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HomeMy WebLinkAbout25- Parks, Recreation & Community Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Subject: AUTHORIZATION FOR APPLICATION From: ANNIE F. RAMOS, DIRECTOR AND ADMINISTRATION OF A GRANT Dept: PARKS, RECREATION & COMMUNITY SERVICES IN THE AMOUNT OF $ 19,500 FROM CATHOLIC HEALTHCARE Date: SEPTEMBER 9, 1996 WEST FOR THE MENTORING ORIGINAL PROGRAM. Synopsis of Previous Council Action: None _L Recommended Motion: That the Parks, Recreation and Community Services Department Director be authorized to apply for and administer a $ 19,500 grant for the mentoring program from Catholic Healthcare West. 1LZ� �-LcuY Signature Contact person: John A. Kramer Phone: 5031 Supporting data attached: Staff Report, Resolution & Application Ward: City-wide FUNDING REQUIREMENTS: Amount: NONE Source: (Acct. No.) (Acct. Description) Finance: Council Notes: Q 1(yMI& Agenda Item No. Bare CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT AUTHORIZATION FOR APPLICATION AND ADMINISTRATION OF A GRANT IN THE AMOUNT OF $ 19,500 FROM CATHOLIC HEALTHCARE WEST FOR THE MENTORING PROGRAM. Catholic Healthcare West (CHW), the operator of St. Bernardine Medical Center, provides community grants. The community grants are intended to address a wide range of community needs in the areas they serve. CHW is committed to promoting universal access to needed healthcare services and addressing the underlying socio-economic causes of illnesses. Through its community grants program, CHW seeks to "partner" with other community groups to improve the health status and the quality of life of the communities it serves. The CHW Community Grants Program is designed to be a funding resource which supports and enhances the advocacy, social justice and healthier communities efforts of its divisions, regions and sponsoring congregations. CHW's Community Grants Program seeks to support organizations whose efforts embody its five core values: the dignity of each person, excellence, justice, stewardship and in particular, collaboration. The Mentoring Program has been a collaboration between the School District and the Mayor's Youth Task Force. This program is partially funded through a County C.D.B.G. Grant. The CHW Grant will provide for the remainder of the 1996-97 Fiscal Year. Grant proposal is for $ 19,500. 9/9/96 amt agreement/catholic healthcare Catholic Healthcare West 1996 Community Grants Program Cover Page Requested Amount: $_19,500 Category: Name of Program/Project: San Bernardino Mentoring Program Contact Person: John A. Kramer Phone: 384-5031 Name of Organization: San Bernardino Parks, Recreation & Community Services Address: 547 North Sierra Way San Bernardino, CA 92410 CHW Region/Division/Congregation Sponsor: Linda Mc Donald Responses to these questions should not exceed this page What is the mission of your organization? To develop and provide programs and facilities that enhance social interaction and provide opportunities for all residents to share their heritage, values, abilities and ambitions. Briefly describe the project outlined in this proposal. Who are its beneficiaries? How will CHW funds be used? The San Bernardino Mentoring Program is a partnership of schools, community and the City. This program matches adults with at-risk middle school students to serve as role models, counselors and friends. The adult regularly meets with and encourages the youth to set goals and achieve. Describe the community you serve [i.e. size, location, socioeconomics, ethnicity, etc.) and how this project responds to a need identified by its residents. The City of San Bernardino is located approximately 60 miles east of Los Angeles. The City population according to the 1990 census is 163,150. The City Unified School District has an elementary and middle school population of 34,000. Seventy percent is on free and reduced lunch. Thirty-nine percent of the City's population is on Aid for Families with Dependent Children. Of the total population 64,651 are non- white. The mentoring program focuses directly on the youth-at-risk and provides them with a positive connection with school and adult values. Your proposal should arrive no later than 5:00 pm on Friday, September 13, 1996. Proposals are not to be faxed. CATHOLIC HEALTHCARE WEST 1996 COMMUNITY GRANTS PROGRAM I. ORGANIZATION The City of San Bernardino Parks and Recreation Department has been in existence since before the turn of the century. Its primary function is to provide municipal parks and recreation services for its residents. These services have evolved over the years to address the needs and social conditions that prevail. A primary focus of the department is to assist in the development of youth. While recreation has traditionally served youth, today's emphasis is on the development of values, self-esteem and decision making skills, and not so much on physical fitness and exercise as in the past. The department began a mentoring program in 1992 as a means of achieving this objective. The Mentoring Program recruits volunteers, trains them and assigns them to work with school aged children. The mentor serves as a role model and a friend to the student. While the majority of time is spent on academic skills, discussion on life issues is also a part. Mentors are expected to work with their students a minimum of 30 minutes one day a week. A partnership with the school