HomeMy WebLinkAbout08- City Administrator CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: Shauna Clark Subject:Ratification of actions taken
City Administrator by Mayor and Common Council
Dept: relative to negotiation of lease
IGINAL with E/One for purchase and
Date: October 28 , 1996
OR delivery of eight ambulances.
Synopsis of Previous Council action:
10/21/96 -- Mayor and Council approved negotiation of a lease with
E/One for the purchase and delivery of eight ambulances.
(Heard as Urgency Item)
10/07/96 -- Mayor and Council authorized City Administrator to oversee
implementation of EMS transport.
RECOMMENDED MOTION:
That the following actions taken by the Mayor and common Council at
their meeting of October 21, 1996, with respect to the negotiation
of a lease with E/One for the purchase and delivery of eight ambulances,
be ratified:
That the Mayor and Common Council authorize a committee composed of
the Purchasing Agent, the Fleet Maintenance Manager and a representative
of the Fire Department to negotiate a lease with E/One for the delivery
of eight ambulances to the City of San Bernardino; that the Mayor be
authorized to sign the lease conforming to the following general
parameters:
1. The price of each ambulance shall not exceed $83,000;
2. The annual lease payment shall not exceed $160,000;
3. Interest charges shall be approximately 6% per annum;
4. Delivery shall take place prior to April 1, 1997;
5. The term of the lease will be five years, with the appropriate ,
cancellation clauses;
6. The first lease payment will not be due until 1998; Signature
7. The lease will be subject to the approval of the City Attorney.
Contact person: Shauna Clark Phone: 5122
Supporting data attached:no Ward:
FUNDING REQUIREMENTS: Amount: $160 , 000
Source: (Acct. No.)
Acct. Description) EMS Enterprise Fund
Finance:
Council Notes:
Agenda item No
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: Shauna Clark, City Administrator Subject: Negotiation of a lease with
E/One for the delivery of 8
Dept: City Administrator ' s Office ambulances .
Date: October 21, 1996
Synopsis of Previous Council action:
10/07/96 Mayor and Common Council authorized the City Administrator
to oversee implementation of EMS transport .
Recommended motion:
That the Mayor and Common Council authorize a committee composed of the Purchasing Agent, the Fleet
Maintenance Manager, and a representative of the Fire Department to negotiate a lease with E/One for the delivery
of 8 ambulances to the City of San Bernardino.
The general parameters of the lease are as follows:
1. The price of each ambulance shall not exceed $83,000;
2. The annual lease payment shall not exceed $160,000;
3. Interest charges shall be approximately 6% per annum;
4. Delivery shall take place prior to April 1, 1997;
5. The term of the lease will be five years, with the appropriate cancellation clauses; a l
6. The first lease payment will not be due until 1998;
7. The lease will be subject to the approval of the City Attorney. /Signature
Contact person: Shauna Clark Phone: 5122
Supporting data attached: Ambulance Bid Specs Ward:
FUNDING REQUIREMENTS: Amount: $160 , 000
Source: (Acct No.)
Acct. Description) EMS Enterprise Fund
(currently unfunded.
Finance:
Council Notes:
75-0262 Agenda Item No.
YES NO
CITY OF SAN BERNARDINO FIRE DEPARTMENT
TYPE I AMBULANCE BID SPECIFICATIONS
SPECIFICATIONS FOR BID
Vendor shall attach one (1) copy of entire specification
and note compliance with all terms, conditions and other
information as may be listed below each paragraph.
Special Note:
To .the right of each paragraph is a comply column. Bidder
is required to check one of the appropriate boxes for
compliance or non-compliance. Checking a "No" box will
not necessarily disqualify the bidder from consideration,
but is intended only to provide the purchaser and the
purchaser's Specification Committee with a means of
determining overall compliance and judge whether or not
the non-compliance statement will affect the intended
function, durability and service required for this
purchase.
I
All . paragraphs marked "No" must be referenced and
explained in the "Exceptions" section of the bid. Final
inspection of the vehicle will be accomplished using
these specifications to determine compliance. Therefore,
paragraphs marked as complying will be inspected as such.
SECTION 2 - GENERAL TERMS AND CONDITIONS:
Scope:
This specification covers a new, tested and certified,
commercially produced emergency vehicle of the type
specified in the Ambulance Design Criteria of the
National Highway Traffic Safety Administration, U.S.
Department of Transportation, Washington, D.C. This
specification is based upon compliance to minimum
standards as outlined in the current Federal Ambulance
Specification KKK-A-1822, dated November 1, 1994, and may
reference specific paragraphs throughout these
specifications. The intent of this specification is to
purchase a vehicle that complies with these minimum
standards, and other Federal referenced standards in
effect at time of issuance. Where these specifications do
not reference any specific section of the KKK-A-1822
1
y
YES NO
document, it is not to be construed that the paragraph is
not required for compliance. However, where specific
requirements are detailed in this specification, they
will supersede those referenced in the KKK-A-1822
document.
Bids are solicited from all recognized and documented
manufacturers of such body styles holding certifications
by qualified and accepted independent testing and/or
engineering firms. In-house engineers will not be
acceptable for determination of compliance with these
standards, since this agency will require complete
unbiased determination of compliance.
The bidder shall point out any discrepancies in this
specification document that may violate any FMVSS or
state government licensing requirements. Failure of a
vehicle to be certified due to omission or violation of
these requirements will be the liability of the vendor.
Full Certification Work Sheet Documentation Requirement:
Full certification data work sheets outlining compliance
to all test requirements for the specified chassis and
ambulance type will be required for evaluation prior to
final contract award, at the discretion of the review
committee. Processing and shipping costs associated with
the book will be the responsibility of the bidder.
Failure to submit complete documents within five (5) days
of notification will render the bid non-responsive due to
inability to complete evaluations. Submission of
falsified or altered documentation of any description
will immediately disqualify the bidder from further
evaluations and consideration.
Purgose
The purpose of these specifications is to provide a
nationally recognized, quality constructed emergency
vehicle which shall be easily maintained to insure
maximum service life, and above all , operational safety
during the provision of emergency care to the general
public.
Contract:
These specifications shall become a part of the final
contract. There is no intention to disqualify any bidder
who meets the minimum requirements of these
specifications. It should be noted, however, that this
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YES NO
specification is written to address specific needs of the
purchaser. As such, price will not be the primary
consideration in the final bid award. Purchase will be
made from the vendor whose product exhibits and meets all
established requirements, at the most competitive price.
An escape clause to the contract is required should any
pending court decision make it illegal for the City of
San Bernardino F.D. to transport patients.
Liquidated Damages
Delivery of the completed apparatus is extremely
important to the City of San Bernardino. The eight (8)
completed apparatus shall be delivered on or before April
1 , 1997. If delivery is not made at that time, the City
of San Bernardino shall suffer financial harm. Since it
is difficult and impractical to ascertain and determine
the actual damages which would be sustained, it is agreed
that the successful bidder shall pay to the City of San
Bernardino as fixed and liquidated damages, not as a
penalty, the sum of $100 dollars per day per vehicle for
a period of 30 days past April 1 , 1997. Failure to
deliver past that date shall render the contract invalid.
BID UIREIUMS
Each vendor must comply with the following:
A. In order that an equal uniform comparison may be made,
all bids must be submitted in the exact chronological
format herein outlined and on this bid proposal form
and signed by an authorized officer of the bidding
company. Bidders standard proposal and/or contract
documents will not be considered in lieu of bid
proposal format herein required. Purchaser will not
attempt to decipher various manufacturer's proprietary
specification documents, etc. in an effort to
determine compliance with all items required herein,
and to make a determination if all bidders are bidding
equal components and quality.
B. These specifications are intended to provide a common
standard to which all vendors shall comply. For this
reason, the bidder must respond to each individual
item in the checklist by indicating "Yes" or "No" .
Failure to do so will disqualify the bid.
C. If the bidder is not going to furnish the item exactly
as described in these specifications, he must indicate
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YES NO
a deviation even though he may feel he is exceeding
what is described. For each deviation taken, the
bidder must include sufficient data on the intended
substitution for a proper evaluation to be made. Terms
such as "to the intent of" will not be acceptable and
may deem the bid unacceptable for evaluation.
Descriptive Materials:
Descriptive material such as plans, drawings,
photographs , diagrams , illustrations, written
descriptions, and manufacturer's literature which will
enable the purchaser to determine the exact quality,
design, and appearance of the apparatus proposed, shall
accompany the bid.
Complete Ambulance:
This bid is for a complete ambulance, as outlined herein.
No omissions shall be permitted, and the ambulance shall
be complete and ready to use upon delivery.
vendor Liabilities:
Successful bidder assumes all liability for patent
infringements, trademarks, etc. , if any, in construction
of the ambulance outlined herein and shall deliver the
ambulance free of all liens. Both the chassis and body
manufacturer's original statement of origins, properly
assigned to purchaser, shall be furnished upon completion
of contract, acceptance, and final payment.
Payment will be made promptly at final acceptance.
Bidders are cautioned that a certificate of origin from
the body builder only is not acceptable.
A. Bids must be held firm until October 31 , 1996 to
permit examination and comparison, unless otherwise
specified.
B. No bid may be withdrawn, modified or otherwise changed
once the bids have been opened. It will be assumed
that each bidder has thoroughly and completely
familiarized themselves with these specifications at
time of bid. Modification to a bid, once submitted,
will not be permitted. Simply stated, if any item,
feature, option, etc. is not stated in writing in
bidder's proposal, it will not be considered. Bidders
are cautioned that verbal or written modifications to
already opened bids are neither valid, or considered
ethical , and the comparison and selection of bid award
4
YES NO
will proceed only from what is stated in bidder's
written proposal.
C. No alternate bids shall be accepted. NO EXCEPTIONS.
D. Purchaser reserves the right to reject any or all
bids, and to determine the proposal deemed in the best
interest of purchaser from among those properly
submitted, in accordance with these specifications and
the laws of this State. Lowest bid will not govern the
purchase wholly. Bid award will be made from all
considerations such as quality, conformance with these
specifications, and completeness of proposal.
E. By signing this bid, the bidder has agreed to all
terms and conditions of this specification, except as
noted separately.
F. Pre-Construction Conference - Successful bidder will
be required, prior to issuance of a final contract, to
have a Pre-Construction Conference which can also be
classified as a Post-Bid Conference. Bidder must be
present in person to finalize all details and answer
any final questions the purchasing and specification
committee have regarding the bid proposal submitted.
No contract or authorization to begin construction
will be authorized until such time as this
conference is scheduled, or determined not to be
necessary. All necessary materials and final drawings
required in this contract will be required to be
presented at this meeting, if not required prior to
the bid opening. Conference to be held in the City of
San Bernardino.
Apparatus Delivery Point:
Apparatus shall be quoted F.O.B. the site of
manufacturing.
Delivery In poction Procedure:
Upon arrival , vehicle purchased will be inspected, using
this specification document, and each item and paragraph
of the attached specification will be checked, line by
line, for compliance.
No deviations from this specification will be permitted
unless vendor has submitted such proposed deviation in
writing with this bid proposal and such exceptions are
granted.
5
YES NO
Acceptance and Delivery Period:
If the specified unit is not accepted because of
malfunction or non-conformance of the specification
within a thirty (30) day period after the ambulance has
been delivered, the Contractor may be deemed in default.
Debarment Status:
Bidder shall certify by submission of a Bid that they are
not currently debarred from submitting bids or bids on
contracts by any agency within the State of nor are they
an agent of any person or entity that is currently
debarred from submitting bids or bids on contracts by any
agency within the State of California.
Product Liability Insurance Coverage:
Each bidder shall state the maximum amount of Product
Liability Coverage carried by the manufacturer. Bidder
is required to submit a copy of the insurance binder
stating the amount of coverage with the bid. A criteria
of award shall be the amount of Product Liability
Coverage provided.
Standards on Bloodborne and Airborne Pathogens:
Bidder shall provide an ambulance that provides every
opportunity for compliance with Occupational Safety and
Health Administration (OSHA) bloodborne pathogen
regulation 1910. 1030, National Fire Protection
Association (NFPA) standard 1581 and Center for Disease
Control recommendations.
Ambulances shall be designed to expedite the removal of
blood and other body fluids, provide disposal of
infectious waste, needle sharps and infected material,
and eliminate use of materials in the manufacturing of
units which provides a growth media for bloodborne
pathogens.
Further, critical attention shall be given to protect
paramedic personnel from airborne pathogens expelled by
infected patients that are transported within the
confines of this ambulance.
Due to the consequences of exposure to these pathogens,
bidders shall be required to provide suitable responses
to those areas where these issues are addressed within
the bid specifications.
6
YES NO
Service CavabilW
Bidders are required to provide in-state parts and
service for all shall be provided by an authorized
service center for the manufacturer who specializes in
service and repair of emergency vehicles. The service
center shall have been in operation for a period of 1
year prior to the bid opening. The following information
shall be completed:
Service Center:
Address:
City: State:
zip:
Phone ( )- - Contact:
Emergency Vehicle Parts Inventory: $
Service Center Square Footage: Sq. Ft.
When did service center become authorized for
manufacturer? Month: Year:
What manufacturer?
Licenses:
All bidders must have licenses as required by the
Department of Motor Vehicle laws regarding the sale of
motor vehicles. A copy of said licenses shall be included
with the bid.
APPARATUS WARRANTY:
The following apparatus warranties shall be provided:
1. Maximum length Ford factory warranty available
2. 1 year apparatus warranty
Each bidder shall state the warranty coverage provided on
the following:
1 . Apparatus body structure
2. Body electrical system
3 . Paint finish warranty for body
LEASE/PURCHASE PLAN:
Each bid shall include a Lease/Purchase Financing Plan.
Lease length shall be 5 years. The first payment shall
be due 1 year from date of delivery and acceptance.
Interest shall not accrue until delivery of the vehicles
is complete. Interest rate shall be locked in at time of
purchase. NO EXCEPTIONS TO ANY OF THESE REQUIREMENTS.
