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CITY OF SAN BERNf IDINO - REQUEST Fr''R COUNCIL ACTION
File No. x.291
Approval of Contract Change Order
From: ROGER G. HARDGRAVE Subject: No. 8 - Improvement of Tippecanoe
Avenue, "C" Street and Del Rosa
Dept: Public Works/Engineering Drive, per Plan No. 9053 --
MATICH CORPORATION
Date: 3-7-95
Synopsis of Previous Council action:
10-04-93 -- Resolution No. 93-382 adopted authorizing the Mayor to
execute application to the Economic Development Agency
for a grant.
01-24-94 -- Plans approved and authorization granted to advertise
for bids.
03-21-94 -- Resolution No. 94-68 adopted authorizing execution of
approval and award of grant.
05-02-94 -- Resolution No. 94-107 adopted authorizing execution of
Second Amendment to Agreement with URS Consultants,
Inc. , for provision of construction staking services.
(Continued on second page)
Recommended motion:
That Change Order No. 8 to the contract with Ma.tich Corporation, for
the construction of Street Improvements on Tippecanoe Avenue, "C" St.
(Sheppard Blvd. ) and Del Rosa Drive, in accordance with Plan No. 9053 ,
be approved; to provide for the installation of additional GTE conduits
and structures , the installation of 12" water mainline taps, additional
repairs to the existing street light system, relocation of existing
utilities that are in conflict with the installation of new utilities ,
relocation of the existing Guard Shack, and additional landscaping
electrical services, at an increase to the contract price of
$147 , 840 . 00 , increasing contract price from $4 ,741 , 038 . 78 to
$4 , 888 , 878 . 78 .
cc: Bill Bopf Signature
Shauna Clark
Barbara Pachon
Contact person: Roger G. Hardqrave Phone: 5025
Supporting data attached: Staff Report, CCO #8 Ward: 1
FUNDING REQUIREMENTS: Amount: $147 , 840 . 00 (Federal EDA Grant & IVDA)
Source: (Acct. No.) 242-362-
(Acct. Description) Street Improvements - Tippecanoe
Avenue, "C" St. & Del Rosa Drive Finance:
,ouncil Notes:
75-0282 Agenda Item No. ��
Public Works
File No. 1 . 291
SYNOPSIS OF PREVIOUS COUNCIL ACTION (Continued)
06-06-94 -- Resolution No. 94-130 adopted awarding a contract to Matich
Corporation for the low bid price of $4 , 113 , 313 .
08-15-94 -- Change Orders No. 1 & 2 approved, to authorize moving 11
trees at a cost of $104 ,500 and relocating water lines at a
cost not to exceed $30 , 000 .
09-06-94 -- Change Order No. 3 approved to authorize installation of
ATS communication conduit at a cost of $95 , 486 . 87 .
09-19-94 -- Change Orders Nos. 4 & 5 approved to authorize relocation
and repair of the existing street lighting system at a cost
not to exceed $25 , 000 . 00 and to modify the existing
telephone vaults, at a cost not to exceed $80 , 000 . 00 .
10-17-94 -- Change Order No. 2 (Revised) approved to authorize re-
location of additional water lines, at an estimated cost of
$75 , 000 . 00 .
12-05-94 -- Revised Contract Change Order No. 6 approved to replace the
existing water mains on Del Rosa , "C" Street and Tippecanoe
Avenue, at estimated cost of $210 , 000 . 00 .
12-05-94 -- Contract Change Order No. 7 approved to authorize the work
to perform a 20" hot tap, at a total cost of $7 , 199 . 00 .
3-7-95
CITY OF SAN BERN. -RDINO - REQUEST V-oll COUNCIL ACTION
STAFF REPORT Page 1 of 2
Contract Change Orders Nos . 1 through 7 have been
approved to authorize the Contractor to perform unforeseen work,
and additional features . Most of these change orders were
approved on the basis of estimated costs, since the extent of the
work was indeter-minate.
The items of work under Change Orders Nos . 2 , 4 , 5 , and 6
have been substantially completed, and final estimates of cost
are now available. Change Order No. 8 adjusts the estimated
costs, as described below:
1 . The estimated amount for Change Order No. 2 will be
increased, from $105 ,000 . 00 to $140 , 000 . 00 , due to the work
involved in relocating the additional water lines encountered
that were in conflict with the proposed improvements.
2 . The estimated amount for Change Order No. 4 will be
increased, from $25 , 000 . 00 to $55 , 000 . 00 , due to the extra
work involved in keeping the existing street lighting system
in operation as required by the Air Force in the License
Agreement.
3 . The estimated amount for Change Order No. 5 will be
increased, from $80 ,000 . 00 to $160 ,000 .00 , to reflect the
actual work that was required to relocate the utility vaults
to clear the improvements being installed. Also, some
additional communication lines will be installed, at the
request of the General Telephone Company. The cost for these
communication lines will be reimbursed to IVDA by General
Telephone.
4 . The estimated amount for Change Order No. 6 will be
increased, from $210 , 000 . 00 to $290 ,000 . 00 , to finance the
additional costs that will be incurred in upsizing all taps
to the new 20-inch water main to 12-inch, in lieu of matching
the connecting water main.
5 . The estimated quantity for minor concrete is being reduced,
from 2 , 774 C.Y. to 2 ,234 C.Y. , in order to reflect the latest
estimate, for a decrease of $54 , 000 . 00 in the contract price.
6., 7 , 8 & 9 .
