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HomeMy WebLinkAbout22- Police CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lee Dean, Chief of Police Subject: Resolution of the City of San Bernardino authorizing the Mayor and Dept: Police Common Council to obligate and expend the awarded Local Law Date: July 7, 1997 Enforcement Block Grant Funds r. according to the expenditure Plan 0 submitted by the Police Department Synopsis of Previous Council Action: Resolution#97-210, ratified on July 7, 1997, by the Mayor and Common Council, authorizing the Police Department to apply for and accept a Local Law Enforcement Block Grant (LLEBG) Program Award for law enforcement support expenditures. Recommended Motion: 1. That the required public hearing be closed. 2. That the Police Department be authorized to obligate and expend the LLEBG Program Grant funds according to the expenditure plan. 3. Adopt resolution. ignature� Contact person: Captain Robert W. Curtis Phone 5606 Supporting data attached: Staff Report / Resolution Ward: All FUNDING REQUIREMENTS: Amount: $1,076,565 Source:(Acct. No.) 123-555-5011/5704 Acct. Description) FY 97 Local Law Enforcement Block Grant Financ Council Notes: 5hlgg Agenda Item No. lad-- CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Resolution of the City of San Bernardino authorizing the Mayor and Common Council to obligate and expend the awarded Local Law Enforcement Block Grant (LLEBG) Program funds according to the expenditure plan submitted by the police department. Background: On July 7, 1997, the Mayor and Common Council ratified Resolution 97-210,authorizing the Police Department to apply for and accept a Local Law Enforcement Block Grant (LLEBG) Program award in the amount of $1,076,565 from the U.S. Department of Justice, Bureau of Justice Assistance (BJA) for law enforcement support expenditures for equipment, technology and overtime. Approval to accept the grant award was contingent upon identifying a funding source for the mandatory 10% cash match of $119,618. The cash match is included in the COPS Option expenditure plan ratified on November 17, 1997, by the Mayor and Common Council. As a recipient of a LLEBG Program award,the San Bernardino Police Department formed the required Advisory Board which reviewed the intended use of grant funds and made a non-binding recommendation to the Mayor. The Advisory Board was provided with copies of the grant award and program purpose area narrative outlining the Police Department's intended use of grant funds. The Advisory Board unanimously recommended the grant funding be used for law enforcement support expenditures for equipment, technology, and overtime. The Advisory Board was formed in December 1997, and consists of the following representatives: • Captain Robert Curtis, Police Department • Theresa Bushey, Chief of the Bureau of Administration - San Bernardino County District Attorney's Office • Chantel Myers, Court Services Manager - San Bernardino County Superior & Municipal Courts • Linda Smith, Director of Technology - San Bernardino City Unified School District • Jeri Simpson, Director - San Bernardino Community Against Drugs • Janis Ingels, Director - Management Information Systems, City of San Bernardino Staff Report Local Law Enforcement Block Grant Expenditure Plan Page 2 Financial Impact• There will be no financial impact on the city's General Fund. The expenditure plan consists of the $1,076,565 federal LLEBG Program grant funds and the mandatory 10% cash match of $119,618, for a total project amount of $1,196,183. The cash match is included in the COPS Option expenditure plan ratified by the Mayor and Common Council. Recommendation: I recommend that the Mayor and Common Council adopt the proposed resolution authorizing the police department to obligate and expend the LLEBG Program Grant funds according to the submitted expenditure plan. FY '97 LOCAL LAW ENFORCEMENT BLOCK GRANT Proposed Expenditure Plan Revised 4/23/98 EFFICIENCY ENHANCEMENTS Total $ 482,826 CAD/RMS enhancements $361 ,000 a. New jail module with (3) Oracle 7 (concurrent jail user) runtime licenses, document imaging interface and technical services/set-up @ $246,000 b. Software customization, 115 days @ $1 ,000 per day = $115,000 "STAR" Network Interface with District Attorney's $ 381554 Office a. One-time County WAN connection @ $7,442 b. Monthly county data circuit