7
YES NO
FORD F350 CAB AND CHASSIS:
The ambulance shall be a Type I , Class 1 and shall be a
chassis furnished with a 2-door cab. Chassis-cab shall be
suitable for subsequent mounting of a modular
(containerized) , transferable equipped ambulance body
conforming to the requirements specified herein.
Cab-chassis shall meet or exceed the minimum requirements
of this specification. In addition, the chassis shall
comply with paragraphs 3 .4 through 3 .6.14 of the current
Federal Specification KKK-A-1822. When specific
performance requirements are specified herein by these
specifications, those standards shall prevail over the
minimum requirements of KKK-A-1822 document, as provided
in paragraph 3 .4.1. The proposed ambulance chassis shall
be certified to meet any performance requirements listed
herein.
Ford Motor Co. Model - F350 Conventional Cab/Chassis
Trim Level - XLT
Wheelbase - 161"
G.V.W.R. - not less than 11 ,000 lbs.
Ambulance Preparation Package - Ford 47A Ambulance
Identifier Package
Alternator - Leece-Neville 200 amp. NO EXCEPTIONS
Batteries - Dual OEM maintenance free batteries
Engine - 7. 3L Power Stroke Turbo Diesel with block heater
Transmission - Ford E40D with auxiliary cooler
Front Axle - 4 , 200 lb. Twin I-Beam type with stabilizer
bar
Rear Axle - Minimum 8 , 250 lb. wide track with 4.10
limited slip and stabilizer bar
Shocks - Heavy duty front and rear
Brakes - Power, self-adjusting, hydraulic with anti-lock
(ABS) rear brakes
8
YES NO
Steering - Power assisted with tilt steering wheel and
OEM cruise control
Horns - Dual electric
Air Conditioning/Heating - Ford installed with auxiliary
heater and air conditioner connector package and 134
Refrigerant
Fuel Tank - Dual with total minimum 38 gallon capacity
Wipers - Minimum 2-speed with pause and intermittent
feature with standard windshield washer functions
Front Bumper - Chromed with integral air dam underneath
Wheels - Six (6) 8-hole 16 X 6 .0 steel disc
Tires - LT225/75R16D all-season steel belted radials,
balanced - (6)
Paint - Ford Code YO bright white
Windows/Glass - Tinted safety
Instrumentation - Full set of gauges including oil
pressure, water temperature and fuel level
Interior - Opel gray with standard padded dash board
Grille - Chrome trim
Seats - OEM 40/20/40 independently adjustable bucket type
covered with color coordinated fabric to match cab
interior, provided with seat belts and shoulder
harnesses.
Floor Mat - Color coordinated carpet
Mirrors - Two (2) stainless steel below eye level with
4-point mounting and minimum face measurement of 100 sq.
in. Two (2) independently adjustable 4" minimum convex
mirrors, one (1) to the left and one (1) to the right,
shall be bolted to the pre-existing cab mirror brackets.
Convenience Light Group - Dual head dome light controlled
by headlight/parking light switch and door operated
switches (driver and passenger) ; under hood light;
Headlight "ON" audible alert; map pocket in door panel.
9
YES NO
Lights - Halogen headlights
Door Locks - OEM electric power type left and right.
Door Windows - Electric OEM power type windows provided
for the left and right cab entrance doors.
Radio - A Ford factory installed electronic AM/FM stereo
radio with digital clock shall be provided with left and
right cab door speakers.
ALUMINUM FENDERETrES
A pair of spun aluminum fenderettes shall be installed
around the left and right rear wheelwell openings.
Installation shall permit simple replacement.
FUEL FILL HOUSINGS WITH HINGED DOOR:
The fuel filler housings shall be polished aluminum and
furnished with a hinged door behind the left rear wheels.
The filler hose angle shall be as recommended by the
chassis manufacturer.
Located above the fuel filler housing shall be a metallic
label that designates "Diesel Fuel Only" requirements. It
shall be black with white or equivalent contrasting
letters a minimum of .5" high.
REAR MUDFLAPS•
Black hard rubber mudflaps shall be installed on the rear
body wheel wells.
BATTERY CHARGER'
A 20 amp minimum battery charging system shall be
installed and connected directly to the shoreline. The
system shall provide a signal if battery voltage drops
below 11.5 volts. The microprocessor is continuously
powered from the battery to provide charge status.
Equalization charge only occurs when necessary, not with
every cycle. The system will fully charge batteries while
allowing up to 8 amps of parasitic load. A remote charge
indicator panel will be located next to the shoreline
connection. The block heater for the diesel engine shall
10
YES NO
also be wired to this receptacle.
EXTERIOR APPARATUS BODY:
The ambulance cab shall meet the requirements listed
under paragraph 3 .9. 2 of the current Federal
Specification KKK-A-1822 .
Cab Style:
The cab shall be the OEM chassis manufacturer's
conventional cab and chassis model , as specified in
Federal Specification KKK-A-1822 as Type I.
Body Accomodations:
The ambulance body proper and patient compartment will be
sufficient in size to meet the requirements of this
specification and those of paragraph 3 .10. 1 of KKK
A-1822. The interior layout will be such that a
technician can administer life support treatments to at
least one patient during transit.
Body General Construction:
It is the intention of these specifications to require
that the ambulance module body be of all aluminum,
including all sub-frame members. No rivets, screws or
other fasteners will be used for the attachment of any
structural member.
Structural Integrity:
The ambulance body as a unit shall be designed and built
to provide impact resistance. The body will be of
sufficient strength to support the entire weight plus
one-half, of the "fully" loaded vehicle on its top or
side if overturned, without crushing, separation of
joints, or excessive deformation of roof bows or
reinforcements, body parts, doors, door hardware, floor
members, inner linings, outer panels, rub rails or any
other structural member. As proof that the ambulance body
meets the above criteria, the bidder will furnish along
with the bid certification work sheets from a bonded
independent testing laboratory showing that the body bid
meets the Static Load Test Code for Ambulance Body
Structure, AMD Standard 001. Work sheet is defined as a
document listing all deflection points during the actual
test.
11
YES NO
Vehicle Body Structure:
All parts of the ambulance body, as specified in
paragraph 3 . 10.6 of Federal Specification KKK-A-1822,
shall, where applicable, be of all welded construction.
Where fasteners are used in such areas as hinge
attachment, hardware attachment, etc. , the fasteners
shall be of aluminum or stainless steel , depending on the
structural strength requirement.
At a minimum, the body sub-structure shall utilize 1/8"
aluminum tubing side walls and 3/16" aluminum tubing on
all superstructure stress points. Stress points shall be
defined as points where the side wall and floor
structures are jointed by welding. Non-stress point
superstructures may be . 125" tubing. Under no
circumstance shall any structural materials used on the
body be less than .125" wall thickness. All
superstructure stress points within the body structure
will be on a maximum of 14" centers.
Sidewall aluminum sheeting (skin) shall be one piece
. 125" . The roof shall be a minimum .090" . Both side and
roof sheeting shall be single piece sheeting; no seams
permitted on either the sidewall or roof skins.
Drip RailsIMoldings:
For structural integrity, the upper body (roof) drip
rails will be an integral part of the roof structure
extrusion. All drip moldings over compartment and
entrance doors will be polished aluminum. Installation of
these moldings shall be such that will allow replacement,
but not be attached by welding, screws or rivets.
Insulation
The body shall be insulated with reflective backing air
core interior. The reflective backing shall cover both
sides of the insulation material. All seams shall be
taped. No metal structural components shall be exposed.
Body Mounting
A non-rigid body mounting system is desired by the City
of San Bernardino. Each bidder shall clearly state his
body mounting technique in his specifications. All bolts
used in the mounting of the body shall be Grade 8. NO
EXCEPTIONS.
12
YES NO
Doors:
The modular body shall be provided with two ( 2) door
openings. The curbside door will be a single door with a
minimum passageway opening of 30" wide x 75" high. The
rear opening will have two (2) doors of equal size. The
door opening will be a minimum of 57" high x 25" wide.
Door Hinges
All doors (including exterior compartment doors) will be
mounted using 3/16" pin stainless steel hinges. The
hinges must be designed with horizontal/vertical slotting
for universal field adjustments. The horizontal slot will
be on the door frame and the vertical slots on the door.
Attachment will be by 1/4 x 20 stainless steel bolts and
lock washers. Under no circumstances will self tapping
screws or rivets be permitted.
Door Desigr�:
At a minimum, all doors will be a minimum of 2 1/8" thick
with non-settling type insulation. They will be flush
with the body, not overlapping. Exterior door panel and
side must be continuous. Door framing with panel inserts
is not acceptable. The inner door panel must be
removable for access to all latching hardware. The inner
patient doors shall have a diamondplate kickplate.
Door Latches and Hardware:
All opening and locking hardware furnished by the
manufacturer for the patient compartment doors and
exterior compartment doors will be flush fit on both the
inside and outside.
When the doors are opened, the hinges, latches and door
checks will not protrude into the access area. All
patient compartment doors , as well as exterior
compartment doors, shall employ the same type locking
hardware. All door latches, hinges and hardware will
comply with the requirements of FMVSS 206. All hardware
will meet the following requirements:
All doors exceeding 32" in height shall be equipped with
• lock at both top and bottom. These locks will lock into
• Nader type striker pin found in the door frame. These
pins must be threaded through the door frame and be field
adjustable. The locking system will be actuated from the
locking handle by push rods only.
13
YES NO
The door handle will be a flush "paddle" style handle of
stainless steel construction (chrome plated castings not
acceptable) with black vinyl isolator gaskets between the
handle and the door panel. On the curb side and rear
doors, the inside handle will be of the same type and
will be equipped with an inside door lock, actuated
without a key. All exterior storage compartments and
module entry doors will be lockable with the same key.
All exterior compartment doors (including entrance doors)
shall be equipped with gaskets that encircle the full
door opening. The gaskets shall be installed in the
corners of the door frame in a manner that prevents
damage from equipment, stretcher loading and personnel
traffic. The combination of gaskets shall provide an
environmental seal against water, dust and air.
Door Hold Open Devices:
The side patient module door and all exterior storage
compartment doors must have the equivalent of a spring-
loaded cam-over door holder to hold the doors open under
all operating conditions and angles.
Exterior Compartment Doors:
The exterior compartment doors will be constructed to
match patient compartment module doors, including
latching and lock hardware and hinges. The inner door
panels shall be attached with aluminum rivets for easy
removal , service of hardware and not requiring larger
screws or inserts for subsequent installations. Doors
larger than 37" wide must be split to reduce the amount
of door exposed to traffic.
Unless otherwise specified herein, all exterior
compartments shall be constructed of a minimum .090"
aluminum, and unless otherwise specified herein shall be
painted with Sikkens OTO or equivalent textured
compartment coating. Inner door panels shall be bright
aluminum tread plate.
Patient Compartment Module Exterior Parameters:
Due to the predetermined and intended use for this
vehicle, the following parameters have been established
as minimum by the purchaser. The bidder is permitted to
deviate from these minimums only in parameters larger
than these specified.
14
YES NO
A scaled set of drawings, showing all proposed
dimensions, must be included with the bid for
consideration. At a minimum, the drawings must show
overall exterior side, front and rear view; interior
floor plan; interior left, right, and front walls.
Left (Streetside) :
Forward: Minimum 61 .5" high x 13 . 2" wide x 18" deep. It
shall be designed for the vertical storage of an oxygen
cylinder with a vent at the top of the door.
Intermediate: Minimum 32. 2" high x 34. 3" wide x 15.5"
deep.
Rear: Minimum 15.2" high x 30. 8" wide x 15.5" deep.
Right (Curbside) :
Forward: Minimum 43 . 2" high x 15.7" wide x 30" deep.
Shall be designated as interior/exterior equipment access
compartment. Three ( 3) adjustable shelves shall be
provided.
Side Entrance Door: 75. 5" high x 30. 2" wide. Intermediate
Rear: Minimum 22.5" high x 24. 3" wide x 15.5" deep.
Rear: Minimum 75.5" high x 9. 2" wide x 18. 5" deep. It
shall have a panned floor to accommodate vertical storage
of long spineboards and scoop stretchers.
Back Entrance Doors: 57. 2" high x 50.2" (total both
doors) wide.
Two 3" Cast Product #C10870-1 grabber door stays, with
gasket set, shall be installed at rear doors to hold
doors open.
Back Compartment: Located to the left of the rear body
doors shall be a compartment measuring a minimum of 39.2"
high x 11" wide x 26.7" deep. It shall be used for the
storage of stair chair, folding stretchers, short boards,
etc.
Minimum Exterior Parameters - 146" long x 93" wide
Minimum Interior Headroom - 68" . NO EXCEPTIONS.
15
YES NO
INTERIOR APPARATUS BODY:
Interior Personnel Safety Requirements:
Reduction of possible injury to attending personnel is of
critical importance in the award of this contract.
Therefore the size of the radius shall be a criteria of
award of bid. The interior of the patient compartment
will be free of all sharp projections. Exposed vertical
edges and corners will be broken with a minimum of 2"
radius. The 2" radius corners shall be an integral part
of the cabinet construction with a smooth continuous
surface with no edges or seams. This will provide
protection of personnel against blunt impacts and
eliminate harboring of blood borne pathogens. All other
edges and corners shall be adequately padded.
Manufacturer shall provide drawings or photographs of the
proposed interior design showing how the proposed
ambulance interior has been designed to reduce potential
injury to personnel .
To meet the stringent requirements of OSHA 1910.1030
Bloodborne Pathogens, no upholstery within the patient
compartment shall be supplied with any form of stitching
or other form of manufacturing that causes penetration of
body fluids in the vinyl upholstery be capable of
cleaning and disinfecting with clinical type procedures
and chemicals. All seat cushions shall be quickly
removable without the use of tools for cleaning of
contaminates from beneath the cushions.
Bidders shall be prepared to provide a presentation on
procedures used to accomplish a safe and bacteria free
working environment within the patient compartment. Due
to exposure and liability risk, exceptions to these
minimum requirements will not be accepted. No exceptions.
Interior Finish:
The finish of the interior patient compartment, including
storage cabinets and equipment, will be impervious to
soap and water, disinfectants, mildew and will be fire
resistant as per FMVSS 301. The surface material required
under this contract must be a high quality thermoformable
polymer, and/or vacu-formed high impact polymer, or
similar material which has the same properties as the
above material in protecting against disinfectants,
mildews, etc.
