000 41 P4G 230 CITY-PARKS MEADOWBROOK TOT LOT $73,500 42 P4H 231 CITY-PUBLIC WORKS HANDICAPPED ACCESS $100,000 TOTAL CAP. IMPROVE. PROJS. $600,500 njoC:TBL25/4/98 04/29/98 TABLE IVA PROJECT FUNDING IMPACT, CDCAC RECOMMENDATIONS + REALLOCATION FUNDING PUBLIC SERVICE PROJECTS 04/29/98 PROD. AGENCY PROJECT AMT. AMT REALLOC TOTAL 98 # REQT'D RECD AMT FUNDING 1 100 S B COMMUNITY AGNST DRUGS PREVENTION/INTERVENTION $20,000 $9,578 $10,422 $20,000 2 101 MEADOWBROOK BOXING YOUTH BOXING $18,870 $9,038 $397 $9,435 3 102 MARY'S MERCY CENTER MARY'S TABLE $20,000 $16,467 $3,533 $20,000 4 103 LIBRERIA DEL PUEBLO IMMIGRATION/CITIZENSHIP $20,000 $14,367 $5,633 $20,000 5 104 LOS PADRINOS YOUTH GANG INTERVENTION $20,000 $14,367 $5,633 $20,000 6 105 FRAZEE COMMUNITY CENTER COMPREHENSIVE EMERGENCY SERVICE $20,000 $16,467 $3,533 $20,000 7 106 CHILDREN'S FUND DAILY REFERRAL PROGRAM $20,000 $9,578 $10,422 $20,000 8 107 COUNTY DPSS,CHILDR'S NETWK CHILD CARE ASSISTANCE $10,000 $9,578 $422 $10,000 9 108 CITY-EDA ARDEN-GUTHRIE COMMUNITY CENTER $20,000 $14,367 $5,633 $20,000 10 109 SAN GORGONIO GIRL SCOUTS MEMBERSHIP EXTENSION PROJECT $20,000 $0 $0 $0 11 110 CORNERSTONE CHRISTIAN SCH SUBSIDIZED CHILD CARE $20,000 $9,578 $10,422 $20,000 12 111 S B UNIFIED SCH DIST READER'S PROGRAM $20,000 $0 $0 $0 13 112 S B CHILD ADVOCACY PROG. COURT ADVOCATES PROG. $20,000 $16,467 $3,533 $20,000 14 113 CITY-POLICE COPS GRANT MATCH $146,571 $131,000 $4,700 $135,700 15 114 LEGAL AID SOCIETY LEGAL SERVICES $20,000 $14,367 $5,633 $20,000 16 115 GRACE CHAPEL HOMELESS SERVICES $20,000 $0 $0 $0 17 116 OPERATION GRACE LOW INCOME/HOMELESS SERVICES $20,000 $0 $0 $0 18 117 LUTHERAN SOCIAL SERVICES CARING NEIGHBORS PROG. $20,000 $0 $0 $0 19 11B CITY-PARKS KIDS R ART $10,000 $0 $0 $0 20 119 CITY-PARKS WESTSIDE STEPPERS $10,000 $9,578 $422 $10,000 21 120 ASIAN-AMERICAN RES.CENTER JOB TRAINING/ESL $20,000 $9,578 $10,422 $20,000 22 121 MINNOW LAKE FOUNDATION YOUTH/FAMILY CAMP $20,000 $0 $0 $0 23 122 YMCA OF S B YOUTH/TEEN LEADERSHIP $20,000 $14,367 $5,633 $20,000 24 123 GREATER S B SPECIAL OLYMPICS SPECIAL OLYMPICS $10,000 $7,670 $2,330 $10,000 25 124 S B SEXUAL ASSAULT SERVICES SPANISH/ENGLISH OUTREACH $20,000 $16,467 $3,533 $20,000 26 125 CID MERRI-MAKERS $8,000 $0 $0 $0 27 126 SELF EDUCATION TECHNOLOGY CENTER $20,000 $0 $0 $0 28 127 COUNTY-BEHAVIOR HEALTH PROJECT FOUR SEASONS $20,000 $0 $0 $0 29 128 SAVILLE'S SENIOR CENTER,INC. ADULT DAY CARE $20,000 NOT ELIG. $0 $0 30 129 CENTRAL CITY LUTHERAN MISSION YOUTH FOR BETTER S B $20,000 $0 $0 $0 31 130 CITY-LIBRARY LITERACY PROG. $20,000 $16,283 $717 $17,000 32 131 OPTION HOUSE CRISIS INTERV.SHELTER $20,000 $16,467 $3,533 $20,000 33 132 FADD DRUG EDUCATION $20,000 $0 $0 $0 34 133 GOODWILL INDUSTRIES WELFARE TO WORK $20,000 $0 $0 $0 35 134 ARROWHEAD UNITED WAY INFO&REFERRAL $20,000 $14,367 $5,633 $20,000 36 135 ASA LEARNING CENTER EMPLOYMENT CLASSES $20,000 $16,467 $3,533 $20,000 37 136 HIGHLAND SENIOR CENTER SENIOR SERVICES $20,000 $14,367 $633 $15,000 38 137 ADOPT A BIKE BIKES/COMPUTER PROG. $20,000 $16,467 $3,533 $20,000 39 138 CAMP FIRE BOYS&GIRLS KIDS KLUB $20,000 $16,467 $3,533 $20,000 40 139 FAMILY SERVICE AGENCY SUICIDE INTERVENTION SRVS $20,000 $16,467 $3,533 $20,000 41 140 THE SALVATION ARMY EMERGENCY FOOD SERVICE $20,000 $16,467 $3,533 $20,000 42 141 YWCA AFTER SCHOOL SWIM+PROG. $20,000 $14,367 $5,633 $20,000 43 142 BOYS&GIRLS CLUB CLUB UTILITY ASSISTANCE $20,000 $16,467 $3,533 $20,000 44 143 STURGES CENTER FOR THE FINE ARTS CHILDREN'S PLAYHOUSE $20,000 NOT ELIG. $0 $0 45 144 COMMUNITY UNION,INC. EDUCATION ENHANCEMENT $20,000 $0 $0 $0 46 145 SAN BERNARDINO BLAST SOCCER CLUB SOCCER CLUB $20,000 NOT ELIG. $0 $0 47 146 THE BOOK OF ACTS CHURCH PROJECT NETWORK $20,000 NOT ELIG. $0 $0 48 147 WATERMAN GARDENS SCHOOL OF OPPORTUNITY $20,000 $16,467 $3,533 $20,000 49 148 EASTER SEAL SOCIETY HEAD INJURY SERVICES $20,000 $16,467 $3,533 $20,000 50 149 SAC-HEALTH SYSTEM SAC-FRAZEE CLINIC SRVCS $20,000 $14,367 $5,633 $20,000 51 150 CITY-HUMAN RELATIONS COMMISSION FACE-TO-FACE $20,000 WTHDWN $0 $0 52 151 CITY-HUMAN RELATIONS COMMISSION ANTI-HATE CRIME $17,300 WTHDWN $0 $0 53 152 CITY-HUMAN RELATIONS COMMISSION EXPOSURE $9,000 WTHDWN $0 $0 54 153 PEOPLE'S CHOICE TEEN PREGNANCY PROG $20,000 $0 $0 $0 55 154 HOME OF NEIGHBORLY SERVICES FAMILY LITERACY $20,000 $14,367 $5,633 $20,000 56 155 S B CHRISTIAN CENTER EMERGENCY ASSISTANCE $9,348 WTHDWN $0 $0 57 156 CTY MEDICAL CENTER-EDUC.FOUNDA. KIDS KAMP $9,600 WTHDWN $0 $0 NJOC:TBLE35/4198 TOTAL PUBLIC SERVICE PROJECTS $1,178,689 $579,200 $147,935 N/A TABLE IVB PROJE PROJECT FUNDING IMPACT, CDCAC RECOMMENDATIONS + REALLOCATION FUNDING CAPITAL IMPROVEMENT PROJECTS 04/29/98 PROJ. AGENCY PROJECT AMT. AMT REALLOC TOTAL98 ## REQT'D RECD AMT FUNDING 58 200 CITY-FACILITIES ADA CITY HALL PARK STRUCTURE PH 1 $86,000 $86,000 $0 $86,000 59 201 CITY-EDA SINGLE FAMILY REHAB. $700,000 $400,000 $0 $400,000 60 202 CITY-EDA EMPLOYMENT LINKAGE $100,000 $50,000 $0 $50,000 61 203 MARY'S MERCY CENTER CASA MERCED PURCHASE $81,000 $0 $0 $0 62 204 S.B.JUNIOR ALL AMERICAN FOOTBALL EQUIPMENT FACILITY REHABILITATION $30,000 NOT ELIG. $0 $0 63 205 SAC-HEALTH SYSTEM SAC-FRAZEE CLINIC PURCHASE $197,000 $197,000 $0 $197,000 64 206 TEDDY BEAR TYMES DAY CARE CENTER $39,000 $39,000 $0 $39,000 65 207 CITY-EDA ARR PROGRAM' $500,000 SEE HOME $0 $0 66 208 CID REHAB-PHASE III $14,000 $0 $0 $0 67 209 CITY-LIBRARY FELDHEYM ART GALLERY REHAB $9,000 $0 $9,000 $9,000 68 210 CITY-LIBRARY VILLASENOR ART GALLERY REHAB. $4,000 $0 $4,000 $4,000 69 211 CAMP FIRE BOYS 8 GIRLS REHAB PHASE III $16,500 $16,500 $0 $16,500 70 212 FAMILY SERVICE AGENCY SECURITY FENCING $10,500 $10,500 $0 $10,500 71 213 COUNTY DEPT OF AGING KITCHEN REHABS $10,000 $10,000 $0 $10,000 72 214 HIGHLAND SENIOR CENTER KITCHEN REHAB $99,200 $99,200 $0 $99,200 73 215 ASSOC FOR RETARDED CITIZENS PARKING LOT REHAB $25,000 $0 $25,000 $25,000 74 216 OPTION HOUSE REMODEL BATHROOMS $15,000 $15,000 $0 $15,000 75 217 CITY-EDA,MOBILEHOME BOARD INSPECTION PROG $50,000 $25,000 $0 $25,000 76 218 CITY-EDA,MOBILEHOME PARK HANDY WORKER $50,000 $25,000 $0 $25,000 77 219 CITY-FIRE APPARATUS REPLACEMENT` $537,000 $119,689 $0 $119,689 78 220 CITY-EDA MORTGAGE ASSISTANCE PROGRAM' $500,000 SEE HOME $0 $0 79 221 CITY-PUBLIC SERVICES SIDEWALK REPLACEMENT/CURB CUTS $100,000 $100,000 $0 $100,000 80 222 THE SALVATION ARMY SECURITY FENCING $20,000 $20,000 $0 $20,000 81 223 OPERATION GRACE REHAB.PHASE II $80,000 $0 $0 $0 82 224 GRACE CHAPEL CRISTY ACQUISITION $76,000 $0 $0 $0 B3 225 HOME OF NEIGHBORLY SRVCS REHAB-PHASE II $80,000 $0 $80,000 $80,000 84 226 OPERATION GRACE BRONSON ACQUISITION $77,900 $0 $0 $0 85 227 CITY-ADMINISTRATOR'S CODE ENFORCEMENT $700,000 $500,000 $0 $500,000 86 228 CITY-PARKS GALAXY REROOF $70,000 $0 $35,000 $35,000 87 229 CITY-PARKS NINTH STREET RESTROOM $135,000 $135,000 $0 $135,000 86 230 CITY-PARKS MEADOWBROOK TOT LOT $73,500 $0 $73,500 $73,500 89 231 CITY-PUBLIC WORKS HANDICAPPED ACCESS $100,000 $0 $100,000 $100,000 90 232 CITY-FACILITIES ADA CITY HALL DOORS,PHASE 1 $16,000 $16,000 $0 $16,000 91 233 CITY-PUBLIC WORKS/HABA HIGHLAND AVE STREETSCAPE $220,000 $110,000 $0 $110,000 92 234 CITY-FACILITIES ADA CITY CLERK'S OFFICE $18,000 $0 $0 $0 93 235 CITY-FIRE FIRE STATION#5 REROOF $25,000 $0 $0 $0 94 236 CITY-FACILITIES. ADA CITY HALL RESTROOMS $24,000 $0 $24,000 $24,000 95 237 CITY-FACILITIES FIRE STATION#7 REROOF $25,000 NOT ELIG. $0 $0 96 238 CITY-PUBLIC WORKS SEAL CRACKS-STREETS $200,000 NOT ELIG. $0 $0 97 239 ST ANTHONY'S SCHOOL CONSTRUCTION OF GROUP HOME $20,000 WTHDWN $0 $0 98 240 YWCA REHAB-PHASE II $55,000 $55,000 $0 $55,000 99 241 CITY-FIRE FIRE CODE ENFORCE./PREV.OFFICER-YR $43,800 $0 $0 $0 100 242 CITY-ADMINISTRATOR'S OFFICE DEMOLITION $500,000 $250,000 $250,000 $500,000 NJOC:TBLE TOTAL REHABILITATION/CAPITIAL IMPROVEMENT/ACQUISITION P $5,732,400 $2,278,889 $600,500 N/A APPENDIX I CDCAC MINUTES February 2, 1998 February 16, 1998 April 20, 1998 1 COMMUNITY DEVELOPMENT CITIZENS ADVISORY COMMITTEE OF THE CITY OF SAN BERNARDINO MINUTES REGULAR MEETING February 2, 1998 9:00 a.m. I. CALL TO ORDER The Regular Meeting of the Community Development Citizens Advisory Committee was held in the Board Room of the Economic Development Agency, 201 North"E"" Street, San Bernardino, California and called to order by Chairwoman Susan Lien at approximately 9:05 a.m., on Monday, February 2, 1998. ROLL CALL Roll call was taken with the following members present: Chairwoman Susan Lien; Committee Members Clare O'Campo; Lenore Schon;Ann Botts; Tom Pierce; Jeanette Rheubottom; Richard Abraham; Doug Rowand; Barbara Henley. Absent: Committee Members Dan Jimenez; Judith Valles. STAFF PRESENT Norma Owens, Community Development Specialist; Tamara Torres, Community Development Analyst; La Vonda M-Pearson, Clerk to the Commission. OTHERS IN ATTENDANCE Jim Mulvihill, Citizen. H. GENERAL PUBLIC COMMENTS Jim Mulvihill,Citizens,made comments regarding the funding requests from various projects. NEWLY APPOINTED MEMBER ROBERT REGO ARRIVED AT 9:20 A.M. Chairperson Lien introduced the new Committee Member Robert Rego to the Committee. REGULAR MEETING COMMITTEE MINUTES lmp:cdmin.22 1 February 2, 1998 HL DELIBERATIONS ON FY 1998/1999 CDBG APPLICATIONS Norma J. Owens, Community Development Specialist, distributed various packets to the Committee.regarding the items that would be discussed and the voting process. She explained and answered questions from the Committee about the deliberations and the voting procedures. The Committee expressed concern regarding the work load of the Community Development Specialist and the need for her to have additional staff. Committee Member Schon made a motion, seconded by Commission Member O'Campo,that the Committee Members recommend to the Economic Development Agency to provide the Community Development Specialist additional staff and supplies that are needed in order to provide information to the Citizens of San Bernardino and the Citizen's Advisory Committee and that she provide the list of items that she needs to the Agency. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Abraham;Henley; Rheubottom; Schon; O'Campo; Pierce; Rowand; Botts; Rego. Noes: None. Abstain: None. Absent: Committee Member Jimenez;Valles. Ms. Owens commented on the need for the Committee to establish formal policies and procedures for the Citizen's Advisory Committee. She also discussed the need for a complete informational packet to be made available for new members. The Committee Members made remarks regarding the need to be kept informed of all actions that take place regarding the CDBG funds. Chairperson Lien stated that the Committee Members should be notified at least one(1)week in advance before the item is discussed at the Council Meeting. Committee Member Lien made a motion, seconded by Committee Member Rowand,that the Citizen's Advisory Committee meet prior to the mid-year reallocation funding before it is submitted to the Council for approval. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Abraham;Henley;Rheubottom; Schon;O'Campo; Pierce; Rowand; Botts; Rego. Noes: None. Abstain: None. Absent: Committee Member Jimenez; Valles. Committee Member Botts questioned whether or not the Committee was notified of final action taken by the Mayor and Common Council. Ms.Owens stated that staff could send out information to the Committee regarding the final action taken on the funding allocations. DOUG ROWAND WAS EXCUSED AT 9:55 A.M. REGULAR MEETING COMMITTEE MINUTES lmp:cdmin.22 2 February 2, 1998 Ms. Owens thoroughly reviewed the funding for ESG and HOME dollars. She stated that the total amount for the ESG program was $152,000. Committee Member Botts made a motion, seconded by Committee Member O'Campo,that the proposals for ESG funds for Fiscal Year 1998/1999 be accepted in full as submitted. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Abraham;Henley; Rheubottom; Schon; O'Campo; Pierce; Botts; Rego. Noes: None. Abstain:None. Absent: Committee Members Jimenez; Rowand;Valles. Ms. Owens commented on the CHDO funds. She explained to the Committee that they could not commit CHDO dollars. Committee Member Pierce expressed concern regarding amount of funding being proposed for the Mobilehome Park Acquisition Program as well as the amount of funding already allocated to them. He questioned the need for this program within the City and asked if the program was beneficial to the City. Chairperson Lien requested that the comments expressed by Committee Member Pierce be noted. The Committee Members recommended that the vote for the Home Funds for Fiscal Year 1998/1999 total available amount of$1,183,750 be taken separately, per project. Mobilehome Park Acquisition Program for a recommended amount of$250,000 The motion carried by the following vote: Ayes: None. Noes: Chairperson Lien. Abstain: Committee Members Schon; Rheubottom; Henley; Abraham; Pierce; Botts; O'Campo; Rego. Absent: Committee Members Valles; Jimenez; Rowand. Acquisition Rehabilitation Resale Program for$500,000 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Schon; Rheubottom; Henley; Pierce; Botts; O'Campo.Noes: Committee Member Abraham. Abstain: Committee Member Rego. Absent: Committee Members Valles; Jimenez; Rowand. Mortgage Assistance Program for$433,750 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Schon; Rheubottom;Henley; Pierce; Botts; O'Campo.Noes: Committee Member Abraham. Abstain: Committee Member Rego. Absent: Committee Members Valles; Jimenez•, Rowand. REGULAR MEETING COMMITTEE MINUTES lmp:cdmin.22 3 February 2, 1998 Committee Member Pierce reiterated his previous comments regarding the need for the Mobilehome Program. Chairperson Lien stated that she was uncomfortable with putting in a reserve for the program for $250,000. Committee Member Pierce felt additional information regarding the program should be provided to the Committee before a decision is made. Ms. Owens discussed the Acquisition, Rehabilitation and Resale(ARR)Program. She stated that the default rate on homes purchased using this program was three percent(3%). She also discussed the Mortgage Assistance Program and commented on its success. Tamara Torres,Community Development Analyst, noted that on the MAP, buyers are required to pay three percent(3%)of their closing costs. Committee Member Botts made very positive comments regarding the MAP. She stated that the program assists individuals in purchasing homes and encourages them to take care of their neighborhoods. Discussion ensued regarding the funding for the MAP. MEETING RECESSED At 11:00 a.m.,the meeting of the Community Development Commission Citizens Advisory Committee was recessed. MEETING RECONVENED At 11:10 a.m.,the meeting of the Community Development Commission Citizens Advisory Committee was reconvened. ROLL CALL Roll call was taken with the following members present: Chairwoman Susan Lien; Committee Members Clare O'Campo;Ann Botts; Tom Pierce; Jeanette Rheubottom; Richard Abraham; Barbara Henley; Lenore Schon;Robert Rego. Absent: Committee Members Doug Rowand; Dan Jimenez; Judith Valles. REGULAR MEETING COMMITTEE MINUTES imp:cdmin.22 4 February 2, 1998 �k STAFF PRESENT Norma Owens,Community Development Specialist; Tamara Torres, Community Development Analyst; La Vonda M-Pearson, Clerk to the Commission. OTHERS IN ATTENDANCE Jim Mulvihill, Citizen. III. DELIBERATIONS ON FY 1998/1999CDBG APPLICATIONS Committee Member Lien made a motion, seconded by Committee Member Pierce,to forward any additional information regarding the Mobilehome Purchase Program to the Citizens Advisory Committee before any funds are allocated to the program. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Abraham; Henley; Rheubottom; Schon; O'Campo; Pierce; Botts; Rego. Noes: None. Abstain:None. Absent: Doug Rowand; Dan Jimenez; Judith Valles. The Committee began deliberating on the Public Service Project Numbered 98-100 through 98- 123. The Committee reviewed its list of priorities provided from the City Administrator's Office while reviewing each project. Preliminary votes were taken on these items and the funding amounts for each of these items were also discussed and/or reduced. On Project Number 98-107,the following vote was taken: Committee Member Lien made a motion, seconded by Committee Member Pierce,that the funding recommended for Project Number 98-107 in the amount of$10,000 be restricted to salaries. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Abraham; Henley; Rheubottom; Schon; O'Campo; Pierce; Botts; Rego. Noes: None. Abstain: None. Absent: Doug Rowand; Dan Jimenez; Judith Valles. MEETING RECESSED At 1:10 p.m.,the meeting of the Community Development Commission Citizens Advisory Committee was recessed for lunch. REGULAR MEETING COMMITTEE MINUTES imp:cdmin.22 5 February 2, 1998 MEETING RECONVENED At 2:20 p.m.,the meeting of the Community Development Commission Citizens Advisory Committee was reconvened. ROLL CALL Roll call was taken with the following members present: Chairwoman Susan Lien; Committee Members Clare O'Campo;Ann Botts; Tom Pierce; Jeanette Rheubottom; Richard Abraham; Barbara Henley; Doug Rowand; Lenore Schon. Absent: Robert Rego; Dan Jimenez; Judith Valles. STAFF PRESENT Norma Owens, Community Development Specialist; Tamara Torres, Community Development Analyst;La Vonda M-Pearson, Clerk to the Commission. OTHERS IN ATTENDANCE None. M. DELIBERATIONS ON FY 1998/1999CDBG APPLICATIONS Deliberations resumed beginning with Project Number 98-124 through 98-154. DOUG ROWAND WAS EXCUSED AT 2:55 P.M.DURING DISCUSSION OF PROJECT NUMBER 98-134 DOUG ROWAND RETURNED AT 2:58 P.M. During deliberations Committee Member Botts recommended that it be noted that there are no agencies that provide meals to homeless/low-income individuals on Sunday. MEETING RECESSED At 3:55 p.m.,the meeting of the Community Development Commission Citizens Advisory Committee was recessed. MEETING RECONVENED At 4:05 p.m.,the meeting of the Community Development Commission Citizens Advisory Committee was reconvened. REGULAR MEETING COMMITTEE MINUTES lmp:cdmin.22 6 February 2, 1998 C' ROLL CALL Roll call was taken with the following members present: Chairwoman Susan Lien; Committee Members Clare O'Campo;Ann Botts; Tom Pierce; Jeanette Rheubottom; Richard Abraham; Barbara Henley;Doug Rowand; Lenore Schon. Absent: Robert Rego; Dan Jimenez; Judith Valles. STAFF PRESENT Norma Owens, Community Development Specialist; Tamara Torres,Community Development Analyst;La Vonda M-Pearson, Clerk to the Commission. OTHERS IN ATTENDANCE None. III. DELIBERATIONS ON FY 1998/1999CDBG APPLICATIONS Deliberations again resumed beginning with the Capital Improvement Projects numbered 98- 200. Lengthy discussions ensued regarding Project Number 98-219—City Fire. Committee Member Botts recommended that the fire Department be required to locate other sources of funding for its equipment needs other than CDBG. COMMITTEE MEMBER ABRAHAM WAS EXCUSED AT 5:20 P.M. COMMITTEE MEMBER ABRAHAM RETURNED AT 5:25 P.M. Ms. Owens commented on a request from City Administration to review and recommend funding for Project Number 98-228. She explained that the packet was not provided to the Committee Members because it was incomplete. Committee Member Lien made a motion, seconded by Committee Member Botts,that Project Number 98-228 with a funding request of$35,000, not be considered. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Abraham;Henley; Rheubottom; Schon; O'Campo; Pierce; Botts; Rowand. Noes: None. Abstain:None. Absent: Committee Members Rego; Jimenez;Valles. Deliberations continued beginning with Project Number 98-229 through 98-242. REGULAR MEETING COMMITTEE MINUTES lmp:cdmin.22 7 February 2, 1998 MEETING RECESSED At 6:30 p.m.,the meeting of the Community Development Commission Citizens Advisory Committee was recessed. MEETING RECONVENED At 8:20 p.m.,the meeting of the Community Development Commission Citizens Advisory Committee was reconvened. ROLL CALL Roll call was taken with the following members present: Chairwoman Susan Lien; Committee Members Clare O'Campo;Ann Botts; Tom Pierce; Jeanette Rheubottom; Richard Abraham; Barbara Henley; Doug Rowand; Lenore Schon. Absent: Committee Members Robert Rego; Dan Jimenez•, Judith Valles. STAFF PRESENT Norma Owens,Community Development Specialist; Tamara Torres, Community Development Analyst;La Vonda M-Pearson, Clerk to the Commission. OTHERS IN ATTENDANCE None. HI. DELIBERATIONS ON FY 1998/1999CDBG APPLICATIONS Chairperson Lien gave a recap of all the projects that were reviewed and received preliminary votes. She first focused on the Capital Improvement Projects and discussed the amount of funding available for those projects. The Committee Members discussed the projects recommended for approval and the amount of funding available. REGULAR MEETING COMMITTEE MINUTES lmp:cdmin.22 8 February 2, 1998 lS� Committee Member Rowand made a motion, seconded by Committee Member Abraham,that the following Capital Improvement Projects be funded: Project Number 98-206 for$39,000 Project Number 98-211 for$16,500 Project Number 98-213 for$10,000 Project Number 98-214 for$99,200 Project Number 98-232 for$16,000 Project Number 98-217 for$25,000 Project Number 98-218 for$25,000 Project Number 98-229 for$135,000 Project Number 98-216 for$15,000 Project Number 98-205 for$197,000 Project Number 98-200 for$86,000 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Abraham;Henley; Rheubottom; Schon; O'Campo; Pierce; Botts; Rowand. Noes: None. Abstain: Absent: Committee Members Rego; Jimenez; Valles. The Committee Members discussed the amount of funding needed for demolition. Committee Member Pierce made a motion, seconded by Committee Member Rowand,to recommend funding in the amount of$250,000 for Project Number 98-242. The motion carried by the following vote: Ayes: Committee Members Abraham; Henley; Rheubottom; Schon; O'Campo; Pierce; Rowand. Noes: Chairperson Lien; Committee Member Botts. Abstain: Absent: Committee Members Rego; Jimenez; Valles. Committee Member Botts made a motion, seconded by Committee Member Lien,to recommend funding in the amount of$100,000 for Project Number 98-221. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Abraham; Henley; Rheubottom; Schon; O'Campo; Pierce; Botts; Rowand. Noes: None. Abstain: Absent: Committee Members Rego; Jimenez; Valles. Committee Member Botts made a motion, seconded by Committee Member Lien, to recommend funding in the amount of$400,000 for Project Number 98-201. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Abraham; Henley;Rheubottom; Schon; O'Campo; Pierce; Botts; Rowand. Noes: None. Abstain: Absent: Committee Members Rego; Jimenez; Valles. Committee Member Pierce made a motion, seconded by Committee Member Rowand,to recommend funding in the amount of$10,500 for Project Number 98-212. REGULAR MEETING COMMITTEE MINUTES lmp:cdmin.22 9 February 2, 1998 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Abraham;Henley; Rheubottom; Schon; O'Campo; Pierce; Botts; Rowand. Noes: None. Abstain: Absent: Committee Members Rego; Jimenez; Valles. Committee Member Schon made a motion, seconded by Committee Member Lien,to recommend funding in the amount of$110,000 for Project Number 98-233. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Abraham;Rheubottom; Schon; O'Campo; Pierce; Botts. Noes: Committee Members Henley; Rowand. Abstain: Absent: Committee Members Rego; Jimenez; Valles. Committee Member Botts made a motion, seconded by Committee Member Abraham,to recommend funding in the amount of$20,000 to Project Number 98-222. The motion carried by the following vote: Ayes: Committee Members Abraham; Henley; Rheubottom; Schon; O'Campo; Pierce; Botts; Rowand. Noes: Chairperson Lien. Abstain: Absent: Committee Members Rego;Jimenez; Valles. Committee Member Schon made a motion, seconded by Committee Member O'Campo,to recommend funding in the amount of$50,000 to Project Number 98-202. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Abraham; Henley; Rheubottom; Rowand; Schon; O'Campo; Pierce; Botts. Noes: None. Abstain: Absent: Committee Members Rego; Jimenez;Valles. The Committee Members made comments regarding the need to fund the City's Code Enforcement Program. The Committee also expressed concern regarding the City relocating money from Code Enforcement to City Fire without the recommendation of the Committee. Committee Member Lien made a motion, seconded by Committee Member Pierce,to recommend funding in the amount of$500,000 to Project Number 98-227, contingent upon the department providing objectives to the Committee regarding their proposed accomplishments for the upcoming year. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Abraham; Henley; Rheubottom; Pierce; Botts; Rowand. Noes: Committee Members O'Campo; Schon. Abstain: Absent: Committee Members Rego;Jimenez; Valles. Committee Member Pierce made a motion, seconded by Committee Member Rowand,to recommend funding in the amount of$174,689 to Project Number 98-219. REGULAR MEETING COMMITTEE MINUTES lmp:cdmin.22 10 February 2, 1998 The motion carried by the following vote: Ayes: Committee Members Henley; Rheubottom; Schon; O'Campo; Pierce; Rowand. Noes: Chairperson Lien; Committee Members Abraham; Botts. Abstain: Absent: Committee Members Rego; Jimenez;Valles. Committee Member Pierce made a motion, seconded by Committee Member Abraham,that the following Public Service Projects that originally received a 9-0-1 vote be approved: Project Number 98-108 for$15,000 Project Number 98-112 for$18,500 Project Number 98-113 for$135,700 Project Number 98-119 for$10,000 Project Number 98-120 for$10,000 Project Number 98-124 for$18,500 Project Number 98-135 for$18,500 Project Number 98-138 for$18,500 Project Number 98-141 for$15,000 Project Number 98-142 for$18,500 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Henley; Rheubottom; Schon; O'Campo; Pierce; Abraham; Botts Rowand. Noes: None. Abstain: Absent: Committee Members Rego; Jimenez; Valles. Committee Member Pierce made a motion, seconded by Committee Member Abraham,that the following Public Service Projects that originally received a 8-0-1 vote be approved: Project Number 98-100 for$10,000 Project Number 98-102 for$18,500 Project Number 98-103 for$15,000 Project Number 98-104 for$15,000 Project Number 98-106 for$10,000 Project Number 98-107 for$10,000 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Henley;Rheubottom; Schon; O'Campo; Pierce; Abraham; Botts; Rowand. Noes: None. Abstain: None. Absent: Committee Members Rego; Jimenez; Valles. Project Number 98-131 for$18,500 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Henley;Rheubottom; O'Campo; Pierce; Abraham; Botts; Rowand. Noes: None. Abstain: Committee Member Schon. Absent: Committee Members Rego; Jimenez; Valles. Project Number 98-134 for$15,000 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Henley; Rheubottom; Schon; O'Campo; Pierce;Abraham; Botts. Noes: None. Abstain: Committee Member Rowand. Absent: Committee Members Rego;Jimenez; Valles. REGULAR MEETING COMMITTEE MINUTES Imp:cdmin.22 11 February 2, 1998 Project Number 98-137 for$18,500 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Henley;Rheubottom; Schon; O'Campo; Pierce;Abraham; Rowand. Noes: None. Abstain: Committee Member Botts. Absent: Committee Members Rego; Jimenez; Valles. Committee Member Pierce made a motion, seconded by Committee Member Botts,that Project Number 98-105 that originally received a 7-0-1 vote be recommended for funding for$18,500. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Henley;Rheubottom; O'Campo; Pierce; Abraham; Botts; Rowand. Noes: None. Abstain: Committee Member Schon. Absent: Committee Members Rego; Jimenez;Valles. Committee Member Pierce made a motion, seconded by Committee Member Botts,that the following Public Service Projects that originally received a 7-1-1 vote be approved: Project Number 98-110 for$10,000 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Henley; Rheubottom; O'Campo; Pierce; Abraham; Botts; Schon; Rowand. Noes: None. Abstain: None. Absent: Committee Members Rego; Jimenez; Valles. Project Number 98-140 for$18,500 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Henley; Rowand; Rheubottom; O'Campo; Pierce; Botts; Schon. Noes: None. Abstain: Committee Member Abraham. Absent: Committee Members Rego; Jimenez; Valles. Project Number 98-149 for$15,000 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Henley; Rheubottom; O'Campo; Pierce;Abraham; Botts; Rowand. Noes: None. Abstain: Committee Member Schon. Absent: Committee Members Rego; Jimenez; Valles. Project Number 98-154 for$15,000 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Henley;Rheubottom; O'Campo; Pierce;Abraham; Botts; Rowand. Noes: None. Abstain: Committee Member Rheubottom. Absent: Committee Members Rego; Jimenez; Valles. REGULAR MEETING COMMITTEE MINUTES Imp:cdmin.22 12 February 2, 1998 Committee Member Pierce made a motion, seconded by Committee Member Botts,that the following projects that originally received a 7-2-0 vote be approved: Project Number 98-122 for$15,000 Project Number 98-147 for$18,500 Project Number 98-139 for$18,500 Project Number 98-148 for$18,500 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Henley; Rheubottom; O'Campo; Pierce;Abraham; Botts; Schon; Rowand. Noes: None. Abstain: None. Absent: Committee Members Rego; Jimenez; Valles. Project Number 98-123 for$8,000 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Rheubottom; O'Campo; Pierce; Abraham; Botts; Schon; Rowand. Noes: None. Abstain: Committee Member Henley. Absent: Committee Members Rego; Jimenez; Valles. V. DEVELOPMENT OF REALLOCATION RECOMMENDATIONS—CDBG PROGRAM The Committee Members established the following list for reallocation funds should they become available. Amount Proposal Number Agency/Project Requested 212 Family Service Agency- Security Fencing $ 10,500 225 Home of Neighborly Service- Rehab Phase II $ 80,000 209 City-Library-Feldheym Art Gallery Rehab $ 9,000 210 City- Library-Villasenor Art Gallery Rehab $ 4,000 215 Assoc. for Retarded Citizens-Parking Lot Rehab $ 25,000 230 City- Parks- Meadowbrook Tot Lot $ 73,500 236 City-Facilities-ADA City Hall Restrooms $ 24,000 231 City-Public Works-Handicapped Access $ 100,000 228 City—Parks—Galaxy Re-roof $ 35,000 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Henley;Rheubottom; O'Campo; Pierce;Abraham; Botts; Schon; Rowand. Noes: None. Abstain: None. Absent: Committee Members Rego; Jimenez;Valles. REGULAR MEETING COMMITTEE MINUTES lmp:cdmin.22 13 February 2, 1998 ��J Committee Member Pierce also recommended that if the funds are available,that all projects that received a partial funding of$18,500 be brought up to their full funding request of$20,000; all other projects that received reduced funding be brought up to their full funding requested amount. He requested that those projects be prioritized in order of greatest support from the Committee Members. The Committee Members each thanked Chairperson Susan Lien for her hard work and support on the Community Development Citizens Advisory Committee. IV. ADJOURNMENT There being no further business,the meeting of the Community Development Citizens Advisory Committee was adjourned at 10:55 p.m. Respectfully Submitted: LA VONDA M-PEARSON Clerk to the Commission REGULAR MEETING COMMITTEE MINUTES lmp:cdmin.22 14 February 2, 1998 COMMUNITY DEVELOPMENT CITIZENS ADVISORY COMMITTEE OF THE CITY OF SAN BERNARDINO MINUTES REGULAR MEETING February 16, 1998 10:30 a.m. I. CALL TO ORDER The Regular Meeting of the Community Development Citizens Advisory Committee was held in the Board Room of the Economic Development Agency, 201 North "E"" Street, San Bernardino, California and called to order by Chairwoman Susan Lien at approximately 10:40a.m., on Monday, February 16, 1998. ROLL CALL Roll call was taken with the following members present: Chairwoman Susan Lien; Committee Members Clare O'Campo; Lenore Schon;Ann Botts; Tom Pierce; Robert Rego; Jeanette Rheubottom; Richard Abraham; Judith Valles. Absent: Dan Jimenez; Barbara Henley; Doug Rowand. STAFF PRESENT Norma Owens, Community Development Specialist; Tamara Torres, Community Development Analyst; Ronald E. Winkler, Director, Development Department; La Vonda M-Pearson, Clerk to the Commission. OTHERS IN ATTENDANCE None. COMMENTS Chairwoman Lien questioned the items that needed action taken on which Committee Members Valles was present. She stated that Committee Member Valles was not comfortable taking action on all items on the agenda because she was not present during the deliberation meetings. Ms. Owens stated that packets were delivered on Item Number 3 regarding the HOME Program. REGULAR MEETING COMMITTEE MINUTES lmp:cdmin.16 1 February 16, 1998 IL GENERAL PUBLIC COMMENTS Gerald Butler,Mobilehome Board, expressed concern to the Committee Members regarding the funding for his program being cut 50%. He distributed a memorandum to the members which discussed the need for funds for mobilehome repair to low-income residents. He also showed renderings of those mobilehomes that were within the City and need of immediate repair. He respectfully requested that his program be placed on the reallocation list for future funds if available. Mr.Butler stated that costs for repair of the mobilehomes is approximately$3,000 per unit. He stated that his department is only allowed to appropriate $1,500 per unit and therefore they will request a match from the owner. III. AMENDMENT TO THE HOME PROGRAM Committee Member Valles questioned the $500,000 that was approved by the Council for assisting in the rehabilitation of the mobilehome parks. She asked if it was part of the HOME funds. Ronald E. Winkler, Director,Development Department, stated that HOME funds was the funding source that was approved by the Council for this project. He stated that in the past, money was set aside for future mobilehome acquisitions. He indicated that the funds had grown to approximately $1.2million. However,there are no acquisitions for additional parks pending at this time. He stated that staff was recommending that$500,000 of the acquisition funds be re-programmed for improvement of the already acquired mobilehome parks. Committee Member Botts questioned the effect that approval of this item would have on the projects already recommended for approval by the Committee. Ms.Owens explained that this would only change the use of funds from one project to another within the HOME Program. Ms. Owens reviewed for the Committee's information items approved for the HOME Program for fiscal year 1998/99. Chairwoman Lien clarified that the total carry-over amount of funding was $1,196,400. She stated that of this amount, staff was requesting that$500,000 be re-programmed for mobilehome improvements. Chairwoman Lien expressed concern regarding the numerous Mobilehome Parks within the City and the high-vacancy rate within the parks. She questioned whether or not the parks would ever become full. She also questioned the possibility of consolidating some of the parks. REGULAR MEETING COMMITTEE MINUTES lmp:cdmin.16 2 February 16, 1998 Mr. Winkler commented on the various actions that have been taken at the parks for the betterment of the mobilehome parks. Committee Member Abraham questioned whether or not the City had a position on the title of the mortgage of the mobilehomes that are in Agency-owned parks. Mr. Winkler stated that for the new coaches, HOME funds are being used with CHDO to finance or acquire units to occupy vacant spaces. For those coaches,the Agency does hold a Deed to Trust. Committee Member Pierce stated that a presentation was never made to the Committee regarding the Mobilehome Conversion Program since he appointment to the Committee. He questioned its necessity. Committee Member Valles made comments regarding The London Group and the cost of this program to the City/Agency. She agreed that a full presentation should be made to the Committee in order to give the members a complete understanding of this program. Mr.Winkler commented on the number of Mobilehome Parks in the City and the need for rehabilitation to those parks. Chairwoman Lien informed the Committee Members that this item would be discussed by the Council at the meeting of the Mayor and Common Council at 2:00 p.m. Committee Member Abraham questioned the use of the balance of the $1,196,400 after the $500,000 is re-programmed. Mr.Winkler stated that there is a deadline for the funds to be spent. If the funds are not spent by that date,the funds are lost. He stated that the funds could always be re-programmed to other programs that can use HOME funds. Committee Member Pierce made a motion, seconded by Committee Member Botts,that the Committee recommend approval of moving HOME funds from the Mobilehome Park Conversion Program to the Rehabilitation Program. Committee Member Abraham questioned whether or not a vote could be taken on this item after hearing a presentation from The London Group. Chairwoman Lien stated that the Committee could delay its decision,however,the Council could still take action at 2:00 p.m. Discussion ensued regarding whether or not this was an urgency item. REGULAR MEETING