charge @ $463 x 24 months = $1 1 ,1 12 C. Custom programming, desk top computer and imaging license for document imaging interface @ $20,000 CrimeView crime analysis system $ 32,272 a. (6) ArcView licenses @ $1 ,434 each = $8,604 b. (6) CrimeView software site licenses @ $1 ,111 each = $6,666 C. (2) person Training package, (1 user/ 1 tech) @$11 ,847 d. Annual maintenance contract @ $2,155 e. Memory upgrades for (6) PC @ $3,000 Property room barcode system $ 33,000 a. (2) Falcon portable data readers @ $4,551 = $9,150 b. Desk top computer with CD-ROM @ $2,100 C. Barcode thermal/direct transfer printer @ $5,700 d. Tiburon interface license, software and integration services @ $16,050 POP (Problem Oriented Policing) software $ 3,000 Computers for Area Command Offices $ 15,000 a. (5) desk top computers @ $3,000 = $15,000 DOCUMENT IMAGING ENHANCEMENTS Total $ 48,900 Digital mugshot project $ 23,900 a. Video imaging camera/software for City City Jail @ $1,700 b. Video imaging camera/software for Records permits desk @ $1 ,700 C. (2) Digital cameras for field use @ $3,000 each = $6,000 d. (5) Laptops for field sergeants @ $2,500 each = $12,500 e. Flatbed color scanner @ $2,000 Outsourcing document imaging scanning of crime and $ 25,000 arrest reports for 1997 DEPARTMENT STANDARDIZED HANDGUN PROJECT Total $ 360,000 a. (410) handguns @ $221 ,080 b. Leather goods @ $30,830 C. Ammunition @ $43,050 d. Training @ $65,040 PUBLIC SAFETY PROGRAMMER/CONTRACT SERVICES Total $ 75,000 OVERTIME Total $ 229,457 TOTAL GRANT FUNDED EXPENDITURES $1,196,183* *This total includes the $119,618 mandatory cash match funded from the COPS Option program, account #123-549-5011/5704. FY '97 LOCAL LA W ENFORCEMENT BLOCK GRANT Budget Narrative The Police Department intends to utilize grant funding for efficiency enhancements, document imaging enhancements, department standardized handgun project and overtime as outlined in the proposed expenditure plan for the LLEBG Program Award. The Police Department's goal is to provide police officers and support personnel with modern technological tools, data, and equipment to perform their jobs in the safest and most efficient manner possible. EFFICIENCY ENHANCEMENTS The efficiency enhancements include an arrest report preparation and processing program for the city jail to automate the function that is currently done manually. Custom CAD/RMS programming is needed to tailor Tiburon's standard software to the department's operation, and to maximize the efficiency of the department's laptop project through the use of Tiburon's TRAVIS report preparation software. TRAVIS will automate a major portion of data entry process associated with crime reports, allowing faster dissemination of crime reports throughout the department. The "STAR" network interface with the District Attorney's Office would allow both agencies to transfer prosecution related data and reports electronically. We would have on-line access to check the status of every court case generated by the police department. The enhancements for the Crime View crime analysis system would provide area commanders and field officers with geographical based crime pattern information. The system utilizes a user friendly program to access and format the information. Problem locations will be easily identified using the system allowing area commanders to be more efficient in deploying available staffing. The proposed property bar code system would streamline the processing, storing, and data entry associated with logging property and evidence into our property room and provide greater accountability. Clerical support to enter property room information into the RMS system would be eliminated. An additional personal computer in five Community Service Offices is essential to support the newly created POP Units consisting of a sergeant, detective, POP officers, BMET officers and crime prevention specialists (CSRII). POP Scan is a software program designed to capture and retain call reduction and problem solving projects developed by officers performing Program Oriented Policing. Additionally, POP Scan allows the user to search against the stored database and retrieve similar projects performed in the past, making officers more efficient. DOCUMENT IMAGING ENHANCEMENTS The digital mug shot system to be installed in the city jail will collect photographs of arrested persons who are booked, and in