16
YES NO
The corner of the left rear main wall cabinet and rear
squad bench corner shall be protected with high impact
polymer or equivalent material. On the rear entrance
door floor shall be satin finish stainless steel
protection plate extending back onto the floor a minimum
of 311 .
Interior Storage Accomodations:
At a minimum, all interior cabinets shall be of durable,
load-bearing, lightweight plywood with previously
described laminate construction and/or vacu-formed high
impact polymer construction or aluminum. NO EXCEPTIONS.
Storage Cabinets:
Storage cabinets shall be easily opened, but will not
come open in transit. Where specified, the storage
cabinets will have a shatterproof plexiglass doors set in
extruded track. The glass track will have replaceable
felt inserts. To access opening the plexiglass sliding
doors, extruded full length finger pulls shall be
provided on the outer end of each section of plexiglass.
Adjustability of Cabinet Shelving:
All specified interior medicine cabinets shall be
provided with specified number of adjustable shelving.
The front bulkhead interior/exterior access adjustable
shelving will be provided with heavy duty brackets for
universal adjustment and heavy weight carrying
capability. Unistrut "C" channel shall be used as the
track for the adjustable shelves.
Ac-tionwall/Work Counter Area:
The manufacturer shall incorporate into it's design a
work or "action area" for major medical equipment such as
suction units, defibrillators and monitors (when
applicable) , airway devices, and other such supplies as
this purchaser may deem appropriate. The counter shall be
protected with a seamless polymer or equivalent material
biohazard tray that has large radii edges and corners and
shall be designed for ease of cleaning. These edges and
corners shall serve to protect attending personnel from
blunt impact injury and permit easy cleaning around all
inside edges and corners.
17
YES NO
A polymer or equivalent back wall splash shield shall be
incorporated as an integral part of the counter top tray.
It shall provide for flush mounting of the hinged control
panel and receptacles. Over the work counter will be the
action wall control panel . It shall have a hinged face
panel with latches that permit access to all wiring and
plumbing without the use of tools. Mounted flush in this
panel will be the suction outlet, oxygen outlets, the
switch panel, 12V outlet, digital clock and other
accessories as outlined herein.
Patient Module Interior Design Parameters:
Due to the predetermined and intended use for this
vehicle, the following parameters have been established
as minimums. A set of scale drawings, showing all
proposed dimensions, must be included with the bid for
consideration.
Lgft Wall;
There shall be two ( 2) medicine cabinets with sliding
plexiglass doors at ceiling level , one at the rear of the
center wall attendant seat and one at the front of the
center wall attendant seat. The rear cabinet shall be a
minimum of 16" high x 42.1" long x 18 .7" deep. The front
cabinet shall be a minimum of 16" high x 35.7" long x
18 . 7" deep. Both shall have one (1) adjustable shelf.
To the rear of the body ahead of the rear body doors
shall be two ( 2) equal size medicine cabinets with
sliding plexiglass doors measuring a minimum 12. 7" high
x 22.5" wide x 4" deep. Both shall have one (1)
adjustable shelf.
To the rear of the CPR seat shall be two (2) equal size
medicine cabinets with sliding plexiglass doors measuring
a minimum of 12 .7" high x 23 . 2" wide x 18.7" deep.
Located approximately center of the left main wall
cabinets shall be an attendant or CPR seat. It shall have
a minimum opening of 30" with a seamless seat cushion
measuring a minimum of 25" wide x 18" deep. The seamless
backrest shall provide enough height to incorporate a
head pad. A fold-down backrest shall be provide so when
the seat is not in use a work counter is provided.
The action wall/work counter shall measure a minimum of
65.6 11L x 15.5 11D with CPR seat back in the down position.
18
YES NO
At the front of the work counter wall facing rearward
will be an access door to the exterior oxygen
compartment. It shall have a hinged plexiglass door
measuring a minimum of 10" high x 9" wide recessed into
a vacu-formed polymer or equivalent material trim bezel.
Right Wall:
The squad bench shall measure a minimum of 73" long,
extending from the rear entrance to the side entrance
door. The lid shall be a single piece with two (2)
quickly removable seamless cushions. The lid shall
automatically raise when the latch mechanism is released
by means of rated gas-filled piston. Located on the front
of the bench shall be the slide-out biohazard waste
containers that open into the side stepwell , not into the
working floor space. All useable space below the lid not
consumed by the biohazard waste compartment and exterior
compartments shall be used for equipment storage.
Two (2) individual seamless back rest cushions shall be
installed above the seat cushions on the back wall and
shall be quickly removable without the use of tools, for
cleaning and sanitizing.
Above the squad bench, at ceiling level , shall be a
medicine cabinet that extends from the rear entrance to
side entrance door. It shall have two (2) separate
storage compartments with sliding plexiglass doors. The
full length of the lower edge of the cabinet shall have
a minimum 2" radius to reduce head injury to personnel.
Use of padding on this surface is not permitted.
Front DRIMead Wall:
A life support equipment storage cabinet shall be
installed on the right front wall that permits equipment
to be retrieved from either the patient compartment or
through an exterior compartment door. It shall have a
minimum of three (3) adjustable shelves. The storage area
shall be a minimum of 42" high x 26.2" wide x 20" deep.
A set of vertically hinged doors shall be installed on
the face of the front bulkhead interior/exterior storage
cabinet. They shall be constructed of 5/8" plywood,
laminated with thermoforming material or aluminum. The
entire center section of each door shall have a vented
radiused plexiglass window insert that permits visibility
to the full height of the cabinet storage area.
19
YES NO
A stainless steel continuous hinge shall extend full
length of each door. There shall be two ( 2) securing
latches, one at the top and one at the bottom.
Above the equipment storage shall be the environmental
heating and cooling system. Enclosed in a vacu-formed
seamless polymer cabinet or equivalent with a minimum 2"
radius corner. The design shall be such that will provide
for simple access for service without necessitating
disassembly of the cabinet. To provide for optimum
heating and cooling of all areas of the patient
compartment shall be provided in compliance with
KKK-A-1822 certification criteria.
Between the life support equipment cabinet and the left
main wall shall be an electrical cabinet. The lower edge
of this cabinet shall have a minimum 2" radius. A maximum
sized hinged access door shall be provided on the face of
this cabinet to permit direct service access to the
electrical control panel.
CAB TO BODY PASS-THROUGH:
There shall be sliding window provided on either the cab
or body providing both visual and voice communications
between the cab and body. The environmental seal shall be
by means of a flexible bellows measuring minimum 10" high
x 17" wide that environmentally isolates the interior
from the exterior. In order to eliminate the possibility
of environmental leaks and to prevent accumulation of
dust and other potential contaminating materials at the
same time facilitate simple sanitizing.
INVENTORY CABINET DOORS.
All applicable interior cabinet doors will be framed 360
degrees, hinged at the bottom and latched at the top.
This will enable the entire cabinet opening to be
accessed for restocking inventory and for the ease of
cleaning. When closed accessibility will be through
sliding doors.
CORNER GUARDS:
Installed on the lower body corners shall be bright
aluminum treadplate stone guards. They shall be a minimum
of 13" high. All edges shall be sealed with silver
20
YES NO
pliable sealant to prevent accumulation of corrosives
between the stone guards and the body.
DOOR AND ENTRANCE GRAB HANDLES:
One individual door grab handle will be located on the
inner door panel of each entrance door. The grab handles
constructed of a minimum 1.25" diameter with a ribbed
surface tubing or rubber inserts with chromed stanchions
fastened to reinforcement plates. The door handles will
be placed horizontally and then curve down to the outside
corner of the entrance doors. On the left rear wall
entrance and right wall at the side entrance door shall
be a straight rail approximately 12" long that matches
the material of the door rails.
OVERHEAD HANDRAIL:
An overhead grabrail shall be fastened into the ceiling
to structural supports. The rail shall extend from the
front bulkhead area to the rearmost ceiling structure
support in front of the rear entrance doors to minimize
exposed ends that present head impact injury.
Construction shall be a minimum 1. 25" in diameter with a
ribbed surface or rubber insert for positive gripping
characteristics. No smooth surface rails will be
accepted.
DIAMOND PLATE COVERED STEP BUMPER:
The rear bumper and step shall be a high quality, single
piece assembly. There shall be a minimum 1/2" clearance
between the bumper and the rear body panel. The entire
assembly shall be designed for simple replacement should
it become damaged. It shall be bolted to the chassis
frame. Under no circumstances will welding of the
assembly to the chassis be acceptable. The frame shall be
constructed of steel tubing for strength and durability
and covered with .125" polished aluminum diamond plate.
The center section shall be of a flip up design made of
antislip aluminum or expanded metal . Diamondplate is not
acceptable.
21
YES NO
HIGH BACK ATTENDANT SEAT:
Located at the head of the primary patient cot shall be
an automotive style high back attendant seat. It shall be
mounted on a FMVSS certified seat base pedestal and/or
specified mounting plates. Certification shall be
documented. The upholstery shall match exactly all other
seamless upholstery used in the patient compartment. The
seat base will be adjustable fore and aft with full 360
degree swivel capabilities, and be bolted to the floor
using grade 8 bolts torqued to factory specifications.
The bolts shall pass through backing plates under the
sub-floor and not the sub-floor material(s) only. The
seat shall be provided with the seat base. Belts shall
be tagged as to compliance with FMVSS requirements. The
belts shall retract into a hard plastic housing and have
automatic locking inertia devices built-in the mechanism.
Color shall be grey.
SEAT BELTS:
The manufacturer shall provide seat belt and shoulder
harness combinations for the driver and passenger seat in
the cab of the vehicle. Further, seat belts shall be
provided for the attendant seat in the patient
compartment at the head of the primary stretcher area. A
minimum of three seat belts shall be provided on the
squad bench. These belts shall not only provide for three
(3) seated passengers, but also for a supine patient. All
belts shall be retractable into plastic, protected
housings. Retractors shall be installed on the back wall,
not on the face of the squad bench. Exposed belts are not
allowed on this contract. All belts shall be anchored to
the chassis or body framing with grade 8 bolts and
torqued to specifications. Torque settings shall be
recorded on the ambulance's Quality Control (QC) reports
and available for inspection at time of delivery.
BIOHAZARD WASTE DISPOSAL:
A slide-out drawer shall be installed at the front end of
the squad bench that opens into the stepwell area. It
shall contain two (2) removable containers. Container 1
shall be a hospital grade sharps container with a lid
that seals for proper disposal. Container 2 shall be a
plastic trash container with red plastic liners that are
marked "BIOHAZARD WASTE" .
22
YES NO
The construction of the compartment shall be of a
seamless vacu-formed polymer or equivalent material. The
interior will be sealed to isolate the containers from
equipment stored beneath the squad bench. An orange and
black biohazard metal placard shall be attached to the
front face of the drawer.
Waste disposal containers stored in an exterior
compartment will not be an acceptable alternative. This
type of storage permits exterior gasses to enter the
patient compartment through compartment vents and may
present difficulty in cleaning and sanititizing disposal
paths.
I.V. HANGER:
Bolted in the ceiling will be Cast Products A2012 flip-up
type I.V. hangers, one (1) located at mid torso of the
primary patient and one ( 1) located at mid torso of the
secondary patient. Both will accommodate two (2) I.V.
bottles or bags and have Velcro restraints.
ALL-LEVEL COT'
A Ferno-Washington Model 35A all-level cot shall be
provided, complete with 3" mattress and three (3)
restraining straps shall be provided. NO EXCEPTIONS.
The cot fastener shall be a Ferno-Washington Model 175-4
set up for left wall or center mounting of an all-level
cot meeting AMD Standard 004 for installation.
CONKERCIAL FLOOR VINYL•
The interior floor shall be covered with a minimum 25 mil
thickness commercial vinyl , color coordinates to the
interior color scheme selected.
FLOORING ROLLED & RECESSED:
The interior floor shall be recessed 1/4" and rolled up
under the left side wall and right side squad bench a
minimum of 311 . To facilitate ease of cleaning and to
prevent the accumulation of bacteria or other
contaminants. There will be no seams or moldings on the
rolled section of flooring.
23
YES NO
PATIENT COMPARTMENT DOOR WINDOWS-REAR:
Located in the two ( 2) rear patient compartment entrance
doors shall be a minimum 20" high x 16" wide window set
in extruded aluminum framing with an anodized black satin
finish. Each window frame shall be fitted and mounted
with neoprene rubber seals and be environmentally tight.
Each window shall be sliding type with removable screen.
The glass shall be automotive safety type, tempered and
dark tinted (minimum 31%) for privacy and heat
deflection.
PATIENT COMPARTMENT SIDE DOOR WINDOW:
Located in the curbside patient compartment entrance door
shall be a minimum 20" high x 16" wide window set in
extruded aluminum framing with an anodized black satin
finish. Each window frame shall be fitted and mounted
with neoprene rubber seals and be environmentally tight.
Each window shall be sliding type with removable screen.
The glass shall be automotive safety type, tempered and
dark tinted (minimum 31%) for privacy and heat
deflection.
SEAMLESS CUSHIONS AND UPHOLSTERY:
All interior vinyl on seat cushions, attendant seat and
pads shall use the same vinyl. All cushions shall be
vacu-molded or equivalent type with no seams to prevent
accumulation of bacteria forming matter and aid in simple
disinfection of the patient compartment. Due to the
liability associated with provisions of a safe working
environment in compliance with OSHA Regulation 1910.1030
- Bloodborne Pathogens, cushions using seams and
stitching will not be accepted at time of delivery. color
shall be light gray. No Exceptions.
ENVIRONMENT SYSTEMS:
The vehicle will be equipped with a complete climate
environmental system to supply and maintain clean air
conditions and a comfortable level of inside temperature
in both driver and patient compartments. The system
design will permit independent control of the environment
in each compartment.
24
YES NO
The emergency vehicle will be equipped with heating,
ventilating and air conditioning systems that can be made
to collectively operate using recirculated air and
temperature within the established comfort zone of 65
degrees Fahrenheit, to 78 degrees Fahrenheit, when
operated between 0 degrees to 95 degrees Fahrenheit
ambient.
