HomeMy WebLinkAbout17- Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James R. Howell, Director Subject: PUBLIC SERVICES DEPARTMENT PHASE II
REFUSE DIVISION REORGANIZATION
Dept: Public Services
Date: September 5, 1996 ORIGA AA
Synopsis of Previous Council Action:
• On November 14, 1994, the Director of Public Services presented Public Services department goals and objectives to the Mayor
and Common Council, City Administrator and other City Departments.
• On April 6, 1995, the Council Personnel Committee recommended this item for approval.
• On April 17, 1995, the Mayor and Common Council approved the Phase I reorganization recommendations.
• On August 12, 1996, the Council Personnel Committee recommended this item for approval.
Recommended Motion:
1. Establish and/or add the following positions, effective October 16, 1996, initiating recruitment as soon as
positions are approved by the Mayor and Common Council: cskk..ate»„ FY ern rot,.>
a. Five (5) Refuse Operator II, Range 1303, $2,012-$2,446/month.
b. Four (4) Refuse Operator III, Range 1323, $2,223-$2,702/month.
C. One (1) Refuse Dispatcher, Range 1296, $1,943-$2,362/month. Cot
d. Three (3) Typist Clerk II, Range 1251, $1,552-$1,887/month.
e. One (1) + eri? lrn 1x1t9$ p9'ncnlh,
f. One
Range
4444 $4,065-$4,9
41/month.:.,A Range 1310 $2,083-$2 532/month.Three (3g. ;
h. One (1) Autobody Repair Person,
Range 1330, $2,302-$2,798/month.
(Cont'd)
Signature
Contact person: James R. Howell, Director of Public Services Phone: 5140
Supporting data attached: Yes Ward: N/A
FUNDING REQUIREMENTS: Amount: Net Sayings nternrice Fnnd . 77'1,100/YPar 1
Source: (Acct. No.) 5274111412/413/415-5011
(Acct. Description)Finanew C -�
!'nnnnil ATntoS� ! h(o
Agenda Item No. 17
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Howell, Director Subject: PUBLIC SERVICES DEPARTMENT PHASE II
REFUSE DIVISION REORGANIZATION
Dept: Public Services
Date: August 21, 1996
Synopsis of Previous Council Action:
• On November 14, 1994, the Director of Public Services presented Public Services department goals and objectives to the Mayor
and Common Council, City Administrator and other City Departments.
• On April 6, 1995, the Council Personnel Committee recommended this item for approval.
• On April 17, 1995, the Mayor and Common Council approved the Phase I reorganization recommendations.
• On August 12, 1996, the Council Personnel Committee recommended this item for approval.
Recommended Motion:
2. Reclassify and/or eliminate the following positions, effective October 16, 1996:
a. Eighteen (18) Extra Relief Heavy Laborer, PT, $7.25 Flat rate. (eliminate)
b. Sixteen (16) Refuse Operator I, Range 1283, $1,821-$2,213/month. (eliminate 6 and reclassify 10)
C. Two (2) Office Extra Relief Heavy Laborer, PT, $7.25 Flat rate. (reclassify)
d. One-half (.5) Typist Clerk II, Range 1251, $1,552-$1,887/month. (reclassify)
e. One (1) Account Clerk II, Range 1271, $1,715-$2,085/month. (reclassify)
f. One (1) Recycling Coordinator, Range 2402, $3,296-$4,007/month. (reclassify)
3. That an increase to the flat rate wage for the position of Extra Relief Heavy Laborer from $6.25 to $7.25
per hour be approved effective January 1, 1997.
4. Direct the Personnel Department to update Resolution No. 6413, Sections Ten, Eleven, Thirteen and
Fourteen, to reflect the above actions.
Signature
Contact person: James R. Howell, Director of Public Services Phone: 5140
Supporting data attached: Yes Ward: N/A
FUNDING REQUIREMENTS: Amount: Net Savings, tn Fnterprke Fund . 773,1 M/Year 1
Source: (Acct. No.) 5?7-411/41?/41'x/415-5011
(Acct. Description)..Salaries, Perm anent/H ill-Ti me/Part-Timms
Finance:
Council Notes:
Agenda Item No.