district allows the mentors to work with the students on their campus during school hours. This same partnership has allowed for the hiring of a Mentor Coordinator. The value of mentoring is well recognized by ourselves and the district and both are committed to helping this program grow to assist the maximum number of children. II. PROJECT A. The Mentoring Program is comprised of one (1) staff member identified as the Mentor Coordinator. The Coordinator's primary responsibility is working with students, teachers, parents, mentors and community leaders on an individual basis. The Coordinator is involved in all aspects of program design, implementation and recruitment. Schools involved in the Mentoring Program have provided a resource person who coordinates the mentoring activities at the school site. This includes training, identification and assignment of student mentees, coordination of mentoring schedules, arrangement of facilities and materials, and documentation of volunteer hours, student's progress and teacher evaluations, etc. There are eight (8) middle schools in the City Unified School District. The middle schools have a combined population of 7,700 students. Throughout the City, youth are 1 severely impacted by the affects of crime and poverty. Fifty-six percent (56%) of middle school students (4,350) qualify for free or reduced lunches due to low family incomes. The City Unified School District reports a high school population of just over 10,000 with an annual dropout rate among the highest in the county. The City of San Bernardino according to recent F.B.I. statistics, leads the nation in crime for cities with populations of 100,000 or more. Local police data identifies many areas neighboring these schools among the highest crime areas in the City. PROJECT OBJECTIVES 1. Establish a Mentoring Advisory Board to include representatives from the business community, local schools, civic leaders, churches, service clubs and local colleges. 2. Develop and establish a contract with eight (8) middle schools to define respective mentoring services to be provided at each site. 3. Recruit, train, place and retain a minimum of 300 volunteers annually. 4. Conduct annual program evaluation to include summary of service hours, volunteer recruitment, retention and program effectiveness. Evaluation will measure program objectives through statistical data on program completion, participant feedback, exit interviews, teacher evaluations and dropout rates. 5. Create program partnerships with the community from various sectors including businesses and corporations, service clubs, etc. to enhance program resources. 6. Improve academic skills, reduce dropout rate, prevent teen pregnancy, reduce juvenile delinquency and curtail use of drugs and gang involvement through mentoring of at-risk youth in targeted middle schools. B. Mentoring goes hand in hand with the mission of the Parks and Recreation Department. The department has always worked closely with the school district to provide service to youth. The goal of assisting youth to develop into productive citizens must now focus on enhancing their ability to avoid drugs, gangs and other negative influences. The Parks and Recreation profession has historically been successful in dealing with youth development and in particular with troubled youth. Mentoring gets right to the heart of the needs of modern youth, and unlike the subtle approaches in the past, provides a direct, immediate and tangible resource to intervene in the issues of modern youth. C. The San Bernardino Mentoring Program serves the economically poor. The San Bernardino Mentoring Program serves youth whose circumstances (family background, inadequate education, lack of workplace experience and other 2 barriers) lower their chances of succeeding and put them at risk for dropping out of school. Without funding, this program is at risk of providing these services for them as well as providing in-service for volunteers, incentives for students, such as field trips, etc. D.&E.The San Bernardino Mentoring Program recognizes the need for collaboration among agencies is essential for a successful program. The San Bernardino Mentoring Program has established a partnership with the San Bernardino City Schools and the County of San Bernardino for much needed funding as well as support from their local schools, staff and expertise; The San Bernardino Mentoring Program also is in partnership with the community at large through their involvement as volunteers "adopting a student" to mentor, and also, local congregations "adopting" their neighborhood schools. There are presently 7,700 students enrolled in the eight (8) San Bernardino middle schools, of those, 56 percent qualify for our program. Other community based agencies provide mentoring services in the San Bernardino area. It is virtually impossible to duplicate these services in that we attempt to provide one on one support for these students. F. Evaluations for mentors, students and the program are kept on file along with constant feedback from participating schools. Success of the program is measured by number of volunteers per year, number of service hours rendered by each mentor, number of students participating in the program, along with success of each student such as: improvement in grades, attendance and keeping students from dropping out. G. A Program Coordinator is responsible for recruiting, training and retaining mentors. Also, the Coordinator oversees the program at each of the eight (8) middle schools, providing support for mentors at each site through support meetings and individual meetings. The Program Coordinator has fifteen plus years of experience working with at-risk youth and families, as well as working with schools and communities at large. M. FINAINCIAL INFORMATION A. Currently, the San Bernardino Mentoring Program receives funding from the City of San Bernardino and a six month County of San Bernardino Community Block Grant. B. Catholic Healthcare West will be used to fund the program's second part of the year. It will be used to pay staff salary and program needs. 