Positive pressure will be attained through the fresh air
ventilation system either apart from, or as an integral
part of either the air conditioning systems, or in
combination with any of all three. Environmental systems
components will be readily accessible for servicing at
the installed location without necessitating removal of
any cabinets, walls or partitions. There shall be an
extended removable drain pan for easy replacement and a
removable one piece blower assembly. The suction hose
routed from the compressor to the rear evaporator will be
insulated.
The air conditioning and heat unit manufacturer must have
a third party independent testing laboratory
certification in addition to the ambulance manufacturers
environmental certification of the latest KKK-A-1822
specification with test results available for review upon
request. No exception.
jg CONDITIONER DIGITAL THERNOSTAT TENPERAT«g CONTROL:
The patient compartment system shall be operated from the
action wall console. An on/off switch shall be installed
on both the front and rear switch panels. Temperature
controls shall be accomplished through a digital
thermostat on the wall that will automatically maintain
a constant compartment temperature from both heating and
cooling modes by setting the desired thermostat
temperature range.
pIGITAL THERMOMETER:
The digital thermostat shall automatically reset to
constantly display the actual patient compartment ambient
temperature.
AIR CoNpITIONING AND HEATER HOSES:
The use of hose clamps on air conditioning high pressure
hoses will not be permitted on this contract. Machine
press OEM type connectors only will be permitted.
All heater hoses shall be Epom/Nomex or equivalent.
25
YES NO
EXHAUST FAN AND STATIC AIR INTAKE
The vehicle will be equipped with a power 240 CFM exhaust
fan capable of exchanging the ambient air every two
minutes located at the rear of the interior with a single
speed switch for operation located on the action wall
switch panel . Located on the opposite front wall will be
a static intake duct having a manually adjustable
louvered intake seal that will allow it to be completely
isolated from the outside environmental conditions.
EXTERNAL MOUNT AUXILIARY AIR CONDITIONER CONDENSER:
A minimum 2500 CFM / 50,000 BTU bottom mount auxiliary
air conditioner condenser shall be installed. It shall
have (2) 12" push fans and draw a maximum 16 amps.
CABINET DRUG BOX:
A locking drug kit compartment with piano hinge, door,
and key lock shall be provided at the left front body
interior corner behind the attendant's seat.
LOWER RUBRAILS:
Attached to the outer surface of the lower body skirt
area shall be bright aluminum rubrails with scotchlite
reflective striping that measure a minimum of 3" wide x
1" thick. Diamondplate is not an acceptable rubrail
material . The center section shall be recessed and will
permit insertion of ICC lights or reflector, if
specified. The rubrail assembly shall be bolted to the
body superstructure and spaced away from the body a
minimum of 1/4" by nylon spacers or equivalent to prevent
accumulation of corrosives. The ends of each section of
rail shall be capped with a formed neoprene casting or
equivalent to eliminate sharp edges.
ELECTRICAL SYSTEMS AND COMPONENTS:
General Requirements:
The ambulance electrical system shall be equipped with,
but not limited to the following: 12 volt operating
system, generating, starting, lighting, visual and
audible warning systems, specified OEM electronics
26
YES NO
equipment and devices including master consoles located
in the cab and patient compartment, and other optional
accessory wiring, as specified herein.
The electrical systems and equipment shall comply with
all applicable FMVSS/FMCRS regulations and shall also
conform to all whether or not specifically referenced in
this document while complying with the sub-paragraphs
herein. All electrical and electronic components shall be
selected to minimize electrical loads thereby not
exceeding the vehicle's generating system capacity. All
electrical system components and wiring shall be readily
accessible through access panels for checking and
maintenance. All switches, indicators and controls shall
be located and installed in a manner that facilitates
easy removal and servicing. All exterior housings of
lamps, electronic devices and fixtures shall be corrosion
and weather resistant. No exception.
In order to eliminate problems with the use of solenoids
and terminal strips, (i.e. , corrosion and heat build up)
the electrical system shall be totally solid state. Cold
wired activated design incorporating the use of high
quality continuous duty PC boards, or similar solid state
construction.
All wiring shall be rated as GXL-SXL or SGX per SAE
J-1127 and or J-1128 as high temperatures automotive
cross-link. Circuit functions shall be imprinted in
contrasting lettering on wire insulation at intervals not
greater than 3 inches. Exception is taken for wiring
systems supplied by component manufacturers.
All wiring connections shall be made with high quality
crimp type terminals insulated within multi conductor
housings where practicable, otherwise each terminal shall
be insulated individually.
Manual reset circuit breakers that have a white pop-up
indicator or equivalent indicator that is clearly visible
when inspected shall be provided. No automatic reset
breakers will be accepted. .
The design of the system must take into account the
ability to be field serviceable with an emphasis on
minimum downtime for repairs. A criteria of award of bid
shall be the ability of the electrical system to be
quickly serviced and/or repaired.
27
YES NO
All circuits are to be enclosed in plastic or nylon loom.
Any loom attachments to the frame or body are to be made
with stainless steel rubber insulated "J" or "C" clips
with stainless steel screws and/or bolts. A service loop
of wire or harness shall be provided at all electrical
components, terminals and connection points.
The wiring shall be routed in conduit or high temperature
looms with a rating of 280 degrees Fahrenheit. Where
wiring passes through any wall or partition there will be
a protective cover on all edges. All added wiring shall
be located in accessible, enclosed and protected
locations and kept at least six inches away from the
exhaust system components. Electrical wiring and
components shall not terminate in the oxygen storage
compartment, except for the compartment light and
switch/door ajar indicator plunger.
No Scotchlok connectors shall be used in the wiring
system. NO EXCEPTIONS.
Wiring criteria:
All wiring devices, outlets, etc. , except circuit
breakers, shall be rated to carry at least 125% of the
maximum ampere load for which the circuit is protected.
There shall be a main electrical panel located in a
separate polymer or equivalent cabinet within the patient
module. Electrical control panels located in any exterior
compartments will not be acceptable due to subjection to
corrosive environments. It is preferred that this panel
be mounted on or near the bulkhead of the patient
compartment and be accessed by a hinged, locking polymer
or equivalent cabinet door. Circuit breakers, relays and
diodes shall be mounted on this panel .
Hain Wiring Harness:
The main wiring harnesses shall be routed down the center
of the patient compartment headliner behind a polymer or
equivalent cover. All ground wires shall be black. No
other black wires permitted. No exception.
RF Shielding:
All electronic devices and equipment installed which
produce RFI , shall have the proper filters, suppressor or
shielding to prevent electromagnetic radiation and the
resultant interference to radios and other medical
electronics. All chassis to module body ground cables
28
YES NO
shall be RFI braided type. No exception.
E=gine High Idle•
The Ford OEM engine high idler device shall be
incorporated into the electrical system. This system can
manually be activated to increase the RPM level to a
factory preset high idle condition (minimum 1300 rpm's)
to prevent battery damage and to maintain cooling
efficiency of the engine during prolonged idle
situations. The throttle controls will be automatically
disengaged anytime the brake pedal is depressed or the
clutch is depressed on manual transmission or the shift
selector is moved into a forward or reverse mode. The
system shall additionally permit manual deactivation via
a marked switch on the cab control console.
Automatic Load Management and Sequencer System:
A load management system shall be incorporated into the
electrical system that sequentially switches "on" and
"off" up to eight (8) relays at 1/2 second intervals.
Individual switches may select a combination of outputs.
The switches may be used to turn the outputs "on" and
"off" at any time. In addition, the Load Management
System shall monitor the vehicle's battery voltage. When
electrical loads exceed the alternator output resulting
in voltage drops, pre-selected outputs shall be
individually de-energized. Only those circuits required
to stabilize the charging system and maintain the system
voltage shall be energized. The shut down sequence may be
altered by programming switches internal to the Load
Management System. No exception.
Digital Ammeter:
The electrical system shall incorporate a digital ammeter
which is capable of indicating a current of 200 amperes
to or from (charging or discharging) the batteries. The
ammeter shall be located on the front console fully
visible to the driver in any lighting condition. The
ammeter shall show the battery state as charge or
discharge. The shunt shall be protected against weather
and road spray and shall be mounted in an easily
accessible location which shall minimize the length of
the power cables. No exception.
29
YES NO
Digital Voltmeter:
The vehicle shall be equipped with a digital voltmeter to
monitor system voltage. The voltmeter connection shall be
direct to eliminate erroneous readings from connection
voltage drops.
The voltmeter will be mounted in the console, next to the
ammeter and be visible to the driver in any lighting
condition. No exception.
Patient Compartment Controls:
All switches and controls for the patient compartment,
including those for the heat/air unit, shall be located
on a service panel in the action area. At a minimum, the
following switches shall be provided: (2) dome. light
circuits with high and low intensity function;
environmental system power; exhaust fan; suction pump;
check out light control; and two (2) spares (unless other
specified equipment herein requires use of the spare
circuits) . The switches shall be of the same design and
construction as found in the driver's control console.
These switches shall not be activated unless the "Master
Module Disconnect" switch in the driver's console is in
the "ON" position. The switch panel shall be mounted on
a door that allows access behind the panel for service.
NO EXCEPTION.
Marking of Switches Indicators and Control Devices:
All switches, indicators and control devices supplied by
the ambulance manufacturer shall employ color-coded
nomenclature inside each individual switch. Backlighting
shall be activated when the "Master Disconnect" switch is
"ON" . No exception.
Digital Clock:
There shall be a digital clock installed as an integral
part of the rear control panel . The digits shall be a
minimum of 3/4" and display hours, minutes and seconds in
military time. No exception.
Power Distribution:
The emergency vehicle shall use OEM chassis starting
system. A heavy duty, manual master ON/OFF switch rated
at a minimum of 200 amperes continuous duty shall be
provided.
30
YES NO
Any bussbar utilized in the system shall be copper. The
switch shall be different in shape and appearance from
all other switches and labeled BATT ON/OFF. A "Battery
ON" indicator lamp shall be provided on the cab console.
Wiring shall conform to current KKK-A-1822 revision. No
exception.
Radio Provisions:
The vehicle will be equipped with prewiring and circuits
for connection of EMS radio transmitter. This circuit
will be plainly identified on the electrical panel or
compartment where the radio transmitter is designed to be
mounted. Wiring to the connection terminal will not be
less than 10 gauge.
Electrical ca 1 Sche a i c:
An electrical schematic shall be furnished with the
completed ambulance showing all functions and color
coding.
FEDERAL LIGHT BAR:
A Federal 52" light bar, model 25RQL-AHRK, with halogen
bulbs shall be installed. It shall have all red lenses
except the two center sections, which shall be clear. The
clear section on the drivers side shall include a 95
F.P.M. independent rotator mechanism.
ALTERNATING FLASHING HEADLIGHTS:
Alternating headlight flashers shall be provided on a
separate circuit.
FEDERAL 100 WATT SIREN SPEAKERS:
Two (2) Federal BP350 Series speakers shall be mounted
under the front bumper. Installation shall permit towing.
ELECTRONIC SIREN:
A Federal model PA-4000 solid state electronic siren with
attached noise-canceling microphone shall be installed.
31
YES NO
The unit shall be capable of driving a single high power
speaker up to 200 watts or dual 100 watt speakers to
achieve a sound output level that meets Class "A"
requirements. Operating modes shall include Wail, Yelp,
and priority tones, TAP II, PA, radio rebroadcast, and
built in air horn sound with siren override.
CLEARANCE LIGHTS•
Upper body clearance lights shall be provided with chrome
shields. Located at each body corner shall be body
reflectors. All lights and reflectors shall conform to
Federal ICC quidelines for quantity, location and color.
Located on the left and right rear body panels, at
beltline level, shall be a red 4" round flush rubber
mounted turn signal, indicator light.
COMPARTMMU DOOR REFLECTORS'
Each ambulance compartment door shall be provided with a
minimum 3" red reflector in the lower outer corner to
provide maximum visibility when the doors ., are in the
fully open position. The reflectors in the patient
compartment doors shall be recessed into the vacu-formed
ABS door panel and not protruded into the entrance way.
ELE EMERGENCY AND SAFETY FLASHING LIGHTS:
The emergency flashing lights shall conform to current
KKK-A-1822 requirements and flash patterns. Whelen 97
series red halogen flashers on each upper body corner,
one (1) Whelen 97 series halogen center white flasher on
the upper front body and one (1) Whelen 73 series with
bezel halogen center amber flasher on the upper rear
body. Whelen 73 series red halogen lights shall be
installed in the grille. One (1) Whelen 73 series with 15
degree angled bezel red halogen installed on the left and
right front fenders. The flasher shall be a solid-state
type.
WHE M UPPER SIDE BODY SCENE LIGHTS:
Located on the left and right side of the ambulance upper
side body or roof shall be two (2) Whelen 97 OptiScene
halogen lights.
32
YES NO
Both the left and right lights will be activated by a
separate lighted push-button switch on the front console,
appropriately labeled and backlighted legends. In
addition, the right side light will be automatically
activated whenever the right patient compartment door is
opened. The lights will incorporate a 13 degree angled
light projection.
WHELEN REAR LOAD LIGHTS•
Located over the rear patient compartment entrance doors
will be two (2) Whelen 97 OptiScene halogen load lights.
They shall be activated whenever the rear doors are
opened or when the transmission is in the reverse mode.
They shall incorporate a 26 degree angled projection.
WHELEN TAIL LIGHTS•
Whelen 64F series stop/tail lights with red lens and
chrome bezel and Whelen 64 series turn signals with amber
arrow with black silhouette and chrome bezel shall be
mounted on the rear body. No exceptions.
LICENSE HOLDER WITH BACKUP LIGHTS:
Two (2) 2" x 7" backup lights shall be incorporated into
a rear mounted license plate housing constructed of high
impact vacu-formed polymer or equivalent material
recessed into the rear kick panel . The backup lights
shall be activated whenever the transmission gear
selector is in "reverse".