CITY OF SAN BERNARDINO
STAFF REPORT
The Public Services Department is proposing a reorganization of the Refuse Division as a result
of the implementation of several new programs within the division. The effect of these program
changes has offered the opportunity to realign the personnel structure within the division,
allowing the division to reduce personnel costs in this area by approximately$273,100 during
the first year, while increasing the division's service capability. Examples of these recent major
program changes in the Refuse Division include:
1) Implementation of the three-container residential recycling program to all single family
units up to fourplexes results in the operation of an average of 26 routes per day on a
four-day schedule.
2) Fully automated collection service to residential customers resulted in eliminating the
need of the second crew member used for manual collection.
3) Aggressive marketing of commercial bin and roll-off services is projected to result in an
increase of eight to ten percent in commercial sales during the next year.
4) The City is implementing the systematic rehabilitation of 20% per year of the 6,000
commercial refuse bins currently in service, as well as responding to an increase in
customer service needs resulting from the 140,000 residential carts now in service.
Refuse collection services are currently provided by four job classifications: Extra Relief Heavy
Laborer, Refuse Operator I, Refuse Operator II and Refuse Operator III. At present, the
division has not developed a formal career ladder which permits the employee to grow in their
level of experience and responsibility. The proposed reorganization will create a more
delineated career growth program, thus allowing individuals who may begin their careers as an
Extra Relief Heavy Laborer (Back-up Driver) to have the opportunity to be appointed into
permanent positions with future promotional opportunities. This will also eliminate the situation
where employees are working temporarily outside of their classification due to the lack of
approved positions.
The Refuse Division is currently organized into four operating groups. These include: Refuse
Administration(411);Residential Collection(412);Commercial Collection(413);and, Recycling
Programs (415). The following specific program changes are proposed:
REFUSE ADMINISTRATION/CUSTOMER SERVICE (411)
Upgrade 4 existing positions for net increase of $24,500
The Refuse Division proposes to upgrade one(1) full-time Account Clerk II to an Account Clerk
III, one (1) vacant part-time Typist Clerk position and two (2) vacant Clerical Extra Relief
Heavy Laborer positions to three (3) Typist Clerk II positions for a net increase of$24,500.
These changes recognize the increased responsibility placed lower within the organization, and
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provide additional clerical support necessary to support the Refuse Division's Customer Service
function resulting from the increased customer service requests, collections, bad debt tracking,
reporting and monitoring required by the residential recycling and commercial programs. The
division has used two Extra Relief Heavy Laborers as customer service staff for over two years.
These upgraded positions will develop permanent customer staff and permit the division to
address the backlog of monitoring and enforcement activities associated with contamination in
the residential recycling programs, as well as more quickly respond to customer service
inquiries.
RESIDENTIAL COLLECTION (412)
Reclassify 10 positions, eliminate 6 vacant positions, and delete 7 positions for net
savings of $184,400.
The Refuse Division proposes to reclassify ten (10) Refuse Operator I driver positions to Refuse
Operator II driver positions, eliminate six (6) vacant Refuse Operator I positions and delete
seven (7) Extra Relief Heavy Laborer positions for a net cost savings of$184,400. All six (6)
of the Refuse Operator I positions proposed to be eliminated are currently vacant. The division
proposes to assign the upgraded Refuse Operator II Driver positions and the existing Refuse
Operator II positions as automated collection route drivers, and a residential automated cart
maintenance service program. Two (2) Refuse Operator I positions will continue to staff a
manual collection route, while two (2) Refuse Operator I positions will staff the curbside used
oil collection program and special collection service.
As a result of the full automation of residential refuse collection, this action will eliminate
positions previously assigned as the helper on the manual collection system and assign new
automated refuse truck drivers to handle the increased number of routes resulting from the
addition of comingled recyclables and green waste collection. The division is proposing to
create a special Cart Service unit, staffed by two (2) Refuse Operator II and two (2) Refuse
Operator I positions, to maintain and repair the approximately 140,000 automated carts system-
wide, and will include pick-up of special wastes such as used oil and tires, as well as bulky
waste and other customer services. Finally, the division is proposing to delete seven (7) Extra
Relief Heavy Laborers assigned to Residential Collection.