COMMITTEE MINUTES lmp:cdmin.16 3 February 16, 1998 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Rheubottom;Abraham; Schon; Valles; Rego; Pierce; Botts; O'Campo. Noes: None. Abstain: None. Absent: Committee Members Dan Jimenez; Barbara Henley; Doug Rowand. II. SELECTION OF AN INTERIM CHAIR Chairperson Lien commented on the need to appoint an interim chair. Norma J. Owens, Community Development Specialist,read a memorandum from the Mayor's Office regarding Committee appointments. She stated that all current members would remain in place until the new Mayor and Council Members would make changes. Chairperson Lien asked the Committee Members if they would like to remain on the Committee. Committee Member Pierce - Yes Committee Member Botts - No Committee Member O'Campo - No Committee Member Rego - Yes Ms. Owens distributed a copy of a letter of resignation from Committee Member Doug Rowand, former Mayoral Appointee. DOUG ROWAND RESIGNED FROM THE COMMITTEE EFFECTIVE 2-16-98 Committee Member Valles(Mayor-elect) asked Committee Members Botts and O'Campo if they would be willing to remain on the Committee. Committee Member Botts commented on the additional family duties she has acquired. Ms.Owens explained the process that takes place with the Committee throughout the entire year. Committee Members Botts and O'Campo agreed to remain on the Committee if the Mayor desired. Committee Member Pierce made a motion, seconded by Committee Member O'Campo,to appoint Richard Abraham as interim Chairperson for the Citizen's Advisory Committee. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Rheubottom;Abraham; Valles; Rego; Pierce; Botts; O'Campo; Schon. Noes: None. Abstain: None. Absent: Committee Members Jimenez; Henley. REGULAR MEETING COMMITTEE MINUTES hnp:cdmin.16 4 February 16, 1998 Committee Member Botts made a motion, seconded by Committee Member Lien,to appoint Tom Pierce as interim vice-Chairperson to the Citizen's Advisory Committee. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Rheubottom; Schon;Abraham; Valles; Rego; Pierce; Botts; O'Campo. Noes: None. Abstain: None. Absent: Committee Members Jimenez•, Henley. PROJECT FOR REVIEW Norma J. Owens, Community Development Specialist, commented on an article in the paper which stated that additional CDBG funds would be made available to the City. She stated that at this time,the article has not been confirmed. Ms. Owens stated that during the deliberations,the Committee inadvertently missed funding a Capital Improvement project which received a 9-0 vote. The project was for the YWCA at a cost of $55,000. Chairperson Lien recommended that the funding needed for this project be taken from Fire Apparatus. Ms. Owens noted that if the funds are removed from the Fire Department, it would still allow them to do a lease purchase on three(3)engines. Committee Member Lien made a motion, seconded by Committee Member Botts,that$55,000 be removed from Project Number 98-219—Apparatus Replacement to Project Number 98-240—YWCA Phase II. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Rheubottom; Abraham;Pierce; Botts; O'Campo; Schon. Noes: None. Abstain: Committee Members Valles;Rego. Absent: Committee Members Jimenez; Henley. Chairperson Lien stated that when the allocations were being discussed and approved by the Committee,approval was only given to item with at least seven(7)yes votes. She pointed-out that there were three(3)projects that received six(6)yes votes under Public Service. The projects were Meadowbrook Boxing, City Library Literacy Program and the Highland Senior Center. She expressed concern regarding those projects not receiving any funding. Committee Member Botts recommended that these projects be placed first on the reallocation list. REGULAR MEETING COMMITTEE MINUTES lmp:cdmin.16 5 February 16, 1998 Committee Member Pierce stated that Meadowbrook Boxing requested $18,500; however the six (6)yes votes that this project received was for funding in the amount of$9,435. The City Library vote was for$20,000 and the vote for Highland Lutheran was for$15,000. Discussion ensued regarding the need for the funding for Highland Lutheran and the use of those funds. Chairperson Lien requested that the Committee attempt to fund the Library Literacy Program during this funding cycle. Committee Member Pierce stated that thirteen(13)projects were recommended for approval at $18,500. He stated that if those projects were reduced to $18,000 that would allow an additional $6,500 for other projects. The Committee Members discussed various ways to obtain additional funding to fund the three projects that received a six(6)yes vote. Committee Member Pierce again stated that thirteen(13)projects were recommended for funding at$18,500; five(5)projects were recommended for funding at$15,000. He recommended cutting the thirteen(13)projects from $18,500 to$17,500 and the five(5)projects from $15,000 to $14,000. That would leave $18,000. Chairperson Lien expressed a desire to fund the Library Literacy Program for$17,000. Committee Member Pierce stated that if the thirteen(13)projects were reduced by$1,308.00, that would allow for the $17,000 needed for the Library Literacy Program. Chairperson Lien stated that during the reallocation process,the first priority would be to bring all projects that received partial funding up to their full funding requested amount. Discussion ensued regarding the priority listing for the reallocation funds. Chairperson Lien questioned whether or not the first two(2) items on the reallocation list should be Meadowbrook Boxing for$9,435 and Highland Senior Center for$15,000. The Committee Members agreed. Committee Member Botts made a motion, seconded by Committee Member Pierce, that the first two(2)items on the reallocation list would be(1)Meadowbrook Boxing for an amount of$9,435 and(2) Highland Senior Center for an amount of$15,000. REGULAR MEETING COMMITTEE MINUTES lmp:cdmin.16 6 February 16, 1998 `t The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Rheubottom;Abraham; Pierce; Botts; O'Campo; Valles; Schon. Noes: None. Abstain: Committee Member Rego. Absent: Committee Members Jimenez; Henley. Committee Member Pierce made a motion, seconded by Committee Member Rheubottom,to reduce the thirteen(13)projects previously recommended for funding at$18,500 to $17,192. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Rheubottom;Abraham; Pierce; Botts; O'Campo; Schon;Valles. Noes: None. Abstain: Committee Member Rego. Absent: Committee Members Jimenez; Henley. Committee Member Abraham made a motion, seconded by Committee Member Pierce,to fund the Library Literacy Program#98-130 for an amount of$17,000. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Rheubottom;Abraham; Pierce; Botts; O'Campo; Schon;Valles. Noes: None. Abstain: Committee Member Rego. Absent: Committee Members Jimenez; Henley. Committee Member Abraham made a motion, seconded by Committee Member Botts,that the reallocation priority list after Meadowbrook Boxing and Highland Senior Center be to bring the projects recommended for full funding back to the full funding amount of$20,000; (2)that the projects that were reduced by a greater amount be funded back to the full funding amount of$20,000. The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Rheubottom;Abraham; Pierce; Schon; Botts; O'Campo;Valles. Noes: None. Abstain: Committee Member Rego. Absent: Committee Members Jimenez; Henley. Ms. Owens asked that in lieu of the newspaper article regarding the additional funding for the City's CDBG Program if the Committee would like to prepare an additional funding list for those funds. Committee Member Abraham believed it was too premature for the Committee to take any action on those funds. Committee Member Pierce commented on the request from Mr. Butler to allocate funds to the Mobilehome Program on the reallocation list. Committee Member Pierce made a motion, seconded by Committee Member Abraham,that funding in the amount of$25,000 for project 98-167 and$25,000 for project 98-168 be placed on the reallocation list for the Capital Improvement list. REGULAR MEETING COMMITTEE MINUTES Imp:cdmin.16 7 February 16, 1998 The motion carried by the following vote: Ayes: Chairperson Lien; Committee Members Rheubottom;Abraham; Pierce; Schon; Botts. Noes: None. Abstain: Committee Member Rego;Valles; O'Campo. Absent: Committee Members Jimenez; Henley. IV. ADJOURNMENT There being no further business,the meeting of the Community Development Citizens Advisory Committee was adjourned. Respectfully Submitted: LA VONDA M-PEARSON Clerk to the Commission REGULAR MEETING COMMITTEE MINUTES lmp:cdmin.16 8 February 16, 1998 ll' COMMUNITY DEVELOPMENT CITIZENS ADVISORY COMMITTEE OF THE CITY OF SAN BERNARDINO MINUTES REGULAR MEETING April 20, 1998 3:00 p.m. 1. CALL TO ORDER The Regular Meeting of the Community Development Citizens Advisory Committee was held in the Board Room of the Economic Development Agency, 201 North"E"" Street, San Bernardino, California and called to order by Acting Chairman Richard Abraham at approximately 3:00 p.m.,on Monday,April 20, 1998. ROLL CALL Roll call was taken with the following members present: Acting Chairman Richard Abraham; Committee Members Robert Lien; Lenore Schon; Ann Botts; Tom Pierce; Robert Rego; Jeanette