8/29/96 amt menwrmg prcvxal 3 Appendix A Catholic Healthcare West 1996 Community Grants Program Project Budget Organization: City of San Bernardino Mentoring Program Total Project Budget: $ 39,000 CHW Grant Request $ 19,500 Your Budget Year: Beginning July 1. 1996 Ending June 30, 1997 Annual Income Revenue Sources excluding Grants & Donations Description Amount Subtotal Revenue Sources excluding Grants & Donations $ 0 Grants & Donations [including CHW's Commmunity Grant] Name of Grantor/Donor Status of Request Amount Catholic Healthcare West 19,500 San B rnardino CDBG Approved $ 19,500 Subtotal Grants & Donations $ 39,000 Total Income from All Sources for this Project S 39,000 Appendix A, Page 2 Annual Expenses Personnel.- Hours per Amt requested Amt to be funded Total Budget Employee position I week from CHW by other sources ail Sources Subtotal employee salaries $ 0 $ 0 $ 0 Percentage Fringe Benefits $ 0 $ 0 $ 0 Consultants/Professional Fees Mentor Coordinator 14,500 14,500 29,000 Subtotal Consultants/Professional Fees $ 14,500 $ 14 500 $ 29,000 Total Personnel Expenses $ 142500 $ 14,500 $ 29,000 Non-Personnel Expenses Amt requested from Amt to be funded by Total Budget Aa. supplies, equipment,printing, CHW other sources All sources rent,etc. Description De artnent of Justice —Background Checks/Copy —Services $ 5.000 5,000 10,000 Total Non Personnel Expenses j $ 5,000 $ 5,000 $ 10,000 Total Project Expenses $ 19,500 I $ 19,500 1 $ 39,000 Check that Total Project Expenses A/l Sources equals Total Income from All Sources on the previous page. Serrano Middfe Schoof t� 1 3131 E.Piedmont Dr.,Highland,CA 92346 Phone:(909)862-0230 Principal: James T. Dilday June 10, 19% Rita Coronado Mentoring Program Cocrdnatcr Parks , Recreation& Community Ser. Dept. 547 N,. Sierra Way San Bernardino, CA 92410.4816 Dear Rita: This is to extend a most sincere thank you, on behalf of myself, my Principal, W. Dilday, and the mentoring students at Serrano Midde School, to the Department of Parks and Recreation and to the Mentoring Program for providng the opportunity for many of our "at risk"students to connect with community members on a one to one basis throughout this past school year. I had the pleasure of choosing the students who would participate and without exception all of those students have thoroughly enjoyed their experiences. It is drfficult to measure success for a program of this nature;however, I was able to observe that attendance improved (no one ever wants to miss a mentor day), and office referrals decreased for those students who participated in the program. Again, our thanks to both you and the community volunteers for the development and implementation of such a needed program. Sincerely/ Kathy Toy i' Counselor cc: Jim Dilday KNOWLEDGE IS POWER CURTIS 1"JIDDLE SCHOOL 1472 E. Sixth Street Sal 7'mardino, CA 92410 19, 1996 Rita Coronado %Ientoring Program Coordinator Parks, Recreation & Community Services Dept. 547 S erra Way San Bernardino, CA 92410-4316 Dear Rita, On behalf of Curtis Middle School, I would like to thank you for bringing the San Bernardino Mentor Program to our school. The mentees involved in this program have benefited greatly. We hope that these, and other students, will continue to be serviced next year. There have been some real mentorlmentee success stories here at Curtis. One young lady, for example, had to be "talked into" going on a field trip scheduled on her mentor's visiting day. So enjoyable are her mentor's visits that she did not want to miss one moment with her. Another success story concerns a relationship developed over the school year between a caring and mature mentor and a mentee who has experienced both academic and social problems at school. Teachers and staff have noticed very positive attitudinal and behavioral changes in this student since the mentoring began. Yet another success story concerns a situation that might have been taken negatively by the mentor. The mentee matched with this mentor was not receptive to either the program or the mentor. The mentee did not wish to continue with the program. The mentor did not take this personally, but immediately agreed to work with another mentee. This new assignment has blossomed into a mutually enjoyable relationship. As you see, the San Bernardino Mentor Program is appreciated, and recognized as beneficial, at Curtis Middle School. Currently there are approximately 15 students on our waiting list who hope to have a mentor during the 1996-96 school year. Again, Rita, thank you for all your professional and personal effort in making the mertoring program successful at Curtis this year! I have enjoyed and valued working wit y--u. Sincerely, Collene Barnhart