COMMERCIAL COLLECTION (413)
Upgrade 4 positions, eliminate 11 positions and establish,2 positions for net savings
of $150,700.
The Refuse Division proposes to upgrade four (4) Refuse Operator II Driver positions to Refuse
Operator III positions; eliminate eleven (11) vacant Extra Relief Heavy Laborer positions; and,
establish one (1) Refuse Dispatcher position and one (1) Autobody Repair Person (cart repair)
position for a net savings of$150,700. Continued commercial route consolidation and expansion
of the City's roll-off service has resulted in the need for four additional Refuse Operator III
positions, which are capable of operating either a front-load refuse truck or a roll-off truck.
This realignment will result in a total of 12 commercial routes, consisting of a Refuse Operator
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III driver and a Refuse Operator I assistant. This reduces the need for a large pool of Extra
Relief Heavy Laborers to assist the drivers. The addition of a container repair worker will
permit the division to increase its rehabilitation of commercial bins, thus extending the useful
life of the existing assets and improving the overall appearance of refuse bins within the City.
In order to control scheduling and daily coordination between the twenty-six residential routes,
twelve commercial routes, four roll-off trucks and customer service and management staffs, a
full-time Refuse Dispatcher position will be created. This position will monitor route status
boards and maintain radio coordination between customer service and field operations, resulting
in increased efficiency. See attachment D for created position Job Descriptions.
RECYCLING PROGRAMS (415)
Reclassify 1 filled position and establish 3 new positions for net increase of$37,528.
The Refuse Division proposes to reclassify the Recycling Coordinator position to create a
::.:::::::::i:::;::::::;::;::::;::::::::::'i:;:�
>Fi !to 'rs< arta er and establish three 3 full-time �t���t
.::.::::::::::::::::::.::.:::.:::::::::::::.:.::::::::::::::a::.:::::.:::.::.::.::.::::..... :::.:: ( )
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positions. Two 2 of the zt1 .:.<. sitions will be
funded 50% through various State Used Oil Program grants in the amount of$38,272. Grant
funding is currently available. This unit would be renamed Recycling and Environmental
Programs.
This restructuring is recommended to expand the functions of the Refuse Division to include
other environmental projects not directly related to recycling. These include technical work on
the Waterman Landfill, project management on the Material Recovery Facility and expansion
of various grant programs related to environmental programming. Currently, the Recycling
Coordinator is being assisted by three (3) full-time interns and 8 to 12 part-time interns. Two
(2) of these interns are currently funded 50% through the existing Used Oil Grant Programs.
The three (3) full-time interns are currently assisting in the following areas:
- Education Program Coordinator. Currently works with the school district on
recycling and environmental program outreach. Administers the City's annual
Used Oil Poster Contest which resulted in 30 schools participating. This intern
made over 50 presentations to various elementary school classes and provides on-
going liaison between the Refuse Division and the school district. Coordinates
appearances of Oil Can Bernie and works with other Departments on
environmental issues. Prepares grant applications to fund various programs.
Position funded 50% by State Grant.
Special Waste Program Coordinator. Currently implements and monitors the
City's Waste Tire Ordinance, including on-site audits of tire vendors for program
compliance. Coordinates the implementation of the City's proposed curbside
Used Oil Collection Program, and monitors Certified Used Oil Collection Centers
for program compliance. Prepares grant applications to fund various programs.
Position funded 50% by State Grant.
Commercial Waste Program Analyst. Provides on-going technical support to
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businesses in the development of commercial recycling programs. Conducts on-
site business waste audits and prepares recommendations to businesses on
methods that they can use to reduce their waste generation and recycle their
existing wastes. Conducts routing audits and prepares special studies such as
enforcement procedures for the anti-scavenging ordinance.
As a result of these interns' efforts, the City of San Bernardino won the..national Keep America
. ..........................................................
Beautiful award in 1995 for the used oil program. Creation of the ?vaxi "rf
# l! ttt positions would result in the creation of entry-level positions in the environmental
field. See attachment D for created position Job Descriptions.
HOURLY RATE INCREASE FOR EXTRA RELIEF HEAVY LABORER
As part of the reorganization and included in the projected savings for the reorganization, the
division is proposing an increase in the hourly pay rate for Extra Relief Heavy Laborer
positions. At present, this classification is a non-permanent, hourly position. This group of
employees last received a rate increase on July 2, 1990, from $5.25 per hour to$6.25 per hour.