PATIENT COMPARTMENT LIGHTING:
There shall be a total of seven (7) interior overhead
dome lights furnished with both high and low intensity
settings. These lights shall be dual element
halogen/incandescent bulbs and configured to meet the
minimum lumen requirements of current KKK-A-1822. The
circuitry shall permit operation of either the left or
right bank of lights independently.
PATIENT COIKPARTKER °CHECK-OUT° LIGHTS:
A minimum of (2) patient compartment "checkout" lights,
33
YES NO
per the current KKK-A-1822, paragraph 3 .8.5. 2 shall be
furnished and be an integral part of the dim circuit dome
lights. A 5 minute timer switch shall be wired directly
to the ammeter shunt (battery side of load disconnect
switch) that is activated by a separate push-button
switch on the rear control console. This circuit shall
permit low amperage activation of interior lighting for
personnel activating the battery and Master Module
Disconnect switches. No exceptions.
77 VDC LAERnAL OUTLET'
One Laerdal style 12VDC outlet added to the medical
isolator circuit shall be installed. Location of the
outlet shall be determined at the Pre-Construction
Conference.
DOOR OPENING WARNING INDICATORS:
There shall be a graphic depiction of the ambulance
located on the console that graphically indicates either
an entrance door or any compartment door is open by
illumination of the individual doors. Additionally, the
wording "DOOR OPEN" and "COMP'T OPEN" will illuminate
inside the graphic depiction and a chime alarm will sound
to warn driver of non-secured door(s) . No exceptions.
RECESSED STEP LIGHT:
A recessed 4" light with clear lens shall be provided to
illuminate the side body door step.
HAND HEI.D SO MIGHT:
A 450,000 CP hand held spotlight shall be supplied. It
shall be hard wired under right side of cab dash. A snap
type clip shall be included for subsequent hanging
installation of the spotlight by the purchaser.
MASTER CAJB ONTROL CONSOLE:
The drivers compartment master controls shall be located
on a vacu-formed or equal console mounted on the engine
cover housing. It shall not be fabricated in any manner
that exhibits sharp edges on any surface or edge. The
34
r
YES NO
console shall be removable for fast and simple access to
the engine compartment. The following shall be emergency
light function switches; left and right scene light
switches; rear heater and air conditioner blower motor
switch; rear exhaust fan switch; siren/horn relay switch;
and spare circuit switches. A flexible cab map light
shall be provided on the right side. To the right of the
switches shall be a graphics display that includes the
door ajar display panel, digital voltmeter and digital
ammeter. Convenient to the driver shall additionally be
the control head for the specified siren. Space below the
control panel shall be left void for flush mounting of
two-way radio control heads.
BACK-UP ALARM:
The back-up alarm shall consist of one (1) 97 dB(A)
signal electronic alarm wired into the chassis back-up
lights to signal when the vehicle is in reverse.
RADIO COAXIAL CABLES:
There will be one RG58U shielded radio coaxial cable
installed, from the rear of the patient compartment
ceiling through the raceway to behind the left cab seat.
There will be a minimum of 36" extra cable in the cab.
RADIO CABLE CONDUIT:
A minimum 1 .25" conduit will be installed and routed from
the action wall cabinet to the cab.
T'r F CTRrC•AL SYSTEM:
The vehicle shall be furnished with a 2-wire plus ground
120 volt AC wiring system that is separate and distinct
from the vehicle's 12 volt DC wiring systems.
The 120 volt AC electrical system, including wiring and
associated equipment, shall comply with Article 551 of
the National Electrical Code. This system is to be used
while the vehicle is on standby for powering maintenance
devices, medical equipment, battery chargers and any
other device(s) deemed necessary by the purchaser. The
120VAC system shall incorporate a ground fault circuit
interrupter (GFCI) device and a 15 ampere circuit breaker
35
YES NO
which can be used as a "Master" 120 volt disconnect
switch. The GFCI and circuit breaker may be an integral
unit.
INTERIOR DUPLEX RECEPTACLES:
There shall be two (2) GFI protected 15 amp duplex
receptacles furnished with indicator lamps in or at each
receptacle to indicate that the outlet is energized. One
(1) shall be located on the action wall and one (1) on
the right wall next to the right side entrance door above
the squad bench backrest cushion.
SHORE POWER INPUT•
A 20 amp, 110 volt shore power input receptacle shall be
conveniently located at the front left side of modular
body. It shall be provided with a weatherproof,
spring-loaded cover and a matching female plug. The block
heater for the chassis shall also be wired to the input
receptacle.
»nVAC ON-BOARD POWER SUPPLY'
The ambulance shall be prewired for installation of an
inverter. Power cables shall be routed from the left
intermediate exterior compartment and include a #2 red
cable connected to the Master Module Disconnect power
terminal and a #2 black cable connected directly to the
chassis frame rail. A 4-conductor 18 gauge wiring harness
for the activation switch shall be routed from the left
intermediate compartment and terminate in the action
wall. All cables shall be tagged "INVERTER" .
ELECTRICAL LOAD TEST
An electrical load analysis and test shall be conducted
by the ambulance manufacturer prior to final delivery of
the completed ambulance. The test shall be conducted in
conformance with requirements of current KKK-A-1822 and
AMD005. Amperage load and reserve capacities shall be
displayed on a certification tag containing the
information in accordance with AMD005 S7.2 and located on
the ambulance in a conspicuous location. Certifying that
the vehicle has been tested and is certified as capable
of supporting the mandatory continuous load as
36
YES NO
manufactured in accordance with AMD S4 .1.
OXYGEN LIFE SUPPORT SYSTEM:
An oxygen compartment shall store the main oxygen tank,
allow rapid and easy access to the oxygen tank securing
devices and provide for simple tank replacement without
the use of tools. In accordance with the latest
KKK-A-1822 specification the oxygen compartment shall be
designed solely for the storage of the main oxygen tank
with no other equipment storage designated for that
compartment.
The oxygen tank storage compartment shall be provided
with a ZICO QR-M retention bracket certified to meet AMD
003 and the latest KKK-A-1822 , to secure an "M" size
medical oxygen tank. The bracket shall be designed to
allow replacement of the tank without the use of tools.
Installation shall be certified to meet AMD Standard 003
and current KKK-A-1822 for crashworthiness. It shall be
installed in a compartment as outlined elsewhere in these
specifications. No exceptions.
O)WQen S.ystem:
The system will comply with current KKK-A-1822 minimum
requirements. In addition to these minimums, where the
system utilizes fittings, they shall be gas specific
rough in assemblies with a matching gas specific latch
valve assembly. All hose crimps will be machine pressed.
All hose will be rated at a minimum of 1000 PSI burst
pressure and be conductive type.
An electric solenoid with a green rocker switch on the
actionwall shall provided as an on/off oxygen switch.
Override provided through a door on the wall into the
oxygen compartment.
The manufacturer will provide flush mounted medical
oxygen outlets, as specified below. They shall be
compatible with Ohmeda (Ohio) and be flush in the action
wall control panel and/or wall.
There will be two (2) outlets on the action wall. An
additional oxygen outlet shall be provided. Location to
be determined at the Pre-Construction Conference.
SUCTION SYSTEM:
37
YES NO
To assure high quality operation, the suction pump will
be a Thomas high volume type. The pump shall be mounted
in an exterior compartment to reduce patient compartment
noise levels.
SUCTION COLLECTOR DEVICE:
The suction collection device shall be a RICO model RS4XP
provided with a matching quick disconnect plug for the
suction outlet on the control panel. It shall be provided
with disposable liners for the collection jar and have a
large, easy to read gauge.
AMBULANCE BODY PAINT FINISH:
Each bidder shall clearly state in their specifications
their paint finish process and brand of paint used
Aluminum body exterior shall have no mounted components
prior to painting to assure full coverage of metal
treatments and paint to the exterior surfaces of the
body. Compartment doors shall be painted separately to
assure proper paint coverage on body, door jambs and door
edges.
Body shall be painted white to match cab.
SCOTCHLITE STRIPE:
There shall be a reflective Scotchlite beltline stripe
extending from the left and right front fenders
horizontally to the rear and across the rear doors. Color
to be red. Width and location to be determined at the
Pre-Construction Conference.
STAR OF LIFE AMAaMCE DECAL PACKAGE:
A set of Star of Life Ambulance decals shall be
installed, as directed by the purchaser. They shall be
Scotchlite reflective materials, matching the standards
of the current Federal Document KKK-A-1822 and consist of
the following: (3) 7" "AMBULANCE" ; (1) 5" mirror image
"AMBULANCE"; (2) size C (1811) Star of Life; (2) size B
(1411) Star of Life; (1) 32" Star of Life (center of roof
- non-reflective) ; and ( 2) 4" Star of Life. All decals
shall be individually die cut.
38
YES NO
"NO SMOKING° PLACARD•
Supplied with the completed ambulance shall be two (2)
"NO SMOKING - Oxygen In Use" metal placards. They shall
be on a white background with prominent red letters
meeting minimum requirements of Federal document
KKK-A-1822. Paper or vinyl stick on or decals are not
acceptable. No exception.
VEHICLE WEIGHT AND PAYLOAD REOUIREMENTS:
The ambulance payload allowance shall be determined and
displayed in accordance with the requirements outlined in
Federal document KKK-A-1822 , paragraph 3 .5.2 and
displayed on a Weight/Payload Certification Sticker" .
The sticker shall be located in a conspicuous location in
the ambulance. The payload shall be over and above the
specified curb weight (see KKK-A-1822 , paragraph 3.5.1)
of the ambulance and include specified options,
miscellaneous medical equipment, and communications
equipment that is appropriately distributed within the
ambulance. Optional specified equipment exceeding the
minimum requirements of KKK-A-1822 may be subtracted from
the minimum payload requirements, as outlined in 3 .5. 2 .
39
O�RNAR��'�b
Spy
C I T Y O F
r
Bernardino
ED 1`l ,
O F F I C E O F T H E C I T Y A T T O R N E
J A M E S F P E N M A N 6tered into Record at
C 1 T Y A T T O R N E Y
(Atj11r111CmyDevCms Mtg:
October 31,bV
re Agenda Item
Emergency One, Inc.
c/o Federal Signal Leasing City Clerk/CDC Seer
1415 W. 22nd Street, Suite 1100 City of San Bernardino
Oak Brook, IL 60521
Re: Municipal Lease and Option Agreement (with Supplement and Exhibits) to
Purchase Eight (8) Emergency One American Eagle Type I Ambulances (hereinafter
referred to as the "Agreement").
Gentlemen:
As counsel for the City of San Bernardino, California ("Lessee"), I have examined the above
referenced original Agreement between Lessee and Emergency One, Inc. ("Lessor"), and the
proceedings taken by Lessee to authorize and execute the Agreement. Based upon such
examination of law and fact as I have deemed necessary or appropriate, I am of the opinion that:
1. Lessee is a public body, corporate and politic, duly organized, legally existing
under the laws of the State of California.
2. The Agreement has been duly authorized, executed and delivered by Lessee
pursuant to Constitutional, statutory and/or home rule provision which authorized
this transaction in accordance with its terms and conditions.
3. The Agreement is a legal, valid and binding obligation of Lessee enforceable in
accordance with the terms and provisions contained in said Agreement.
4. Except for the case of County of San Bernardino, et al. v. City of San Bernardino,
California Supreme Court Case No. S050179, no other litigation is pending.
However, we anticipate that court action will be initiated by the current provider
of ambulance services. Except as set forth herein, to the best of my knowledge no
other litigation is pending or threatened in any court or other tribunal, state or
federal, in any way Questioning or affecting the validity of said Agreement.
PRIDE
IN MOGRISS
J 0 0 N O R T H D S T R E E T S A N 8 E R N A R D 1 N O /
C A L I F O R N I A 9 2 4 1 8 0 0 0 1 ( 9 0 9 ) 3 8 4 • S 3 5 S
5. The signature of the official of Lessee which appears on the Agreement is true and
genuine; I know said official and know him to hold the office set forth below his
name.
6. The Lessee is a political subdivision within the meaning of Section 103 of the
Internal Revenue Code of 1986, as amended, and Treasury Regulations and
Rulings related thereto. Lessor, its lawful successors and assigns, and any counsel
rendering an opinion on the tax-exempt status of interest components of payments
made pursuant to the terms of said Agreement, are entitled to rely upon this
opinion.
JAMES F. PENMAN
City Attorney
By; i
HU ON T. CARLYL
Senior Assistant City o e
FS-2787-E
LESSOR: FOR COMPLETION BY LESSOR
Emergency One, Inc.
1415 W. 22nd St., Suite 1100 Always Refer to Lease No.M-_02665
Oak Brook, IL 60521
LESSEE:
Name:__ City of San Bernardino
Address: 300 N. "D" Street
City San Bernardino State CA Zip Code 92418
Contact and Title: John P. Murphy, Purch Mgr.
Telephone No. 909-384-5085
ITEM QUANTITY EQUIPMENT DESCRIPTION(Include Make,Model,Serial No.and all Attachments)
1 8 Eight (8) Emergency One Type I Ambulances Mounted on Eight (8)
Ford F350 Chassis
LEASE TERM TOTAL EQUIPMENT COST RENT DUE(Period) NOJAMOUNT OF RENTAL PAYMENTS
See payment schedule attached
Annually hereto and made a pan hereof
Five (5) Years $656,783.68 In Arrears ("Payment Schedule]
MUNICIPAL LEASE AND OPTION AGREEMENT
Lessor hereby leases to Lessee the Equipment for the purposes and upon the following terms and conditions:
ARTICLE I:COVENANTS OF LESSEE.Lessee represents,covenants and warrants,for ARTICLE III:COMMENCEMENT OF LEASE TERM.
the benefit of Lessor and its assignees,as follows: The Original Term of this Agreement shall commence on the date the Equipment is accepted
A.Lessee is a public body,corporate and politic,duly organized and existing under the by Lessee as indicated on the Certificate of Acceptance("Commencement Date'l and shall
Constitution and laws of the State as set forth above("State")and will do or cause to be terminate the last day of Lessee's current fiscal year.For the duration of the Lease Term,
done all things necessary to preserve and keep in full force and effect its existence as a this Agreement will be automatically renewed at the end of the Original Tenn and any
body corporate and politic. Renewal Term unless the Lessee gives written notice to Lessor not less than ninety(90)
days prior to the end of the Original Term or Renewal Term then in effect of Lessee's
B.Lessee has been duly authorized to execute.deliver and perform this Agreement under intention to terminate this Agreement pursuant to Article V hereof.
the Constitution and laws of the State and under the terns and provisions of the resolution
of its governing body,or by other appropriate official approval.Lessee further represents,
covenants and warrants that all requirements have been met,and procedures have occurred ARTICLE IV:INSPECTION.Lessor shall have the right at all reasonable times during
in order to ensure the enforceability of this Agreement.Lessee shall cause to be executed business hours to enter into and upon the property of Lessee for the purpose of inspecting
an opinion of its counsel in form acceptable to Lessor. the Equipment.