the permits desk will collect photographs of sex and narcotic offenders who are mandatory registrants. Patrol sergeants will be equipped with laptop computers capable of accessing RMS arrest information, including digitized photographs, while in the field and/or at the scene of violent crimes. Police officers would be able to create line ups of potential suspects to show crime victims or witnesses directly after the crime was reported. Positive identifications would lead patrol forces and investigators directly to the last known address of criminals within minutes of identification. This immediate follow-up investigation will result in the rapid apprehension of career criminals, resulting of greater recovery of evidence, stolen property, stronger cases to be prosecuted, and increased convictions and case clearances. It will also prevent additional victimization and make San Bernardino a safer community. Outsourcing the scanning of police reports into the document imaging system for 1997 will increase the database of reports available in the document imaging system and help eliminate the need to run dual report filing systems (manual and document imaging). DEPARTMENT STANDARDIZED HANDGUN PROJECT The department is proposing to replace our limited number of department .38 caliber revolvers with a standardized handgun that will be provided to all police officers and reserve officers. The standardized handgun project would provide our officers with modern, semiautomatic pistols to combat the ever increasing sophisticated weaponry carried by criminals. The city's liability exposure related to the use of firearms by police officers would be reduced through standardized training for the selected weapon and city maintenance. PUBLIC SAFETY PROGRAMMER The police department is proposing to fund for twelve months the hiring of a public safety programmer working out of the MIS department. The programmer will work exclusively on new and current police automation projects. These include the "STAR" interface with the District Attorney's office, document imaging, property room, and digital mug shot system. The remaining grant funds will be spent on specific contract services. The addition of a programmer, dedicated to the police department, will allow the existing public safety analyst to delegate lesser police project priorities. This will provide him more time to expedite the completion of current and new police and fire automation projects, thus improving the efficiency of both departments. OVERTIME $229,457 will be used for overtime above the amount approved in the Police Department's FY 1997/98 and FY 1998/99 general fund budget. Overtime would be used for proactive police programs such as curfew enforcement, problem oriented policing projects and intensified saturation patrols needed to combat neighborhood problems. CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION From: Lee Dean, Chief of Police Subject: Public hearing for the FY '97 Local Law Enforcement Block Grant (LLEBG) Dept: Police r Program !r� 101 ti 4-2-98 A", W r Date: Oi "a +ter J0 rrar Synopsis of Previous Council action: Resolution No. 97-210, ratified on 7-7-97, by the Mayor and Common Council , authorizing the Police Department to apply for and accept a Local Law Enforcement Block Grant (LLEBG) Program award. Recommended motion: That the Mayor and Common Council set a public hearing for 10:00 am on Monday, May 4, 1998 to ratify the expenditures plan of the awarded LLEBG funds. Sioature Contact person: Captain Robert Curtis Phone: 384-5606 Supporting data attached: _Yes Ward: all FUNDING REQUIREMENTS: Amount: N/A Source: (Acct. No.) (Acct. Description) y Finance: Council Notes: i � -G� 75-0262 Agenda Iten CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT As a recipient of the Local Law Enforcement Block Grant award, the Police Department is required to hold a public hearing. At the hearing, persons shall be given an opportunity to provide written and oral opinions regarding the intended use of grant funds to the Mayor and Common Council. 1 RESOLUTION NO. 2 RESCLU-ION .,F 7H7 C_7-_' OF SAN BERNARD INO AU-HORIZING THE 3 MAYOR AND COMMON COUNCIL -C OBLIGATE AND EXPEND THE AWARDED LOCAL LAW ENFORCEMENT BLCC{ GRANT FUNDS ACCORDING TO THE 4 EXPENDITURE PLAN SUBMITTED BY THE POLICE DEPARTMENT. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS : 6 7 Section The mavcr of -he City of San Bernardino is here'3y 8 authorized -o obligate and expend the awarded Local Law 9 Enforcement Block Grant funds in the amount of $1, 076, 5065 from 10 the U. S . Department of Justice, Bureau of Justice Assistance for 11 law enforce-ent supoor_ expenditures itemized on the expendic•.:re 12 plan submit-ed by Department . 13 lli 1.1 15 j ili 16, ; 17� I 13� I � 19 20 21 22 I 1 2 ! I 3i , 24 25 26 RC c k Expe:' 2 2s AA 1 RESOLUTION 3'F_ --E CITY OF SAN BERNARDINO A77_HOR=ZING THE MAYOR AND COMMON CO�7-:CIL TC C3LIGATE AND EXPEIv-7 THE AWARDED 2 LOCAL LAW ENFORCEME`:= BLCCK GRANT FUNDS ACCORDING TO THE EXPENDITURE PLAN =:TED 37_' ='_.E POLICE DEPARTME_i_ 3 4 I HERESY CERTIF'_' that the foregoing resolution was duly adopted by the Mayc-- and Common council of the City of San 5 Bernardino at a meeting thereof, held on the 6 day of 1993 , the following vote, tc wit : 7 y COUNCILMEMBERS AYES NAYS A3ST=_IN A3SENT 8 ESTRADA 9 LIEN 10 ARIAS 11 SCHNETZ 12 DEVLIN 13 AAVDERSON 14 MILER 15 16 1711 18f' i -- hereby approved :-Ls 19 � of .993 . 20 21 ­77H VALES, May= 22 of Sa^_ 3ernar- 23 A^prcved as to f.._7 and legal ...,._tent . 24 JAMES F. P_7 3!A 25 City Attorn=.✓ 26 by. 27 RC. :p<: K [7LES,. Exile--;-=__e . -�- 28 Nei # Zz City of San Bernardino Police Department - R N O ED AIO L 1 C+� Fiscal Year 1997/ 1998 Local Law Enforcement � �m. .. �Nro Block Grant� City of San Bernardino , 5/01,,th e- FY '97 LOCAL LA W ENFORCEMENT BLOCK GRANT Proposed Expenditure Plan Revised 4/30/98 EFFICIENCY ENHANCEMENTS Total $ 460,109 CAD/RMS enhancements $361 ,000 a. New jail module with (3) Oracle 7 (concurrent jail user) runtime licenses, document imaging interface and technical services/set-up @ $246,000 b. Software customization, 115 days @ $1,000 per day = $115,000 "STAR" Network Interface with District Attorney's $ 38,554 Office a. One-time County WAN connection @ $7,442 b. Monthly county data circuit charge @ $463 x 24 months = $1 1 ,1 12 C. Custom programming, desk top computer and imaging license for document imaging interface @ $20,000 CrimeView crime analysis system $ 24,555 a. (6) ArcView licenses @ $1 ,434 each = $8,604 b. (6) CrimeView software site licenses @ $1 ,111 each = $6,666 C. (2) person Training package @ $4,130 d. Annual maintenance contract @ $2,155 e. Memory upgrades for (6) PC @ $3,000 Property room barcode system $ 33,000 a. (2) Falcon portable data readers @ $4,551 = $9,150 b. Desk top computer with CD-ROM @ $2,100 C. Barcode thermal/direct transfer printer @ $5,700 d. Tiburon interface license, software and integration services @ $16,050 POP (Problem Oriented Policing) software $ 3,000 DOCUMENT IMAGING ENHANCEMENTS Total $ 48,900 Digital mugshot project $ 23,900 a. Video imaging camera/software for City City Jail @ $1 ,700 b. Video imaging camera/software for Records permits desk @ $1 ,700 C. (2) Digital cameras for field use @ $3,000 each = $6,000 d. (5) Laptops for field sergeants @ $2,500 each = $12,500 e. Flatbed color scanner @ $2,000 Outsourcing document imaging scanning of crime and $ 25,000 arrest reports for 199-7 DEPARTMENT STANDARDIZED HANDGUN PROJECT Total $ 360,000 a. (410) handguns @ $221 ,080 b. Leather goods @ $30,830 C. Ammunition @ $43,050 d. Training @ $65,040 PUBLIC SAFETY PROGRAMMER AND OPERATOR Total $ 104,000 OVERTIME Total $ 223,174 TOTAL GRANT FUNDED EXPENDITURES $1,196,183* *This total includes the $119,618 mandatory cash match funded from the COPS Option program, account #123-549-5011/5704. FY '97 LOCAL LA W ENFORCEMENT BLOCK GRANT Expenditure Plan Narrative OVERVIEW The Police Department intends to utilize grant funding for efficiency enhancements, document imaging enhancements, department standardized handgun project and overtime as outlined in the proposed expenditure plan for the LLEBG Program Award. The Police Department's goal is to provide police officers and support personnel with modern technological tools, data, and equipment to perform their jobs in the safest and most efficient manner possible. EFFICIENCY ENHANCEMENTS The efficiency enhancements include an arrest report preparation and processing program for the city jail to automate the function that is currently done manually. Custom CAD!RMS programming is needed to tailor Tiburon's standard software to the department's operation, and to maximize the efficiency of the department's laptop project through the use of Tiburon's TRAVIS report preparation