The division is proposing to increase this salary to$7.25 per hour, effective January 1, 1997.
Attachments:
A - Current Organizational Chart
B - Proposed Organizational Chart
C - Position Dollar Summary
D - Proposed Job Descriptions
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ATTACHMENT A
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ATTACHMENT D
PROPOSED JOB DESCRIPTIONS
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10 of 17
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RE3tLI Q>< lllI�tIRQTEI�tTAiPAf1ET MANAGER
..................................................................................................
...............................................................................................................................
JOB DESCRIPTION
Under general direction, plans, coordinates, implements, and
monitors various environmental projects related to, but not limited
to, integrated waste management, hazardous wastes, air quality,
water quality, wastewater and community resource management;
provides professional and technical assistance to City departments
in assigned areas of responsibility; and performs related work as
required.
REPRESENTATIVE DUTIES
Provides courteous and expeditious customer service to the general
public and City department staffs.
Represents the City at various boards and commissions on relevant
environmental issues.
Performs professional level work in various environmental programs
such as integrated waste management, hazardous wastes, air quality,
water quality, wastewater management, community resource management
and other environmental subjects related to ongoing City programs
and projects; collects and conducts research on environmental data
for the preparation of maps, charts, and technical reports; may
conduct special studies or environmental impact analyses on natural
and/or cultural resources; prepares summary of findings and
develops recommendations.
Coordinates environmental program activities with those of other
City departments, county, state or Federal agencies; participates
in the development and implementation of goals, objectives,
policies and procedures for environmental programs and projects;
confers with various staff and members of the public to establish
methods and procedures, and to identify and resolve problems.
Prepares and administers program budgets; analyzes program funding
requirements; prepares specifications and other necessary
requisitions to order equipment, materials and supplies.
Prepares grant applications for environmental funding; administers
and coordinates grant programs related to environmental projects;
prepares necessary reports and other documents in accordance with
grant requirements.
Develops and implements various public educational and information
programs related to environmental programs; prepares press
releases, media kits, brochures, newsletters and other multi-media
materials as necessary; makes presentations to various community,
professional and educational groups; coordinates the development of
educational programs related to environmental projects with local
educators.
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Provides staff assistance to the Director of Public Services;
prepares and presents staff reports and other necessary
correspondence; monitors and reports on all legislation which might
affect existing and future environmental operations; prepares
requests for proposal and contract documents for City environmental
programs and projects; directs and supervises the work of
subordinate staff, contract workers, interns and community
volunteers; coordinates and administers the work of outside vendors
and consultants as related to environmental projects.
Routinely adheres to and maintains a positive attitude towards City
and Department goals; and performs related work as required.
MINIMUM QUALIFICATIONS
Graduation from a four-year college with major course work in
environmental science, business or public administration or a
closely related field. Three years of responsible municipal
experience, two years of which involved the formulation,
presentation and implementation of solid waste management, or other
environmental programs. One year of supervisory experience.
Possession of a valid California Class C driver's license is
required.
GENERAL QUALIFICATIONS
Knowledge of:
Theories, principles and practices of natural resource
planning and preservation, including environmental
research and analysis;
Research methods and the sources of information
pertaining to areas of responsibility;
Relationships between the City, general public and other
government agencies;
Applicable City, county, state and federal laws, ordinances
and regulations;
Organization and function of local government;
Principles and practices of supervision;
Budgeting.
Ability to:
See in the normal visual range with or without correction;
Hear in the normal audio range with or without correction;
Operate a vehicle observing legal and defensive driving
practices;
Exhibit normal range of body motion;
Develop and implement goals, objectives and procedures;
Prepare comprehensive reports and information brochures with
clarity and accuracy;
Make verbal reports and presentations at public meetings,
representing the City effectively;
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Establish and maintain effective relationships with all
those contacted in the course of work;
Set priorities and follow up on projects;
Organize and coordinate the activities of public and
private groups;
Interpret and communicate applicable City, county, state,
and federal laws and regulations to others.