C.During the term of this Agreement,the Equipment will be used by Lessee only for the
purpose of performing one or more governmental or proprietary functions of Lessee con- ARTICLE V:RENT PAYMENTS.
sistent with the permissible scope of Lessee's authority and will not be used in trade or Section 5.01 Rent Payments to Constitute a Current Expense of Lessee.Lessor and
business of any person or entity other than the Lessee. Lessee shall not permit the Lessee understand and intend that the obligation of Lessee to pay Rent Payments
Equipment to be moved permanently or semi-permanently(over 60 days)to a stale other hereunder shall constitute a current expense of Lessee and shall not in any way be
than the state in which the equipment is originally titled. construed to be a debt of Lessee in contravention of any applicable constitutional or statutory
D.During the period this Agreement is in force,Lessee will annually provide Lessor with limitations or requirements concemirf§the creation of indebtedness by Lessee,nor shall
current financial statements,budgets,proof of appropriation for the ensuring fiscal year and anything contained herein constitute a pledge of the general tax revenues,funds or monies
such other financial information relating to the ability of Lessee to continue this Agreement of Lessee.
as may be reasonably requested by Lessor. Section 5.02 Payment of Rent Payments.Lessee shall pay Rent Payments,exclusively
E.The Equipment is,and shall remain during the period this Agreement is in force,personal from legally available funds to Lessor in the amounts and on the dates set forth in the
property and when subject to use by Lessee under this Agreement,will not be or become Payment Schedule attached t this Agreement.A portion of each Rent Payment is paid as.
fixtures. and represents payment o1,interest and principal,respectively.Balances not paid when
due shall be subject 10 past due interest at the rate of 18%per annum or the highest rate
permitted by law,whichever is less.Notwithstanding any other provision of this Agreement
ARTICLE II:DEFINITIONS.The following terms will have the meanings indicated below and under any and all circumstances,Lessee is obligated to pay interest to Lessor on the
unless the context clearly requires otherwise: Purchase Price(remaining balance)at the per annum rate specified in this Agreement for
"Lease Term"means the Original Term defined in Article III hereof and a sufficient number each day this Agreement remains in effect.All such unpaid interest shall be due immediately
of automatic Renewal Terms as will constitute the number of months set forth on the face upon termination of this Agreement.
of this Agreement. Section 5.03 Rent Payments to be Unconditional.Subject to Section 5.05,the obligation
"Lessor" means the entity designated on the face of this Agreement as Lessor of Lessee to make payment of Rent Payments and other payments required under this
hereunder. Agreement shall be absolute and unconditional in all events.Lessee shall make all such
"Purchase Price"means the amount which Lessee may,at its option,pay to Lessor in payments when due and shall not withold any such payments as a result of any disputes
order to purchase the Equipment,as set forth In the Payment Schedule attached to this arising among Lessee and Lessor,any Vendor or any other person,nor shall Lessee
Agreement,subject to the terms of Article IX.---- - assert any right of set-off or counterclaim against its obligation to make such payments or
"Renewal Term(s)"means the automatic renewal periods of this Agreement,each having- be entitled to any abatement of such payments as a result of accident or unforeseen
a duration of one(1)year coterminous with Lessee's fiscal year except the last of such circumstances.
automatic renewal periods which shall end on the anniversary of the Commencement Date. Section 5.04 Continuation of Lease Term by Lessee. Lessee intends to continue
The terms and conditions during any Renewal Term shall be the same as the terms and the Lease Tenn through the Original Term and all of the Renewal Terms and to pay
conditions during the Original Term,except that the Rent Payments shall be as provided the Rent Payments hereunder.Lessee reasonably believes that legally available funds
in the attached Payment Schedule. of an amount sufficient to make all Rent Payments during the Original Tenn and each
"Vendor"means the manufacturer of the Equipment as well as the agents or dealers of Renewal Tenn can be obtained. Lessee further intends to do all things lawfully within
the manufacturer.
See attached X411CMK% f ad nal terms and conditions.
Supplem (continue on back)
ACCEPTED AT:
Date- Oc WbP a 1 19_ 9FL
LESSEE ACKNOWLEDGES AND RECEMNG A COPY�TNIS AGREEMENT
Emergency One, Inc. City of San Bernardino, CA
(Lessor) eaaeQ NH11s as Anoxet
m, tha een t he has b duly authorized to
cav�x0. Aqr beherol the above-named Lessee.
BY By:
Title:_— -- Title: --1/—"-L---1._s'!_...--�__----
TERMS AND CONDITIONS
is P"111•n nbla,n and maintain funds from NNCh Rent Payments may be made.including ARTICLE X:ASSIGNMENT;SUBLEASING;AND INDEMNIFICATION.
making provision for such payments to the extent necessary in each biannual or annual Section 10.C1 Assignment by Lessor.This Agreement and the obligations or Lessee
budget submitted and adopted in accordance with applicable provisions of state law,to to make payments hereunder,are not assignable„Salable.or transferable by Lessor,in
have such Penton of the budget approved.and to exhaust all available reviews and whole or in part.Any attempted transfer,sale or assignment of this Agreement by Lessor
appeals in the event such portion or the budget is not approved. to any,other party11 h-..,at aert m+a
Section 5.05 Nona ,he ion 10.03 Indemnification.To the extent permiltea by the laws and Constirk ol-
pproprlation.In the even sufficient funds shall not be appropriated .the State in which Lessen is located.Lessee shall hold harmless and indemnity Lessor
for the,payment of the Rent Payments requvefl to be paid in the next occurring Renewal Irnm and against env and all liability,obligations.losses,rlauns and damages whalsor±ver.
Tetm.ariri d Lostrp has oo huTrts I,,rAIIy avadahle for Rent Payments from other sources. regardless of cause Ihoreof,and expenses in connection therewith,including,wdhoul
then I o"oe may room nale this Aqm.mint M the end of the Original Term or then current limitation,counsel fors and expenses.Penalties and interest ansinq out of or as the result
nrrewnl form.and I.rscrrt sliail not he nhi,gatM to make payment of the Rent Payments of the entering Intl.of this Aornemenl.the ownership of any dent of the Equipment.the
1ero�,i lr•I for m tins Aq,"o,ont hoy„nd Ihn Ongieal Term or the Renewal Term,whichever use.Operation n r,,nlw,00 of any item of the Equipment nr any Accident in connection
< iirrnnt'a n rrCv,!ref the Lf—O'n...finales the Agreement on an anniversary with the opera fioo.a n.conddirn or po=cosc;nn of any Morn of the Equipir l leftdiinq
late ,f;ts.7—merremenl•!ate.and Lesseo_^Agrees to deliver notice to Lessor of such in damage to prnporty or in1t ry to or death to any person. The indemnification antlno
-v, it'east rinaly a01 days prior'o;he end of the Original Term or the then under this paragraph shall continue in full force and efiect nolwdhstandinq the Ifillfp itmenl
of all obt� tines under this Agreement or the termination of,"-
r-inpnl Renewal Term In;he event of termination of this Agreement on other than an reasui• vesse t agrees not to wunnoid or m;ate any po,ii—of:he payments�rngn end
arm:ersary of the Commencement Date,a pro-rata rent payment will be due covering payments
pursuant to this Agreement by reason of any detects.
the pwiod Of time between the last scheduled payment date and the termination dale.If
this ngroernenl is terminated under this Section 5.05.Lessee agrees.at Lessees cost
and expenl peaceably to deliver the Equipment to Lessor at the location specified by ARTICLE XI;EVENTS OF DEFAULT AND REMEDIES.
Lessor in such event,and to the extent lawful.Lessee shall not,until the date on which Section 11.01 Events of Default Defined.the following shall constitute an"avant Of
the next Occurring Renewal Term would have ended,expend any funds for the purchase default'hereunder:
or use e,1 0 A. Failure by Lessee to pay any Rent Payment or other payment required to be Dad
nuipment similar to the Equipment sublect to this Agreement, hereunder at the lime speciflnd herein.or
B Failure by Loss—to observe and perform any other rovenard,condition or agreorronl
ARTICLE VI:TITLE TO EQUIPMENT:SECURITY INTEREST. on its part to ho nhsrrond or performed. Ihor man for A pored of tlurty(30)day^atlrr
written nnbr:e to LOSSrn q,ecdyfing such failure and requosinq that,l be,remedt.vl.unless
section 6.01 Title to the Equipment.During the term of this Agreement,bile to the Lessor shall agree;n writing to an extension of such time prior to its exnuaticn.prrwdrd.
E,iiinn t and any and all add,hons,repA,rs.reciacements of modifications shall vest in however.d he failure stntrd m the noire cannel ho car rented wdhtn Ihrr applicatde par rid
Lrssre sutyn.t:o the rights of Lessor under;his Agreement.In the event of default as Lessor will not lair reasonably withhold its ren5enl In an nxlrnsfitut of Sri h limed rnrioc Wo
IM!nth in Section 11 01 or nonapprnpnation as set forth in Section 5.05,title to the action is insiilulyd by Lessee within;he nrrkrahlr period and diligeolly pursued end the
Equipment shalt i rnodntely vest in Lessor,and Lessee will,upon Lessor's request. defaull is corrected:or
reasonably surrender Possession of the Equipment to Lessor.Lessee.irrevocably,hereby C.Breach of any material represenlation or wairanly,by Lessee under this AgreemenC
designates, makes, constitutes and appoints Lessor(and all persons designated by or
Lessoo as Lessee's true and lawful attorney(and agent-in-fact)with power,at such time D.Commencement by Lessee of a case or proceeding under the Federal bankruptcy
of drlault or nona laws or filing by Lessee of any petition or answer seeking reorgantzation.arrangement.
pproDnafion or times thereafter as lessor in its sole and absolute composition,readjustment,liquidation or similar relief under any existing or future bank
discretion may determine,in Lessee's or Lessor's name,to endorse the name of Lessee nfiptcy,insolvency or ether similar law or an answer admitting or nor contesting the matenal
upor any Cortihcate of Tilre,Bill of Sale,document,instrument,invoice.freight bill,bill allegations of a petition filed against Lessee in any such proceeding:or
of lading Or similar document relating to the Equipment in order to vest title in Lessor and E.A petition arimesl Lessee in a proceeding under any existing or future banknptrv,
transfer possession to Lessor. insolvency or nrher similar law shall be filed and nel withdrawn or dismissed within thirty
Section 6.02 Security Interest.To secure the payment of all Lessee's obligations under (30)days thereafter
this Agreement.Lessee grants to Lessor a security interest constituting a first lien on the Section 11.02 Remedies on Default.Upon the occurrnnro of an event of defa,dt.Lossrir
Equipment and on all additions,attachments.accessions and substitutions Iherelo.and shall have the right,at ifs sole option without any further demand or notice.to exercise
on any procoeds therefrom Lessee agrees to execute such additional documents,includ- any one or more of the following remedies.
innnnnq statrmenls.corldir.ilo of title.affidavits,notices and similar instruments. A.Wrth nr wdhnul Irrmirntinq this Agreemori retake pnsrsaon of the Equipmenl and
mq' sill.le.xr nr sublr:fise he,Equipment with Iho not noCerdrc thrreo(to ho apptird I,
n
......�nir�lannry in 1 ncsnr whu:h I rnsnr rtroms necessary Or iptireponle to ristnb6sh Lessor's nbLC atiuns I—o'l In i
I r,holding Lester liahlr lei Iho Purchase Price apptirahir
anI toxin Urn ifs serunly mtero9l in!he,Egmrment.After Lessee has made,all payments on the rent payment clue dale immediately precedtnq the date of dnhulL plus the neof
re,pamd by this Agreemenl.Lessee,will own he equipment free and clear of any lien or Payment clue rni such elate, plus any other amrnmis payable by Lessee hereunder.
or r,nnbrancrt irclurtaq,but not limdea In iltorri fees.expenses and costs of reposso—i-m.
B.Rrquvo Lessee al Lessee's risk and expense to promptly return the Equipment in the
manner and it the condition set forth in Sections 5.05 and 7.01 hereof:
ARTICLE Vil:MAINTENANCE:MODIFICATION;TAXES:INSURANCE. C.Il Lessor is unable to repossess the Equipment for any reason.the Equipment shall
Section 7.01 Maintenance of Equipment by Lessee.Lessee agrees hat at all times be deemed a?Mat loss and Lessee shall pay to Lessor the;hen applicable Purchase
du,eq the Lease Term Lessee will.at Lessee's own cost and expense,maintain,preserve Price as set forth in the Payment Schedule attached hereto:and
and keep the E qupment in good repair,working order and condition. D Take-.vhatever other action at law or in equity may arponr necessary or desirable to
Section 7.02 Taxes,Other Governmental Charges and Utility Charges.In the event enforce ifs rights as Imp owner of:he Equipment
the j^, Drscess,nn or ar;guisihcn of the Equipment is found to be subject to taxation in Section 11.03 No Remedy Exclusive.No remedy bore a conferred upon or reserved fin
Loscn is intended to he exrlus,ve and every turh romedv shall be ruminative and=hail
any Iran nxrppt:rr.nrnmp taxes nl Lessrrl L255ee will pay during the Lease Term,as rip n ado,l,no to fiery other rorredy giv.n fiindrr this Agrrnr Tan nr now r hn,ealMr
the-amp rein ct�1v rnrt doe all to—and^governmental charges of any kind what rxisiinq-il t.v it.r•,, ,ly N,,lalav or antics i•n!n nxp A y"'11 11 p woo., it
s -, hal v at any'ire. no awfudv assessed or iev,ed against or with respect to Iho- uprn any dof,i ll shrill niPar any such right or power or;hit l be coos) d 1,o be a
Eq,nprrprt. :hereof.
