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Home My WebLink About01- Police CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lee Dean , Chief of Police Subject: Proposed FY 1996197 Expenditure plan for the Dept: Police Citizens Option for Public Safety OWN4L Program ( COPS) Funds Date: 9/10/96 Synopsis of Previous Council action: None Recommended motion: Adopt resolution . Signature Contact person: Captain Robert Curtis Phone: 384-9606 Supporting data attached:_Yes Ward: FUNDING REQUIREMENTS: Amount: N/A Source: Finance: Council Notes: Res 96-. G�f 75-0262 Agenda Item No. l___ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT AB 3229 (Brulte)--the Citizens Option for Public Safety Program (COPS)declared that there was an urgent need for additional resources at the local level to fight crime and protect public safety. The bill allocates $100 million from State of California's FY 1996/97 budget to cities and counties for law enforcement and public safety programs: to include county jail construction and operation, criminal prosecution by the district attorney's office, and front line law enforcement services by local police agencies. 75% of the funds are allocated local police and sheriff's department's within the county based on the most recent January population estimates by the Department of Finance. The City of San Bernardino's share of the $75 million is $422,812. By September 15, 1996, the State Controller will disburse COPS moneys to the County Treasury, which is required to establish a separate Supplemental Law Enforcement Services Fund (SLESF) for the county and each city. COPS funds must be used on front line law enforcement services and may not be used to supplant existing law enforcement services. Front line law enforcement services is not specifically defined, but it includes the police department's anti-gang and community crime prevention programs. COPS funds may also be used to supplement other funds such as the local match provisions of the Federal Crime Bill, so long as the money is spent on front line law enforcement services. The Chief of Police has submitted a Proposed Expenditure Plan for FY 1996/97 (Attachment "A") that outlines the critical needs of the police department and detail the personnel, equipment, and programs that are necessary to meet those needs. The City Council must ratify the expenditures subsequent to holding a public hearing to review the requests. Public hearings are mandatory each September of a year in which the Legislature appropriates moneys for the COPS program. 75-0264 ATTACHMENT A Citizen's Option for Public Safety (COPS) Expenditure Plan for FY 1996/97 Document Imaging Enhancements $ 70,112 Hardware Needed: (13) 75 MHz pentium computers with 17" color monitors $53,300 (2) HP Laserjet 5S1 printers with accelerator cards $ 9,500 (1) 24-port 10Base-T on-line concentrator 3com, model 5124M-TP $ 2,112 Software Needed: (13) Pathworks site licenses $ 5,200 The department is currently implementing phase I of a document imaging project designed to streamline and expedite the processing, assignment and investigation of crime and,traffic reports. The Information Management Initiative and Document Imaging Users subcommittee have identified a critical need for additional computers in the Records and Detective Bureaus to attain the optimum benefit of the imaging system for the department. The proposed hardware and software enhancements are needed to ensure the timely processing of incoming crime and arrest reports, field interviews and traffic citations; eliminate delays for detectives in accessing, retrieving and printing cases assigned for follow up investigation and approach our goal of providing one computer per each two employees assigned to the Detective Bureau; and provide timely availability to stored police records to all department units. Delays in processing and providing crime related information endanger public safety through the potential pre-arraignment release from custody of persons arrested on felony charges pending the review of arrest reports by the District Attorney's Office. Local Match - COPS Universal Hiring Grant $ 70,000 The Police Department has received approval for the COPS Universal Hiring Grant for 11 additional police officers submitted in July 1996 to the U.V. Department of Justice, Office of Community Oriented Policing Services. The City's local match has been reduced to 10-percent or approximately $70,000 in year one of the grant. J Local Match - COPS More Grant $ 63,613 Hardware Needed: (80) laptop computers $181,360 Software Needed: i (80) Site license for report preparation program $ 25,360 (80) Site license for Penal Code program $ 2,607 (80) Site license for Vehicle Code program $ 2,607 (80) Site license for California Peace Officers Legal Sourcebook program $ 5,200 (80) Site license for SBPD Policy Manual program $ 2,514 Training, Maintenance & Supplies: Windows and word processing training (on-site) $ 28,016 Computer supplies $ 6,789 Project Total $254,453 25-percent Local Match $ 63,613 The police department will be submitting a COPS More grant