ORGANIZATIONAL RELATIONSHIPS
..........:::::.:
The class of :":: ::: °:"`: & :: :.> : .
>;;;:,........ Manager is a
working supervisory "posit' ori.. ih the ` 2efuse Division. Supervision
is received from the Director of Public Services or designee.
........
Supervision is exercised over personnel assigned to the:.....................:.:::::::.::::::::.. .:::: :.:::... . ... <.:.;;:.:.:......:.............
? ri > ' r ::` program.
.........................:..........:..............:..............:.. .........:...:..
..........................................................................................
...........................................................................................
Approved: Date:
•Director of Personnel
C.S.B. Approved Date:
JD:RECYCLING & ENVIRONMENTAL PROJECTS MANAGER 8/27/96 mw
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r' .
ENVIRONMENTAL PROJECTS 0:9::.
JOB DESCRIPTION
Under general direction, assists with the development,
implementation and maintenance of the City's environmental projects
related to, but not limited to, integrated waste management,
hazardous waste, air quality, water quality, wastewater and
community resource management; provides technical assistance to
City departments in assigned areas of responsibility; and performs
related work as required.
REPRESENTATIVE DUTIES
Provides courteous and expeditious customer service to the general
public and City department staffs.
Responds verbally and in writing to requests for information or
assistance from other departments, property owners, developers and
contractors, business community and others regarding the City's
environmental programs; compiles and analyzes data; prepares
correspondence, drafts reports and other written materials for City
Council, City staff and others.
Develops and implements public information, education, and
promotional programs, including giving public presentations, to
increase community awareness and participation; tracks and
evaluates potential impact of legislation relating to environmental
programs; conducts studies, makes field investigations and develops
recommendations regarding various environmental programs.
Maintains records and prepares a variety of periodic and special
reports; assists in and/or conducts research, development and
implementation of division programs; prepares and administers
grants.
Routinely adheres to and maintains a positive attitude towards City
and Department goals; and performs related work as required.
MINIMUM QUALIFICATIONS
Graduation from a four-year college with major course work in
environmental sciences, communications, public or business
administration, or a related field; or
A minimum of twenty-four (24) semester units (or quarter
equivalents) of college course work in environmental sciences,
communications, public or business administration, or a related
field and at least one year of full time or two years of part-time
work experience in environmental programs.
Possession of a valid California Class "C" driver's license is
required.
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GENERAL QUALIFICATIONS
Knowledge of:
Principles, practices and techniques of environmental
programs;
Local, state and federal regulations relating to environmental
programs;
Organization of local government and basic concepts of public
administration;
Research methods and report writing techniques;
Drafting and mapping techniques;
Environmental issues as related to the planning process;
Ability to:
See in the normal visual range, with or without correction;
Hear in the normal audio range, with or without correction;
Exhibit normal range of body motion;
Operate a vehicle observing legal and defensive driving
practices;
Interpret and explain complex policies, procedures, rules and
regulations;
Conduct analytical studies, compile statistical and economic
data, evaluate alternatives and make recommendations;
Prepare clear, concise and competent correspondence, reports
and other written materials;
Use a computer accurately to enter and retrieve data;
Follow oral and written instructions;
Communicate effectively, both orally and in writing;
Establish and maintain effective relationships with all those
contacted in the course of work.
ORGANIZATIONAL RELATIONSHIPS
..................................
The class of Environmental Projects is a technical
support position in the Refuse Division. Supervision is received
from theil ,f nmrtta . rste Manager or designee.
. .
Approved: Date:
Director of Personnel
CSB Approved Date:
JD: ENVIRONMENTAL PROJECTS ASSISTANT 8/27/96 mw
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REFUSE DISPATCHER
JOB DESCRIPTION
Under general supervision, operates radio/transmitter and ancillary
equipment; receives, interprets and routes calls; dispatches
refuse collection crews and equipment in response to routine calls
for service; and performs related work as required.
REPRESENTATIVE DUTIES
Provides courteous and expeditious customer service to the general
public and City department staffs.
Assists in the receipt and transmission of information and
instructions; receives and transmits routine telephone and radio
messages; operates both the City's and personal computer systems.
Evaluates, prioritizes and sequences incoming information and
determines the type of services needed, pursuant to established
procedures or instructions of a supervisor.