software. TRAVIS will automate a major portion of data entry process associated with crime reports, allowing faster dissemination of crime reports throughout the department. The "STAR" network interface with the District Attorney's Office would allow both agencies to transfer prosecution related data and reports electronically. We would have on-line access to check the status of every court case generated by the police department. The enhancements for the Crime View crime analysis system would provide area commanders and field officers with geographical based crime pattern information. The system utilizes a user friendly program to access and format the information. Problem locations will be easily identified using the system allowing area commanders to be more efficient in deploying available staffing. The proposed property bar code system would streamline the processing, storing, and data entry associated with logging property and evidence into our property room and provide greater accountability. Clerical support to enter property room information into the RMS system would be eliminated. POP Scan is a software program designed to capture and retain call reduction and problem solving projects developed by officers performing Program Oriented Policing. Additionally, POP Scan allows the user to search against the stored database and retrieve similar projects performed in the past, making officers more efficient. DOCUMENT IMAGING ENHANCEMENTS The digital mug shot system to be installed in the city jail will collect photographs of arrested persons who are booked, and in the permits desk will collect photographs of sex and narcotic offenders who are mandatory registrants. Patrol sergeants will be equipped with laptop computers capable of accessing RMS arrest information, including digitized photographs, while in the field and/or at the scene of violent crimes. Police officers would be able to create line ups of potential suspects to show crime victims or witnesses directly after the crime was reported. Positive identifications would lead patrol forces and investigators directly to the last known address of criminals within minutes of identification. This immediate follow-up investigation will result in the rapid apprehension of career criminals, resulting of greater recovery of evidence, stolen property, stronger cases to be prosecuted, and increased convictions and case clearances. It will also prevent additional victimization and make San Bernardino a safer community. Outsourcing the scanning of police reports into the document imaging system for 1997 will increase the database of reports available in the document imaging system and help eliminate the need to run dual report filing systems (manual and document imaging). DEPARTMENT STANDARDIZED HANDGUN PROJECT The department is proposing to replace our limited number of department .38 caliber revolvers with a standardized handgun that will be provided to all police officers and reserve officers. The standardized handgun project would provide our officers with modern, semiautomatic pistols to combat the ever increasing sophisticated weaponry carried by criminals. The city's liability exposure related to the use of firearms by police officers would be reduced through standardized training for the selected weapon and city maintenance. PUBLIC SAFETY PROGRAMMER AND OPERATOR The police department is proposing to fund for twelve months the hiring of a public safety programmer and an operator working out of the MIS department. They will work exclusively on new and current police automation projects. These include the "STAR" interface with the District Attorney's office, document imaging, property room, and digital mug shot system. The addition of the programmer and operator, dedicated to the police department, will allow the existing public safety analyst to delegate lesser police project priorities. This will provide him more time to expedite the completion of current and new police and fire automation projects, thus improving the efficiency of both departments. i i OVERTIME $223,174 will be used for overtime above the amount approved in the Police Department's FY 1997/98 and FY 1998/99 general fund budget. Overtime would be used for proactive police programs such as curfew enforcement, problem oriented policing projects and intensified saturation patrols needed to combat neighborhood problems.