Section 7.03 Insurance.At ifs own expense Lessee shall cause casualty.public liability
And property damage nsurance to be carried and maintained.or shall demonstrate to
ARTICLE XII:MISCELLANEOUS.
'he caislachon of Lessor that adequate self-insurance is provided with respect to the Section 12.01 Notices.All notices or other Commgnca ones hereunder shall be sutfi—rilty
Equipment.sufficient to protect the Full Insurable Value(meaning the full replacement given and shall he deemed given when delivered by farsnnde with proof of succosshd
value innwi of the Equipment or!he then applicable Purchase Price,whichever is greater), transmission,by Overnight couner.or when meted by,registered mad.postage prepmd.
and h>protect Lessor Irnm Iiabdily m all events.Lessee shall furnish to Lessor Certificates to the parties at then respective places of business.
evidencing such coverage Ihfoughoul the Lease Term,Alternatively,Lessee may insure Section 12.02 Binding Effect.This Agreement shall morn to the henefil of and shall no
the Equipment under a blanket insurance policy of policies which cover not only the birdie upon Lesser and Lessee and their respective surcessors and assigns.
Egwp,npni b,d oher properties.If Lessee shall insure similar properties by sell insurance. Section 12.03 Severability.In the event Lessee fads to pay any amouris due he-r-rider
Lessee will insure the Equipment by means Of An adequate insurance fund.All insurance or:o perform any of its obligations under!his Agreement.Lessor may at its option pay
shall name Lessee and Lessor as assureds and!ess payees as their respective interests such amounts or perform surh obligation,and Lessee shat)reimburse Lessor the amount
rf siiCh;air-nnl rir rr�t of pnrrnrmanco ruin 1or,,o,f ',cothrr;v�.h ojorer,I at rI
T,av urrwv .Intl shall provide 'nr al 'past ten 101 days Paco written notice by the
firrlei,;rat ar rir osUmnre romper :fie rl nigh torn p went IS-.1 per annum or the hiGhrSt rile parmillpd i+f'.aw,whiCnp•;nr <
y'r LpS SOr n:he event of cancellation Jf px0�ratiOn
e55.
Section 12.05 Execution in Counterparts.This Agreement may be executed in murrTnl,
ARTICLE VIII:DISCLAIMER OF WARRANTIES. counterparts each rl winch shall be an Original and all of which shall constitute but one
and he same trim--t.
The Eguiompni is revered by the regular printed ,,arrarly of the Seller. Lessee may Section 12.06.Power of Attorney.Lessee nerebv authorizes Lessor to!ire IRS=rim
pr Hvre.Is'utl rights under such warranty,but t shall not set oft any claims against the 8038-G of 8038 GC on behalf Of Lessee.which Provides information td the IRS on tax
'ease payrents hereunder The Seller s warrary provides Lessee with its exclusive .xemPt!eases and mstalloi sales.Lessee hereby appoints Lessors reprosentalfive as
.sarranl'/ ,ghls and this Agreement contains no warranty or representation,either express attorney in fact solely for the purpose of Signing the above reference informational term
or mThed is to value,design.rnnddlnn,mer•;hantabdity or fitness for particular purpose Section 12.07.Applicable Law.This Agfeement shall be governed by and conslrupd in
or',se of,he ,qu,pmenl_ accordance with the laws of the State in which Lessee is'or-aled.
Section 12.08 Entire Agreement. This Agreement constitutes the entire agreement
between Lessor and Lessee and may not be amended.altered or modified except by
ARTICLE IX: OPTION TO PURCHASE. Prov-ded Lessee has paid all interest owed written instrument by Lessor and Lessee. Any terms and conditions of any
pursuant to Section 5.02 and is not.n default.!Prounder Lessee may,upon gtv g Lessor purchase order or other document(with the exception of Supolements)submd;od by
not less than ninety;'90)days prior wnllen notice,elect'o purchase all,but not less than Lessee n cornec:inn w-th this Agreement which are;n addition to or inconSslert Nith
all. of the Equipment of any annual annversary of the Commencement Dale for the the terms and coneitwo of this Agreement suit not be binding an Lessor and will not
apciir,ahle Purchase Price as set forth in the Payment schedule attached hereto,which apply to this Agreement i essep by the signafure of,1S authomzed representative Arkn:wi-
edges'hat!r has read n,s Agreement,under5:ands J.And agrees n be bound nv-15
anic-1;hall be due and Payable on the day'clirwinq the annual anniversary of the terms and rondeiors
Crm,npocerrenl Dale
SUPPLEMENT TO MUNICIPAL LEASE AND OPTION AGREEMENT
This Supplement to the Municipal Lease and Option Agreement between Emergency One, Inc.
(Lessor) and the City of San Bernardino (Lessee), is entered into this 31st day of October, 1996.
In accordance with Article XII, Section 12.08 of the Municipal Lease and Option Agreement,
hereinafter referred to as "Lease Agreement," the parties hereto supplement, expand and correct
language in the Lease Agreement, City of San Bernardino Type 1 Ambulance Bid Specifications,
and Haaker Fire Equipment Proposal as follows:
1. Incorporation of Exhibits. The following Exhibits are hereby incorporated into and made
part of this Supplement to the Lease Agreement as though set forth at length, except where
certain portions of specific Exhibits have been deleted or superceded by other sections of the
Lease Agreement, Supplement, and/or Exhibits.
Exhibit A Proposal submitted to the City of San Bernardino by Haaker
Fire Equipment dated October 23, 1996 in regard to Eight
Emergency One American Eagle Type 1 Ambulances,
hereinafter referred to as "Proposal."
Exhibit B City of San Bernardino Type 1 Ambulance Bid
Specifications,hereinafter referred to as "Bid Specifications."
Exhibit C Warranties consisting of E-One Statement o Warranty, E-One
Ambulance Conversion 3 Year / 75,000 Mile Warranty
Policy, E-One Standard Limited 15 Year Structural Warranty
Modular Body Ambulances, E-One Statement of Warranty
(Ten Year Corrosion Protection and Five Year Pro-Rated
Paint), Ford Federal and California Emissions Warranties,
Ford New Vehicle Limited Warranty, and Ford Noise
Emissions Warranty, Tire Warranty, and Ford Roadside
Service, hereinafter referred to as "Warranties."
Exhibit D Payment Schedule
2. Definitions.
A. The Lease Agreement, Supplement and the Exhibits thereto may jointly be referred
to as "Agreement."
Initia
1
B. "Vendor"as defined in Article II of the Lease Agreement also defines "Seller" as used
in this Agreement.
3. Delivery Date. All Eight (8) Emergency One American Eagle Type 1 Ambulances will be
delivered before April 1, 1997.
4. Possession of Ambulances and Execution of Certificate of Acceptance. The Lessee shall
receive immediate possession and be permitted to use all ambulances ordered under this
Agreement upon their completion. The Certificate of Acceptance will be executed by the
Lessee upon delivery of all eight (8) ambulances under this Agreement.
5. Covenants of Lessee. "Permissible scope" as defined in Article 1(C) of the Lease
Agreement shall be limited by the decision of the California Supreme Court in the case of
County of San Bernardino, et al. v. City of San Bernardino, Supreme Court Case No.
S050179 now pending, and any other judicial decision subsequent to the execution of this
Agreement.
6. Insurance. Insurance as referenced in Article VII, Section 7.03 of the Lease Agreement shall
be maintained by Lessee to protect Lessor from liability in all events, except for products
liability.
7. Cancellation Provisions. The basis of this proposal is that all parties are acting in good faith
and will use their best efforts to conclude the transaction through delivery and complete
payment. The cancellation provisions detailed below are effective if the Lessee is legally
prevented from providing medical transport services or chooses to cancel this Agreement
prior to the first anniversary of the commencement date. In the event Lessee is legally
prevented from providing medical transport services and/or provides Lessor notice (as
provided herein) of its intent to cancel this Agreement prior to the first anniversary of the
commencement date, then Lessee shall promptly pay to Lessor a cancellation fee as follows:
a. CANCELLATION FROM DATE OF ORDER TO DATE
CONSTRUCTION BEGINS: $1,000 per vehicle.
b. CANCELLATION FROM DATE CONSTRUCTION BEGINS TO DATE
OF FACTORY COMPLETION: $3,000 per vehicle.
C. CANCELLATION FROM THE DATE OF FACTORY COMPLETION TO
FIRST ANNUAL LEASE ANNIVERSARY: One (1) full lease payment
Initia
($155,918.08)plus an amount equal to 4/5 of the total State sales tax payable
on the transaction, if any has become due and payable. In the event of
cancellation after possession by Lessee on the basis of an adverse legal
ruling, all vehicles will be returned by lessee within 30 days of notice of the
cancellation.
d. CANCELLATION SUBSEQUENT TO THE FIRST ANNUAL LEASE
ANNIVERSARY: Terms of the Lease Agreement will apply.
e. In addition to the above, Lessee will pay to Lessor a flooring fee will be
charged on any unshipped vehicles from the date of factory completion to the
date of factory shipment at the rate of$14.00 per day per vehicle. This fee
applies to vehicles held at the factory at the request of the Lessee. If delivery
is not made within 60 days of completion at the Lessee's request, Lessor
reserves the right, but not the obligation, to sell any unshipped vehicles to
other parties.
f. To be effective, such notice must be sent via facsimile and via overnight mail
with receipt requested to :
Emergency One, Inc.
Attention: Robert Racic
1415 W. 22nd Street, Suite 1100
Oak Brook, IL 60521
FAX No.: (630) 954-2041
With a copy to:
Haaker Fire Equipment
Attention: Randy Blackman
3505 Pomona Blvd.
Pomona, CA 92768
FAX No.: (909) 598-1427
8. Liquidated Damages. It is agreed that for every day of delay in the delivery of the
ambulances under this Agreement, Seller shall pay to the Lessee the sum of$150.00 per day
per undelivered ambulance. The sum is agreed upon as liquidated damages and not as a
penalty and will be due from Seller by reason of the necessary cost of providing the public
with medical transport service causing an expenditure of public funds resulting from Seller's
Initi
failure to complete the work within the time specified under this Agreement (before April
1, 1997). The parties hereto have computed, estimated and agreed upon the sum as an
attempt to make a reasonable forecast of probable actual loss because of the difficulty of
estimating with exactness the damages which will result. This paragraph supersedes any
provisions found in the Lease Agreement and/or Bid Specifications. Liquidated damages
will not apply if delays are due to war, fire, labor disputes, acts of God, governmental
regulations enacted after the date of execution of this Agreement, or other causes beyond
Seller's reasonable control.
9. Construction of Provisions and Titles. All titles or subtitles appearing in this Agreement have
been inserted for convenience and shall not be deemed to affect the meaning or construction
of any of the terms or provisions of such Agreement.
10. Order of Precedence. In the event of an inconsistency between any of the provisions of the
Supplement, Lease Agreement, Proposal, and Payment Schedule,the inconsistency shall be
resolved by giving precedence in the following order:
1. Supplement
2. Lease Agreement
3. Warranties
4. Proposal
5. Bid Specifications
11. Indemnification. All of Section 10.03, of the Municipal Lease and Option Agreement,
except for the last sentence thereof, is hereby deleted.
12. Price and Delivery Date Guarantee. Notwithstanding the Note in the Proposal of Haaker
Fire Equipment and in the letter of October 15, 1996, that the price quoted for the eight (8)
ambulances is good until 10/31/96, said price shall remain good without change and the
guarantee of a delivery date of prior to April 1, 1997, shall remain firm until 11/7/96.
ZI �W
4
13. Attorney Fees. In any litigation relating to this Agreement, the prevailing party shall be
entitled to reasonable attorneys fees. The costs, salary and expenses of any in-house counsel
and/or the City Attorney and members of his office in enforcing this contract shall be
considered as "attorneys fees" for the purposes of this paragraph.
IN WITNESS WHEREOF, the parties hereto have executed this Supplement to Municipal
Lease and Option Agreement on the day and date first above shown.
Emergency One, Inc.
By:
City of San Bernardino
By:
v v _--
Approved as to form
and legal content:
JAMES F. PENMAN,
City Attorney
41
By: 7
Ini ial
5
Insurance Coverage Requirements
(This letter should be given to your insurance
broker/agent to ensure proper coverage and documentation. )
Subject: Eight (8) Emergency One Type I Ambulances
Mounted On Eight (8) Ford F350 Chassis
Ladies and Gentlemen:
Under the terms of the Municipal Lease and Option Agreement between
the City of San Bernardino and Emergency One, Inc. , the following
insurance coverage is required:
a. All Risk Physical Damage Insurance on the leased
equipment evidenced by a Certificate of Insurance and
Long Form Loss Payable Clause naming Emergency One,
Inc. as Loss Payee.
Coverage required: Full Replacement Value.
b. Automobile Liability Insurance evidenced by a
Certificate of Insurance naming Emergency One, Inc. as
Additional Insured.
Coverage required: $1, 000, 000 combined single limit
(bodily injury and property damage) .
Please issue a Certificate of Insurance at your earliest convenience
and forward to:
Emergency One, Inc.
c/o Federal Signal Leasing
Attention Joanne Delegan
1415 W. 22nd St. , Suite 1100
Oak Brook, IL 60521
Your prompt reply is most appreciated. Should you have any questions
regarding this matter, please feel free to contact me.
City of San Bernardino
(Lessee)
By:
Title: U na 2�
C O N F I R M I N G P U R C H A S E O R D E R
P .O . NUMBER 907973
1 . DATE .� 0 CT0
2 . DEPARTMENT_
3. NAME A V E k KE S E
4 . REQUISITION NO .
S. VENDOR
6 . ACCOUNT NO .
7 . ESTIMATED COST
8 . ITEM DESCRIPTION R M �VLA wc4e
C 1 i r O F
d
�an Bernardino
!J `,
i
JOHN P. MURPHY , C . P . M .