application to the U.S. Department of Justice designed to make re-deployment of police officers for community policing more effective. The intent of the grant is to leverage technology investments to produce additional officer time saved to apply toward community policing. The local 25- percent match of $63,613, if not waived, will be paid out of State COPS funds. The department will be proposing to purchase laptop computers to issue to patrol officer call takers during briefings to automate, streamline and speed up many of the clerical and informational tasks currently performed by field officers. The laptops will be equipped with word processing software enabling officers to complete police reports currently completed by hand, complete macros and standardized narratives to reduce report preparation time, and provide automated data bases of the Penal Code, Vehicle Code, Legal Source Book, crime patterns and suspects, and referral services. Utilization of these technology tools will make patrol officers more efficient and effective and generate savings in officer time to dedicate to community policing efforts. A R Renovation/Furnishing Community Service Offices $ 15,000 Renovation and furnishing our seven Community Service Offices will provide a professional work environment for police officers to interact with the public. Costs include essential office furnishings and equipment, computer equipment, stenciling and signage, tape recorders for officers to dictate reports, and incidental costs. Additional BMET Bicycles $ 2,900 Equipment Needed: (2) Mountain Bicycles equipped for field police activities, maintenance, replacement equipment and supplies We currently have ten Problem Oriented Policing (POP) officers that utilize eight existing police bicycles as highly mobile and visible enforcement tools. Two additional bicycles plus maintenance, replacement equipment and supplies are needed to fully equip the unit. A bicycle for each officer will maximize their deployment, effectiveness and responsiveness to community problems. Administrative Overhead $ 2,114 AB 3229 (Brulte) authorizes the charging of 0.5% of the total COPS funds for city administrative overhead costs associated with the grant. This expenditure will offset in part the costs associated with procuring authorized equipment and software and payroll process expenses for overtime expenditures. Overtime Costs $199,073 Overtime expenditures for department personnel, above approved General Fund overtime appropriations, will support proactive, directed crime suppression programs; i.e. saturation patrols following crimes with high community interest to prevent retaliation, stakeouts and surveillances, and curfew enforcement programs utilizing a joint-agency, regional curfew center concept. Funds not otherwise expended as proposed will be allocated for additional overtime expenditures. The department estimates that between $199,073 and $262,686 will be available for overtime expenditures. AGGREGATE TOTAL $422,812 City of San Bernardino NARp�A Entered into Record at 74-3 4(., CouncillCmyDevCms Mtg: b y re Agenda Item City ClerkICDC Sect City of San Bernardino San Bernardino Police Department �R N � 9 2 O Z N ° O AO 1.t G� Citizens Option for Public Safety Program (COPS) Public Hearing September 23, 1996 AB 3229 - Citizens Option for Public Safety Program (COPS) Fiscal Year 1996/1997 The Assembly Bill declared an urgent need for additional resources at the local level to fight crime and protect public safety. The city of San Bernardino will receive $422, 812 of the reported $ 100 mill ion allocated from the state for California for this program. The funds will be used in the "front line law enforcement services ". Please refer to the following documents for a breakdown of the allocated expenditures. San Bernardino Police Department COPS Expenditure Plan F1Y 1996/1997 Document Imaging Enhancements Hardware: (13) 75MHz Pentium Computers with 17" color monitors $ 53, 300 (2) HP Laserjet 5S1 printers with accelerator cards $9, 500 ( 1 ) 24-port 10Base-T on-line concentrator 3com, model 5124M-TP $2, 112 Software: ( 13) Pathworks site licenses $5,200 Total : $ 701112 Local Match - COPS Universal Hiring Grant Total : $70,000 Local Match - COPS More rant Hardware Needed: (80) Laptop Computers $ 181, 360 Software Needed: (80) Site License for Report Preparation Program $25, 360 (80) Site License for Penal Code Program $21607 (80) Site License for Vehicle Code Program $21607 (80) Site License for California Peace Officers Legal Sourcebook Program $5, 200 (80) Site License for SBPD Policy Manual Program $2, 514 Training, Maintenance & Supplies: Windows and Word Processing Training (On-site) $28, 016 Computer Supplies $6, 789 Project Total $254,453 25 percent Local Match $63, 673 Renovation/Furnishing Community Service Offices Total: $ 15, 000 Additional BMET Bicycles Total: $2, 900 Administrative Overhead Total: $2, 114 Overtime Costs - Front Line Enforcement Total: $ 199, 073 Aggregate Total: $4221812 V � � � O C: v N Cl� cu o Cl) D co 0 U 06 co CO... 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