HomeMy WebLinkAbout17- Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Jim Howell,Director Subject: Resolution awarding increase to
annual purchase orders to Associated
Dept: Public Services r Truck and Franklin Truck Parts for
0 repairs, parts and brakes.
Date: April 8, 1998 �
Synopsis of Previous Council Action
None
Recommended Motion:
To approve the resolution
Jim Howell
Contact person: Bill Oppenheim, Fleet Manager Phone: 384-5220
Supporting data attached: Staff Report,Resolution Ward:
FUNDING REQUIREMENTS:
Amount:
Associated Truck "Primary" $37,100.00
Franklin Truck Parts"Secondary" $29,000.00
Source: 635-341-5111 $ 10,000.00
Materials and Supplies
635-341-5173 $56,100.00
Outside Vehicle Maintenance
Finance
Council Notes:
5� g
Agenda Item No. 1
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
BACKGROUND
It is requested that Mayor and Common Council approve an increase of$13,100.00 to the Annual
Purchase Order from Associated Truck and$4,000.00 to the Annual Purchase Order from Franklin
Truck Parts. Both vendors specialize in providing suspension parts, brake parts and services for
trucks and heavy equipment. The Fleet Division maintains approximately thirty (30) purchase orders
for parts and services as needed for vehicle repairs. The Fleet is comprised of more than 600
vehicles of various manufacture. Purchase order expenditure limits are estimated based on
experience from the prior year,however, actual expenditure requirements fluctuate from year to year
based on actual service needs.'Many of the larger vehicles,primarily refuse trucks, have reached an
age and condition where brake and suspension component replacement is necessary in order to
insure reliable operation and compliance with CHP and Federal DOT requirements.
Interim purchase orders were issued to Associated Truck on July 23, 1997, in the amount of
$24,000.00 and to Franklin Truck on July 21, 1997, in the amount of$25,000.00. The purpose of
this request is to provide appropriate purchase limits for the remaining fiscal year.
ASSOCIATED TRUCK AND FRANKLIN TRUCK PARTS
Truck parts were competitively bid,however, a vendor may be temporarily out of stock on some
parts when needed. In recognition of the importance of keeping the fleet operational,the Fleet and
Purchasing Managers agree it is necessary to adopt the principle of"Primary" and"Secondary"
suppliers. The lowest and most advantageous bidder is the "Primary" vendor, Associated Truck and
is anticipated to supply 51% of the parts. The second lowest bidder,Franklin Truck Parts, is the
"Secondary" vendor, anticipated to supply 49% of the parts.
FINANCIAL IMPACT
Funds for these purchase orders are contained in the Public Services Department,Fleet Division
Fiscal Year 97/98 Budget.
RECOMMENDATION
That the Mayor and Common Council authorize the Purchasing Manager to increase the purchase
orders to Associat d Truck by$13,100.000 and Franklin Truck Parts by$ 4,000.00 for parts and the
r of heavy v cles.
J' Howeff Bill. Opitn
irector of Public Services Fleet Manager
John .Murphy
c asing Manager
1 Resolution No.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING AN INCREASE
3 TO THE ANNUAL PURCHASE ORDERS TO ASSOCIATED TRUCK AND
FRANKLIN TRUCK PARTS FOR PARTS AND SERVICES UTILIZED BY THE
4 PUBLIC SERVICES DEPARTMENT FLEET DIVISION OF THE CITY OF SAN
BERNARDINO.
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
6 SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. That Associated Truck provides supplies,large truck parts and services
8 .
including differential, gear and brake repairs. The total amount, "not to exceed" $37,100.00;
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pursuant to this determination,the Finance Department is hereby authorized and directed to
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11 increase the annual purchase order by$13,100.00 for said Associated Truck.
12 That Franklin Truck Parts provides suspension parts,maintenance supplies and services
13 for heavy equipment fleet. The total amount, "not to exceed" $29,000.00; pursuant to this
14 determination,the Finance Department is hereby authorized and directed to increase the annual
15 purchase order by$4,000.00 for said Franklin Truck Parts.
16 SECTION 2. The authorization to execute the above referenced is rescinded if it is not
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issued within sixty (60) days of the passage of this resolution.
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28 April 22, 1998
i
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING AN INCREASE
2 TO THE ANNUAL PURCHASE ORDERS TO ASSOCIATED TRUCK AND
FRANKLIN TRUCK PARTS FOR PARTS AND SERVICES UTILIZED BY THE
3 PUBLIC SERVICES DEPARTMENT FLEET DIVISION OF THE CITY OF SAN
B ERNARDINO.
4
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
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Common Council of the City of San Bernardino at a meeting thereof, held on
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7 the day of , 1998, by the following vote,to wit:
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Council Members: Armes Nays Abstain Absent
9
ESTRADA
10
LIEN
11
12 ARIAS
13 SCHNETZ
14 DEVLIN
15 ANDERSON
16 MILLER
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18 City Clerk
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The foregoing resolution is hereby approved this day of
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21 , 1998.
22
Judith Valles,Mayor
23 City of San Bernardino
Approved as to form and
24 Legal content;
25 James .Penman,City Attorney
26 BY: �n ,
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A nl 22, 1998
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