Coordinates requests and questions from personnel in the field to
appropriate supervisory personnel. Keeps supervisory personnel
informed of situations and dispatches additional personnel and
equipment as directed.
Operates office machines; compiles data and prepares reports;
furnishes a variety of information related to departmental
activities to the general public; and maintains records.
Routinely adheres to and maintains a positive attitude towards City
and Department goals; and performs related work as required.
MINIMUM QUALIFICATIONS
Graduation from high school or GED equivalent; and, one year of
customer service experience working with the public in person.
Additional experience in telephone or in radio communications
preferred. Typing speed of 30 wpm is required within six months of
appointment. Experience in personal computer software, two-way
radio dispatching, and/or computer-assisted dispatching and
telephone complaint processing preferred.
GENERAL QUALIFICATIONS
Knowledge of:
Proper English usage;
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Record keeping methods;
Telephone and radio courtesy;
Fundamentals of human relations;
Proper operation and care of radio and telephone equipment,
including computer, FAX, copiers and printers.
Ability to:
See in the normal visual range with or without correction;
Distinguish colors correctly;
Hear in the normal audio range, without correction;
Exhibit normal range of upper body motion;
Remain sedentary for long periods of time;
Transport loads weighing up to 50 pounds;
Remain calm and work rapidly under stress while exercising
good judgement in emergency situations;
Work indoors in a variety of environmental conditions
including exposure to heat or cold, noises, vibrations,
or dust;
Communicate clearly and concisely, both orally and in writing;
Learn rules, regulations and radio procedures;
Listen to and record, or key in information clearly and
accurately;
Use a typewriter and computer keyboard with accuracy;
Remember numerous details;
Read, understand and apply moderately difficult materials;
Read and interpret maps and diagrams;
Organize work within a constantly changing set of priorities;
Understand and carry out oral and written instructions;
Establish and maintain effective relationships with those
contacted in the course of work.
ORGANIZATIONAL RELATIONSHIPS
The class of Refuse Dispatcher is a specialist position in the
Public Services Department. Supervision is received from the Solid
Waste Manager or designee. Incumbents work a varied work shift,
including weekends, evenings and holidays.
APPROVED: DATE:
Director of Personnel
C.S.B. APPROVED DATE:
JD:Refuse Dispatcher 7/15/96 mw
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INTEROFFICE MEMORANDUM
City of San Bernardino
TO: Council Personnel Committee
FROM: Barbara Dillon, Director of Personnel
SUBJECT: REFUSE DIVISION REORGANIZATION
DATE: September 3, 1996
COPIES: Shauna Clark, City Administrator; Phil Arvizo, Executive Assistant to Council;
H. Doug Chandler, Chief Examiner; Jim Howell, Director of Public Services;
Barbara Pachon, Director of Finance; Fred Wilson, Assistant City Administrator
---------------------------------------------------------------------------------------------------------------------
On August 12, 1996, the Council Personnel Committee recommended the Refuse Division
Reorganization for approval.
This memo summarizes changes proposed since the Personnel Committee meeting, based on
further analysis in the areas of costing and classification.
It is proposed that the Refuse Division Reorganization be submitted for Council approval at the
September 16, 1996, Council meeting.
COSTIN G
Net savings were originally estimated at $276,055/year 1. Based on further analysis and
reconciliation with the Fiscal Year 1996-97 budget approved by the Mayor and Common
Council, net savings have been revised to total $273,100/year 1.
It is anticipated that positions will begin to be filled in mid-October 1996, if the Council
approves the reorganization on September 16, 1996. This timing is reflected in the revised
savings.
CLASSIFICATION
Two (2) classification title changes are proposed, for purposes of more accurately focusing on
the activities to be performed. The salary ranges remain the same.
Memo to Council Personnel Committee
September 3, 1996
Page 2
• Recycling & Environmental Projects Manager
(was Environmental Projects Manager)
This title encompasses both recycling and other environmental projects not directly
related to recycling.
• Environmental Projects Assistant
(was Environmental Projects Specialist)
The "Assistant" title is more appropriate for the entry-level professional duties to be
performed by this classification.