The storm drain in Tippecanoe Avenue, north of the base, is
being deleted, for a net decrease in the contract price of
$23 , 160 . 00 .
The adjustments in the estimated costs for Change Orders
No. 2 , 4 , 5 and 6 were approved in principle by the IVDA Board at
their meeting of 1-11-95.
3-7-95
'5.0264
CITY OF SAN BERN �-_ADINO - REQUEST FvR COUNCIL ACTION
STAFF REPORT
Page 2 of 2
Funds to finance the additional cost for Change Order No.
8 will be provided from the following sources:
Federal Economic Development Administration - 75%
Inland Valley Development Agency - 25%
No City funds will be used to finance the cost authorized by this
change order.
The changes incorporated into Change Order No. 8 have
been discussed with the Project Manager for the Federal Economic
Development Administration, and received approval in concept.
The total estimated project cost included an amount of
$845 , 000 .00 for contingencies. There is a current balance of
$217 , 814 . 13 , which can be used to finance the additional cost of
$147 , 840 .00 for Change Order No. 8 .
All costs incurred will be charged to Account No. 242-
362- .5504--1993 .
We recommend that Contract Change Order No. 8 be
approved.
3-7-95
15-0264
File No. 1 . 291
CCO #8
Date:
Page 1
CONTRACT CHANGE ORDER
FEDERAL PROJECT NO. 07-49-02680
ORDER NO. 8
DATE:
AGREEMENT DATE:
NAME OF PROJECT: NORTON AIR FORCE BASE STREET IMPROVEMENTS
OWNER: City of San Bernardino and IVDA
CONTRACTOR: MATICH CORPORATION
THE CONTRACT DOCUMENTS FOR THIS PROJECT ARE HEREBY
AMENDED AS SET FORTH BELOW --
No. Description Amount
1 The estimated cost for Change Order No.
2 , to authorize the Contractor to per-
form additional work as required for re-
location of water lines in conflict with
the construction, is amended from
$105 ,000 . 00 to $140 ,000 . 00 , for an in- 35,000 . 00
crease in the contract price of ------ $
2 The estimated cost for Change Order No. 4 ,
to authorize the Contractor to make
necessary repairs to the existing street
lighting system to keep it operational, is
amended from $25 ,000 . 00 to $55 , 000.00 , for 30 ,000 .00
an increase in the contract price of ---- $
3 The estimated cost for Change Order No. 5 ,
to authorize the Contractor to lower or
abandon existing utility manholes as re-
quired to clear the proposed construction,
is amended from $80 ,000 . 00 to $160 ,000 . 00 ,
for an increase in the contract price of--- $ 80 ,000 .00
4 The estimated cost for Change Order No. 6 ,
to authorize the Contractor to install
12-inch to the new 20-inch water main, is
amended from $210 , 000 . 00 to $290 ,000 . 00 , for
an increase in the contract price of ------ $ 80 ,000 . 00
File No. 1 . 291
C.C.O. too. 8
Page 2
No. Description Amount
5 The estimated quantity for Contract Bid
Item No. 13 , "Minor Concrete, is amended
from 2 ,774 C.Y. to 2 , 234 C.Y. , for a de-
crease in the contract price of
(540 C.Y. X $100 . 00/C.Y. ) -------------- $ (54 ,000 . 00)
6 The estimated quantity for Contract Bid
Item No. 15 , "Concrete Structures , " is
amended from 23 to 21 , for a decrease in
the contract price of (2 X $2 , 100. 00/Ea. ) -- $ (4 ,200 .00)
7 The estimated quantity for Contract Bid
Item No. 16 , "Manholes, " is amended from
8 to 7 , for a decrease in the contract - $ (2 ,200. 00)
price of (1 X $2 ,200 . 00 Ea. ) -------------
8 The estimated quantity for Contract Bid
Item No. 19 , "24-inch Reinforced Concrete
Pipe, " is amended from 452 L.F. to 367 L.F. ,
for adecrease in the contract price of
(85 L.F. X $60 .00/L.F. ) ------------------ $ (5 ,100 .00)
9 The estimated quantity for Contract Bid
Item No. 18 , "18-inch Reinforced Concrete
Pipe, " is amended from 876 L.F. to 611 L.F. ,
for a decrease in the contract price of
(265 X $44 . 00/L.F. ) ---------------------- $ (11 ,660 .00)
TOTAL ADDITIONAL COST FOR CCO NO. 8 ---- $147 ,840 .00
ADJUSTMENTS TO CONTRACT PRICE:
Original Contract Price ---- $ 4 ,113 ,313 .00
Additional Costs Authorized
by CCO' s #1 - #7 ---- 627 ,725.70
Current Contract Price ------- $ 4 ,741 ,038 .78
Additional Costs Authorized by
CCO #8 ----- $ 147 ,840 .00
New Contract Price, including
CCO #8 $ 4 ,888 ,878.78
File No. 1 . 291
C.C.O. No. 8
Page 3
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) by to be determined
calendar days.
The date for completion of all work will be revised date to be
determined.
Approvals Required: roved b the Federal
To be effective, this Order must be app Y
it changs Agency if otherwise e bethrequ�red o by objective the SUPPLE ENTAL PROJECT,
GENERAL
as may
CONDITIONS.
Accepted by: Date
Matich Corporation
Requested by: Date
Steven Enna,
Construction Engineer
Recommended by:
William Bopf, Executive Director Date
Inland Valley Development Agency
Approved by:
Roger G. Hardgrave, Director of Date
Public Works/City Engineer
Economic Development Administration
Authorized by: Date