Rheubottom; Barbara Henley; Claudia Oakes. Absent: Dan Jimenez; Robin Calote; Martin Valdez (arrived late). STAFF PRESENT Norma Owens, Community Development Specialist; Tamara Torres, Community Development Analyst; Ronald E. Winkler,Director,Development Department; Susan Morales,Assistant to the Agency Administrator;La Vonda M-Pearson,Clerk to the Commission. OTHERS IN ATTENDANCE None. IL GENERAL PUBLIC COMMENTS None. REGULAR MEETING COMMITTEE MINUTES 1mp:cdmin.20 1 April 20, 1998 III. INTRODUCTION OF NEW MEMBERS Acting Chairman Abraham welcomed the new Committee Members to the Citizens Advisory Committee. He informed them that there was a total of 15 members on the Committee;three of which are vacant. He explained that a formal meeting could only be held if a quorum of 8 members were present. He stressed the importance of attending the meetings and noted that a member can be removed from the Committee after three(3)unexcused absences. Tamara Torres,Community Development Analyst, announced that Committee Member Jimenez called to state that he would be unable to attend the meeting. She stated that he apologized for his absence. IV. REVIEW OF MINUTES—FEBRUARY 2 AND 16, 1998 Committee Member Pierce asked questions regarding acronyms used in the minutes, such as "MHP". He questioned its meaning. Acting Chairman Abraham stated that in lieu of the Mayor's action regarding the Mobile Home Purchase Program,the Committee would need to reconsider the appropriation of those funds. Norma Owens, Community Development Specialist, briefed the Committee on the Mobile Home Purchase Program for the benefit of the new members. She stated that the to date,the City had purchased eight(8)parks. Committee Member Schon indicated that she was inadvertently left off the roll call and various votes within the minutes. La Vonda M-Pearson,Clerk to the Commission, stated that she would review the roll call and motions and make the necessary corrections. Committee Member Schon, made a motion, seconded by Committee Member Pierce,that the minutes for the meeting of February 2, 1998, be approved as corrected. The motion carried by the following vote: Ayes: Committee Members Abraham; Schon; Pierce; Lien;Rheubottom; Oakes; Henley;Botts; Rego. Noes: None. Abstain: None. Absent: Committee Members Jimenez; Calote; Valdez. Committee Member Schon,made a motion, seconded by Committee Member Pierce,that the minutes for the meeting of February 16, 1998, be approved as corrected. REGULAR MEETING COMMITTEE MINUTES 1mp:cdmin.20 2 April 20, 1998 The motion carried by the following vote: Ayes: Committee Members Abraham; Schon; Pierce; Lien;Rheubottom; Oakes; Botts;Rego. Noes: None. Abstain: Committee Member Henley. Absent: Committee Members Jimenez; Calote;Valdez. V. REVIEW OF MEMORANDUM FROM FORMER CHAIR SUSAN LIEN Committee Member Schon stated that she would like the memorandum from the former chair to reflect the recommendations of the Committee regarding the need to receive information for the Committee's review on a timely basis. She would also like the memorandum to indicate the need for Ms.Owens to receive additional support. Acting Chairman Abraham read a memorandum that he prepared for the Community Development Commission. He felt his memorandum would address the concerns expressed by Committee Member Schon. NEW MEMBER MARTIN VALDEZ ARRIVED AT 3:50 P.M. Committee Member Pierce commented on the need for the Committee to be kept apprised of all actions that affect the Committee. Committee Member Valdez felt the Committee should be aware of the staff's position on an item before a decision is made. The Committee Members discussed their role as an Advisory Committee to them at what that means to each member. Norma Owens,Community Development Specialist, stated that an annual meeting with the Housing of Urban Development(HUD)was held were the need for citizen participation was discussed. She stated that the City needs to develop a Citizen's Participation Plan. Committee Member Botts recommended that the representatives from HUD make a presentation to the Community Development Citizen's Advisory Committee to discuss their roll as committee members. REGULAR MEETING COMMITTEE MINUTES 1mp:cdmin.20 3 April 20, 1998 �k` VI. AMENDMENT TO CDBG PROGRAM—FY 1997/1998 Norma Owens,Community Development Specialist,explained the need for the Committee to review this item. She stated that the Committee had previously allocated funds totaling$14,000 to Inland Empire Deaf Community Services which had been absorbed by the Center on Deafness—Inland Empire(CODIE). She explained that CODIE would like to receive those funds that were allocated to Inland Empire Deaf Community Services. In order for the new organization to receive the funds, a change in the Consolidated Plan was necessary. The Committee Members expressed concern regarding the majority of the Board of Director's from CODIE being located in Riverside. They requested that the organization obtain local participation. Committee Member Valdez questioned the type of services that the organization provides. Ms. Owens explained that CODIE is the major organization for providing services to the deaf. She noted that the organization was located at 1490"D" Street, San Bernardino. COMMITTEE MEMBER PIERCE WAS EXCUSED AT 4:20 P.M. Committee Member Valdez made a motion, seconded by Committee Member Botts,that the funds previously allocated to Inland Empire Deaf Community Services for an amount of$14,000, be reallocated to CODIE. The motion carried by the following vote: Ayes: Committee Members Schon; Lien; Rheubottom; Oakes; Botts; Rego; Henley. Noes: None. Abstain: Committee Members Abraham; Valdez. Absent: Committee Members Jimenez; Calote; Pierce. VII. CDBG/HOME AND ESG PROGRAM RECOMMENDATIONS—FY 1998/1999 Norma Owens,Community Development Specialist,explained staff's proposed changes to the funding recommendations for the Mobile Home Purchase Program(MHP), Mortgage Assistance Program(MAP), and the Acquisition,Rehabilitation& Resale(ARR)Programs. Ronald E. Winkler, Director, Development Department, informed the Committee of the Mayor's decision to halt the MHP Program. He explained that eight(8)parks were already purchased and converted to non-profit ownership. Those parks have numerous needs for common area improvements. He requested that approximately$62,400 be left available in the Park Purchase Project. Committee Member Schon asked questions regarding the MAP Program. She questioned whether or not the homes were monitored to ensure that they were still owner occupied and not rentals. REGULAR MEETING COMMITTEE MINUTES 1mp:cdmin.20 4 April 20, 1998 �J Mr. Winkler stated that the properties could be monitored through the tax rolls. He also stated that if the owner rents the property,the funding provided by the Agency would become due in full. Committee Member Botts made a motion, seconded by Committee Member Valdez,that the funding in the amount of$562,400 previously allocated to the Mobile Home Purchase Program be redistributed as follows: Acquisition,Rehabilitation&Resale(ARR) $300,000 Mobile Home Park Rehabilitation $200,000 Mobile Home Park Purchase Program $ 62,400 The motion carried by the following vote: Ayes: Committee Members Abraham; Henley; Valdez; Rheubottom; Botts; Rego. Noes: None. Abstain: Committee Members Oakes; Lien; Schon. Absent: Committee Members Jimenez; Calote; Pierce. Ms. Owens discussed the Highland Senior Center Project. She reminded the Committee, as stated in the minutes,that the project did not receive funding during the initial allocation process, and that it was placed on the reallocation list for future funding. Committee Member Schon felt the project should be reconsidered and funded during the first funding cycle. She did not believe it was fair for the project not be receive funding due to an oversight of the Committee. Committee Member Botts reminded the Committee that this matter was thoroughly discussed at the last Committee Meeting and that it was recommended that the project be placed on the reallocation list as a priority. A lengthy discussion ensured regarding the matter. Committee Member Botts made a motion, seconded by Committee Member Valdez,that the CDCAC Funding Recommendation List remain the same and that the decision to fund projects other than those listed be made by the Council. The motion failed by the following vote: Ayes: Committee Members Rheubottom; Botts; Henley;Valdez. Noes: Committee Members Schon; Rego; Abraham. Abstain: Committee Members Lien; Oakes. Absent: Committee Members Jimenez; Calote; Pierce. Tamara Torres, Community Development Analyst,reminded the Committee that Meadowbrook Boxing was also inadvertently left off the funding list. She noted that it also received a higher vote than Highland Senior Center. REGULAR MEETING COMMITTEE MINUTES 1mp:cdmin.20 5 April 20, 1998 �k' Ms. Owens stated that on the original list,the Committee listed funding amounts of$9,435 for Meadowbrook Boxing and$15,000 for Highland Senior Center. A total amount of$24,435 was needed to fund both projects. She also explained for the benefit of the new members how the projects were left off the list. Committee Member Schon made a motion, seconded by Committee Member Valdez,that the Community Development Citizen's Advisory