The Director of Public Services noted that the Account Clerk III is intended to be a General
Unit, not a Confidential, position. Thus, the salary range for this position is revised to Range
1300, $1,982-$2,409/month.
In recommending the upgrade from Account Clerk II to Account Clerk III, the Director of
Public Services notes that the Account Clerk III level meets the department's needs. The
computerized service request and billing system is due to be implemented in the next several
months. At a later date, the Director may recommend upgrading the Account Clerk III to an
Accounting Technician. However, this recommendation is pending: changes that are now
underway in the department; and, results of future analysis.
If you have any questions, please call me or Jim Howell. Thank you very much for your
assistance in this matter.
BD/dm
Public Services Department
Reorganization
Phase II
Public Services Department is
Comprised of Four (4) Divisions
♦ Street Maintenance
1 ♦ Refuse/Recycling
♦ Fleet Maintenance
♦ Administration
Entered into Record at
CouncillCmyDevCms.Mt ;_
re Agenda Item / Jl a
e j
City CIerkICDC Secy
City of San Bernardino
Phase I
♦ Street Division - Approved April 1995
Implemented July 1995 . 3
♦ Resulted in $126,000 General Fund Savings
Phase II
♦ Refuse/Recycling Division - PROPOSED
Reorganization
♦ Personnel Committee Approval - Aug. 1996
Oct. 1996
♦ Target Implementation Date -
Goals of Proposed
Refuse/Recycling Reorganization
♦ Cost Savings
♦ Enhanced Service
♦ Improved Customer Service
-
Why is Reorganization Required?
♦ Recent change to automated collections
♦ Aggressive marketing of commercial services
♦ Additional and Improved Service _:
♦ Implantation of 3-cart program
3
PROPOSED Refuse Division
Reorganization
♦ Administration Customer Service
::::: ♦ Residential Collections :_:::
♦ Commercial Collections
♦ Recycling Programs
♦
Salary/Benefit Adjustment
What Changes are Proposed?
Recognize Career Ladders for the
Refuse Operators
a
Administration Customer Service
- - ----
"Upgrade" Account Clerk II to
Account Clerk III
f
S
"Upgrade" (Vacant) Part-time
Clerk to Typist Clerk II
.
.. .. x. _.
"Upgrade" two (Vacant) Extra
Board positions to Typist Clerk II
J
6
Section Summary
Administration Customer Service . . h
Section
Net Increase: $24,500
Residential Collections
"Reclassify" ten Refuse Operator
I's to Refuse Operator II's
z - - ------------------------------------
Eliminate six vacant Refuse
Operator I positions
a
8
Delete seven Extra Board
positions from Commercial
Collections
Section Summary
Residential Collections
Net Savings: $184,400
9
Commercial Collections
- - ------------
"Upgrade" four Refuse Operator
II's to Refuse Operator III's
10
Eliminate 11 Extra Board
positions
"Add" Refuse Dispatcher
position
I1
"Add" Auto Body Repair Person
(Bin Repair)
Section Summary
va
Commercial Collections
:r
Net Savings: $150,700
12
Recycling Programs _.
..... ...... ....
----
�. .. �. _...�.�_ ,....r .a. ...r ......... _... A. :. ..... r.....
Reclassify the Recycling
Coordinator position to
Recycling & Environmental
Projects Manager
13
"Add" Three Environmental
Projects Assistant positions
Section Summary
Recycling Programs
Net Increase: $37,500
14
Salary/Benefit Adjustments
Extra Relief Heavy Laborer
P/T Position
♦ Increase hourly rate from $6.25 to $7.25
------ ------ - ---- _----- ------ w ---- - _ - - - -
. . .. .�
Summary of Effects
♦ Administration ♦ $ 24,500 Cost
♦ Residential Collections ♦ <$184,400> Svngs.
♦ Commercial Collections ♦ <$150,700> Svngs.
t-. ♦ Recycling Programs ♦ $ 37,500 Cost
♦ TOTAL SAVINGS: ♦ S 273,100
15
Benefits of the Proposed Refuse
Reorganization
♦ Net saving of$273,100
♦ Promotional opportunities for employees
♦ Improved Customer Service
Recommendation
♦ Approve Refuse Reorganization for a Net
Saving of$273,100
16