HomeMy WebLinkAbout13- Parks, Recreation & Community Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Subject: AUTHORIZTION TO ESTABLISH AN
From: ANNIE F. RAMOS, DIRECTOR OPEN PURCHASE ORDER IN THE
Dept: PARKS, RECREATION & COMMUNITY SERVICES AMOUNT OF $40,000 WITH MERIT
DAY FOODS FOR THE PURCHASE
ORIGINAL OF RAW FOOD PRODUCTS FOR THE
Date: APRIL 14, 1998 CITY SENIOR NUTRITION PROGRAM
FOR FY 1998199.
Synopsis of Previous Council Action: APR
May 19, 1997 - Council approved an open purchase order for 1997/98. The Senior Nutirtion Program has utilized Merit
Day Food through purchase orders for the past six years.
Recommended Motion:
Form Motion: That the Parks, Recreation and Community Services Department be authorized to
establish an Open Purchase Order in the amount of $40,000 with Merit Day Foods for
the purchase of raw food products for the City of San Bernardino Senior Nutrition
Program and that the City Purchasing Manager be directed to issue the Purchase Order
for same.
2112 -
Signature
Contact person: Oscar J. Perrier Phone: 5231
Supporting data attached: Staff Report & RFP Ward:
FUNDING REQUIREMENTS: Amount: No City Funds Involved
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
Agenda Item No.
4/14/98 tjg 519170
Merit Day Open P.O.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
AUTHORIZATION TO ESTABLISH AN
OPEN PURCHASE ORDER IN THE
AMOUNT OF $ 40,000 WITH MERIT
DAY FOODS FOR THE PURCHASE
OF RAW FOOD PRODUCTS FOR THE
CITY SENIOR NUTRITION PROGRAM
FOR FY 1998/99.
The Senior Nutrition Program of the City of San Bernardino spends approximately $ 35,000 to
$ 40,000 per annum with Merit Day Foods. Merit Day Foods provides bulk meat products at
the most economical price of any of its competitors. Senior Nutrition staff have made price spot
checks since 1992 to identify the best meat prices overall and Merit Day Foods continues to
offer the best price and service of those available.
The purchase of a raw food product, such as meat in bulk form, by the Senior Nutrition
Program is governed by several factors such as menu development, seasonal/holiday schedules
and participation.
The establishment of an open purchase order with the Merit Day Food Company (See attached
Request for Purchase Form) will allow the Senior Nutrition Program to provide flexible menus
involving products that will meet the needs of our participants without impeding the program's
contractual obligations to the County of San Bernardino. Further, the need to order sizeable
quantities of raw food products on fairly short notice will not be impaired.
This vendor contract supports the City's Senior Nutrition Program. All costs incurred from this
vendor agreement are reimbursed through federal, state and county grants.
4/14/98 tjg
Merit Day Open P.O.
REQUEST FOR PURCHASE
CITY OF SAN BERNARDINO
PLEASE ORDER THE FOLLOWING FOR DELIVERY TO: Requisition No. 513/001
SAN BERNARDINO PARKS&RECREATION DEPARTMENT Requisition Date 04/13/98
Routine I Urgent ( Breakdown
547 N.SIERRA WAY Priority XX
AN BERNARDINO,CA 92410 Reouired Date 7/ 1/
Department/Division Estimate(if known) Finance Approval/Funds Available Commodity Code
PARKS&RECREATION
Accounting Codes: I Add I Replace Eqpt.No. I Work Order Haz.Material Originator of Request:(Print)
123-513-5114 XX .PERRIER
Account Description: Confirm P.O.No. E Number Phone:
SENIOR NUTRITION W FOODS '5231
TO BE USED FOR(Must be completed)
ANNUAL PURCHASE ORDER-FY 98/99
Complte Nomenclature/Description of Material Dimensions, Color, Mfg. & Quantity Unit Unit Price
ITEM Number, Etc. Detail description of work to be done. If replacement part—Mfg To of or Best Extension
NO. Name, Part No., Model&Serial No.of Machine Order Measure Estimate
1. MATERIALS/SERVICES IN SUPPORT OF THE SENIOR NUTRITION S 40,000 00
PROGRAM FOR THE PERIOD JULY 1 1998 THRU JUNE 30 1999.
Recommended Vendor: Phone:
MERIT-DAY FOOD SERVICES 310 810-4100 SUB TOTAL S 40,000 00
Address:
5201 INDUSTRY AVE. PICO RIVERA CA 90660 SALES TAX
Contact: Delivery Date
EST. FREIGHT
Terms: F.O.B. Point
GRAND TOTAL S 40,000 00
For other vendor contacts use reverse side.
I hereby certify that the above items are necessary for
this department,and are to be used solely for the benefit BUYER: APPROVED:
of the City.
DEPARTMENT/DIVISION HEAD CITY ADMINISTRATOR
DISTRIBUTION: WHITE&CANARY TO PURCHASING GOLDENROD: DEPT. COPY