Committee reduce a proportionate portion of funds from all Public Service Projects to obtain the $24,435 needed to fund Meadowbrook Boxing for$9,435 and Highland Senior Center for$15,000; also,that the reallocation list be adjusted accordingly. The motion carried by the following vote: Ayes: Committee Members Henley; Lien;Valdez; Rheubottom; Botts; Rego; Oakes; Schon. Noes: Committee Member Abraham. Abstain: None. Absent: Committee Members Jimenez; Calote; Pierce. Committee Member Valdez made a motion, seconded by Committee Member Botts,that the $250,000 previously allocated to the Mobile Home Purchase Program for FY 1998/1999, be reallocated to the following projects: Acquisition, Rehabilitation&Resale(ARR): $187,500 Mortgage Assistance Program (MAP): $ 62,500 The motion carried by the following vote: Ayes: Committee Members Abraham; Henley;Valdez; Rheubottom; Botts; Rego; Schon. Noes: None. Abstain: Committee Members Lien; Oakes. Absent: Committee Members Jimenez; Calote; Pierce. VIII. ADJOURNMENT There being no further business,the meeting of the Community Development Citizens Advisory Committee was adjourned. Respectfully Submitted: LA VONDA M-PEARSON Clerk to the Commission REGULAR MEETING COMMITTEE MINUTES 1mp:cdmin.20 6 April 20, 1998 APPENDIX II RESOLUTIONS LC I RESOLUTION NO. 2 3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL 4 OF THE CITY OF SAN BERNARDINO APPROVING A CERTAIN FOURTH YEAR ACTION PLAN OF THE 5 CONSOLIDATED PLAN IN CONNECTION WITH IMPLEMENTING VARIOUS FEDERAL GRANT FUNDED 6 PROGRAMS 8 WHEREAS,the City of San Bernardino, California(the "City"), is a municipal 9 corporation and a charter city duly created and existing pursuant to the Constitution and the laws 10 of the State of California; and 11 WHEREAS, the Community Development Commission of the City of San Bernardino 12 (the"Commission") on behalf of the Redevelopment Agency of the City of San Bernardino (the 13 "Agency"), is a redevelopment agency, a public body, corporate and politic of the State of 14 California, organized and existing pursuant to the Community Redevelopment Law(Part 1 of 15 Division 24) commencing with Section 33000 of the Health and Safety Code of the State of 16 California(the "Act"); and 17 WHEREAS, the City has previously initiated certain actions in connection with the 18 pursuit and award of certain Federal Grant Entitlement Funds, including but not limited to 19 Community Development Block Grant Funds, HOME Investment Partnership Act Funds and 20 Emergency Shelter Grant Program Funds, for the purposes of assisting and providing decent 21 housing, suitable living environment and expanded economic opportunities principally for low 22 and moderate income persons who reside within the jurisdiction of the City; 23 WHEREAS, in connection with the pursuit of said Federal Funds, the City, through the 24 Development Department of its Economic Development Agency, has caused the preparation of a 25 Fourth Year Action Plan of the Consolidated Plan composed of three components which include 26 (i) an evaluation of the housing and community development needs of the City of San 27 Bernardino, (ii) a Five Year Strategic Plan and an(iii) Annual Action Plan; and 28 WHEREAS, a copy of the Fourth Year Action Plan of the Consolidated Plan is attached hereto as Exhibit"A" and incorporated herein by this reference; and -1- I WHEREAS, the City, having held a duly noticed public hearing in connection with the 2 consideration of the Fourth Year Action Plan of the consolidated Plan, hereby deems it desirable 3 to approve the Fourth Year Action Plan of the Consolidated Plan as attached hereto as Exhibit 4 "A"and to authorize its submission to the United States Department of Housing and Urban 5 Development ("HUD"). 6 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON 7 COUNCIL OF THE CITYOF SAN BERNARDINO, AS FOLLOWS: 8 SECTION 1. The Mayor and Common Council(the "Council") hereby find and 9 determine that the preparation of the Fourth Year Action Plan of the Consolidated Plan is in the 10 best interests of the residents of the City of San Bernardino and hereby approved the Fourth Year I I Action Plan of the Consolidated Plan a copy of which is attached hereto and as Exhibit "A" and 12 incorporated herein by this reference. 13 SECTION 2. The Council hereby authorized the submission of the Fourth Year Action 14 Plan of the Consolidated Plan to HUD and further directs the Mayor to take such action and 15 execute such documents on behalf of the City as may be deemed appropriate in order to submit 16 and implement the Fourth Year Action Plan of the Consolidated Plan on behalf of the City. 17 SECTION 3. The findings and determinations herein shall be final and conclusive. This 18 Resolution shall take effect upon the date of adoption. 19 20 21 22 23 24 25 26 27 28 -2- � r1 I RESOLUTION OF THE MAYOR AND COMMON COUNCIL 2 OF THE CITY OF SAN BERNARDINO APPROVING A CERTAIN FOURTH YEAR ACTION PLAN OF THE 3 CONSOLIDATED PLAN IN CONNECTION WITH IMPLEMENTING VARIOUS FEDERAL GRANT FUNDED 4 PROGRAMS 5 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 7 Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 1998 by the following vote, to wit: 8 9 COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT to ESTRADA 11 LIEN 12 ARIAS 13 SCHNETZ DEVLIN 14 ANDERSON 15 MILLER 16 17 18 CITY CLERK 19 The foregoing resolution is hereby approved the day of , 1998. 20 21 22 Judith Valles, Mayor 23 City of San Bernardino 24 Approved as to form And legal Content: 25 JAMES F. PENMAN 26 City Attorney 27 By: 28 04-98-16.msc -3- I RESOLUTION NO. 2 3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE 4 MAYOR TO EXECUTE SUCH DOCUMENTS AND TAKE 5 SUCH ACTIONS AS MAY BE DEEMED NECESSARY TOIMPLEMENT THE CITY'S FOURTH YEAR ACTION 6 PLAN OF THE CONSOLIDATED PLAN 7 8 WHEREAS,the City of San Bernardino, California(the "City"), is a municipal 9 corporation and a charter city duly created and existing pursuant to the Constitution and the laws 10 of the State of California; and 11 WHEREAS, the Community Development Commission of the City of San Bernardino 12 (the"Commission") on behalf of the Redevelopment Agency of the City of San Bernardino (the 13 "Agency"), is a redevelopment agency, a public body, corporate and politic of the State of 14 California, organized and existing pursuant to the Community Redevelopment Law(Part 1 of Is Division 24) commencing with Section 33000 of the Health and Safety Code of the State of 16 California(the "Act"); and 17 WHEREAS, the City has previously authorized the establishment of a Fourth Year 18 Action Plan of the Consolidated Plan for fiscal year 1998-99 pertaining to the receipt and use by 19 the Development Department of the City's Economic Development Agency of Federal Grant 20 Funds;and 21 WHEREAS,the Fourth Year Action Plan of the Consolidated Plan seeks to use Federal 22 Grant Funds from various sources, including but not limited to Community Development Block 23 Grant Funds, HOME Investment Partnership Act Funds and Emergency Shelter Grant Program 24 Funds and in order to implement said programs, the City deems it necessary to authorize the 25 Mayor to execute such documents with subrecipients of the Federal grant fund monies as may be 26 deemed appropriate by City staff. 27 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON 28 COUNCIL OF THE CITYOF SAN BERNARDINO, AS FOLLOWS: I SECTION 1. The Council hereby authorizes the Mayor to execute any and all 2 subcontracts and memoranda of understanding with prospective fund recipients as well as such 3 documents as may be necessary in order to implement the City's Consolidated Plan and further 4 authorizes the Mayor and the Director of the City's Development Department to take such 5 actions as may be deemed necessary in order to implement the terms and conditions of the 6 Fourth Year Action Plan of the City's Consolidated Plan. 7 SECTION 2. The findings and determinations herein shall be fmal and conclusive. This 8 Resolution shall take effect upon the date of adoption. 9 10 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 //// I RESOLUTION OF THE MAYOR AND COMMON COUNCIL 2 OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE SUCH DOCUMENTS AND TAKE 3 SUCH ACTIONS AS MAY BE DEEMED NECESSARY TOIMPLEMENT THE CITY'S FOURTH YEAR ACTION PLAN 4 OF THE CONSOLIDATED PLAN 5 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held 7 on the day of , 1998 by the following vote,to wit: 8 9 COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT 10 ESTRADA 11 LIEN 12 ARIAS SCHNETZ 13 DEVLIN 14 ANDERSON 15 MILLER 16 17 18 CITY CLERK 19 The foregoing resolution is hereby approved the day of , 1998. 