PURCHASING MANAGER
PURCHASINGCENTRAL STORES DEPARTMENT
300 N.'0'ST.,4TH FLOOR,SAN BERNAROINO,CALIFORNIA 92418
(909)384-5085 • FAX:(909)384-5043
SUPPLEMENT TO PURCHASE ORDER
This Supplement to the Purchase Order between Emergency One, Inc. (Seller) and the City of San
Bernardino, is entered into this 31 st day of October, 1996.
The parties hereto supplement, expand and correct language in the Purchase Order, City of San .
Bernardino Type 1 Ambulance Bid Specifications, Haaker Fire Equipment Proposal dated October
23, 1996, and Municipal Lease and Option Agreement as follows:
1. Incorporation of Exhibits. The following Exhibits are hereby incorporated into and made
part of this Supplement to the Purchase Order, hereinafter referred to as "Supplement," as
though set forth at length, except where certain portions of specific Exhibits have been
deleted or superceded by other sections of the Purchase Order, Supplement, and/or Exhibits.
Exhibit A Proposal submitted to the City of San Bernardino by Haaker
Fire Equipment dated October 23, 1996 in regard to Eight
Emergency One American Eagle Type 1 Ambulances,
hereinafter referred to as "Proposal."
Exhibit B City of San Bernardino Type 1 Ambulance Bid
Specifications,hereinafter referred to as "Bid Specifications."
Exhibit C Warranties consisting of E-One Statement o Warranty,E-One
Ambulance Conversion 3 Year / 75,000 Mile Warranty
Policy, E-One Standard Limited 15 Year Structural Warranty
Modular Body Ambulances, E-One Statement of Warranty
(Ten Year Corrosion Protection and Five Year Pro-Rated
Paint), Ford Federal and California Emissions Warranties,
Ford New Vehicle Limited Warranty, and Ford Noise
Emissions Warranty, Tire Warranty, and Ford Roadside
Service, hereinafter referred to as "Warranties."
Exhibit D Payment Schedule
Exhibit E Municipal Lease and Option Agreement and Supplement thereto,
hereinafter referred to as "Lease Agreement."
2. Definitions.
A. The Purchase Order, Supplement and the Exhibits thereto may jointly be referred to
Initial m
1
as "Agreement."
B. "Vendor"as defined in Article II of the Lease Agreement also defines "Seller" as used
in this Agreement.
3. Delivery Date. All Eight (8) Emergency One American Eagle Type 1 Ambulances will be
delivered before April 1, 1997.
4. Possession of Ambulances and Execution of Certificate of Acceptance. The Lessee shall
receive immediate possession and be permitted to use all ambulances ordered under this
Agreement upon their completion. The Certificate of Acceptance will be executed by the
Lessee upon delivery of all eight (8) ambulances under this Agreement.
5. Covenants of Lessee. "Permissible scope" as defined in Article 1(C) of the Lease
Agreement shall be limited by the decision of the California Supreme Court in the case of
County of San Bernardino, et al. v. City of San Bernardino, Supreme Court Case No.
S050179 now pending, and any other judicial decision subsequent to the execution of this
Agreement.
6. Insurance. Insurance as referenced in Article VII, Section 7.03 of the Lease Agreement shall
be maintained by Lessee to protect Lessor from liability in all events, except for products
liability.
7. Location of Service Center. The Service Center for the ambulances delivered under this
Agreement is to be located in any of the following Southern California counties: San
Bernardino County, Riverside County, Orange County, San Diego County, Imperial County
or Los Angeles County.
8. Cancellation Provisions. The basis of this proposal is that all parties are acting in good faith
and will use their best efforts to conclude the transaction through delivery and complete
payment. The cancellation provisions detailed below are effective if the Lessee is legally
prevented from providing medical transport services or chooses to cancel this Agreement
prior to the first anniversary of the commencement date. In the event Lessee is legally
prevented from providing medical transport services and/or provides Lessor notice (as
provided herein) of its intent to cancel this Agreement prior to the first anniversary of the
commencement date, then Lessee shall promptly pay to Lessor a cancellation fee as follows:
a. CANCELLATION FROM DATE OF ORDER TO DATE
CONSTRUCTION BEGINS: $1,000 per vehicle.
Initial t-
2
b. CANCELLATION FROM DATE CONSTRUCTION BEGINS TO DATE
OF FACTORY COMPLETION: $3,000 per vehicle.
C. CANCELLATION FROM THE DATE OF FACTORY COMPLETION TO
FIRST ANNUAL LEASE ANNIVERSARY: One (1) full lease payment,
($155,918.08)plus an amount equal to 4/5 of the total State sales tax payable
on the transaction, if any has become due and payable. In the event of
cancellation after possession by Lessee on the basis of an adverse legal
ruling, all vehicles will be returned by lessee within 30 days of notice of the
cancellation.
d. CANCELLATION SUBSEQUENT TO THE FIRST ANNUAL LEASE
ANNIVERSARY: Terms of the Lease Agreement will apply.
e. In addition to the above, Lessee will pay to Lessor a flooring fee will be
charged on any unshipped vehicles from the date of factory completion to the
date of factory shipment at the rate of$14.00 per day per vehicle. This fee
applies to vehicles held at the factory at the request of the Lessee. If delivery
is not made within 60 days of completion at the Lessee's request, Lessor
reserves the right, but not the obligation, to sell any unshipped vehicles to
other parties.
f. To be effective, such notice must be sent via facsimile and via overnight mail
with receipt requested to :
Emergency One, Inc.
Attention: Robert Racic
1415 W. 22nd Street, Suite 1100
Oak Brook, IL 60521
FAX No.: (630) 954-2041
With a copy to:
Haaker Fire Equipment
Attention: Randy Blackman
3505 Pomona Blvd.
Pomona, CA 92768
FAX No.: (909) 598-1427
Initial
3
9. Liquidated Damages. It is agreed that for every day of delay in the delivery of the
ambulances under this Agreement, Seller shall pay to the Lessee the sum of$150.00 per day
per undelivered ambulance. The sum is agreed upon as liquidated damages and not as a
penalty and will be due from Seller by reason of the necessary cost of providing the public
with medical transport service causing an expenditure of public funds resulting.from Seller's
failure to complete the work within the time specified under this Agreement (before April
1, 1997). The parties hereto have computed, estimated and agreed upon the sum as an
attempt to make a reasonable forecast of probable actual loss because of the difficulty of
estimating with exactness the damages which will result. This paragraph supersedes any
provisions found in the Lease Agreement and/or Bid Specifications. Liquidated damages
will not apply if delays are due to war, fire, labor disputes, acts of God, governmental
regulations enacted after the date of execution of this Agreement, or other causes beyond
Seller's reasonable control.
10. Construction of Provisions and Titles.All titles or subtitles appearing in this Agreement have
been inserted for convenience and shall not be deemed to affect the meaning or construction
of any of the terms or provisions of such Agreement.
11. Order of Precedence. In the event of an inconsistency between any of the provisions of the
Purchase Order, Supplement, Lease Agreement, Warranties, Proposal, and Bid
Specifications, the inconsistency shall be resolved by giving precedence in the following
order:
1. Supplement
2. Purchase Order
3. Lease Agreement
4. Warranties
5. Proposal
6. Bid Specifications
12. Indemnification. All of Section 10.03, of the Municipal Lease and Option Agreement,
except for the last sentence thereof, is hereby deleted.
13. Price and Delivery Date Guarantee. Notwithstanding the Note in the Proposal of Haaker
Fire Equipment and in the letter of October 15, 1996, that the price quoted for the eight (8)
ambulances is good until 10/31/96, said price shall remain good without change and the
guarantee of a delivery date of prior to April 1, 1997, shall remain firm until 1177/96.
14. Attornev Fees. In any litigation relating to this Agreement, the prevailing party shall be
entitled to reasonable attorneys fees. The costs, salary and expenses of any in-house counsel
Initial ✓1�
4
and/or the City Attorney and members of his office in enforcing this contract shall be
considered as "attorneys fees" for the purposes of this paragraph.
IN WITNESS WHEREOF, the parties hereto have executed this Supplement to Municipal
Lease and Option Agreement on the day and date first above shown.
Emergency One, Inc.
By:
City of San Bernardino
By:
Approved as to form
and legal content:
JAMES F. PENMAN,
City Attorney
By: - �
Initial )qft-,
5
Emergency One, Inc. _
1415_W. 22nd St., Suite 1100 Always Refer to Lease No. M" 026-65
Oak Brook, IL 60521
LESSEE:
Name: City of San Bernardino
Address: 300 N. "D" Street
City_ San Bernardino State_Sh_zip Code_32418_
Contact and Title: Joht3_P�MuCphy� Punch_ Mtn
Telephone No. 90938� Q$5
ITEM QUANTITY EQUIPMENT DESCRIPTION(Include Make,Model,Serial No.and all Attachments)
i
r
1 8 Eight (8) Emergency One Type I Ambulances Mounted on Eight (8)
Ford F350 Chassis
I
LEASE TERM TOTAL EQUIPMENT COST RENT DUE(Period) N0 AMOUNT OF RENTAL PAYMENTS
i
See payment schedule attached
Annually hereto and made a part hereof
Five (5) Years $656,783.68 ('Payment Schedule")
ACCEPTANCE CERTIFICATE
The undersigned, as Lessee under the Municipal Lease and Option Agreement (the "Agreement") referred to
above, acknowledges receipt in good condition of all of the Equipment above described as of the date set forth
below (the "Commencement Date") and certifies that Lessor has fully and satisfactorily performed all of its
covenants and obligations required under the Agreement.
Lessee hereby certifies that the description of the personal property set forth above constitutes an accurate
description of the "Equipment" and further certifies that the location of the Equipment is as stated above unless
otherwise indicated below.
Lessee unconditionally accepts the Equipment for all purposes of the Agreement as of the Commencement Date /
and agrees that it will commence payments in accordance with Article V of the Agreement. t
19 96 �.
Commencement Date
Equipment Location: City of San Bernardino, CA (Lessee)
Name
By
Title:
LESSEE: PLEASE RETAIN THIS PAGE, IF NECESSARY, FOR EXECUTION UPON ACCEPTANCE OF THE
EQUIPMENT AND THEN RETURN SAME TO LESSOR.
ACCFPTANCE C'c P,TIFICArF
Lease No. 02665
PAYMENT SCHEDULE
Lessee: City of San Bernardino
Number and frequency of payments:
Five (5) annual payments in arrears.
Interest computed at 6. 00% per annum.
Purchase
Payment amount applied to price
Payment --------------------- (remaining
amount Interest Principal balance)
----- ---------- ------------
Total sales price $656,783. 6F
Trade-in allowed $0. 00 $0: 00 656,783 . 6E
Down payment 0.00 0. 00 656, 783. 6E
Payment 1 155,918. 08 $39,407.02 116,511.06 540,272 . 62
Payment 2 155, 918. 08 32,416.36 123, 501.72 416,770.9C
Payment 3 155 918. 08 '
� 25, 006.25 130,911. 83 285,859. 0"
Payment 4 155,918.08 17,151.54 138,766. 54 147, 092 .5n
Payment 5 155,918. 08 8,825. 55 147, 092 . 53 0.0c
Totals $779,590. 40 $122,806. 72 $656, 783 . 68
* Balances not paid when due shall be subject to past due interest at
the rate of 18% per year or the highest rate permitted by law,
whichever is less.
Interest accrues daily, at the rate indicated above, on the
outstanding principal balance (listed in "Purchase price" col n)
Emergency One, Inc. City of San Bernardino
"Lessor" "Lessee"
Entered into Record at
CouncillCm DevCms Mt f�
v 9
By: - By:
by
Title: reApend� Item Title: k d'�6U;� !
�2,,C \-� c
City ClerkiCDC Secy
City of San Bernardino
Mayor's EMS Transport Monthly Report (to be read 11/4/96)
Since city-operated EMS transport was approved in October,
significant progress has been made towards implementation. The
following is a summary of activities that have taken place this
past month:
Jim Page has been retained as a consultant to oversee the
implementation of this service. Chief Wright has appointed
Captain Dave Kreske to be the lead person in the Fire
Department on this project. Jim and Captain Kreske are
already working closely together to begin the implementation
process.
Fire Department and Public Services Fleet staff have completed
the specifications for the ambulances, and the Council
approved the purchase at its last meeting. I signed the lease
agreements on Thursday, and the purchase order has gone out.
The item on today's agenda will ratify the emergency action
that the Council has already taken.
Now that the ambulance purchase has been initiated, the next
step is to begin the process of purchasing the medical
equipment and radios for the ambulances.
A team of City department heads and staff has met twice to
review the implementation tasks and coordinate efforts. The
group is now working on an implementation schedule that lists
all the actions to be taken and designates the responsible
staff person.
On today's agenda is an item from the Finance Department that
outlines the plan for financing the EMS transport service
until it becomes self-supporting. Four city funds have been
identified that are capable of making the loan of $1. 4
million. If approved loan would be paid back with interest
over a 7 year period, and would be backed by the General Fund.
The Personnel Department has been reviewing job descriptions
and salary information on EMS classifications from other
cities. A draft job description for the Program Manager has
been developed and is being reviewed. Also, Personnel will be
modifying the existing job descriptions for the Administrative
Analyst and Administrative Operations Supervisior to suit the
EMS operation, and will submit them to the Civil Service Board
for approval .
- A Request for Qualifications is being developed that will be
used to hire the EMS program's Medical Director. The doctor
selected will work as a consultant on an hourly basis.
- Another group of city staff is working on a plan to acquire
the office furniture, telephones, and computers needed for the
EMS division offices.
[VC0
?V Y_
Specifications are being developed by Finance and Fire staff
for the EMS transport billing service. The new contract for
service will begin May 1, and the company selected will bill
for both EMS first responder and transport fees.
In order to set our transport fees, a formal rate study is
needed. More information regarding this study will be brought
forward to the Council in the near future.
Entered into Record at
CouncillCmyDevCMS Mtg:
by
re Ageiioa Item
(2 ' A �.'�-�e_,
City ClerkICDC Secy
City of San Bernardino