20 21 22 Judith Valles, Mayor 23 City of San Bernardino 24 Approved as to form And legal Content: 25 JAMES F. PENMAN 26 City Attorney 27 By: 28 04-98-17.msc -3- C I T Y OF S A N B E R N A R D I N O INTEROFFICE MEMORANDUM CITY ADMINISTRATOR'S OFFICE TO: Mayor and Common Council FROM: Fred Wilson, City Administrator SUBJECT: FY 1998-99 CDBG Funding Requests DATE: May 4, 1998 ---------------------------------- As indicated by the staff report concerning this item, the CDCAC recommendations for the FY 1998-99 CDBG allocations do not include continued funding for one (1) Fire Prevention Officer. The recommendations also include $200, 000 less for code enforcement activities than was requested by the City, which would result in fewer Code Compliance Division personnel. Code Enforcement Fundinc In FY 1997-98, the Mayor and Council allocated $636, 000 in CDBG funds for code enforcement personnel and related expenses. The City's request for next fiscal year was $700, 000. The CDCAC recommendation is to allocate $500,000 for this project, which amounts to a 21% decrease from the prior year level and 28% less than was requested. The impact of this reduced funding would be significant. This action would require the elimination reductions would clearly reduce rtheecity's ab 1 ty positions. to conduct These personnel cconduct code enforcement activities. It is recommended that the Mayor and Council allocate an additional $200, 000 to Project 98-227 . Fire Prevention Officer In January 1998, the Mayor and Council approved the reallocation of $41, 800 gin prior year CDBG funds for the establishment of an additional Fire Prevention Officer position. The new position was filled effective February 3 , 1998. Fire Prevention Officers are critical to code enforcement, and work closely with Code Compliance Division staff to address the most dangerous structures. The CDCAC did not recommend continued funding of this position for FY 1998- 99 . Without this funding, the Fire Prevention Officer position would be eliminated by mid-year. It is recommended that e d e Mayor 1998 Council allocate $18,983 to fund this position through the F Wi son s-1 N/ g City Administrator 604- ( CITY OF SAN BERNARDINO INTEROFFICE MEMORANDUM FINANCE DEPARTMENT TO: Fred Wilson,City Administrator , FROM: Barbara Pachon, Director of Finance DATE: April 30, 1998 SUBJECT: CODE COMPLIANCE BUDGETED POSITIONS COPIES: Mayor Valles; Common Council There are currently thirty-two (32) positions budgeted in Code Compliance. Of these thirty-two (32) positions, five (5) are currently vacant. Outlined below are the current budgeted positions for Code Compliance: 071 Code Enforcement # Budgeted Position Title #Vacant 1 Director of Code Compliance 1 1 Code Compliance Field Supervisor 0 1 Typist Clerk II 0 1 Typist Clerk III 0 3 Code Compliance Officer II 0 1 Code Compliance Field Representative 1 2 Code Compliance Field Officer I 0 1 Account Clerk III 0 11 - TOTAL 2 072 Rental Housing # Bud eg ted Position Title #Vacant 1 Senior Housing Inspector 1 4 Housing Inspector 1 1 Typist Clerk II 0 1 Typist Clerk III 0 7 TOTAL 2 t 073 Neighborhood Revitalization # Budgeted Position Title #Vacant 1 Code Compliance Field Supervisor 0 2 Typist Clerk II 0 6 Code Compliance Officer II 0 9 TOTAL 0 074 Weed Abatement # Budgeted Position Title #Vacant 1 Abatement Coordinator 0 1 Code Compliance Officer I 0 2 TOTAL 0 075 Arden-Guthrie #Budgeted Position Title #Vacant 1 General Building Inspector 1 1 Typist Clerk H 0 1 Code Compliance Officer II 0 3 TOTAL 1 CODE COMPLIANCE GRAND TOTAL BUDGETED POSITIONS: 32 CODE COMPLIANCE GRAND TOTAL VACANT POSITIONS: 5 Please contact me at x5242 if you have any questions. 2 d ' 1 r. .a 041898#1RWA '' ` `" F I R S T D R A F T F I R S T D R A F T This is the year end report of the Community Development Citizens' s Advisory Committee for the 1998-99 fiscal year. This report covers the result of some 800 member hours spent in determining what recommendations to make to the Mayor and Council. There are three HUD programs involved in this report; the Community Development Block Grant, the HOME Investment Partnership Act and the Emergency Shelter Grant. In terms of programs demanding time and the most funds, the Block Grant program is the most significant. Block Grant funds available for spending totaled $3 ,861,000. Of this amount, 65% was allocated to Capital Improvements and about 23% to Public Service programs. Capital Improvement funds are normally those funds for programs of a longer term and best described as being big ticket programs. Some programs costing these large amounts for this fiscal period include $500,000 for code enforcement, $250,000 for demolition, $400,000 for single family rehab. and about $231,000 for the second year lease of a ten year lease for fire engines. These projects and their cost estimates were given to the Committee by the City Administrator' s office as priority needs of the City. These city items totaled some 2 million dollars or about 80% of the total Capital Improvement allocation. The Public Service programs are those normally funded with a maximum of $20,000 per award. These amounts generally go to services and organizations in the private and volunteer PAGE 1 OF 4 �' sector and their impact on recipients are normally felt quicker than on receivers of Capital Improvement funds. The exception to the $20,000 cap on Public Service funds was an allocation of $135,700 to the City Police Department for the COPS Grant Match for the hiring of additional police officers. The COPS grant consumed 23% of the total Public Services allocation. The Committee points out these percentages to indicate the City' s reliance on HUD funds for city programs. There are some general observations the Advisory Committee wishes to bring to the attention of the Council. The Advisory Committee exists as a function of entitlement—that is, the Federal Government gives money to the City and states " . . .thou shall have a Citizens Advisory Committee. . " Beyond that, the role, stature and composition of the Committee is a matter of City policy. GOD gave to the world, through Moses, only 10 comm - andments. The City of San Bernardino ordains to the Advisory Committee and unweildly. .15 members . There is one appointee per council member and 8 appointees by the Mayor. To make a meeting official, a necessary quorum is 8 members. If a member has 3 unexcused absences, that member is dropped. If a member is dropped, the members sponsor is to immediately fill the vacancy. A member is seldom dropped as it is very difficult to obtain the necessary quorum and council members often leave vacancies unfilled for a long time. The experience level of any committee meeting fluctuates depending on who is present. New members understandably means a low level of participation. Added to that problem is that any given agenda is likely to PAGE 2 OF 4 have a high fog count. Unless a new member is thoroughly familiar with the alphabet maze of HUD terminology, new member participation will be severely limited and any mean- ingful progress left to the more experiences members. In addition, the Advisory Committee often finds itself in the awkward position of questioning its true role. For example, if the Committee were to recommend that all matters involving HUD money for the City be first brought to the Advisory Comm- ittee for review, would we be exceeding our advisory role? There are instances where HUD funds have been re-allocated without the Advisory Committee ' s review. In another instance, an agreement was signed between a developer and the City for the multi-screen downtown theater complex. Two months later, the Advisory Committee was convened to review the project. The meeting was needless as the project 60 days earlier had gone from the review stage to a done deal. The Committee' s role is unquestioned in its responsibility to recommend financial reductions in programs where the Committee concluded that objectives were vague or goals not achieved in relation to their available funding or resources. We recommended reductions from $500,000 to $250,000 in demolitions, and from $700,000 to $500,000 in code enforcement. We recommended no monies for proposed funding of a code enforcement position in the fire department. The job description provided with the request for funds was more relevant to a public relations and administrative function and minimal requirement for code enforcement knowledge. We also recommended reduced funding from $250,000 to $50,000 PAGE 3 OF 4 for Employment Linkage when the Committee observed that the Employment Linkage program had spent only $60,000 of a previous allocation of $250,000. In this instance we also recommended that program be reviewed more realistically in terms of its marketing efforts in relation to the San Bernardimo employment market. The Advisory Committee was apprehensive on the direction of low income housing expenditures . A case in point was the Committee' s adamant opposition to sell to first time buyers mobile homes to fill vacant spaces in mobile home parks. It was our opinion that program was merely adding more blight to existing blight. In closing, we see city programs having an unhealthy reliance on HUD funding. The City can never be assured that HUD funds will always be available or even continued at the present funding level. Two programs particularly at risk are the COPS Grant Match and the City' s commitment to a ten year lease on newly purchased fire engines. While we urge caution regarding the reliance on HUD funds, we see even greater needs for that funding source. Last year' s ceiling on Public Service programs was capped at $20,000. This year we had to reduce the cap. to $17,100 in order to fund more programs. Finally, we recommend that the Mayor and Council review the Citizens Advisory Committee to determine the adequacy of its role, character and composition. PAGE 4 OF 4